2 October 2018 Ordinary Meeting : DRAFT Minutes

Avebury Parish Council

Draft: minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 2 October 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes ACC stands for Avebury Cricket Club, APC stands for Avebury Parish Council, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, EH for English Heritage, FWO PC for Fyfield and West Overton Parish Council, NT for the National Trust, PC for Parish Council, TG for Transport Group, TPO for Tree Preservation Order, UKN for Upper Kennet News, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Stephen Stacey (Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Ben Butler, Mr Terence O’Connor, Mrs Lynzey Paradise and to item 13.b. Ms Zandria Service.

In attendance: Miss Liz Moore (Clerk) and Wiltshire Councillor, Mrs Jane Davies.

Time started: 19:34

  1. Public question time: there were no members of the public present except from item 6 onwards when Mr Dominic Fry (ACC) joined the meeting.
  2. Apologies: Councillors Dr Mike Bedford (Vice-Chairman), Mr Paul Ryder-Morris and Mr Andrew Williamson.
  3. Declarations of interest: Mrs Lewis, Mrs Paradise and Mr Stacey declared an interest as members of ASSC in respect of planning item 6.e. Mrs Paradise declared an interest in respect of planning item 6.d. as the applicant of the planning application.
  4. Minutes of meeting held on 4 September 2018: Ms Service requested an amendment to item 9. Solstice Planning and to change (ii) to: or an accredited Community Officer ….. Proposed by Mrs Lewis, seconded by Mr Butler and carried unanimously. It was unanimously agreed that the corrected minutes be accepted as an accurate record of the meeting. Proposed by Ms Service and seconded by Mr Butler.
  5. Matters arising from the minutes:
    1. Item 6.e. Play Area weedkilling: Mr Butler reported that the work had been completed and the Chairman thanked him for undertaking it.
    2. Item 15. Emergency Planning: Mrs Lewis reported that work was in progress including confirming location of existing salt bins and noting those that needed replenishing. Clerk to send map to WC so that salt bins can be re-filled before winter. In further discussion it was noted there was a need for a salt bin at the bottom of Gilbert’s Hill / Bray Street. Action: Clerk to contact WC to find out the cost for a new salt bin.
    3. Item 17.e. Great West Way: a presentation of the event held on 19 September 2018 had been circulated to members. For a copy of the presentation please contact Theresa Hopwood (Partnership Manager), VisitWiltshire Ltd. by email: theresahopwood@visitwiltshire.co.uk.
  6. Planning applications:
    1. Application for full planning for the installation of a new pay and display machine for visitor use within the National Trust Avebury car park at Beckhampton Road, Avebury, SN8 1RF. Ref: 18/08090/FUL. The plans were considered and it was noted that the third pay and display machine was to enable the NT to record parking of its’ members only. It was resolved to support the application. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously.
    2. Application for Work to trees in a conservation area. Proposal:- T1 – Ash – Remove 1 Limb, T2 Willow- Pollard high at 60ft & remove half broken stem
      T3 – Willow Repollard at 8ft at land opposite Sarsen Kennels, West Kennet, Marlborough, SN8 1QF. Ref: 18/08868/TCA. The plans were considered and it was resolved to offer no objection to the application. Proposed by Mr O’Connor, seconded by Mrs Paradise and carried unanimously.
    3. Application for Listed Building Consent to replace chimney pot to the west chimney supporting the wood burning stove, with a longer pot at Perrys Cottage, Green Street, Avebury, SN8 1RE. Ref: 18/08675/LBC. With the Chairman noting that in fact the chimney is at the east end of the roof and not the west as stated, the plans were considered and it was resolved to support the application. Proposed by Ms Service, seconded by Mr Butler and carried unanimously. The Chairman altered the order of the business and proposed moving directly on to item 6.e.
    4. Application for Work to trees in a conservation area. Proposal:-  Fell – 6 Sycamore trees; 4 Ash trees & 3 Norwegian Maple trees, Crown reduce –  9 Ash trees; 1 Norwegian Maple; 1 Walnut tree & 8 Sycamore trees at Anvil Cottage, High Street, Avebury, Marlborough, Wiltshire  SN8 1RF. Ref: 18/08876/TCA. Plans were considered and the Chairman invited Mrs Paradise to answer members questions including two that had been received that day from members of the public. Concerns included: cutting down healthy Ash trees not affected by Ash die back, changing the natural form of a Walnut tree and thereby increasing its’ risk of infection or death and the effect on site-lines at bottom of the High Street. Mrs Paradise explained that the proposed work was on the advise of tree surgeons in order to best manage the trees and permit the vigourous growth of those surviving the cull, adding that not all the Ash trees were being removed and that the effect on site-lines would be minimal. It was resolved to support the application. Proposed by Mrs Lewis, seconded by Ms Service and all agreed. [Ms Paradise abstained from voting].
    5. Application for Full Planning to demolish the existing cricket pavilion on the sports field and to build a new smaller cricket pavilion, similar to the existing structure but to be positioned in a new proposed location within the sports field at Avebury Sportsfield, Beckhampton Road, Avebury, Marlborough, SN8 1RD. Ref: 18/08886/FUL. The Chairman invited Mr Fry to provide some background to the application. Mr Fry explained that maintaining the existing Pavilion was a false economy. Much time had been spent in negotiating the new lease for the Sports Field. The proposed location for the Pavilion was in the south west corner of the Sports Field furthest from the monument. Many specialists had been engaged in the pre-planning work and Mr Fry wished to thank all concerned. Members were delighted with the plans because they offered significant benefit to the community. It was noted letters of support from ASSC, AYFC and ACC could be submitted to WC Planning using the on-line comments tool. It was therefore resolved to support the application. Proposed by Ms Service, seconded by Mr O’Connor and agreed.
  7. Transport Group: (Draft Notes from TG meeting with WC Highways on 19 September 2018 previously circulated to members and see appendix 1). The Chairman explained that the purpose of the TG meeting with Wiltshire Highways on 19 September was to review a pre-circulated paper listing 11 items of concern about road safety. The following key points had come out of the meeting: (a) Steve Hind (Wiltshire Highways) had advised that the first step in seeking reduced speed limits is to request data from the last speed assessments, which were taken about 8 years ago. If there has been significant material change since that date (i.e. if a new housing or industrial estate had been built along the road section in question), re-assessment of speeds could be requested through MAB / CATG. The Chairman commented that, as new estates were unlikely to be built in a World Heritage Site, this did not seem to be a promising way forward. (b) the design for a pedestrian crossing at The Sanctuary approved by the 2015 Avebury WHS Transport Strategy would be expensive and difficult to achieve and would have to be discussed as part of a wider group of solutions. (c) FP22 had once again dropped off WC’s list for re-surfacing as there was no money to carry out the work (estimated at +/- £35,000). The Chairman had attended the CATG meeting on 20 September and, on the advice of Martin Cook and Andrew Jack (Wiltshire Council), had written to Richard Broadhead (WC Rights of Way Officer) [see appendix 2 for copy of letter] to express serious concern. The Chairman said that he had been advised that any interim solution involving minor resurfacing work would require joint funding. He thanked Mrs Davies for her strong support on this item. (d) The Chairman said that, in his view, these and other road safety issues needed to be championed by the wider community to have any chance of a successful outcome and so he had proposed a meeting of the chairs of the three councils and the single meeting of parishes in the Kennet Valley. Nick Fisk (Fyfield and West Overton) had agreed to host it in the KVH. (e) The Clerk asked Mrs Davies (Wiltshire Councillor)why Somerset County Council and not Wilts Council had managed to seal all their roads before winter to negate the issue of potholes. Mrs Davies said that the use of a new road sealing technology was being trailed by other Councils and WC would most likely wait to see the outcome before committing to an expensive investment that may or may not work. [Mr Fry temporarily left the room and re-joined the meeting at item 9].
  8. Solstice Planning: It was agreed that Ms Service would attend the next ASSF meeting on 21 November and that Mr Williamson’s advice should be sought as planning for Solstice was complex. It was additionally agreed that Ms Paradise would bring a proposal for a parking permit scheme for the High and Green Streets for consideration at the next meeting.
  9. Local Issues:
    1. Dog fouling: members noted that funding from ‘Marlborough Downs Space for Nature’ had not been forthcoming and that Mrs Lewis was in the process of finding out pricing for the dog bin emptying service.
    2. Removal of graffiti and re-painting Beckhampton bus shelter: the Clerk reported that Mr Dave Brotheridge was available to start work. Action: Mrs Lewis to set a date for the work to be carried out.
    3. Repairs requested to road mirror in Beckhampton: Mrs Lewis reported that although it was legal to do so WC did not support the installation of mirrors on the highway and a replacement mirror of the same proportions would cost more than £200. In discussion members felt that replacing the frame and post might be a better option. Action: Mrs Lewis to measure the frame and Mrs Paradise to ask her husband whether he had any spare wood available to undertake repairs free of charge otherwise quotations would need to be sought for repair work.
    4. AHA tree and rubbish reported to Aster: the Chairman reported that the process of clearing rubbish and associated tree works on the nursery site had been delayed due to AHA staff vacancy. AHA had also advised him that the trees on the nursery site were protected by a group TPO. There would be a delay of at least 12 weeks before any work could be actioned. He undertook to continue to pursue the issue with AHA.
  10. Refurbishment of Benches:
    1. Advice and estimates from suppliers: the Chairman reported that three quotations had now been received. Condition surveys had been carried out by all suppliers and advice varied. There had been strong representation for the benches on footpath 22 to be repaired. The Chairman read out an email from a member of the public expressing annoyance that the benches had not been maintained annually and requesting that the bench at West Kennett not be removed as it was used by people waiting to catch the bus. In discussion members agreed that four of the benches should be refurbished forthwith and would decide not later than at the next meeting what to do with the damaged benches on FP22 at Big Arch Bridge. It was noted that the more badly damaged of the two benches had been removed for safety reasons and was currently being stored by Mr and Mrs Paradise. The Chairman thanked them for their prompt action. The Clerk gave a summary of the estimates as follows (prices exclude VAT if charged):
      1. Supplier A: bench 1 in High Street £40, bench 2 between Trusloe Cottages and Bray Street £60, bench 5 in West Kennett lay by £60 and bench 6 near bus shelter, Waggon & Horses £40.
      2. Supplier B: refurbishment of benches as listed above for £100 each.
      3. Supplier C: refurbishment of benches as listed above for £80 each.                                                                                                         It was resolved to instruct supplier A, John Giles to carry out refurbishment work to four of the PC’s benches as listed above for £200 (ex VAT). Proposed by Mrs Paradise, seconded by Mr Butler and carried unanimously.
    2. Price for a new bench: the Clerk reported that one supplier had quoted £416.69 including fixing bolts excluding VAT for a recycled plastic bench or £858 excluding ground fixings (£42.01) and excluding VAT for a hardwood bench. [Free delivery and commemorative plaques were extra]. The Chairman undertook to obtain further prices so as to allow an informed decision to be taken at the next meeting.
    3. Long-term maintenance of benches: in discussion it was strongly agreed that the PC’s benches should be maintained regularly and that the PC should put together a policy for a maintenance schedule such as sanding and treating every second or third year and also include the conditions of acceptance of any future benches that might be donated to the PC. Action: Chairman to work on a draft policy with the assistance of the Clerk and the Clerk to create a bench maintenance line in the annual budget.
    4. Bench at West Kennett: the Clerk noted that correspondance had been received from a resident urging the restoration of this bench. Members observed that not only the condition of the bench but also its location next to A4 were less than optimal. Nevertheless as recorded above at item 10.a. the bench will be refurbished.
  11. Parish Steward Priority Sheet:
    1. Report on work completed in September: the Clerk reported that the Parish Steward had carried out patch repair work on the footpath next to the pumping station in Church Walk and filled potholes near Horslip Bridge and potholes outside Bray Street Cottages but sadly there were many more left to fill, perhaps (it was suggested) about four months’ work at a rate of half a day per month.
    2. Job requests for October: the Clerk stated these included checking and clearing drains and grips in the High Street, filling pot-holes in middle of the road half-way along the Avenue and filling any remaining potholes in the road surface near Horslip Bridge. The Chairman asked that the grass adjacent to the bus stop, telephone box and bench on the West Kennett lay-by be strimmed. He noted that the street light on the gable end of the building used as a post office in the High Street was still not working. The Clerk explained that an agent used by Wilts Council had arrived on site at a time when the post office was closed and had been unable to shut off the electricity to effect whatever repair is required (e.g. replacing the bulb). Members asked that the Parish Steward look out for a small metal dog bowl belonging to the community shop that might have been lost in a drain in the High Street.
    3. PC to decide whether half a day per month from the Parish Steward is sufficient: the Chairman explained that Avebury was the only place on the list with 300,000 visitors per year and that the Parish was in a WHS and yet had no more of the Parish Steward’s time than some unvisited hamlets. In discussion it was resolved that the Chairman write to Wilts Council to request the Parish Steward for a whole day per month. Proposed by Ms Service, seconded by Mrs Lewis and carried unanimously.
  12. Play Area:
    1. Results of the mandatory annual inspection of the Play Area by RoSPA: the Clerk reported that she had not yet received the report and would chase the supplier.
    2. Report from on-site meeting with Wicksteed including initial ideas on improving the provision of activities for children and adolescents, likely costs and funding options: Mr Stacey, Mrs Lewis, Mrs Paradise and the Clerk had attended the meeting on 25 September. Several ideas for new play equipment had been identified including a large basket swing, a slide on a mound with tunnel and a football goal. The broken baby swing had been photographed by Wicksteed for comment by customer services. Pricing for the new play equipment had been pre-circulated and concern was raised at the cost although funding options had yet to be explored.
    3. Next steps: Mrs Paradise offered to research more pricing as FWO PC was in the process of upgrading their Play Area at West Overton and the local school was also looking into new play equipment so there might be the option of bulk deals. Members noted that a public consultation would need to be prepared in due course.
  13. Consultations:
    1. Consultation from Wiltshire Association of Local Councils on a proposal to extend its member services with added employment services from Monahans: The merits of an additional HR service were debated and decision deferred to next meeting.
    2. Wiltshire Council Electoral Review: the Chairman invited Wiltshire Councillor Mrs Jane Davies to speak. Mrs Davies reported that the proposals envisaged the dissapearance of West Selkley with electors being moved en bloc into adjacent wards. Each Wiltshire Councillor would in future represent around 4,200 electors. In discussion members felt that they would be more comfortable with MAB as opposed to changing to Devizes. It was agreed Mrs Davies to send the Clerk further information for members to consider and to defer responding to the consultation. [Individuals and organizations can access the consultation via the following link: http://www.lgbce.org.uk. ]
  14. Communications: the Clerk stated that the PC’s September 2018 Headlines had been submitted to the October Edition of UKN.
  15. Correspondence: the Clerk reported that in addition to community information already published on the PC’s web site, the following correspondence had been received:
    1. Police report for September (see appendix 3): 27/09/18 – Theft from a vehicle – parked in the National Trust car park – unknown suspect had smashed a window and stolen 3 bags and cash to the value of £1600.
    2. IMB Press Release and link to Erlestoke Annual Report 2017-2018.
    3. Letter from Royal Mail warning local community and raising awareness about scam mail: poster published on Community Shop Notice Board. Contact number for Royal Mail scam team T. 0800 0113 466.
    4. Constituency Community Volunteers ­Tour of the Houses of Parliament and Q&A Session 20 November 2018: places are limited, and applications can be made by email to claire.perry.mp@parliament.uk . Please include your name, address, organization you represent and phone number.
    5. Police response to ASB survey (see appendix 4).
    6. Invitation to WC’s consultation event – planning for 44,000 new homes (Trowbridge 18 Oct, Pewsey 22 Oct for 18:30 start).
    7. Invitation to the County of Wiltshire Carol Service on Tuesday 4 December, 12 noon at St Bartholomew’s Church, Church Square, Corsham SN13 0BY.
  16. Finance and admin including: the Clerk reported:
    1. The second half of the Parish Precept for £6,050 had been received from WC on 21 September 2018.
    2. Review of Asset Register: (document previously circulated to members and see appendix 5). She had updated the Asset Register to include the red telephone kiosk for £1 which was the price paid to BT, the fencing figure had been updated from ‘written off’ to £404, which was the cost of new materials, and one of the vandalized benches at Big Arch had been recorded as being written off. Items removed included: contents of the Pavilion, Sports Field notice board and 6ft aerator as those items had been legally transferred to ASSC on 17 April 2018. It was resolved to receive and adopt the updated Asset Register. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously.
    3. Review of Financial Risks: (document previously circulated to members and see appendix 6). The Pavilion had been removed from the document, the insurance figure for PC’s assets updated to £22,457 and loss due to failure to report data breach to ICO added as a new risk. It was resolved to receive and adopt the updated Financial Risk Assessment. Proposed by Mr Butler, seconded by Mrs Paradise and carried unanimously.
    4. Web development: it was noted work was in progress.
    5. ‘Community Organising’ training event: she had attended the free training on 12 September and gave a positive review and advised councilors to find ways to ensure they were listening to everyone in the Parish.
    6. Cheques for ratification: the following cheque had been raised on 19 September 2018:
      1. Wadworth and Company Ltd: room booking fee for TG meeting at Waggon & Horses PH on 19 September 2018                      £30
    7. Cheques for payment: it was resolved to ratify the above expenditure (item 16.f.) and pay the following invoices. Proposed by Mrs Paradise, seconded by Mr O’Connor and carried unanimously.
      1. Social Centre: rent for WC, WHS and TG meeting on 19 Sept 2018                                                                                       £8
      2. Liz Moore: Clerk’s overtime and expenses for the period 22 August – 21 September 2018                                                               £391.44
  17. Date of next meeting: 7:30pm on Tuesday 6 November 2018                     [Apologies received from Mrs Lewis]
  18. Any other business:
    1. Mr O’Connor stressed that the PC must address the issue of vehicles parking on either side of the High Street as emergency vehicles were unable to pass when that occurred and look into setting up a parking permit scheme. Action: request to be raised with Transport Group.
    2. Mrs Paradise stated that trees were overhanging footpath 22 next to the PC’s bench. It was noted the trees were on NT land and Mrs Paradise said she would report the issue to the NT.
  19. The meeting closed at 21:51
    1. The Chairman reported that Mrs Jan Tomlin (Wiltshire Landscape Manager) was progressing well following a recent cardiac arrest and said that he would send a get well card on behalf of the PC.

Appendix: (included in the book of Parish Council papers)

  1. Draft notes from TG meeting with WC on 19 September 2018
  2. Copy of email sent to Richard Broadhead (Rights of Way Officer, WC) – dated 2 October 2018
  3. Police report for September 2018
  4. Police response to ASB Survey
  5. Register of Assets dated 27 September 2018
  6. Assessment of Key Financial Risks dated 27 September 2018

4 September 2018 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 4 September 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, EH for English Heritage, KVH for Kennet Valley Hall, FWO PC for Fyfield and West Overton Parish Council, NT for the National Trust, PC for Parish Council, SWAST for South Western Ambulance Service Trust, TG for Transport Group, UKN for Upper Kennet News, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Stephen Stacey (Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Ben Butler, to item 12 / part-way through item 11 Mr Terence O’Connor, from item 18 Mrs Lynzey Paradise, Mr Paul Ryder-Morris and Ms Zandria Service.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:35

  1. Public question time: there were no members of the public present.
  2. Welcome and introductions to new members: the Chairman warmly welcomed Mr Paul Ryder-Morris as a new member, thanked him for volunteering for a second time and said that the PC looked forward to his contributions.
  3. Apologies: Councillors Dr Mike Bedford (Vice-Chairman), Mrs Lynzey Paradise, Mr Andrew Williamson and apologies received but not read at the meeting from Mrs Jane Davies (Wiltshire Councillor).
  4. Declarations of interest: none declared.
  5. Minutes of meeting held on 3 July 2018: unanimously agreed as an accurate record. Proposed by Mrs Lewis and seconded by Ms Service.
  6. Matters arising from the minutes:
    1. Min ref. 1.b.i. New ‘reduce speed now’ sign at Beckhampton: it was noted that there was no further information on the sign.
    2. Min ref. 1.d.i. Damage to Play Area fencing: it was noted that the damage referred to a top wire on an old part of the fencing above the Play Area Signs. The Clerk said that she had asked the contractor who had recently installed the new fencing to carry out repairs to tighten the top wire.
    3. Min ref. 1.f.i. Rental fees of AHA garages: the Clerk confirmed that she had emailed residents’ feedback to AHA and it had been passed to the organization’s Garages Manager.
    4. Min ref. 11.e. Re-surfacing of footpath 22: it was agreed to keep putting pressure on WC to re-surface the footpath as soon as possible and noted that the area was very difficult for wheelchair users to navigate.
    5. Min ref. 11.j. Play Area weedkilling: Mr Butler said that the request was on his do to list and he would action it now that the rain was encouraging the weeds to grow.
  7. Planning applications:
    1. Application for Listed Building Consent at The Great Barn, National Trust Shop, High Street, Avebury SN8 1RF for rebuilding of gantry to front elevation of NT shop using original structure and materials. Ref: 18/07782/LBC. The plans were considered and it was resolved to support the application. Proposed by Ms Service, seconded by Mr O’Connor and carried unanimously.
    2. Application for Listed Building Consent at Trusloe Farmhouse, Frog Lane, Avebury Trusloe SN8 1QS for proposed flue. Ref: 18/07622/LBC. The plans were considered and it was resolved to support the application. Proposed by Ms Service, seconded by Mrs Lewis and carried unanimously.
    3. Application for Full Planning Consent for installation of LPG tank as an exchange for an old oil tank at Jasmine Cottage, West Kennett SN8 1QF. Ref: 18/06549/FUL. The plans were considered and it was resolved to support the application. Proposed by Mr Ryder-Morris, seconded by Mr Butler and carried unanimously.
    4. Application for work to trees in a conservation area. Proposal: 2 Leylandii / conifers to be felled at High Trees, Bray Street, Avebury SN8 1RA. Ref: 18/07149/TCA. The Clerk reported that she had requested more time to consider the application but had not heard back from WC and had therefore submitted a response of ‘no comment’ / no objection provided that the applicant honoured a commitment in section 5 of the application to plant new trees. It was noted that the two conifers were situated between two buildings.
  8. Transport Group: the Chairman stated that a meeting with Steve Hinds (WC Highways) was planned for the 19 September, organised by WHS Officers on behalf of the TG, and that the purpose was to discuss road safety in Avebury and adjoining Parishes for all road users of the A4 and A4361. It was noted that Berwick Bassett, Winterbourne Monkton and FWO Parish Councils were very much interested in a holistic approach and joint effort for achieving traffic calming on these roads. The Chairman explained that at the meeting the PC would revisit the summary records from the exhibitions and identify projects that could be passed through the AWHS Transport Strategy. Mr Butler expressed concern about a recent accident between vehicles on the A4361 turning into Avebury Trusloe. It was noted that no-one had any further information about the incident. It was noted that the TG was due to meet at 19h on 19 September and would review outcomes of the meeting with Steve Hinds earlier in the day.
  9. Solstice Planning: the Chairman invited Ms Service to provide a report on the 5 July ‘washup’ meeting. Ms Service explained that the general feeling was that  Solstice had not been widely attended. She said that some of the issues raised included concern about how different Solstice had become because of cuts in Police funding and that there was a general acceptance that illicit parking would occur again if policing of entrances was not going to happen. Ms Service recommended that the PC draw up a list of four to five things to ask for in preparation for the stakeholders’ meeting in the autumn and listed the following items: (i) a Police presence in Avebury Trusloe or an accredited Community Officer in Avebury Trusloe (ii) more cones and positioned closer together. Several further points were raised and discussed by members. Mr Ryder-Morris questioned why Solstice should be made difficult for people to attend and asked about the possibility of having a park and ride. He added that the PC could monitise Solstice to raise money for the Parish and suggested selling refreshments from the Social Centre. Mr O’Connor said that the parking problem was linked to Stonehenge and would only magnify because many people were not prepared to pay to attend Solstice at Stonehenge. In discussion members felt that one solution might be to open up a field and have a properly managed parking area run by the NT so that visitors could then be directed to that area. It was noted that there was a risk that Avebury might become an overflow for those not wishing to pay to visit Stonehenge and that the event needed to be managed and enjoyed responsibly. The Chairman said he would raise the idea of a managed event with the NT at his next meeting on 26 September. It was suggested that the Clerk might write to the Police to express the PC’s concern that without proper funding and management, Solstice was an accident waiting to happen and to press for (i) a Police presence in Avebury Trusloe (ii) an accredited Community Officer in Avebury Trusloe (iii) more cones and positioned closer together. [The Clerk to find out the cost of having an accredited Community Officer in Avebury Trusloe for one day].
  10. National Trust: items for quarterly review including future use of High Street Car Park and Coach House Toilets. The Chairman said that he had met that day with Mrs Jan Tomlin (NT General Manager, Wiltshire Landscape) who had explained that the NT were well aware of the need for maintenance in the High Street Car Park but that dealing with the flooding of the café had had to take precedence. He added that in his discussion with Mrs Tomlin, better signage for car parking had been discussed and that potential solutions he had suggested included: (i) existing car parking signs on the A4361 should state distance to the nearest car park (ii) a temporary A-board at the entrance to the main visitor car park could be installed as the car parking sign on the opposite side of the entrance was currently obscured by trees. The Chairman said that the NT was content with the Coach House Toilets being open for longer hours when the food outlet was open as the food outlet was currently doing a good trade. It was noted that Mrs Tomlin had reported that a footpath sign was broken on the road to Yatesbury. In discussion Mr Butler identified the sign as being one that had probably been taken out by a vehicle cutting the corner. Mrs Lewis said that she would pass the information to her husband who was Secretary of the Wiltshire Ramblers Association. Mr Ryder-Morris added that a fence was down along a footpath behind West Kennett House in West Kennett. The Chairman to inform the NT.
  11. Defibrillator for Avebury Trusloe: Mrs Lewis reported that a second defibrillator had been successfully installed in the ‘phone box in Avebury Trusloe and that a small article to notify the public had been included in the Gazette and Herald newspaper published Thursday 30 Aug 2018. Mrs Lewis reminded members that although the defibrillator was easy to use, the PC was obliged by SW Ambulance Trust to run annual defibrillator training. In discussion it was agreed that the ‘phone kiosk should be kept free of advertising and posters and that it would be a good idea to have a third defibrillator outside ASSC because the location would be close to the Sports Field. [At item 20 Mrs Paradise said that she would put the idea to the next ASSC Committee meeting].
  12. Local Issues including:
    1. Dog fouling: an investigation into the cost of a dog bin and associated services was in progress. Mrs Lewis to provide a report at the next meeting.
    2. Removal of graffiti and re-painting Beckhampton bus shelter: it was noted that the work had yet to start.
    3. Request for repairs to road mirror in Beckhampton: Mrs Lewis reported that the existing mirror had been put in place by a former resident of Durran House. In discussion it was not clear if the mirror should be replaced like for like or whether a smaller mirror would suffice. Members noted that a small convex mirror would cost approximately £83.00 and it was therefore resolved to purchase a new mirror on provision that the cost did not exceed £200. Proposed by Mrs Lewis, seconded by Ms Service and carried unanimously.
    4. AHA tree and rubbish reported to Aster: the Chairman reported that following an on-site meeting with Messrs Butler to look at the state of the nursery site, the PC had been emailed AHA but had since learnt that there was a delay in AHA actioning work due to an AHA email having been sent internally to a person who had left the company.
    5. Uprooted 30 mph sign on A4361 reported to Wiltshire Council online: the Chairman stated that the sign had been put back in place.
    6. Fire hydrant marker sign on verge at Avebury Trusloe/A4361 junction: members noted that the missing sign had been reported to Wiltshire Council online and subsequently to fire department as it was the latter’s responsibility for fire hydrant marker signs.
    7. Estimates for repairing two benches on footpath connecting Church Walk to Bray Street and refurbishing and applying wood preservative to all six wooden benches: members noted one quotation had been received and a further two estimates needed. Item deferred to next meeting agenda. The Chairman read out a letter received from the former Chair of the now defunct Millennium Committee urging the PC to repair the two benches on footpath 22 and the request was duly noted by members.
    8. Community Shop Notice Board repairs: the Clerk reported that Mr Rendle would be installing a butterfly clip / non-locking latch to the notice board very soon.
    9. Playground: further investment proposal: In discussion it was noted that the baby swing had been reported broken by a member of the public on 3 September and that the person who had reported the issue had travelled from outside the Parish to use the baby swing for their 2 year old child. Mr Butler stressed that the Play Area was well used by families. There was further discussion on whether the baby seat should be replaced or removed and it was resolved that the Clerk contact Wicksteed to seek their advice and authorize repair work if possible.
    10. National Beacon Event 11 November: the Chairman stated that members were invited to take part in the National Beacon event and read out part of an email received from Jan Tomlin ‘..National Trust sites across the country will be supporting a national Beacon Event on 11 November 2018 to mark the centenary of the end of the First World War.  These evening events will be for all in the local community, and I’d like to invite Avebury Parish Council to be involved in the event we’re hoping to organise by doing one of the readings at the lighting of the beacon..’
  13. Parish Steward Priority Sheet: the Clerk reported that job requests for September included: checking and clearing culverts and drains in the High Street, patch repair part of the footpath next to the pumping station on Church Walk and filling of two pot-holes in middle of the road half-way along the Avenue. Members requested that the following additional works be added to the list:
    • checking and clearing of a drainage channel that was located in the verge, halfway along the road in Beckhampton.
    • filling of potholes in the road surface near Horseslip Bridge (on the way to Windmill Hill) and outside Braystreet Cottages and Bannings Yard as the length of that entire road was part of the Sustrans Cycle track.            [Clerk to re-log request with WC for bulb in bracket lamp attached to the Post Office to be replaced].
  14. Play Area: the Chairman reported:
    1. mandatory annual inspection of Play Area was booked with RoSPA for September.
    2. existing provision of activities for children and adolescents was discussed in brief and it was agreed to invite Wicksteed to an on-site meeting to offer ideas and advice on the Play Area [and then to seek the views of the Parish]. It was also agreed that the PC might aim to work more closely with organizations such as Motiv8.
  15. Emergency Planning: Mrs Lewis reported:
    1. work was being carried out by Mrs Lewis and Mrs Farthing to update the Emergency Plan.
    2. location of salt bins was being documented and that WC would be advised of any that needed replenishing.
  16. Communications: the Chairman stated that the PC’s July 2018 Headlines had been submitted for the August edition of UKN and a separate update included in the September edition of UKN.
  17. Correspondence: the Clerk reported that the following correspondence had been received (in addition to community information already published on the PC’s web site).
    1. Police report for August (not seen by the meeting but added subsequently and see appendix 1).
    2. A303 Highways England supplementary consultation: members noted that the supplementary consultation had had a very short consultation period and had not addressed any of the PC’s original concerns. The PC had been copied into the Avebury Society’s response to Highways England supplementary consultation and the email previously circulated to members (see appendix 2).
    3. Wiltshire Council Electoral Review: the Clerk reported that the Local Government Boundary Commission for England had commenced an electoral review of WC and was seeking views on future division boundaries for the Council (information previously circulated to members and please see the Community Shop Notice Board or the following web site: https://consultation.lgbce.org.uk.). It was noted that the first phase of the consultation closed on 5 November 2018 and that members would need more time to put together a response. Action: item to be put on to next meeting agenda.
    4. Community Led Housing Stand in the Atrium at County Hall, Trowbridge on Tuesday 11 September 10 – 2pm.
    5. Great West Way: free event in the Town Hall, Marlborough at 6 pm on Wednesday 19 September.
    6. Sculpture exhibition in Avebury Manor Gardens 1 Sept – 7 Oct and leaflets from the NT were tabled.
    7. Wiltshire Community Foundation Funding Conference – Tuesday 16 October, Devizes £14 p/p: it was noted that the day would include information from local and national funders, guidance on writing grant applications, funding strategy, where to find income and marketing. 
  18. Finance and admin including:
    1. Web development: a photograph was taken of new member Mr Ryder-Morris for publication on the contacts page.
    2. The Clerk reported that she was going to attend a free training event on 12 September entitled ‘Community Organising’.
    3. Cheques for ratification: it was resolved to ratify the following cheques that had been raised on 24 July 2018. Proposed by Ms Service, seconded by Mrs Lewis and carried unanimously.
      1. Chris Gale: preparation and painting of ‘phone kiosk in Avebury Trusloe                                                                            £200
      2. Liz Moore: Clerk’s overtime and expenses for the period 22 June – 21 July 2018                                                                         £312.77
    4. Cheques for payment: it was resolved that the following cheques by paid. Proposed by Ms Service, seconded by Mr Butler and carried unanimously.
      1. C.S.Electrical Engineers and Consultants Ltd: fit and connect defibrillator unit to existing electrical supply in telephone kiosk located in Avebury Trusloe      (including VAT)                                      £126
      2. WALC: 3 x copies of The Good Councillor’s Guide plus p&p    £12.87
      3. Liz Moore: Clerk’s expenses for the period 22 July – 21 August 2018                                                                                           £35.75
  19. Date of next meeting: 7:30pm on Tuesday 2 October 2018                                   [apologies received from Mrs Lewis].
  20. Any other business:
    1. ASSC: Mrs Paradise reported that the NT had yet to form an opinion on ASC’s Design and Access Statement for the new Pavilion however ASC was planning to sell roof tiles at Avebury Day (parishioners can sponsor a roof tile). Mrs Paradise was updated on the discussion that had taken place at item 11 and she agreed to bring the idea of having a third defibrillator outside ASSC to the next ASSC Committee Meeting.
    2. Mr Butler reported that Dr Josh Pollard had finished a recent archaeological dig in Avebury Trusloe and that it was unfortunate the PC had received such short notice about the event. It was noted the PC would be sent a paper concluding the finds and that Dr Pollard had kindly offered to talk to the Community about the project.
  21. The meeting closed at 21:34

Appendix: (included in the book of Parish Council papers)

  1. Police Report for August 2018
  2. The Avebury Society’s response to Highways England supplementary consultation

19 September 2018 Transport Group Meeting, 7pm at Waggon & Horses PH

Avebury Parish Council

A meeting of Avebury Parish Council’s Transport Group will be held at 7pm on Wednesday 19 September 2018 at the Waggon and Horses PH, Beckhampton SN8 1QJ.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 11 September 2018

Agenda

  1. Apologies for absence
  2. Declarations of interest
  3. Minutes of meeting held on 11 June 2018
  4. Matters arising from the minutes
  5. Report of meeting with Wiltshire Highways (19 Sept)
  6. Next steps
  7. Any other business
  8. Date of next meeting

2 October 2018 Ordinary Council Meeting

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 7:30pm on Tuesday 2 October 2018 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Parish Clerk, 27 September 2018

Agenda

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 4 September 2018
  5. Matters arising from the minutes:
    1. Item 6.e. Play Area weed killing
    2. Item 15. Emergency Planning
  6. Planning Applications:
    1. Application for full planning for the installation of a new pay and display machine for visitor use within the National Trust Avebury car park at Beckhampton Road, Avebury, SN8 1RF. Ref: 18/08090/FUL.
    2. Application for Work to trees in a conservation area. Proposal: T1 – Ash – Remove 1 Limb, T2 Willow- Pollard high at 60ft & remove half broken stem, T3 – Willow Re-pollard at 8ft at land opposite Sarsen Kennels, West Kennet, Marlborough, SN8 1QF. Ref: 18/08868/TCA
    3. Application for Listed Building Consent to replace chimney pot to the west chimney supporting the wood burning stove, with a longer pot at Perrys Cottage, Green Street, Avebury, SN8 1RE. Ref: 18/08675/LBC.
    4. Application for Work to trees in a conservation area. Proposal:-  Fell – 6 Sycamore trees; 4 Ash trees & 3 Norwegian Maple trees, Crown reduce –  9 Ash trees; 1 Norwegian Maple; 1 Walnut tree & 8 Sycamore trees at Anvil Cottage, High Street, Avebury, Marlborough, Wiltshire  SN8 1RF. Ref: 18/08876/TCA
    5. Application for Full Planning to demolish the existing cricket pavilion on the sports field and to build a new smaller cricket pavilion, similar to the existing structure but to be position in a new proposed location within the sports field at Avebury Sports field, Beckhampton Road, Avebury, Marlborough, SN8 1RD. Ref: 18/08886/FUL.
  7. Transport Group: report by Chairman including:
    1. Feedback on meeting with Steve Hinds (Wiltshire Council) and TG meeting on 19 September
    2. Report from CATG meeting on 20 September and resurfacing of footpath 22
    3. Next steps
  8. Solstice Planning including report by Clerk on costs for Community Accredited Support Officer, report by Chairman on feedback from the NT following meeting on 26 September, list of items to request at next stakeholder meeting, date of meeting and confirmation of PC representative for that meeting.
  9. Local Issues including dog fouling, removal of graffiti and re-painting Beckhampton bus shelter, repairs requested to road mirror in Beckhampton and AHA tree and rubbish reported to Aster.
  10. Refurbishment of Benches: including:
    1. Advice and estimates from suppliers.
    2. Price for a new bench.
    3. Should we replace the damaged bench(es) with new ones?
    4. Long-term maintenance of benches.
    5. Removal of bench at West Kennett.
  11. Parish Steward Priority Sheet:
    1. Report on work completed in September.
    2. Job requests for October.
    3. PC to decide whether it’s content with half a day per month from the Parish Steward or to ask Ringway for a whole day.
  12. Play Area:
    1. Results of the mandatory annual inspection of the Play Area by RoSPA.
    2. Report from on-site meeting with Wicksteed including initial ideas on improving the provision of activities for children and adolescents, likely costs and funding options.
    3. Next steps.
  13. Consultations:
    1. Consultation from Wiltshire Association of Local Councils on a proposal to extend its member services with added employment services from Monahans.
    2. Wiltshire Council Electoral Review.
  14. Communications
  15. Correspondence
  16. Finance and admin including: Parish precept of £6,050 received from WC, review of Asset Register, review of Financial Risks, web development, report by Clerk on the ‘Community Organising’ training event and cheques for ratification and cheques for payment.
  17. Date of next meeting: 7:30pm on Tuesday 6 November 2018
  18. Any other business