5 September 2017 Ordinary Council Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 5 September 2017 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACSReC for Avebury Community Sports and Recreation Committee, AHA for Aster Housing Association, ASSC for Avebury Sports and Social Club, AYFC for Avebury Youth Football Club, AWHS for Avebury World Heritage Site, EH for English Heritage, MAB for Marlborough Area Board, NT for the National Trust, URC for United Reform Church, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Andrew Williamson (Chairman), Dr Mike Bedford (Vice-Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Dave Brotheridge, Mr Jon Campbell, Mrs Lynzey Paradise, Mr Stephen Stacey and Ms Zandria Service.

In attendance: Miss Liz Moore (Clerk), and from items 1 to 7 inclusive Wiltshire Councillors Jane Davies and James Sheppard (Vice-Chairman WC).

The Chairman welcomed members of ASSC to the meeting and explained the Sports Field lease would be higher up on the agenda for their benefit.

Time Started: 19:33

  1. Public question time: there were eight members of the public present including members of ASSC (present from item 1 to item 5 including item 12b). No questions were asked.
  2. Apologies: Councillor Terence O’Connor.  Members noted that Mrs Jan Tomlin (NT General Manager, Wiltshire Landscape) had written to say that the NT would not be represented in person.)
  3. Declarations of interest: none declared.
  4. Minutes of meeting held on 4 July 2017: the Clerk read out an email she had received that day from Mrs Jan Tomlin regarding the accuracy of the minutes for members to take into consideration. The email also included the NT’s update.  Members decided to deal with her email under correspondence (see item 15) but agreed an amendment at Item 9, to change the end of the following sentence from ‘…it was clarified by Mrs Tomlin that only the monument and footpaths were open and the NT could make that clearer on its web site….’ to: ‘…..and the NT had made it clearer on its web site.’   Members proposed two other amendments: at Item 8. to change the following sentence from ‘…Members reported the bollards had not worked either…’ to: ‘ Members noted the bollards had not worked because they were spaced too far apart’ and at Item 6. to change the last sentence from ‘Ms Service left the meeting temporarily’ to: ‘Ms Service left the meeting for a couple of minutes’. It was resolved to include the amendments. Proposed by Mrs Paradise, seconded by Mr Stacey and carried unanimously. Further to the aforesaid amendments the minutes were unanimously agreed as an accurate record. Proposed by Mrs Paradise and seconded by Dr Bedford.
  5. Matters arising from the minutes: there were none.                                               The Chairman proposed to alter the order of business and to move directly on to item 12.b Sports field lease. The resolution was carried unanimously.
  6. National Trust: closed session: The Chairman stated that in view of the confidential nature of the business that was about to be transacted on the NT update, dialogue and progress, future of URC Chapel and the Coach House toilets, it was advisable in the public interest that the public and press be temporarily excluded. The proceedings that followed were recorded in a confidential note.
  7. Report to the public on item 6: the Parish Council:
    1. received and noted NT’s update: see item 15
    2. reviewed dialogue and progress with the NT
    3. reviewed the future of URC Chapel
    4. reviewed work on improving the opening hours of the Coach House toilets
    5. noted that both Wiltshire Councillors Mrs Jane Davies and Mr James Sheppard would be meeting with the NT later that month.
    6. the Chairman expressed thanks to both WC Councillors and Mrs Davies and Mr Sheppard left the meeting.
  8. Planning applications:
      1. Listed building consent to demolish and rebuild part of the chimney to extend it by 4 courses of brickwork and replace the existing chimney pot at 6 Green Street, Avebury, SN8 1RE. Ref: 17/07513/LBC. Plans were tabled and considered. It was resolved to support the application without conditions.
      2. Work to trees in a Conservation Area to fell three conifers at High Trees, Bray Street, Avebury, Marlborough, Wiltshire, SN8 1RA. Ref: 17/08320/TCA. Plans were tabled and considered. It was resolved to support the application without conditions.
      3. Work to trees in a Conservation Area. Proposal:- T1 – Yew Tree – Reduce limbs away from neighbouring property and footpath at The Old Vicarage, High Street, Avebury SN8 1RF. Ref: 17/07319/TCA. Members supported the application and there had been no objection from Wiltshire Council.
      4. Letter from WC regarding revised plans for 16/00151/FUL.
        Proposal: Demolition of agricultural buildings, conversion of Long Barn to form 3 no. dwellinghouses, conversion of cartshed to form single dwellinghouse and erection of 8 dwellings. Erection of community building (D1), erection of employment building (B1 & B8), extension to private way, car parking and associated landscaping (revision to planning permission 14/02910/FUL).
        Site Address: Manor Farm, Winterbourne Monkton, Swindon, Wiltshire, SN4 9NW. In discussion it was resolved that no further comments would be submitted to WC.
        The resolutions contained in items 8. a, b and d were proposed by Mrs Lewis, seconded by Mr Stacey and carried unanimously.
      5. Ms Service additionally reported with reference to item 10.e. of the 4 July 2017 meeting minutes that the owners of 2 Bray Street had been allowed a driveway but not a garage by WC.
  9. Transport Group including notes of inquorate meeting on 10 August for information (see appendix 2).  Mr Brotheridge reported with regret that he could no longer be a member of the Transport Group due to other lepidoptererological commitments. Dr Bedford reported:
      1. Plan for re-painting double yellow lines and additional lines: Mr Campbell and he had put together a document requesting feedback from residents in Avebury Trusloe regarding yellow lines and speeding in that part of the village. The document would be going out to residents shortly. Residents to respond to Mr Campbell and Dr Bedford. The Chairman reported APC had missed the deadline for the additional yellow line painting but that Mr Molton at WC had said that APC could work on a plan for next year to include areas such as Trusloe and Green Street. N.B. APC could still request other works via WC in the meantime.
      2. Possible closure of the Avenue: work in progress on a preliminary draft of a list of pros and cons, which would be further developed prior to public consultation in the Parish.
      3. Resurfacing of footpath 22: as per the advice from the WC on-line system the work was intended to be delivered later that year.
      4. Dangerous road surface at A4 Calne / Beckhampton roundabout: it was noted APC would be following the plan in the WHS Transport Strategy.
      5. Coaches parking in the High street: Mrs Paradise reported Ms Catherine Hosie (Estate Manager) was liaising with Mad Max Tours to see whether the NT could accommodate the vehicles in the High Street car park. Mrs Paradise recommended that the Transport Group approach Ms Hosie formally to discuss working on a list of coach companies to log where, when and at what time they park in Avebury.
  10. Avebury Housing Needs Survey: (second draft previously circulated to members). The document was received by APC and members agreed the wording in the draft.  It was agreed that WC be asked to finalise the document and send it to APC.
  11. Defibrillator for Avebury Trusloe:
    1. agree location: deferred to next meeting as further research needed to be carried out by Mrs Lewis.
    2. adopting the ‘phone box: as in 11.a. above.
  12. ACSReC: Mrs Paradise reported:
      1. Sports Field Noticeboard:
        1. ACSReC was not pursuing a new location for the notice board at present.
        2. £200 donation had been received from NT on 11 July.
      2. Lease: (see appendix 1. ACSReC’s proposal for Sports Field lease – 1st draft, previously circulated to members). Mrs Paradise explained ACSReC had looked at how to make the Sports Field more effective for the community and had come to the conclusion that due to issues with maintenance of the Pavilion and not being able to access other funding sources that potentially ASSC could access, then ASSC was best placed to renew the lease with the NT as opposed to APC. Mrs Paradise asked if anyone had any questions. Mr Brotheridge asked what the NT’s position was in terms of the NT leasing to ASSC. Mrs Paradise said the NT was very supportive of the idea and also for keeping the peppercorn rent model. Mr Campbell asked if all members of ACSReC supported the proposal or whether there were any reservations. Mrs Paradise confirmed that all members were unanimous in supporting the proposal. In discussion questions arose as to whether ACSReC could transfer funds to ASSC, whether there would be ongoing costs for APC such as mowing, how much APC and the community should continue to help, whether APC would have representation on ASSC’s sports-field sub-committee and whether the proposal had the support of the wider community. Mrs Paradise explained that many talks had taken place with the users of the Sports Field and she was confident that everyone was in favour of the idea. Mrs Lewis referred to point 8. in the proposal document that explained how ASSC might include representatives of other organisations. The Chairman asked if there were any points from those members of the public at the meeting.  Mr Alan Blake (Secretary, ASSC) said he felt there was nothing negative. It was noted that in the interim ASSC members would have to vote on the proposal as well. It was agreed (i) the Chairman and the Clerk to check on the proposal that APC might provide funds to ASSC (ii) Mr Alan Blake to organise an extra meeting for ASSC; it was noted 10 days’ notice was required for the meeting and it would be open to all ASSC members (iii) Mrs Paradise to update the draft proposal document for both ASSC’s EGM and the next APC meeting and (iv) APC to include the proposal that ASSC lease the Sports Field in its Headlines for UKN. The Chairman asked if there were any further questions from members of the public. A Football Club user said she was concerned about whether the rental of the field by AYFC would increase. Mrs Paradise explained that ACSReC would be looking at the fees for all users and did not envisage any issues because the money in from users of the field and the money out to maintain the field roughly evened out. There were no other questions asked. Mr Alan Blake expressed his thanks to APC. Proceedings continued from item 6.
      3. Repairs to Pavilion: on hold.
      4. Community Sport: WC was working with parish councils to provide sport for children over the holidays and APC might like to consider getting involved. Clerk to include item on next meeting agenda.
      5. Banking: deferred to next meeting.
  13. Local issues including:
    1. Damaged stiles on the White Horse Trail footpath: Mr Stacey reported the work had been completed and members offered grateful thanks to Laura Cooper (landowner).
    2. Play Area fencing and options: Mr Campbell reported the grass cutting that had been carried out in the Play Area was very poor as the grass cuttings had been left on the grass. In discussion it was noted that it might be pointless re-instating the damaged fencing or putting up a new fence as it was being wilfully damaged by an adult in the community. It was agreed Clerk to contact PlaySafety Ltd. for advice on APC’s legal liabilities regarding ball games and whether fencing was a requirement for the Play Area as it was relatively close to the road. Mr Campbell offered to cut back the brambles that were encroaching the see-saw.
    3. Resurfacing footpath AVE30/10 from NT main car park to the High Street: further information needed. Clerk to action and item deferred to next meeting.
    4. Obscured ‘no through road’ sign at entrance to Gunsite Road: the Clerk confirmed she had reported the problem to WC using the on-line system.
  14. Communications: the Chairman reported combined June and July 2017 Headlines had been submitted to UKN.
  15. Correspondence: the Clerk reported the following correspondence had been received:
      1. National Trust Update – 5 September 2017

        Avebury Excavation

        Excavations took place at the foot of Avebury Down in August and finds are now being analysed. Four Early Bronze Age arrowheads have already been identified, made at about the same time round barrows were being constructed. We’ve also found some Early, Middle and perhaps Late Neolithic pottery (the same time as Windmill Hill, the West Kennet occupation site and Avebury henge respectively), which covers nearly 2000 years of activity on the site. Additionally, the team also uncovered the partial remains of an aurochs, an extinct breed of giant cattle, from a Neolithic pit. There were six pits in total, which was a good number for the size of the trenches.  Many thanks to those who attended the Village Tour led by some of the site’s Project Directors.  Further details of the excavation will be released in due course; in the meantime,  you can read the daily blogs on our “FragmeNTs” website. Find it by typing ‘Fragments Avebury’ into an internet search engine.

        Sculptures in the Manor Garden

        We are once again show-casing artists’ work in Avebury Manor Garden as part of our autumn programme of events. Around 75 sculptures will be dotted around the Garden with all of the exhibits available for sale. The exhibition runs until Sunday 1 October and entry to the Garden is free for Parish residents. Full details of all our events are available at https://www.nationaltrust.org.uk/avebury.

        Toilets at Avebury

        Following agreement at the July meeting that an approach would be made to Wiltshire Council for funding to provide out-of-hours toilet provision if a need were established, we have again reviewed visitor comments.  Amongst last month’s feedback, there was once again no single comment suggesting overnight or extended toilet provision might be required.  However, the offer remains for the PC or Wiltshire Council to lease the Coach House toilets to provide out-of-hours toilets subject to a lease being agreed.

        Second-hand Bookshop & Avebury Chapel

        Work continues to renovate both the former stables building next to the NT car park on the High Street, and the former Chapel on Green Street.  We hope to be welcoming visitors and locals to both spaces in the next 6 months, subject of course to the extent of building works required.  As previously advised, the Coach House toilets will be open when these new facilities are open.  We will provide further updates in due course.

        Next Open Meeting with the National Trust Team

        Our next open meeting for Parish residents will be on Friday 29 September from 4pm to 6pm in Avebury Chapel.  Members of the local National Trust team will be available to listen to ideas, share thoughts and plans for the future, and to answer any questions or comments you may have.  Light refreshments will be available and it would be helpful to have an idea of numbers, so please contact Matt on 01672 538031 or matthew.claridge@nationaltrust.org.uk if you would like to join us.  We very much look forward to seeing you.

      2. July Minutes: members noted an email received from Mrs Jan Tomlin earlier that day as follows ‘…..In the interests of clarity, fairness and proper coverage, I think it is important that the points raised about potential extended toilet provision are accurately recorded.  There was a long and robust discussion on this matter, which included a number of key points and a way forward that have not been captured in the minutes. I made clear that the National Trust already provides toilets free of charge for all during our operating hours.  These are located in the Farm Yard, in the centre of our visitor facilities.  I also stated that the toilets next to the National Trust catering outlet in the Coach House are available whenever this outlet is open.  I went on to say that, although the National Trust does not operate toilets out of hours, we had previously offered and continue to be prepared to negotiate a lease for, the Local Authority to operate the toilets at the Coach House out-of-hours.  I also said that it would be important to establish whether there was a need for toilets out-of-hours, and especially for 24-hours a day opening, as had previously been suggested as necessary by the Parish Council.  And I confirmed that to date from the feedback received by the National Trust throughout the year, there is nothing to suggest that visitors feel the need for toilets outside our operating hours. I think it is really important to capture the discussion accurately because members were in agreement that – if a need for out of hours toilets were evidenced – then it would be appropriate to consider how such provision might then be enabled.  It was at this point that it was suggested that Wiltshire Council might be approached to see whether support was available. Regarding the National Trust web-site, I said that the information about access had been made clearer, not that it would be….’
      3. Letter from BBC Flog it! regarding information about a valuation day event at Grittleton House, near Chippenham on Tuesday 26th September 2017 between 9:30am and 4pm. Leaflets were tabled.
      4. North Wessex Downs AONB Annual Review for 2016-2017.
      5. The Story of the North Wessex Downs: a free presentation was being offered for parish councils and community groups. It was agreed the Chairman and Clerk organise a presentation for Avebury.
      6. Emails from Chris Gale dated 3 July and 2 August ref. complaint about NT Coach House toilet only being open during NT opening hours had been received.
      7. WALC newsletter and new Data Protection Act information. Further discussion needed on the requirements of the new Data Protection Act. Item deferred to next meeting.
      8. WC Waste Management Strategy Consultation 4 Sept – 14 Nov see link to survey.
      9. WC Highways Newsletter and Parish Steward Priority Sheet including dates Parish Steward will be in Avebury.
      10. WC Mobile Library Service Review 4 Sept – 4 Nov. The consultation documents are available to view online from the Wiltshire Libraries webpage at http://services.wiltshire.gov.uk/MobileLibrary/ from 4th September. Members of the public and customers can make a comment about routes in their community by downloading and completing the Consultation Feedback form. All review documents and feedback forms are also available from the mobile library.
      11. Community Policing Team Parish Report: members noted the Police Team’s new priority was hare coursing and poaching.
  16. Finance and admin: the Chairman reported:
    1. External auditor’s report: Grant Thornton had provided a clean audit report and it was noted that a copy of the Annual Return was on the APC web site.
    2. Cheques received for £76.35 and £51.35 from Broad Hinton and Winterbourne Bassett Parish Council and FWO Parish Council respectively for Councillor Training carried out on 7 June.
    3. RoSPA Play Area Inspection booked for September 2017. Noted on 24 July that APC’s laminated sign was missing from Play Area fence. The Clerk reported a new sign had been ordered and installed.
    4. The approved minutes of ACSReC meetings on 5 April and 31 May 2017 to be received (see appendix 3).
    5. Cheques for ratification:
      1. Thames Water: supply of water and wastewater services to the Pavilion for the period 21 Oct 2016 – 12 July 2017 (including VAT)                                                                                          £468.77
      2. Liz Moore: Clerk’s overtime and expenses 21 June – 22 July 2017 inclusive                                                                                     £184.42
    6. Cheques for payment: it was resolved that the following cheques be paid and above payments (as listed in item 16.e. i – ii) be ratified. Proposed by Mrs Paradise, seconded by Mr Stacey and carried unanimously. It was additionally agreed to pay an extra £100.00 to ACC over and above its tendered sum of £850pa for extra expenses they had incurred during the maintenance of the Sports Field for the period April – September 2017. Members noted this was a change to the contract although it had been discussed in the past by members. Proposed by Mrs Paradise, seconded by Mr Stacey and carried unanimously.
      1. Stocksigns Ltd: new sign for Play Area (including VAT)            £43.76
      2. Avebury Cricket Club: maintenance of the Sports Field at Avebury for the period April – September 2017                                       £950.00
      3. Liz Moore: Clerk’s expenses 22 July – 21 August 2017 including salary underpayment and anti-virus software                                £120.17
  17. Date of next meeting: 7:30pm on Tuesday 3 October 2017 at the Social Centre.
  18. Any other business: none.
  19. The meeting closed at 9:59pm

Appendices: (included in the book of Parish Council papers)

  1. ACSReC’s proposal for Sports Field lease – 1st draft
  2. Notes from Transport Group’s inquorate meeting on 10 August 2017
  3. The approved minutes of ACSReC’s meetings on 5 April and 31 May 2017 (not seen by the meeting but added subsequently).

3 October 2017 Ordinary Council Meeting : Agenda

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 7:30pm on Tuesday 3 October 2017 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 28 September 2017

Agenda

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 5 September 2017
  5. Matters arising from the minutes
  6. National Trust: closed session
      1. update, dialogue and progress
      2. future of URC Chapel
      3. improving opening hours of Coach House toilets
  7. Report to the public on item 6: open session
  8. High Street Car Park: Future plans for High Street Car Park
  9. Planning applications
  10. ACSReC: including: ACSReC’s proposal (second draft) that Avebury Sports and Social Club take a lease on Avebury Sports-field from the National Trust and to resolve that the Parish Council simultaneously terminates its lease subject to satisfactory terms being agreed for termination, and if possible to resolve that the terms in items 10.b. to 10.f. below are acceptable: b. report from ACSReC/ASSC meeting on 19 September, c. results on responses to public notices, d. report on dilapidations, e. the future ownership of APC’s assets in the pavilion and on the sports-field, f. future beneficiary(ies) of funds held by APC for the sports-field, report on the accounts, Nationwide bank account and future and Community Sport.
  11. Transport Group:
      1. progress report on A4 traffic calming project and CATG meeting on 21 September.
      2. results of double yellow lines and speeding questionnaire sent to Avebury Trusloe residents.
      3. Parish consultation on pros and cons of closure of the Avenue
      4. coaches parking in the High street
  12. Defibrillator for Avebury Trusloe:
      1. agree location
      2. adopting the ‘phone box
  13. Housing Needs Survey
  14. Local issues including: Play Area fencing and options, resurfacing footpath AVE30/10 from NT main car park to the High Street and request for APC web site to be more Village friendly.
  15. Communications
  16. Correspondence
  17. Finance and admin including: Parish Precept received from WC, draft budget for Precept and requests for items to be included in APC budget for 2018-2019, review of Financial Regulations, Standing Orders and TOR of Committees, review and adoption of APC’s Consultation Process, RoSPA Play Area Inspection, new data protection regulations, the approved minutes of ACSReC meeting to be received, to ratify decision made at 5 September meeting to pay Avebury Cricket Club an extra £100.00 and cheques for payment.
  18. Date of next meeting: 7:30pm on Tuesday 7 November 2017 at the Social Centre.
  19. Any other business

5 September 2017 Ordinary Meeting : Agenda

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 7:30pm on Tuesday 5 September 2017 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 30 August 2017

Agenda

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 4 July 2017
  5. Matters arising from the minutes
  6. National Trust: closed session
    1. update, dialogue and progress
    2. future of URC Chapel
    3. improving opening hours of Coach House toilets
  7. Report to the public on item 6: open session
  8. Planning applications:
      1. listed building consent to demolish and rebuild part of the chimney at 6 Green Street, Avebury, SN8 1RE. Ref: 17/07513/LBC.
      2. work to trees in a Conservation Area to fell three conifers at High Trees, Bray Street, Avebury, Marlborough, SN8 1RA. Ref: 17/08320/TCA.
      3. work to trees in a Conservation Area at The Old Vicarage, High Street, Avebury SN8 1RF. Ref: 17/07319/TCA.
      4. letter from WC regarding revised plans for 16/00151/FUL at Manor Farm, Winterbourne Monkton, Swindon, Wiltshire, SN4 9NW.
  9. Transport Group including notes of inquorate meeting on 10 August for information:
      1. plan for re-painting double yellow lines and additional lines
      2. possible closure of the Avenue
      3. resurfacing of footpath 22
      4. dangerous road surface at A4 Calne / Beckhampton roundabout
      5. coaches parking in the High street
  10. Avebury Housing Needs Survey – second draft for approval and the next steps
  11. Defibrillator for Trusloe including agree location / adopting the ‘phone box
  12. ACSReC including sports field noticeboard, lease, repairs to pavilion, community sport and banking.
  13. Local issues including damaged stiles on White Horse Trail footpath, play area fencing and options, resurfacing footpath AVE30/10 from NT car park to High Street.
  14. Communications: combined June and July 2017 Headlines submitted to UKN.
  15. Correspondence
  16. Finance and admin including external auditor’s report, cheques received, RoSPA Play Area Inspection, approved minutes of ACSReC meeting, cheques for ratification and cheques for payment.
  17. Date of next meeting: 7:30pm on Tuesday 3 October 2017 at the Social Centre.
  18. Any other business

 

18 May 2017 Annual General Meeting : Draft Minutes

Avebury Parish Council

Draft minutes of the Annual General Meeting of Avebury Parish Council held on the 18 May 2017 at the Social Centre, High Street, Avebury SN8 1RF. (For adoption in May 2018).

In these minutes ACSReC stands for Avebury Community Sports and Recreation Committee, APC for Avebury Parish Council, NT for National Trust and WHS for World Heritage Site.

Time Start: 19:02

  1. Present: Councillors Mr David Brotheridge, Mr Jon Campbell, Mrs Maggie Lewis, Mrs Lynzey Paradise, Ms Zandria Service, Mr Stephen Stacey and Mr Andrew Williamson.
  2. In attendance: Miss Liz Moore, Clerk.
  3. Apologies: Councillors Dr Mike Bedford, Terence O’Connor and Wiltshire Councillor Jane Davies.
  4. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Williamson was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Mr Williamson was proposed as Chairman by Ms Service and seconded by Mr Brotheridge. Carried unanimously. The Clerk asked if there were any nominations for the role of Vice Chairman and Mrs Lewis said she was prepared to stand again as Vice Chairman. Mrs Lewis was proposed as Vice Chairman by Mr Williamson, seconded by Mrs Paradise and carried unanimously.
    [Declarations of acceptance of office were signed by Mr Williamson and Mrs Lewis].
    Mr Williamson took the Chair.
  5. Minutes of AGM held on 3 May 2016 were agreed by all as a corrrect record. Proposed by Mr Stacey, seconded by Mrs Lewis and carried unanimously.
  6. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Mr Brotheridge, Mr Stacey and Mr Williamson remain members together with the following members of the public: Mrs Moya Brannan, Dr Mike Bedford, Mrs Kate Fry, Mr Tim Lewis, Mr Rob Macaire, Mrs Angela Norman, Mr Paul Ryder-Morris and Mr Simon Vatcher. It was unanimously agreed that Mrs Lewis be nominated as temporary Chairman of the standing committee.
    3. ACSReC: it was unanimously agreed that Mrs Lewis, Mrs Paradise and Mr Stacey remain members together with the following members of the public: Dr Mike Bedford, Mr Alan Blake, Mr Dominic Fry, Mrs Diane Gater and Mr Bruce Hinder. It was unanimously agreed Mrs Paradise be nominated as Chairman of the standing committee.
    4. Community Flood Group: it was unanimously agreed that Mrs Lewis remain the nominated representative and a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    5. Wi-Fi and Broadband: it was unanimously agreed that Mr Campbell would be the nominated representative together with Mr Terence O’Connor who the Clerk reported had expressed an interest in the role.
    6. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson remain a member and Mrs Lewis and Ms Service attend on an ad-hoc basis.
    7. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Mr Williamson remain as APC’s representative.
    8. Footpaths: it was unanimously agreed that Mr Stacey remain a footpath Councillor.
    9. Play area: it was unanimously agreed that Mr Campbell and Mrs Paradise share the role as the nominated Play Area Councillors.
    10. Marlborough Area Board: it was unanimously agreed that Mr Williamson remain the nominated representative and Mrs Paradise be nominated as a representative too and that other members were welcome to attend the meetings.
  7. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative.

    The above nominations under items 6-7 were proposed by Mr Brotheridge, seconded by Mrs Paradise and carried unanimously.

  8. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2017/18 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mrs Lewis, seconded by Mrs Paradise and carried unanimously.

Meeting closed at 19:16

4 July 2017 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 4 July 2017 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACSReC for Avebury Community Sports and Recreation Committee, AHA for Aster Housing Association, AWHS for Avebury World Heritage Site, EH for English Heritage, MAB for Marlborough Area Board, NT for the National Trust, URC for United Reform Church, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Andrew Williamson (Chairman), Dr Mike Bedford, Mr Jon Campbell, Mrs Lynzey Paradise and Ms Zandria Service. In attendance: Miss Liz Moore (Clerk), and from items 6 to 9 inclusive Wiltshire Councillors Jane Davies and James Sheppard (Vice-Chairman WC), Mrs Jan Tomlin (NT General Manager, Wiltshire Landscape) and Ms Catherine Hosie (NT Estate Manager).

Time Started: 19:34

  1. Public question time: Wiltshire Councillors Jane Davies and James Sheppard and Mrs Jan Tomlin and Ms Catherine Hosie were present from items 1 to 5 inclusive. No questions were asked.
  2. Apologies: Councillors Mr Dave Brotheridge, Mrs Maggie Lewis, Mr Terence O’Connor and Mr Stephen Stacey.
  3. Declarations of interest: none declared.
  4. Minutes of meeting held on 6 June 2017: Unanimously agreed as an accurate record. Proposed by Dr Bedford and seconded by Mr Campbell. Please also see NT clarification under item 6 below. The confidential meeting notes under item 4. National Trust update / dialogue / progress and item 14. c. ACSReC: Sports Field lease and repairs to Pavilion were accepted as an accurate record. Proposed by Mrs Paradise, seconded by Dr Bedford and carried unanimously.
  5. Matters arising from the minutes: the Chairman reported:
      1. Item 7: Emma’s Pantry: the scheme would not be proceeding for the time being.
      2. Item 12. Housing Needs Survey: APC awaiting a response from Claire Moore (WC).
      3. Item 17.b. additional yellow line painting on roads: AW read out Mr Molton’s email from WC. In discussion it was additionally agreed APC would consult other organisations in the village and Transport Group to consult with residents in Avebury Trusloe. Action: the Chairman and Dr Bedford to contact Mr Molton to discuss options for the WHS and Dr Bedford and Mr Campbell to put together a leaflet / survey for immediate distribution to Avebury Trusloe residents.
      4. Item 20: thank you letter from Betty Cronk was tabled and received.

    The Chairman invited Cllrs James Sheppard and Jane Davies and Mrs Jan Tomlin and Ms Catherine Hosie to join the table.

  6. National Trust update, dialogue and progress: the Clerk had circulated APC members with the NT’s Update the previous day:                                               National Trust Update
    • New Discovery at Avebury: You will no doubt have seen and heard the national media coverage last week highlighting the discovery of a new monument at Avebury.  Archaeological surveys on National Trust land have revealed a unique square megalithic monument at the heart of the Avebury WHS in the South East quadrant, within the Southern Inner Circle, just behind the chapel.  Our own Archaeologists, Dr Nick Snashall and Dr Ros Cleal, helped to direct the survey, and Nick has written a blog on our web-site under the heading “Avebury – Squaring the Circle”. You can find both the blog and links to Nick’s Radio 4 “Today” programme podcast by searching for “NT FragmeNTs” or following the link: https://ntarchaeostonehengeaveburywhs.wordpress.com/blog/.  The blog includes a full report and images, including a possible visual reconstruction of the site.
    • Summer Solstice: Once again, the local team were joined by National Trust staff and volunteers from across the charity to help manage Solstice to ensure a safe and enjoyable occasion for all.  We work in partnership with a number of organisations, including primarily the Police and Wiltshire Council, and are pleased to report that once again the air was celebratory and joyful, with very few incidents of any note.  This is a tremendous effort which includes a large number of people working through the night and into the early hours of the morning.  While there was once again an unfortunate amount of litter and debris left in the Henge, I am pleased to say that staff and volunteers cleared this very quickly to return the site to its normal clean and pristine condition.I would like to record the National Trust’s heartfelt thanks to all those who support us in the management of this Observance, which means a very great deal to so many people.  We could not do this alone, and greatly appreciate the support of so many agencies and individuals who work to ensure a peaceful Solstice for all, both at Avebury and at Stonehenge.
    • Avebury Chapel: We’re pleased that our bid to purchase Avebury chapel was successful.  Feedback from the URC themselves, from partners and local groups, and from much further afield, has been really very positive and we look forward to starting work on a programme of simple renovation soon.  Before beginning this work, we’ll be opening up the chapel to hear ideas about how best to develop this lovely space.  The chapel will be open between 3pm and 7pm on Wednesday on 5th July for anyone to drop in and meet the National Trust team, and to share thoughts. Our overall vision for this unique and beautiful building is to develop a space to engage with people to share our passion for the landscape, its abundant nature and world-renowned archaeology.  We’ll be working with WHS partners to showcase the essential work we do to conserve and protect the site.  We’ll also welcome local communities, and the many national and international visitors coming to Avebury each year, providing advice and information on wildlife and heritage. In showcasing nature and conservation, we’ll also reflect the important history of the building as a Five Mile Chapel, and plan to introduce talks and presentations by specialists in ecology, archaeology and heritage in due course.  Following the open event, we’ll start work to repair and protect the building, and develop our plans to open properly as a welcome, information and engagement space.                                            The Chairman invited Mrs Jan Tomlin to speak to the Update. She reported:
      1. New Discovery at Avebury: she tabled copies of newspaper reports containing photos and said it was worth looking at national coverage to view images together with the following blog: https://ntarchaeostonehengeaveburywhs.wordpress.com/2017/06/29/squaring-the-circle-archaeological-detectives-discover-secret-square-beneath-world-famous-avebury-stone-circle/
      2. Summer Solstice: the NT had received phenomenal support from the Police. 100 vehicles, 400 people and various tents and dogs had been moved off the Ridgeway. The appearance of WC enforcement tow-trucks had helped to move vehicles off the Ridgeway too.
      3. Avebury Chapel: the NT’s bid to purchase Avebury Chapel had been successful, keys to the Chapel had been picked up on Monday and the open evening for the public was the next day.

       

    Mrs Tomlin requested a clarification to item 8 of APC’s 6 June 2017 meeting minutes be noted (see fourth sentence ‘…it would effectively be funding toilets for a nationwide charity / business…’) to say ‘May we take this opportunity to clarify the Minutes at Item 8.  I would like to make clear that, should APC take on a lease to extend toilet hours at Avebury, this would not be funding toilets for a nationwide charity, because the opening hours would be above and beyond those that the National Trust provides. Specifically, we have received no feedback or evidence that toilets are required overnight’. Mrs Tomlin stated that the NT gone through its records for the past 10 years and had found no evidence of the need to open its toilets for longer hours than at present.

    Mr Campbell welcomed Mrs Tomlin’s presentation of the NT update and her presence at APC’s meeting. The Chairman said the agenda item also covered dialogue and he was keen to see as much positive discussion as possible. He said the NT had been invited to attend pre-meetings and possibly have a seat on the Parish Council, and that the relationship was an evolving process. Mrs Paradise said a good example of APC and NT working together was NT asking APC for any questions on their plans to replace various gates at the Manor prior to a formal planning application being submitted to WC. It meant members had a ‘heads up’ on the work of the NT and could answer questions from members of the public. Mrs Davies stated that improving footpaths and pavements, including the pedestrian route from the NT main car park to the High Street, could be another example of joint working and reported MAB had funding available for pavements. She asked if APC had considered coloured pedestrian crossings as these had worked well in Lockeridge.                                                                                                                                       – Ms Service left the meeting for a couple of minutes.

  7. Future of URC Chapel: the Chairman explained that the community had been concerned a couple of years ago about the future of the Chapel and had held a well-attended public meeting in August 2015. Those present had suggested 14 possible uses, and the Chairman read out a list of them.  He then read out an extract from an email APC had sent the URC Synod urging the URC Synod ‘to enter into a proper dialogue with all concerned locally to explore a scheme to increase the Chapel’s outreach into the local, national and international communities, with particular focuses on:
    1. the spiritual lives of local people and visitors of Christian and all other faiths
    2. the needs of people for reflection, and the use of the Quiet Garden
    3. the use of the Chapel as a centre for the arts, talks and seminars related to the community and all those visiting or involved in the World Heritage Site
    4. the possible use of part of the Chapel as a centre to disseminate information on the World Heritage Site, the North Wessex Downs AONB, the Marlborough Area Nature Improvement Area and, as in the past, a Tourist Information Centre
    5. other similar uses.’

    The Chairman stated a Chapel Group had been formed in September 2015 to try to save the Chapel but in February 2017 it had announced that it could go no further with its project. The NT had then announced on 27 June that it had purchased the Chapel (please see NT Newsletter at appendix 1). The Chairman asked members if they had any feedback from the community or questions. Members said they had received no particular feedback yet from the community but they were glad the building was going to be looked after. The Chairman asked the NT about joint working and whether the quiet garden was likely to be retained. Ms Hosie and Mrs Tomlin explained the purpose of the drop-in meeting the Trust was arranging the next evening was for the public to provide their thoughts and for the NT to listen, but that the NT was concerned not to provide further information at this stage to avoid raising public expectations. Dr Bedford asked about the timescales for the restoration work and Mrs Tomlin said she was not sure how quickly the work was going to be assessed but it would be a sympathetic restoration. While those APC members present were aware they had not had significant feedback from the public following the NT’s purchase the week before, they were unanimous in welcoming the news on the information provided and looked forward to receiving more detail on future uses and activities. The NT had invited the public to a drop-in the next day. Action: Clerk to put Chapel on 5th September meeting agenda.

  8. Review of Summer Solstice 2017: the Chairman invited members and the NT to provide their observations on Solstice. In discussion it was noted there had been lots of parking issues in Avebury Trusloe with some people photocopying APC parking permits. There had also been many parking issues in the High Street and Green Street and the permit scheme had been largely ignored. Members noted the bollards had not worked because they were spaced too far apart. Councillor Sheppard asked how long people stayed in Avebury and it was noted it was between 2-4 days. It was noted there had been no issues in West Kennett as the layby had been closed for parking and no issues in Beckhampton. The NT had worked pro-actively with the Police and WC enforcement to ensure minimal issues on the Ridgeway and had been very well supported and it was noted any music / drumming had been stopped very quickly. However, APC members said that people in the community had not felt so well supported by the Police or WC enforcement compared with the previous year when two cars had been towed away at peak times and had deterred parking. Photo evidence had been taken of 10 vehicles parked illegally in the High Street. A member reported lots of teenagers had been having their own small parties in the High Street and the Henge during the Kings Drummers performance, some young people had been taking drugs and that had affected the atmosphere compared with last year. The Chairman asked how many people had attended Solstice that year. Mrs Tomlin said it was difficult to assess numbers in Avebury but last year there had been up to 5,000 people and it was about half that figure this year probably due to the very hot weather. About 13,000 people had attended at Stonehenge. During further discussion, it was reported there was still some litter on the Ridgeway and in the Windmill Hill area. The Chairman had received several emails including complaints about the provision of toilets and concerns from the Red Lion PH. Mrs Tomlin reported the toilets were the same as the previous year and that the NT provided a porta-loo in the village car. Action: Chairman to report parking, behavioural and litter issues at the Solstice de-brief meeting the next day and request better Police support for next year. Mrs Davies (Wiltshire Councillor) to speak to WC enforcement for next year. Thanks were expressed to all present by the Chairman.
  9. Improving opening hours of Coach House toilets: members noted that Mr Stacey, who was working on this issue, was not present. The Chairman reported APC had received recent emails (previously circulated to members) from the Red Lion PH and the Henge Shop regarding the need for the toilet facilities at the Coach House to be open at times needed by the public. In discussion Mrs Tomlin explained the NT opened it toilets free of charge and needed clear evidence for overnight toilets. She was asked what the NT classed as evidence. Mrs Davies asked if the need for toilets was 24 hrs a day; the Chairman said that opening hours from dawn to dusk would meet the needs of many people. Mrs Tomlin said the NT took its feedback from visitor experience and had no shred of feedback from anyone that they could not go to the toilet at 2am. Dr Bedford recalled that 15 years ago the lack of toilet facilities had been a major and real issue for residents and it seemed to be a recurring theme. In further discussion Mrs Davies felt evidence might not be reported as people would be embarrassed to do so. Councillors Davies and Sheppard agreed they would approach WC to request that the Council consider taking on a lease and/or provide funding for extended opening hours for the Coach House toilets given the unique importance of the World Heritage Site. A question was asked as to why the NT website stated access to Avebury Stone Circle was 24 hrs and it was clarified by Mrs Tomlin that only the monument and footpaths were open and the NT had made it clearer on its web site. Mr Stacey and the Chairman would share evidence with the NT and WC and have further talks with WC to contact Claire Perry MP. It was additionally agreed APC ask the Henge Shop and the Red Lion PH to record evidence. Before leaving, Councillor James Sheppard expressed a many thanks to all present for the progress made. The Chairman asked if anyone had any other questions. Footpath 22 [Church Walk to Bray Street] was discussed and Mrs Davies advised APC should email Mr Andrew Jack as funds for footpaths had been given to Area Boards. Mrs Paradise raised the issue of coaches parking outside the High Street car park and blocking the High Street. It was noted the NT had no authority to move vehicles on and APC was advised to ask PCSO Lucy Stonestreet to carry out some patrolling. The Chairman expressed a many thanks to WC and the NT for their contributions and assistance. Cllrs Jane Davies and James Sheppard and Mrs Jan Tomlin and Ms Catherine Hosie left the meeting.
  10. Planning applications:
      1. Full planning and Listed Building Consent to remove the temporary wooden gates which are fitted to the Grade II walls within Avebury Manor Gardens and replace them with full sized permanent wooden gates at Avebury Manor Gardens, High Street, Avebury SN8 1RF. Ref: 17/05290/FUL and 17/05857/LBC. Plans were tabled and considered. It was resolved to support the application without conditions. Proposed by Dr Bedford, seconded by Mrs Paradise and carried unanimously.
      2. Work to trees in a Conservation Area to remove Leylandii to ground level at High Trees, Bray Street, Avebury SN8 1RA. Ref: 17/05976/TCA. Plans were tabled and considered. It was resolved to support the application without conditions. Proposed by the Chairman, seconded by Dr Bedford and carried unanimously.
      3. Work to trees in a Conservation Area. Sycamore needing some crown reduction and a Pine and Cypress Tree needing similar attention at High Trees, Bray Street, Avebury SN8 1RA. Ref: 17/06346/TCA. Plans were tabled and considered. It was resolved to support the application without conditions. Proposed by Mr Campbell, seconded by Mrs Paradise and carried unanimously.
      4. Application for Certificate of Lawfulness Ref: 17/05573/CLE to confirm that a “material operation” had been carried out pursuant to implementing the development granted under planning permission 14/02099/FUL at Lower Acre, Bray Street, SN8 1RA. In discussion it was noted the foundations had been observed by a local resident before the expiry of the planning application and a material operation had therefore been carried out. Action: Clerk to write to WC. Proposed by Ms Service, seconded by Mrs Paradise and carried unanimously.
      5. Ms Service reported she had been informed by the home owner at 2 Bray Street that the planning application for their house had been granted by WC but the driveway had been turned down on the grounds of creeping urbanisation. It was noted APC had originally supported the driveway to help with the parking issues in the road. Action: Ms Service to contact the resident to ask them to provide a written report.
  11. Transport Group: Dr Bedford reported: a traffic speeding survey was underway and on the 3 July there had been an accident outside Melbourne Villa on the A4361 Swindon Road involving Moya Brannan’s son. The A4 project was now in MAB’s top five priority projects thanks to Cllr Jane Davies’ support at CATG, and the Transport Group needed to raise a further £1,300 for the design work at Beckhampton. Dr Bedford said he had started a list of pros and cons for closing the Avenue. It was noted the next meeting of the Transport Group was on the 10 August.
  12. Defibrillators for Avebury and Trusloe: in Mrs Lewis’ absence, Mrs Paradise reported 15 people had attended the defibrillator training including residents from Bray Street in Avebury Trusloe. That meant APC would qualify for a defibrillator for Avebury Trusloe at a reduced price of £1,000 but one of the conditions was that no further training was offered by SW Ambulance and those that had received the training would train anyone else that was interested. Action: item deferred to next meeting agenda.
  13. ACSReC: Mrs Paradise reported:
      1. Sports Field Noticeboard: an on-site meeting had taken place between Mrs Lynzey Paradise, Ms Catherine Hosie, Dr Nick Snashall, Ms Sarah Simmonds and Mrs Maggie Lewis to agree a location for the noticeboard. Mrs Paradise tabled a location map of the Sports Field and surrounding footpaths. In discussion it was noted the proposal was for the board to be positioned on NT land adjacent to Mr and Mrs Williamson’s back garden. It was agreed the location was fine as long as the notice board did not block light to Mr and Mrs Williamson’s hedge. Mrs Paradise to put proposal on the next ACSReC Committee agenda for their consideration. The Clerk confirmed that she had written to the NT to request the grant of £200.
      2. Lease: no further progress to report.
      3. Repairs to Pavilion: as above.
  14. Local issues: the Chairman reported:
      1. re-lining sewer from Avebury to East Kennett: nothing to report. Item to be removed from next meeting agenda.
      2. Play Area fencing: Mr Campbell to investigate and look at other options other than repairs to the fence.
      3. Setting up a Residents’ Group: APC might organise alternative options such as (i) walkabouts (ii) Village meetings (iii) sending out flyers twice a year (iv) establishing closer links to the WI, Church and other organisations (v) a permanent agenda item for residents’ issues (vi) setting up a face book page. Action: Clerk to put item on next meeting agenda for members to review further.
      4. Damaged stiles on the White Horse Trail footpath: repair work in progress, update report at next meeting.
      5. Visitor parking in the High Street and Green Street: item referred to Transport Group.
      6. Parking in NT Village car park: covered earlier in the meeting at the end of item 9.
      7. Aircraft flying over Avebury: item referred to Transport Group.
      8. Footpath 22:  Dr Bedford confirmed he had emailed Mrs Davies that evening with information on the status of Footpath 22 to confirm it was still ‘reassigned’. Mrs Davies had also been given a copy of the original letter from John Thomson (Deputy Leader of WC) sent to Mr John Cronk in 2014. In discussion it was noted WC footpath AVE 30/10 running next to the Sports Field was in need of resurfacing. There was a question as to what budget could be used for the work as footpath 22 had been outstanding for three years and was the priority.
  15. Communications: Headlines had not been submitted to UKN.
  16. Correspondence: the Clerk reported:
      1. Letter received from Citizens Advice Wiltshire. Action: request for donation deferred to November meeting as per APC policy.
  17. Finance and admin:
    1. The approved minutes of Transport Group meeting 19 April 2017 were received (see appendix 2).
    2. Cheques for payment and cheques for ratification: it was resolved that the following cheques be paid. Proposed by Ms Service, seconded by Mrs Paradise and carried unanimously.
      1. WALC: Councillor training session on 7 June 2017 (including VAT)                                                                                  £306.48
      2. C.M. Loney Electrical Services Ltd: wiring for defibrillator (including VAT)                                                                                  £84.00
      3. S. Merrett Services: weed killing on Sports Field 20 June 2017 (including VAT)                                                                  £282.00
      4. Mr P J Mills: rabbit and mole control on the Sports Field (1 May – 1 August 2017)                                                                     £85.00
      5. Liz Moore: Clerk’s overtime and expenses: 22 May – 21 June 2017                                                                                   £364.15
  18. Date of next meeting: 7:30pm on Tuesday 5th September 2017 at the Social Centre. Mr Campbell gave his apologies.
  19. Any other business:

    1. Ms Service said a resident had reported issues of vandalism and children swearing in Avebury Trusloe. It was noted this was not an APC matter and the Police had already been made aware of the situation.
    2. The Clerk tabled an article from Clerks and Councils Direct magazine featuring a Village that had honoured community spirit by giving certificates and gifts to residents.
  20. The meeting closed at 10:30pm

Appendices: (included in the book of Parish Council papers)

  1. NT Newsletter dated 27 June 2017
  2. The approved minutes of Transport Group meeting 19 April 2017

10 August 2017 Transport Group Meeting : Agenda

Avebury Parish Council

A meeting of the Transport Group Committee of Avebury Parish Council will be held at 7:30pm on Thursday 10 August 2017 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 4th August 2017.

Agenda

  1. Apologies for absence
  2. Declarations of interest
  3. Acceptance of minutes of 5 June 2017
  4. Actions from minutes:
      1. Update WHS Atkins progression
  5. Speed monitoring through Avebury and Avebury Trusloe
  6. Dangerous road surface at A4 Calne / Beckhampton roundabout
  7. Plan for extra double yellow lines in the Parish
  8. Visitor parking in the High Street and Green Street
  9. Aircraft flying over Avebury
  10. Interim solutions to parking on Nursery Site
  11. Footpaths including:
      1. Resurfacing footpath 22
      2. Changing the footpath between Silbury Hill and Beckhampton into a circular route
      3. Creating a new footpath adjacent to A4361 from Avebury towards Swindon and within the newly extended 30 mph zone
      4. Creating a new footpath adjacent to A4 from Gunsite Road to the Avenue
  12. Fundraising ideas
  13. Avenue Closure including pros and cons template and traffic flow data from Wiltshire Council
  14. Any other business
  15. Date of next meeting

5 June 2017 Transport Group : DRAFT Minutes

Minutes of the 5 June 2017 Transport Group Committee

Avebury Parish Council

Held at 7:30pm on Monday 5 June 2017 at the Social Centre, Avebury SN8 1RF.

Present: M Brennan, D Brotheridge. R Macaire, S.Stacey, M Bedford, A Williamson.

  1. Apologies for absence: Apologies from T Lewis and L Moore
  2. Declarations of interest: None
  3. Acceptance of minutes of 19th April 2017: Accepted
  4. Actions from minutes:
      1. Update WHS Atkins progression : MB had telephone call with S Hind June 1st. SH has had several discussions with Atkins.  Atkins claim there are no issues with Beckhampton but potentially several with W Kennett and so want to separate them as projects.  SH has confirmed to Atkins that both go together  and is meeting to identify sticking points on W Kennett before calling for a meeting with MB and RM to discuss what compromises if any need to be made.This iterative approach is to minimise costs. He noted the individual responsible for the original plans and the current are meeting with him at the same time as there appears to be some differencing in opinion between these individuals which he wants to iron out before we meet as a group.  MB/SH to update in 2 weeks. Noted that the cyclothon has markedly raised the profile of transport in the WHS.
      2. Double Yellow Lines in Avebury Trusloe and Speed limit in Trusloe. Email trail with J Campbell suggests that community should be polled to check if these issues are live and if so where the lines/speed checks should be conducted.  Questionnaire is proposed for dropping in Trusloe to gauge the interest in each of these issues
      3. Footpath 22. Issue has been logged on Wiltshire County site. Details as of 2nd June 2017 are that it has been reassigned to the Highways SERVICE REQUEST #       CATEGORY    Public Rights of Way MB to Reactivate the proposal from J THomson re re-surfacing in financial year 16/17 by writing to J Davies and asking if this can be elevated.
  5. Actions from Village meeting: (a) Interim solutions for parking on Nursery Site .Can gravel be placed over the Nursery Site to prevent the grass from becoming a quagmire.  Problem is that there would have to be matting or gravel over the Centurion owned land so that cars could gain access to the current parking area. Not clear if Centurion are interested in giving us rights of access let alone to put rubber matting over their land to create a car parch access for 7-8 cars. Agreed that the first step should be to investigate potential costs of such matting first to determine if this is feasible first then report back. (b) Speed monitoring through Avebury and Avebury Trusloe – see item 4.b above.
  6. Footpaths: report by Tim Lewis. Report submitted. Lots of detail and total costs identified as 14k for replacing all posts with Oak and installing them. Paper will be presented at October meeting to review the practicalities of the various segments of the whole plan. Ultimately funding will be an issue. Idea of non commercial sponsored posts with donator in the upright routed in rather than inked suggested by MBrennan as a means to part fund the process.
  7. Cyclothon for fundraising – Moya B cycled a total of 298  miles over 3 days and raised £568.Discussion as to whether it is going to be an annual event.  Additional ideas for next year including advertising more with locals and involving local schools to guess the distances before hand, colouring in etc,more sponge throwing etc etc. Idea of a calendar for the transport group to sell in the Henge/Village shop.  Suggested that discussion of potential ideas for next cyclothon should go on the agenda for October to December meeting.
  8. Avenue Closure
    1. The village meeting addressed this and it has gone to the WH Committee who want an evidence based proposal.
    2. Way forward – Transport group could develop a template to highlight the pros and cons of closure. Once this template is completed then the data to support or refute these issues needs to be gathered.
      Pros Cons
      Presevation of verges and historic artifacts

      Tranquility in Avenue

      Reduced danger

      Busses actually go through Beckhampton en route to Swindon

      Enhanced cyclepath 45/safer

      Increased travel time to Swindon

      Increased A4 traffic through Beckhampton and past Avebury Trusloe

       

      Also need to get traffic flow data from Wiltshire Council.

  9. Any other business: points to consider for next meeting agenda:
      1. Footpath between Silbury Hill and Beckhampton to make a circular route.
      2. Footpath from Avebury towards Swindon towards Dorwyn Manor. At present only alternative is to walk on the road.
      3. Similarly from Gunsite Road eastwards there is only the A4 to walk on to gain access to the Avenue.
  10. Date of next meeting: 10th August 2017, 19:30 at the social centre