2 June 2020 Ordinary Meeting – online at 19:30 via Skype

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 7:30pm on Tuesday 2 June 2020. This meeting will be held virtually as the Council is not able to meet in person. Members of the public are very welcome to attend. They can do so by clicking on https://meet.lync.com/abfoods/mike.bedford/H84DQ3LS

AGENDA

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of an ordinary meeting held remotely on 5 May 2020
  5. Matters arising from the minutes
  6. Planning applications
  7. Update from the National Trust
  8. Local Issues
    1. Solstice: reports back from ASSF 26 May and ASOPM 27 May
    2. Solstice: arrangements for 20-21 June
    3. Website design
    4. A4361 surface
  9. Parish Steward Priority Sheet
  10. Communications
  11. Correspondence
  12. Finance and admin
  13. Date of next meeting: 7:30pm on Tuesday 7 July 2020
  14. Any other business

3 March 2020 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 3 March 2020 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ASSC for Avebury Sports and Social Club, ASSF for Avebury Sacred Sites Forum, AWHS for Avebury World Heritage Site, BB & WM PC for Berwick Bassett and Winterbourne Monkton Parish Council, CATG for Community Area Transport Group, FB for Facebook, MAB for Marlborough Area Boards, MDNEP for Marlborough Downs ‘Space for Nature’ Nature Enhancement Partnership, NALC for National Association of Local Councils, NT for the National Trust, PC for Parish Council, RoW for Rights of Way, SWAST for South Western Ambulance Service Trust, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Mr Stephen Stacey (Chair), Dr Mike Bedford (Vice-Chair: from item 6 onwards), Mrs Donna Byatt, Mr Terence O’Connor and Mrs Lynzey Paradise.

In attendance: Miss Liz Moore (Parish Clerk).

Time Started: 19:36

  1. Public question time: there were no members of the public present.
  2. Apologies: Councillors Mrs Maggie Lewis, Mr Ben Butler, Mr Mike Daniel, Ms Zandria Service, Jane Davies (Wiltshire Councillor) and Catherine Hosie (Estate Manager, NT).
  3. Declarations of interest: none declared.
  4. Minutes of an ordinary meeting held on 4 February 2020: it was resolved to accept the minutes as an accurate record of the meeting. Proposed by Cllr Paradise, seconded by Cllr Stacey and carried unanimously.
  5. Matters arising from the minutes:
    1. Min ref. 9c Permit Scheme and arrangements for Solstice: the Chairman reported that he understood that neither Cllr Lewis nor Cllr Service would be able to attend the Solstice Planning meeting scheduled for 2pm the next day. It was agreed that Cllr Byatt would attend as the PC’s representative. Clerk to email her a copy of the paper outlining ‘a way forward for Solstice 2020’ that had been previously endorsed by the Parish Council on 3 September 2019. Cllr O’Connor said that it would be wise for the PC to be mindful that the Heras fencing for the nursery site might not necessarily be available if in use by the landscaping contractor who owned the fencing, and had kindly lent it to the PC last year.
    2. Min ref. 18b Bench for Play Area: the Chairman reported that the replacement bench was being delivered to his house on Thursday 5 March and agreed that he would keep the bench in his garden until the PC was ready for its installation at the Play Area.
  6. Planning applications:
    1. Application for full planning at 44 Trusloe Cottages, Avebury Trusloe, SN8 1QZ. Proposal: demolition of existing single storey extension to the front of the property and construction of a new single storey extension and porch to the front of the property. Ref: 20/01339/FUL. Plans were tabled and considered and it was resolved to support the application. Proposed by Cllr Byatt, seconded by Cllr Paradise and carried unanimously.
  7. Update from the National Trust: the Chairman reported that Ms Hosie had sent her apologies and the National Trust had offered to provide a written update by Friday 6 March. [Attached as appendix 1].
  8. Project Updates:
    1. Transport Group:
      1. A4 Traffic Calming Project: Cllr Bedford reported that Steve Hind (WC Highways) had informed him that the Atkin’s safety audit of West Kennett was almost finished and he hoped that he would have been sent a copy by the PC’s next meeting.
      2. CATG meeting Thursday 12 March 2020: the Chairman confirmed that he would be attending the CATG meeting to press for a 40mph speed limit on the A4361 past Avebury Trusloe in place of the proposed 50mph limit. 40mph had been recommended in the 2015 Transport Strategy.
      3. The Chairman reported that Cllr Daniel would be continuing with his work on the permissive pathway. The rescheduled meeting with Stephen Leonard (Senior Rights of Way Warden, WC) was due to take place later that month.
    2. Permit scheme and arrangements for Solstice: item covered under 5.a. The Clerk reminded members about point 1.8 on the action oriented paper adopted by the PC on 5 November 2019 that stated ‘the PC would encourage local groups to open additional spaces for parking over busy weekends’. In discussion it was noted that the decision to open up fields for parking would be at the discretion of the land owner, and the land owner would be wholly responsible for setting car parking fees if applicable, security, and any clear up operation. The PC thought that the community might be willing to help with any litter picking. Cllr Byatt said that she understood that insurance costs for landowners were in the region of £260 per field per day.
    3. Play area refurbishment:
      1. Estimates for new Play Equipment: Cllr Paradise had obtained a third quotation and was now in receipt of three quotations ranging from £20K, £54K and £60K as a guide. The Chairman said that he was confident that the PC should be able to find funding up to £25K, but alternative funding options would need to be looked at should the PC decide on going for a higher specification play area. Members noted that the project would then also need to be registered on the Contracts Finder website as per current tendering rules. It was agreed that Cllr Paradise would provide a presentation on the various options at the Annual Village Meeting. The PC would ask those attending for feedback and, to include the question of whether the PC should take out a loan through the Public Works Loan Board. This would enable the PC to pay up front for the new play equipment and pay back the loan over several years with the benefit of a very low interest rate. The other main funding options would be through the Area Board (possibly up to £5K match funding), grant funding by supermarkets, donations from the public and local businesses, or an application for funding to the National Lottery.
      2. Repairs to Play Area fencing: the Clerk reported that repairs to the Play Area fencing had been completed on time by the contractor and that he would advise her of the price for 3,5,8 mesh over a 5 metre area in due course. She said that she had not obtained pricing for the tubular metal bar for the top of the fencing as it was not possible to install this to current Play Area fencing. The contractor had advised her that the tubular system was a different fencing system that came as part of an integrated fencing solution and this meant that the PC would have to replace all the fencing at the same time as installing the bar. Cllr Paradise to consult Play equipment providers on further options. It was resolved that the two cheques for labour (payable to M.Nobbs of Kennet Fencing) and materials (payable to Oxford Fencing Supplies Ltd) up to the combined value of £250 be approved for payment in between meetings. Proposed by Cllr Byatt, seconded by Cllr O’Connor and carried unanimously.
    4. 5 G and Fibre broadband: Cllr O’Connor reported that the NT was keen to ensure that Cobblestones and the Chapel were included in plans to connect all areas of the Parish to the internet as both sites were currently not covered by WiFi. Cllr O’Connor explained that BT focused on a full fibre broadband rollout to rural areas. The cables could be installed alongside other overhead wires and this would negate the need for archaeological permission to dig up the ground. He said that in order for fibre to be installed, Openreach would need the majority of residents to opt out of copper. In further discussion Cllr O’Connor advised that mobile telephony need not considered by the PC for now as 5G implementation was currently in a citycentric transition phase. He said that it would be better to wait to see how many more ‘phones were likely to be made with 5G technology, and then to consider any potentially new and innovative mast solutions.
  9. Reports from PC Representatives: the Chairman reported:
    1. Solstice Planning: see item 5a.
    2. WHS Co-ordination Unit Workshops: that he had attended the 4 February workshop, and that Arup consultants were writing a report on sustainable tourism solutions due to be drafted by the end of March.
    3. Combined Parishes RoW meeting: the next meeting (12 March) was to define the area to be included in the plan to create a volunteer warden scheme and he hoped to bring a note of the meeting to APC’s April meeting.
    4. Meeting of Parish Chairs 10 February: the group was waiting for a response to a letter about safety on the A4 between Marlborough and Beckhampton that they had sent at the beginning of January to Danny Kruger MP and would meet again on 17 March to discuss next steps.
    5. Marlborough Downs Nature Enhancement Partnership (MDNEP) Habitats and Heritage Meeting: he had attended the meeting held on 4 February by the partnership, whose aim was to sustain and improve the Marlborough Downs habitat (see appendix 2 for the meeting notes). In discussion it was agreed to invite Laura Corbett to present to the village meeting.
  10. Open Space and Green Infrastructure Survey:
    1. Stakeholder Survey: members reviewed WC’s existing map for changes to PC owned amenity areas, noted that the Play Area was the only piece of land owned by the PC, and agreed that no changes were required to the map. The Chairman read out WC’s definition of a green space. In consideration of the survey, members felt that there was a need for more facilities for teenagers and better maintained RoW. The Chairman and Clerk to update document and return to WC by 31 March 2020. 
    2. Householder Survey: to be advertised on the PC website, FB and notice boards. Hard copies available from the Clerk and all responses to be sent to the Clerk for onward transmission to the WC Spatial Planning Team.
  11. Local Issues:
    1. Defibrillator for ASSC: 
      1. It was resolved to ratify the signing of the SW Ambulance Scheme’s Memorandum of Understanding (MOU) by Cllr Lewis (Vice-Chair) and to adopt the signed MOU (previously circulated to members). Proposed by Cllr Paradise, seconded by Cllr Bedford and carried unanimously.
    2. Re-painting of ‘phone box at West Kennett: the Clerk reported that the kiosk had been added to BT’s 2020 painting and repair schedule, and that work was usually carried out by contractors between the months of April and September.
    3. High Street Planters: the Chairman reported that a new planter had been delivered by Grist to replace the one damaged beyond repair by one of their trucks and planted out courtesy of the Henge Shop. Thanks were expressed to Dominique Ullens and Ben the gardener.
    4. Bus shelters and services:
      1. Proposal from Cllr Lewis to introduce an ‘adopt a bus shelter’ scheme: members felt that there was a limited reservoir of goodwill from residents and that it should not be drained on looking after WC-owned bus shelters. The PC already carried out repair work on the bus shelters and should instead press WC for regular cleaning of the bus shelters because Avebury was uniquely located in a WHS and yet only had the Parish Steward allocated to it for half a day per month. The Clerk said that there was definitely a case to be made for requesting WC’s Sparkle Team to clean the shelters every month, as was the practice in the towns of Devizes and Marlborough.
      2. WC’s Bus Survey: WC had asked for input by 26 March in response to the government’s commitment to invest in urban and rural bus services. Members made the following points:
        1. We would like to see demand responsive transport services (i.e. services that can be summoned by phone or online as the need for them arises). This would help residents make appointments in GWH by using public transport.
        2. It was reported that it is a struggle to recruit candidates to fill employment opportunities in the village if they are wholly reliant on the current bus service. Although Avebury has an hourly service on the 49 route, the 42 route is much less frequent. This tends to put off candidates when they apply for a role, especially for weekend work when there are fewer buses. Furthermore the double-deckers used on the 49 route seem unnecessary. Smaller hopper style buses would be far more suitable, less harmful to the environment, and more appropriate to the Avebury landscape.
        3. There is a demand for buses to run later in the evening, especially on the 49 route, from two sources: actually from residents and potentially from visitors. Today residents arriving at Swindon station at the end of a working day spent outside the county or needing to be in Swindon later in the day do not have a bus service to Avebury. Weekend visitors reliant on the bus service will find their day in the village shorter than they might reasonably wish.
        4. Real time passenger information displays in Avebury’s bus shelters and state-of-art buses using battery electric or hydrogen fuel cell electric power would demonstrate Wiltshire’s commitment to sustainable transport and stimulate its use.
        5. Movement sensitive lighting in bus shelters would avoid night-time illumination (there is no bus service at night) and avoid impairing the night sky.
        6. We would like to see the bus companies look after bus shelters or formally contract with parish councils to do so (and compensate them financially).

          It was agreed to elicit further views from residents by advertising Wiltshire’s request for help through village noticeboards, the PC’s website and FB.

  12. Annual Parish Meeting: further discussion on arrangements was deferred to next meeting due to lack of time. It was agreed that Cllr Paradise would put together a poster for FB.
  13. Parish Steward Priority Sheet: members noted that the Parish Steward had been seconded to filling pot holes and that usual duties would resume in due course.
  14. Communications: the Chairman reported that PC Headlines had been submitted to the March Edition of UKN but due to a production error had not been published and would now be included in the April Edition. An additional box advert to notify the electorate of the date for the Avebury Annual Parish Meeting (29 April) had been published.
  15. Correspondence: the Clerk reported that the following items of correspondence had been received:
    1. Police Report.
    2. Email from Wiltshire Crimestoppers and information on their Ambassadors Scheme.
    3. WALC news February 2020.
    4. Invitation to Marlborough Community Area ‘Our Community Matters’ conference on Tuesday 24th March 2020. Doors open at 6:30pm and the event starts at 7pm. The Chairman said that he had registered to attend the event.
    5. WC’s Rural Facilities Survey: a short survey to be filled in and returned to WC by the Clerk.
  16. Finance and admin including:
    1. It was resolved to appoint Cllr Paradise as PC representative for the Police. Proposed by Cllr Stacey, seconded by Cllr Bedford and carried unanimously.
    2. Review of polices including:
      1. Trees and PC’s Statement of Intent: reviewed and no changes required.
      2. Press and Media Policy: reviewed and no changes required.
      3. Complaints Policy and Procedures: reviewed and no changes required.
      4. General Policy on Charity Walks: in discussion, it was noted that during the past year unwelcome noise including loud fog horns had been experienced by some residents. It was agreed to insert an additional point in the policy to request that event organizers keep end of event celebrations within WC’s advisory decibel level to ensure that they are not a noise nuisance and are not breaking the law under the provisions of the Environmental Protection Act 1990. An updated copy of the policy was tabled and adopted. All agreed.
      5. Guidelines on Grants and Donation Requests: reviewed and no changes required.
    3. Review of statutory documents including:
      1. Constitution, Rules and Standing Orders: it was agreed that the PC should adopt the latest NALC Model Standing Orders 2018 (England). Clerk to update the document and present at next meeting for approval.
      2. Planning Committee Terms of Reference: reviewed and no changes required.
      3. Transport Committee Terms of Reference: reviewed and no changes required.
    4. Review of Earmarked Funds (EMFs): it was agreed to review the EMFs following consultation with residents at the Annual Village Meeting (29 April). Deferred to 5 May meeting.
    5. Cheques for payment: it was resolved to approve payment of the following cheques. Proposed by Cllr Paradise, seconded by Cllr Bedford and carried unanimously.
      1. South West Ambulance Service NHS Foundation Trust: Defibrillator Support Package 3 (including VAT)    £750.00
      2. Miss E. Moore: Clerk’s overtime + expenses 22 January – 21 February 2020 inclusive                                               £131.87
  17. Date of next meeting: 7:30pm on Tuesday 7 April 2020.
  18. Any other business: there was none.

The meeting closed at: 21:37

Appendices:

  1. Update from the National Trust – March 2020
  2. Notes of Partners meeting convened by the Habitats and Heritage Group of the MDNEP and held on the 4 February 2020. N.B. circulated to members after the meeting.

Avebury Annual Village Meeting 29 April at ASSC – postponed until the autumn

The Avebury Annual Village Meeting
will be held at
7.00pm on Wednesday 29th April 2020
at the Sports and Social Club (Beckhampton Road)
Refreshments will be available from 6:30pm
The meeting will be a celebration of local activities as well as debating current issues
If you want to put something on the agenda, please contact
Stephen Stacey on 539289
or email Liz (Parish Clerk) at clerk@aveburyparishcouncil.org

4 February 2020 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 4 February 2020 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ASSC for Avebury Sports and Social Club, ASSF for Avebury Sacred Sites Forum, AWHS for Avebury World Heritage Site, BB & WM PC for Berwick Bassett and Winterbourne Monkton Parish Council, CATG for Community Area Transport Group, CIC for Community Interest Company, MAB for Marlborough Area Boards, NT for the National Trust, PC for Parish Council, RoW for Rights of Way, SSEN for Scottish & Southern Electricity Networks, SWAST for South Western Ambulance Service Trust, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Mr Stephen Stacey (Chair), Mrs Maggie Lewis (Vice-Chair), Mr Mike Daniel, Mr Terence O’Connor, Mrs Lynzey Paradise and Ms Zandria Service.

In attendance: Miss Liz Moore (Parish Clerk) and Wiltshire Councillor Jane Davies.

Time Started: 19:32

  1. Welcome and introductions: the Chairman thanked PCSO Melissa Camilleri (up to and including item 2), and Jane Davies (Wiltshire Councillor) for attending the meeting.
  2. Public question time: PCSO Melissa Camilleri reported that she was currently warning all villages to be vigilant as there had been several dwelling burglaries in other villages in Wiltshire. She was planning to hold a pop up meeting in Avebury to offer advice to residents and would advertise the date on Facebook. Members expressed interest in holding a joint surgery with the PCSO and it was agreed that Cllr Paradise would co-ordinate arrangements with the Police. PCSO Camilleri said that, if members of the public noticed vehicles lingering outside houses or other unusual activity, they should note the car registration number, call 101 and send her an email with the detail. If a crime was in progress, members of the public should call 999. She explained that there were ongoing problems involving thefts from vehicles parked at beauty spots and wondered if it might be possible to run a campaign with the support of the National Trust to highlight the issue. The Chairman agreed to mention the idea at his next meeting with the NT. Questions were asked as to whether there was a pattern to the burglaries and about the Police response times. PCSO Camilleri said that the burglaries had occurred in the day and the evening and that the Police response time depended on resources. She stated that she planned to be in Avebury once a month / once every five weeks. Thanks were expressed to PCSO Camilleri for her update and she left the meeting.
  3. Apologies: Councillors Dr Mike Bedford, Mr Ben Butler, Mrs Donna Byatt and Catherine Hosie (Estate Manager, NT).
  4. Declarations of interest: none declared.
  5. Minutes of an extraordinary meeting held on 14 January 2020: it was resolved to accept the minutes as an accurate record of the meeting. Proposed by Cllr Paradise, seconded by Cllr Lewis and carried unanimously.
  6. Matters arising from the minutes: there were none.
  7. Planning applications:
    1. Application for full planning. Proposal:- Single storey extension, new external cladding and internal alterations. At: Avebury Sports & Social Club, Beckhampton Road, Avebury, Wiltshire, SN8 1RD. Ref: 20/00181/FUL. The Chairman reported that (i) Sarah Simmonds (WHS Partnership Manager) had been consulted by ASSC (ii) the proposal would make ASSC much more of a facility in terms of catering and included the provision of a disabled toilet. It was resolved to support the planning application. Proposed by Cllr Paradise, seconded by Cllr Service and carried unanimously.
    2. Application for Listed Building Consent. Proposal:- To repair by – cutting out and replacing – defective brickwork to the oil building, the east gable wall and the east wall to the office extension to the rear of the building. At: Manor Farm, High Street, Avebury, SN8 1RF. Ref: 20/00553/LBC. Mrs Paradise reported that the applicant was not able to repoint the existing brickwork as there was not enough brickwork left and was planning to replace old bricks with similar bricks. Members noted that the repairs would not be visible from a public space. It was resolved to support the planning application. Proposed by Cllr Service, seconded by Cllr Daniel and carried unanimously.
  8. Update from the National Trust: the Chairman reported that his monthly meeting with the NT had taken place on 30 January and the following issues had been discussed:
    1. The NT had decided not to install a height barrier at the entrance to the High Street car park due to cost (the estimated project cost was £10,000). The Chairman had also pointed out that a permanent height barrier would make turning at that point in the High Street impossible for commercial vehicles and the WC mobile library.
    2. The allocation of parking bays had been restricted to the Post Office for now because Mrs Tina May (Post Office Manager) needed a car parking space close to the Post Office for security and health and safety reasons. The NT was planning to install a sign on the front wall of the car park stating that the car park was for use of vehicles displaying a resident or disabled permit.  He explained that this would not prevent those having business on the High Street (at a shop, the church, the nursery, etc) from continuing to use the car park as had been the case since time immemorial. Members noted during that anyone working as a volunteer in the Community Shop would be given a permit.
    3. WC was planning to carry out work to the verge / highway at the entrance to the main NT car park, which would mean that it would be closed on 17 February.
    4. Imbolc festival had been calm.
    5. The Circles Café was going well and the NT was planning to install an attenuator to reduce the noise of the outside fan. The NT was interested in hearing from anyone with any historic photographs of the building.
    6. This year the Coach House would be refreshed and the Manor Tea Room closed.
    7. There was a new Chapel Manager starting from 1 March and meanwhile Stephan was taking bookings for the Chapel.
    8. The NT was planning to replace the gantry outside their gift shop. Work on the potting shed and thatched wall in the Churchyard was imminent and the NT was hopeful that the latter should be finished by the middle of that year.
  9. Project Updates: the Chairman proposed reversing the order of business and starting with item 9.f.
    1. Transport Group
      1. CATG issue 7023 speed assessment on A4361 from Beckhampton roundabout northwards to the county boundary: in discussion members noted that Broad Hinton PC had expressed concern about the speed of traffic on the A4361, the road was perceived as being unsafe and a speed limit reduction was supported by local residents. It was resolved that APC should press for the 40mph speed limit as per WC Highway’s original recommendation and not the proposed 50mph speed limit. Chairman to highlight the relevant criteria detailed in the Transport Strategy 2015, query the validity of the 50mph and that there would be no additional costs. Action: Chairman to attend the next CATG meeting and request a 40mph speed limit for the A4361 to be considered by CATG.
    2. Combined Parishes RoW meeting: Cllr Lewis reported that Anne Henshaw (Yatesbury and CPRE) was seeking advice on setting up a Community Interest Company (CIC) as a way of facilitating and focusing voluntary effort to rescue and maintain local rights of way. The Chairman explained that he had attended a recent Marlborough Downs Space for Nature meeting. The project is farmer-led and its aim is to find ways to preserve and enhance wildlife over an area of 12,000 hectares. He had suggested that the group might like to link up with RoW volunteers.
    3. Permit scheme and arrangements for Solstice: Cllr Lewis and Cllr Service to attend the next ASSF meeting on 4 March.
    4. Play area refurbishment: in progress, estimates were being sought.
    5. 5 G and Fibre broadband: Cllr O’Connor reported that he had met with the NT that day and they were interested to support the community project and to be involved in securing full internet connectivity for all their sites. Both had agreed that they should aim to develop the infrastructure as close to 300 Mb in order to future proof the Parish. Cllr O’Connor said that the next step was for him to contact BT Openreach to identify all the existing green fibre boxes / points in the Parish, to work out how to link the spurs, whether any extra ones might be needed and the cost. Cllr O’Connor confirmed that BT Openreach had a dedicated Parish support line. Mrs Lewis reminded members that Beckhampton and West Kennett needed to be included in the plans.
    6. Permissive footpath next to the A4361: Cllr Daniel reported that he, Helen Ramsey (BB&WMPC) and Cllr Donna Byatt were due to meet with Stephen Leonard (Senior Rights of Way Warden, WC) on 11 February to walk an existing footpath that currently meandered across the fields not far from the A4361. The idea was to gauge the distance from an existing footpath to the proposed new footpath and to decide whether some of that footpath might link to the new one. Members noted that the natural route for part of the proposed new footpath closest to Avebury was down the Avenue of trees. Cllr Daniel said that Stephen Leonard was very supportive of the project. He recognized the need for the new footpath and had offered to make available scalpings in the form of pre-used tarmac for use as the surface material. Cllr Jane Davies advised that a joint application to the MAB with Berwick Bassett and Winterbourne Monkton Parish Council would be preferable and, it if it was WC councilor-led, then she would be happy to support a request for funding in excess of the £5,000 limit should that prove necessary. She also suggested asking for funding from the developers of the new Village Hall / Community Centre that was planned for Winterbourne Monkton. Cllr Daniel emphasized the positive benefits that a footpath would bring for both Parishes in terms of villagers being able to walk or cycle safely to reciprocal amenities, shops or work and in reducing the carbon footprint. Thanks were expressed to Cllr Daniel for his perseverance in moving the project forward.
  10. Reports from PC Representatives:
    1. Wiltshire Council’s Strategic Plan 2020-2029: meeting notes previously circulated to members.
    2. MAB meeting 28 January: meeting notes previously circulated to members.
    3. ASSF: Cllr Lewis reported that camping dates had been confirmed and would be circulated in due course.
  11. Emergency Planning / Flood Group: Cllr Lewis reported:
    1. OFWG meeting: there had been no Thames Water company representation at the meeting. She had spoken with WC’s Danny Everett and he was organizing a SPOC (specific point of contact) for Parish and Town Councils. If there was a danger of flooding, then residents were advised to empty septic tanks and, if properties were flooded then residents should inform WC, which had the power to deal with the problem. She said that it was also possible to install approved flood gates on listed buildings.
    2. Communities Prepared introduction & Marlborough community resilience evening: Helen Voss (SSEN) was keen for residents to sign up to the Priority Register. In the event of a power cut, members of the public should call 105. There was information available on leats and the importance of keeping them flowing freely and Cllr Paradise offered to send the document to the NT. There was discussion about the sewage problem in Bray Street in December and ambiguity as to whether Thames Water had actually acknowledged that the pumping station was no longer fit for purpose. It was agreed that the PC needed to understand Thames Water’s strategy to better inform residents, and that the Chairman and Cllr Lewis write to Thames Water for an explanation. Cllr Daniel temporarily left the meeting.
  12. Defibrillators:
    1. It was resolved to agree that SWAST prepare an MOU in the name of the Parish Council, for all 3 defibrillators and order reduced cost defibrillator 3 now, in name of the Parish Council, for 30 months so MOU expires in July 2022 (current cost £625 plus VAT) plus commit to renewing the agreement in June 2021 and in July 2022 when all 3 defibrillators would be due for renewal. [SWAST to invoice the Parish Council for defibs 1 and 2, and the Sports and Social Club for Defib 3, which would remain in the name of the Parish Council]. Proposed by Cllr Service, seconded by Cllr Paradise and carried unanimously.
  13. Local Issues:
    1. To set a date for the community litter pick: to be agreed in collaboration with other organizations in the village.
    2. The next defibrillator training session was on 15 June at 7 p.m. to 9 p.m. in the Social Centre.
  14.  Response to consultations:
    1. Strengthening Police powers to tackle unauthorized encampments. The Chairman read out a summary of NALC’s position, which was NALC’s original response to the Home Office’s April 2018 consultation and members agreed to support it. It was resolved to submit by email the following feedback to the Home Office in response to the new consultation and also copy in NALC. Proposed by Mr Daniel, seconded by Mrs Lewis and carried unanimously.
      1. All cases of unauthorised encampments should be criminalised on account of trespassing
      2. The police should have the power to direct trespassers to leave land as soon as it has been determined that they are there illegally
      3. The police should be able to take action regardless of the number of vehicles in the unauthorised encampment
      4. Principal authorities should have the power to demand the police attend as soon as an unauthorised encampment appears and to claim back costs incurred repairing damage caused by clearing up after unauthorised encampments
  15. Parish Steward Priority Sheet: Cllr Lewis requested that the Parish Steward check the High Street gullies and in particular the gully outside the Social Centre as there was a possible blockage. The Clerk reported that WC’s discretionary gully emptying service had been successfully used for the first time for clearing gullies in the layby at West Kennett and outside the Red Lion PH.
  16. Communications: the Chairman stated that he would prepare headlines from the PC’s January and February meetings for inclusion in the March Edition of UKN and also include information on the budget and precept for 2020-21.
  17. Correspondence: the Chairman reported that the following correspondence had been received:
    1. Police report (previously circulated to members and see appendix 1).
    2. Acknowledgment of £50 donation from North Wessex Downs Landscape Trust and Autumn 2019 newsletter.
    3. Thank you letter from St. John Ambulance for £50 donation.
    4. An invitation to take part in CPRE Wiltshire and the Hills Group Best Kept Village Competition 2020. In discussion it was agreed not to take part in the competition because there was not a dedicated community group to take on the work.
  18. Finance and admin including:
    1. Review of polices: deferred to next meeting agenda.
    2. It was resolved to accept a new quotation received from Branson Leisure for a 3 seater bench for £638 (ex VAT) to replace the 2 seater chair ordered in error. [Quotation pre-approved by the PC’s insurance company for £538 and includes deduction of policy excess]. Proposed by Cllr Service, seconded by Cllr Paradise and carried unanimously.
    3. Cheques for payment: it was resolved to approve payment of the following cheque. Proposed by Cllr Service, seconded by Cllr Lewis and carried unanimously.
      1. Miss E Moore: Clerk’s overtime and expenses 22 December 2019 – 21 January 2020 inclusive (includes salary increase backdated from 1 November 2019)                          £126.52
  19. Date of next meeting: 7:30pm on Tuesday 3 March 2020. Cllr Lewis and Cllr Daniel gave their apologies.
  20. To set a date for the Annual Parish Meeting: it was resolved to set the date for Wednesday 29 April 2020.
  21. Any other business: there was none.

The meeting closed at: 21:37

Appendices (included in the book of Parish Council papers)

  1. Police Report

3 March 2020 Ordinary Council Meeting : Agenda

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 7:30pm on Tuesday 3 March 2020 at the Social Centre, Avebury SN8 1RF. All members of the public are welcome to attend.

Liz Moore, Parish Clerk, 27 February 2020

Agenda

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of an ordinary meeting held on 4 February 2020
  5. Matters arising from the minutes
  6. Planning applications
  7. Update from the National Trust
  8. Project Updates:
    1. Transport Group
    2. Permit scheme and arrangements for Solstice
    3. Play area refurbishment:
      1. Estimates for new Play Equipment: progress report by Cllr Paradise
      2. Repairs to Play Area fencing
    4. 5 G and Fibre broadband: progress report by Cllr O’Connor
  9. Reports from PC Representatives:
    1. Avebury WHS Steering Committee: report from Cllr Stacey on the 4 February workshop
    2. Combined Parishes RoW meeting
    3. Meeting of Parish Chairs, 10 February
    4. Marlborough Downs AONB
  10. Open Space and Green Infrastructure Survey: to review WC’s existing map for changes to PC owned amenity areas
  11. Local Issues:
    1. Defibrillator for ASSC: to ratify the signing of the SW Ambulance Scheme’s Memorandum of Understanding (MOU) by Cllr Lewis (Vice-Chair) and to adopt the signed MOU
    2. Re-painting of ‘phone box at West Kennett
    3. High Street Planters: new planter delivered by Grist
    4. Bus shelters and services
  12. Avebury Annual Parish Meeting: to discuss the arrangements for the Annual Parish Meeting taking place at 7pm on 29 April 2020 at ASSC, refreshments available from 6:30pm.
  13. Parish Steward Priority Sheet
  14. Communications
  15. Correspondence
  16. Finance and admin including:
    1. To appoint Cllr Paradise as PC representative for the Police.
    2. Review of polices including:
      1. Trees and PC’s Statement of Intent
      2. Press and Media Policy
      3. Complaints Policy and Procedures
      4. General Policy on Charity Walks
      5. Guidelines on Grants and Donation Requests
    3. Review of statutory documents including:
      1. Constitution, Rules and Standing Orders: PC to adopt the NALC Model 2018 (England)
      2. Planning Committee Terms of Reference
      3. Transport Committee Terms of Reference
    4. Review of Earmarked Funds (EMFs)
    5. Cheques for payment
  17. Date of next meeting: 7:30pm on Tuesday 7 April 2020
  18. Any other business