4 December 2018 Ordinary Meeting : DRAFT Minutes

Avebury Parish Council

Draft: minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 4 December 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ASSC for Avebury Sports and Social Club, ASSF for Avebury Sacred Sites Forum, AWHS for Avebury World Heritage Site, BB & WM PC for Berwick Bassett and Winterbourne Monkton Parish Council, CATG for Community Area Transport Group, EH for English Heritage, FWO PC for Fyfield and West Overton Parish Council, NT for the National Trust, PC for Parish Council, TG for Transport Group, UKN for Upper Kennet News, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Stephen Stacey (Chairman), Mr Ben Butler, Mr Terence O’Connor, Mrs Lynzey Paradise and Mr Andrew Williamson.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:32

  1. Public question time: there were three members of the public present for part of the meeting including Eva Stuetzenberger (Acting General Manager, Wiltshire Landscape NT), Mr Chris Goodsall (Architect) and Mr Harry Mottram (Reporter, Wiltshire Gazette and Herald). The Chairman welcomed guests and member of the press to the meeting. There were no questions asked.
  2. Apologies: Dr Mike Bedford (Vice-Chair), Mrs Maggie Lewis (Vice-Chair) and Ms Zandria Service.
  3. Declarations of interest: Mr Stacey (Chairman) and Mrs Paradise declared an interest in respect of item 15.i as they were both on ASSC’s Fundraising Committee.
  4. Minutes of meeting held on 6 November 2018: the Chairman requested an amendment to item 8.c and that the name ‘Michael Crook’ be corrected to ‘Martin Cook’. Proposed by Mr O’Connor, seconded by Mr Williamson and carried unanimously. It was unanimously agreed that the corrected minutes be accepted as an accurate record of the meeting. Proposed by Mr O’Connor, seconded by Mrs Paradise and carried unanimously.
  5. Matters arising from the minutes: the Chairman reported:
    1. Min ref. 5.b. Removal of graffiti and re-painting Beckhampton bus shelter: work had been completed by Mr Dave Brotheridge who had very kindly volunteered to do the work free of charge. Mr Brotheridge used to be a Parish Councillor and members were extremely grateful for his services.
    2. Min ref. 10.b Repairs requested to road mirror in Beckhampton: in progress and likely that a replacement mirror would need to be sourced.
    3. Min ref. 11 Refurbishment of Benches: work to two benches had been completed by Mr John Giles. The remaining two benches at West Kennett and outside St. James Church would be refurbished in due course. Benches on footpath 22: the bench dedicated to Sherrie Echols was in Mr Giles’ workshop and work on it was in progress. A quotation for a brand new second bench was with the insurers for authorization.
    4. Min ref. 12 BT ‘phone box in West Kennett: item deferred to next meeting  as a survey of West Kennett residents’ views had yet to be carried out. The grass had been strimmed around the ‘phone box and bench by the Parish Steward as requested by the PC. Mr Butler offered to assist the Chairman with the survey.
    5. Min ref. 18.c Web development: members’ photographs had been published on the contacts page of the PC’s website and it was agreed that those members that wished to do so would submit a short biography too.
  6. Presentation from the National Trust: the Chairman thanked his guests for attending the meeting and said that the purpose of the presentation was for Eva  and Chris to explain the NT’s plans for the re-development of the Circle Café in advance of submitting the formal planning application to WC. Ms Stuetzenberger thanked the Chairman for the invitation and advised that she was  Acting General Manager whilst Jan Tomlin was on long-term sick leave. Ms Stuetzenberger explained that refurbishment of the Circle Café was necessary due to damage that had been caused to the fabric of the building by the severe weather conditions experienced earlier that year in the form of the Beast from the East. Ms Stuetzenberger provided an introduction to the background of the Circle Café. She explained that it was a grade II listed building that had been in use as a café since 1980 and that since 2000 had been in hand by the NT, operating 48 covers indoors and 58 covers outdoors. Ms Stuetzenberger said that the NT had experienced capacity issues throughout the peak season and had concerns about the kitchen being located next to the grade I listed thatched barn. She added that the NT had been operating from three sites (including Avebury Manor and the Coach House Café) to produce food for the Circle Café and that whilst the Circle Café was closed they were running a temporary pop-up café in the Education Centre limited to 24 covers indoors and 58 covers outdoors. The preferred option was redevelopment of the café with seating upstairs for the following reasons: [The site location plan was displayed and existing plans and photographs showing first floor interior beams and five roof lights overlooking the Stones].
    • to relocate kitchen to opposite end of the building and away from the barn
    • to provide a larger kitchen on the ground floor to make it possible to prepare food for the Circle Café from one site
    • to increase internal seating capacity by utilizing the upstairs area and thus accommodate existing visitors
    • to provide a better visitor experience by utilizing the upstairs area and giving visitors a new perspective and view of the Avebury Stones
    • to improve the toilet facilities by providing better toilets on the first floor, separate staff welfare facilities on the first floor and a toilet for disabled people on the ground floor
    • opportunity to improve energy efficiency of the building and apparatus
    • to provide a flexible space on the first floor that might be used as separate area for educational purposes or extra seating.                                               Ms Stuetzenberger stressed that the external appearance of the building would stay the same apart from moving the five small roof lights downwards to provide better daylight and to give views of the Avebury Stones. It was noted that the potential number of covers indoors would range from 84 – 114 (if flexible area utilized). The following questions and points emerged:
      1. The seating capacity would doubled.
      2. Statistics on how many people being turned away? No but the NT was consistently turning people away in summer and at weekends.
      3. Concern was expressed about how the NT was intending to advertise the flexible space as the new facility might become direct competition with others such as the Social Centre and ASSC. It was noted that the NT planned to use the space for internal staff use and educational purposes only.
      4. Costs and timescales? The NT was still in the process of getting quotations. It was envisaged that the planning application would be submitted over the next month, installation would be in two stages starting with the kitchen, then the café and the whole refurbishment to be finished by the end of summer 2019.
      5. Risk assessments would be carried out to carefully manage disruption and contractors would be asked to use the Estate Drive. It was pointed out that the NT could consider applying for a different postcode to the High Street to mitigate the everyday issue of satnavs directing vehicles to the High Street.
      6. There would be no change to the other refreshment facilities, for example cream teas would continue to be provided at the Manor.
      7. The extraction fan for the kitchen would be located at the end of the building through the ground floor external wall. Smells would be limited to the baking of bread etc as the café would not be serving fried food.
      8. There was not going to be air conditioning in the building.
      9. Would there be a new menu for the café? Potentially yes, each NT property tried to include a local recipe on the menu.                               Thanks were expressed to both the guests and reciprocated.
  7. Planning applications:
    1. The draft minutes of the 17 November 2018 Planning Committee meeting were received and approved as an accurate record of the meeting. Proposed by Mr Williamson, seconded by Mr O’Connor and carried unanimously. (See appendix 1).
    2. Application for Full Planning for change of use of agricultural building to B8 (storage), with associated modifications to doors and windows, and construction of new apron and provision of vehicular parking at East Farm, Swindon Road, Winterbourne Monkton, SN4 9NW. Ref: 18/10301/FUL. The plans were examined and it was noted that change of use was being sought for the storage and distribution of agricultural vehicles. There was concern about a potential increase in the volume of agricultural vehicles pulling out onto the A4361 as this was a fast and dangerous section of the road with a 60 mph speed limit and excessive vehicle movements could compromise road safety. Mr Butler pointed out that the visibility splay out onto the A4361 had been widened to improve safety. It was resolved to support the application on condition that the building was used for storage only and not distribution due to concerns about excessive vehicle movements onto the A4361. Proposed by Mrs Paradise, seconded by Mr Butler and carried unanimously.
    3. Members noted that the NT’s application for advertisement consent to upgrade the visitor signage in Avebury [ref: 18/09436/ADV] had been approved by WC.
  8. Parish Council budget and precept for 2019/20 (draft budget and note on reserve fund previously circulated to members). The Clerk reported that a couple of corrections had been made to the budget and tabled the final draft document. It was envisaged that a large part of the PC’s expenditure for 2019/2020 would be on the Play Area, Broadband and Transport Group projects (see appendix 2 for copy of final draft budget for 2019/20 and note on likely reserves next March) and that these projects would be mostly funded from the reserves. The reserves on 31 March 2020 were likely to be ₤12,724 but approximately half of this money was already designated to meet commitments made in earlier years and also included funds earmarked for the A4 Design Project. The precept was the PC’s only source of income other than match funding secured through the MAB or fund raising by volunteers. In discussion it was agreed that incrementally raising the precept should help cover future rental renewal costs for the two existing defibrillators and other projects that WC might delegate to the Parish Council. Members noted that last year the precept was set at ₤12,100 and that increasing the precept by ₤600 would result in a modest increase of approximately ₤4.19 per annum per household compared to the current year. Therefore it was resolved to approve the draft budget for 2019/2010. Proposed by Mr Williamson, seconded by Mrs Paradise and carried unanimously and it was resolved to set the total precept for 2019/2020 at ₤12,700.00. Proposed by Mr Butler, seconded by Mr Williamson and carried unanimously. Clerk to email WC with precept requirement.
  9. Transport Group: the Chairman reported:
    1. There was a project to improve road signage in Avebury that would help funnel visitor traffic to the NT’s large car park on the A4361. He had a meeting scheduled with the NT on 19 December to look at the 2015 draft signage plan and a meeting planned with WC in the New Year. Mr Williamson reminded members that the scheme should be linked to the WHS Management’s advise to declutter signage in the Parish. Mrs Paradise asked whether the ‘no tourist parking’ sign attached to the planter in the High Street could be replaced with symbol or that the PC look at a residents’ permit scheme. She said that visitors often glanced at the sign thinking it meant tourist parking.
    2. A project to investigate the feasibility of creating a footpath along the A4361 from Winterbourne Monkton to Avebury was under consideration since it was understood that local landowners including the NT might be supportive and had been suggested to Mrs Jill Petchey (Chair of BB & WM PC.
    3. An urgent meeting that had been proposed by the WHS team was being set up to look at options for the informal layby on the B4003 Avenue.
    4. The Red Lion PH was now charging for parking at a cost of £1.50 per hour however this was fully refundable on purchase of a refreshment from the Pub and designed to encourage legitimate use of the car park.
    5. There was a meeting of the Parish Chairs on 10 December to talk about next steps on A4 traffic calming.
  10. Solstice Planning:
    1. Report by AW on ASSF meeting that took place on 21 November: Mr Williamson stated that camping dates would be the same as previous years and would be issued by the NT in due course. He had learnt that the NT had a methodology for removing sacred litter and other items after Solstice.
    2. Report by LP on a proposed permit scheme: in progress.
  11. Local Issues:
    1. Replacement glazing panel for bus shelter on A4316 at Avebury Trusloe: the Clerk tabled a quotation received from Mr Giles (PC’s handyman) and it was resolved to replace the broken glazing panel for £120 (ex VAT). Clerk to order the work. Proposed by Mrs Paradise, seconded by Mr O’Connor and carried unanimously.
    2. New salt bin for Gilbert’s Hill / Bray Street: the Chairman reported that he had received four replies from residents stating that they were not in favour of a new salt bin for Bray Street although preference would have been given for a grey coloured bin. In discussion members noted that there was already a salt bin in Bray Street and the proposed location of the extra bin would not be ideal as most of the water ran down into the nearby pond and salt would have an adverse effect on the water life. It was agreed not to purchase a salt bin.
  12. Parish Steward Priority Sheet: the Chairman reported:
    1. Report on work completed in November: potholes located in middle of the road half-way along the Avenue / B4003 had been filled and grass cut around the telephone box and bench at West Kennett. The sign on the telegraph pole indicating footpath from South Street to Beckhampton Road had been re-attached.
    2. Job requests for 5 December and requested by members had included:
      1. Check the culverts at the bottom of the High Street and along the whole of the High Street.
      2. Check the drainage pipe located in the grassy verge half way along the road in Beckhampton.
      3. Fill the remaining potholes near to Horslip Bridge (road that leads to Windmill Hill).
      4. Fill potholes along road from Bray Street Cottages towards Windmill Hill.
      5. Clear leaf mulch on road at junction into Beckhampton from A361.
  13. Play Area Refurbishment: the Clerk reported that Wickstead had generously offered to replace the top rail on the broken baby seat free of charge and she was waiting to hear if they would give the option of a discount on a complete new baby seat. Members indicated they would be happy with the latter option. Mrs Paradise reported that she was in the process of designing a questionnaire to record the local children’s ideas and would offer site visits to interested suppliers in the New Year. The Clerk advised that consent would be required should the PC wish to email individual families otherwise the survey could be filled in anonymously.
  14. Communications: the Chairman apologised for failing to submit headlines to UKN last month and bumper headlines would be submitted to UKN in time for the February 2019 edition.
  15. Correspondence: the Clerk reported:
    1. Police report for November had been received (see appendix 3).
    2. Head Teacher’s update from Kennet Valley School: see UKN and Ms Paradise gave an overview of the fundraising achieved at the school’s Xmas Fair in November.
    3. Carols by Candlelight, 6pm on 16 December at St James’ Church, Avebury. Members had been invited by Reverend Maria Shepherdson to light a candle and perform a reading. Ms Paradise offered to represent the PC.
    4. Older person’s standard Wiltshire concessionary bus passes: from 1 Jan 2019 not all bus passes will be renewed automatically. See PC web site and notice boards for information.
    5. Audio Visual Direct: suppliers and installers of hearing loop systems for the hard of hearing: information had been passed to Village Hall Chair, Trustees and Church Warden.
    6. Temporary Closure of: B4003, Avebury (19/12/2018 – 21/12/18) to enable BT Openreach to install fibre cable.
    7. Waiting and parking restriction requests using WR1 and WR2 forms to be submitted to WC by 31 January 2019. There were no requests by members.
    8. Updated Flood Plans and Emergency Plans had been requested from Renate Malton (WC Flood Resilience Officer). Mrs Lewis and Mrs Farthing were currently working on updating the Emergency Plan and it was due to be finalized in January 2019.
    9. Request for funding assistance from ASSC for new Pavilion (see appendix 4). Mrs Paradise gave an overview of the fundraising initiatives to date and reported that £40,000 had been earmarked or pledged by others and that 50% funding was needed before ASSC could approach the big investment charities to fund the rest. She said that the new Pavilion had been ordered and the next step was to start the ground working. On the question of whether the PC would offer funding, members thought it was essential to have sight of a budget for the whole project before making a decision. Mrs Paradise said that she would speak to Mr Dominic Fry who was organizing the fundraising.
  16. Finance and admin including:
    1. Half Year Internal audit: the Clerk reported that the half year internal audit had been carried out on 19 November and a clean audit report given. The Chairman thanked her for her work in this connection.
    2. Web development: the Chairman thanked Mrs Paradise for publishing members’ photographs on the contacts’ page of the web site.
    3. Clerk’s annual appraisal: the Chairman stated that a satisfactory appraisal had been carried out on 5 November 2018 and that he would provide a written report in due course. Mr Williamson advised that the current system of recording overtime was working well but that the Clerk would need to adjust her invoice so that the PC was charged for any overtime over 20 hours as opposed to 22 hours and that this should take effect from the New Year onwards.
    4. Cheques for payment: it was resolved that the following cheques be paid. Proposed by Mr Williamson, seconded by Mr Butler and carried unanimously.
      1. Social Centre: hire of projector on 6 November                        £10
      2. Jamie Guy: half-year internal audit 2018/19 accounts              £75
      3. Social Centre: pre-booking for 10 meetings during 2019          £80
      4. UKN: annual donation                                                               £100
      5. Bobby Van Trust: donation                                                        £50
      6. Citizens Advice Wiltshire: donation                                            £50
      7. Victim Support: donation                                                            £50
      8. Liz Moore: Clerk’s overtime and expenses for the period 22 October – 21 November 2018                                                                   £730.15
  17. Date of next meeting: 7:30pm on Tuesday 5 February 2019
  18. Any other business: there was none.
  19. The meeting closed at 21:58

Appendices: (included in the book of Parish Council papers):

  1. Minutes of the 17 November 2018 Planning Committee meeting
  2. Draft budget for 2019/20 and note on likely reserves next March
  3. Police report for November 2018
  4. Letter from ASSC – request for funding for new Pavilion

17 November 2018 Planning Committee Meeting : Agenda

Avebury Parish Council

A site meeting of the Planning Committee of Avebury Parish Council will take place at the Play Area, Avebury Trusloe, Marlborough SN8 1QZ at 10am on Saturday 17th November 2018.

All members of the public are welcome to attend.

Liz Moore, Clerk to the Parish Council, 13 November 2018

Agenda

  1. To receive apologies for absence.
  2. To answer questions from members of the public.
  3. To receive declarations of interest.
  4. To consider the planning application (listed below).
  5. To answer questions and to receive and note any feedback and requests for changes to the budget previously circulated by email to members.

Planning Applications

    1. Application for Full Planning for erection of dwelling house with garaging and access at land at South Street, Avebury, SN8 1QZ. Ref: 18/09889/FUL.

 

6 November 2018 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 6 November 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ASB for Anti-Social Behaviour, ASSC for Avebury Sports and Social Club, ASSF for Avebury Sacred Sites Forum, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, EH for English Heritage, FWO PC for Fyfield and West Overton Parish Council, NT for the National Trust, PC for Parish Council, TG for Transport Group, TPO for Tree Preservation Order, UKN for Upper Kennet News, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Stephen Stacey (Chairman), Dr Mike Bedford (Vice-Chairman), Mr Ben Butler, Mr Terence O’Connor, Mrs Lynzey Paradise and Mr Andrew Williamson.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:30

  1. Public question time: there were five members of the public present including two representatives from Fowler Architecture and Planning, Mr Aaron Smith BA(Hons) DipTP MRTPI and his colleague Stella Turner and they were present for all or part of the meeting. The Chairman welcomed guests and members of the public to the meeting, explained that any questions the public wished to ask Fowler Architecture and Planning would be taken at item 6.a, and invited other questions. There were no other questions asked.
  2. Apologies: Councillors Mrs Maggie Lewis (Vice-Chairman), Mr Paul Ryder-Morris, Ms Zandria Service and Wiltshire Councillor Jane Davies.
  3. Declarations of interest: none declared.
  4. Minutes of meeting held on 2 October 2018: unanimously agreed as an accurate record. Proposed by Mrs Paradise and seconded by Mr Butler.
  5. Matters arising from the minutes:
    1. Min ref. 5.b. Emergency Planning: it was noted that the request for a salt bin for Bray Street would be covered at item 10.e.
    2. Min ref. 9.b. Removal of graffiti and re-painting Beckhampton bus shelter: it was noted that the work was in progress.
    3. Min ref. 9.d. AHA tree and rubbish reported to Aster: it was noted that the Chairman and Clerk would be meeting on-site with Jennie Kearley (AHA Neighbourhood Officer) on the 8 November.
    4. Min ref. 11.c. Parish Steward: the Chairman reported that he had written to Councillor Bridget Wayman to request the Parish Steward for a whole day per month as opposed to half a day and the response had been that it would be possible if another Parish might be persuaded to give up some of their time.
  6. Planning applications: the Chairman explained that for item 6.a. there would be a short presentation from Fowler Architecture and Planning and then a question and answer session before moving on to the other planning applications.
    1. Application for Full Planning for erection of dwellinghouse with garaging and access at land at South Street, Avebury, SN8 1QZ. Ref: 18/09889/FUL. Mr Smith explained that the architects had been instructed by Centurian Western to re-evaluate the vacant plot that had had previous planning applications submitted on it back in the 1960’s and 1990’s and to design a 5 bedroom detached house with new access onto South Street through an existing sarsen stone wall. He added that development in the area was restricted to infilling (which this application respected) and invited members of the public and Parish Council to ask questions. The following questions or concerns were raised by members of the public:

      1. Why was the proposed house nearer to the road compared to Barley Cottage on the adjoining land? Mr Smith stated that existing houses were set at various positions on their respective plots and that the new house had been designed as single storey out the back.
      2. The front of the house was the tallest part and very close to the house on the opposite side of the road. Mr Smith said that the architects could look at setting the property further back however Highways consultants had looked at the front and had not raised any issues.
      3. Why can’t the other access be used from the main highway?
      4. There had been a 7.6 metre height restriction condition on Barley Cottage (in fact the build height is 7.1 metres) and the proposed new house is over 8 metres high. Mr Smith said that he would take these comments back to his client. The following questions or concerns were raised by members of the PC:
      5. The house was enormous compared to the size of the plot. Mr Smith explained that the building had been designed to reduce its overall mass hence the single storey rear extension.
      6. In terms of the Parish, the PC’s Housing Needs Survey (March 2017 report) had indicated a need for 1-2 bedroom units and no need for 5 bedroom properties and would the client review this and consider, for example, a bungalow? Other issues included the overall bulk of the house and concern that it was not a natural fit with some of the other cottages (which are essentially linear in construction), that the sense of enclosure would be lost, and why could access not be given from the land outlined in blue. Mr Smith explained that the proposal was not required to meet the need of WC’s Housing Needs Survey and that the client would look at a more comprehensive development if the access needed to change.
      7. A further comment was made underlining the results of the housing needs survey and that there was no clear need for the proposed development.
      8. The archaeology survey submitted with the plans was 18 years old and there was no heritage impact assessment.
      9. WC conditions might require the front roof lights to be conservation style. Mr Smith stated that WC would control the development via planning conditions.
      10. WC had omitted to consult the WHS management team but they had now been notified by a member of the public and by the architects.
      11. If the building was positioned further back its prominence would be reduced and the PC would also need to consider the application as the owner of the adjoining Play Area.

      Mr Smith thanked everyone and said that he would take on their points and consult with his client and thanks were expressed by the Chairman to Mr Smith for answering the questions so fully. As there was particular concern about the size of the house, it was agreed that the PC would convene an on-site Planning Sub-Committee meeting at 10am on Saturday 17 November 2018. The Clerk to send copy of the meeting minute to Mr Smith at Fowler Architects and Planning.

    2. Application for work to trees in a conservation area. Proposal:- Silver Birch – Prune for maintenance, Cherry – Prune as above at Bannings Yard, Bray Street, Avebury, Marlborough, Wiltshire, SN8 1RA. Ref: 18/09547/TCA. The plans were considered and it was resolved to support the application. Proposed by Mr Butler, seconded by Mrs Paradise and carried unanimously.
    3. Application for Advertisement Consent to upgrade the visitor signage around Avebury Village. Removal of 11 signs around the village and installation of 12 new signs, 9 of which are direct replacement and 3 in new locations at National Trust Estates, High Street, Avebury, Wiltshire, SN8 1RF. Ref: 18/09436/ADV. The plans were very carefully considered and it was decided that the council would object to the application, although it was noted that it had benefits for residents and visitors alike in certain respects, for example in renewing life-expired sign boards with smaller ones with clearer lettering, using white letters on black backgrounds which certainly would enhance legibility, etc. It was observed that, white is hard on the eyes and so a more subdued colour scheme was preferred. In particular:
      1. Replacing a fingerpost in the centre of the village with 6 fingerboards for one in the same location with 10 fingerboards (and furthermore with two wall mounted signs nearby duplicating some of the information contained thereon) was ‘too much information’ and visually intrusive. Removing 11 signs and replacing them with 12 (3 of which being in new locations) does not sit easily with the WHS Management Plan’s recommendation that signage be decluttered wherever possible.
      2. Two signs at the entrance of the National Trust’s car park, both at right angles to the direction of travel along the Beckhampton Road and reading “welcome to Avebury,” would not help drivers as much as one sign reading “car park” placed so that oncoming drivers could see it easily.
      3. The very modest mention of the fact that Avebury is a World Heritage Site misses an opportunity to recognise and celebrate the location’s unique international significance. [Proposed by Mrs Paradise, seconded by Dr Bedford and carried unanimously].
  7. Parish Council budget and precept for 2019/20: The Chairman proposed to alter the order of business and move directly to item 8. All agreed and item 7 was deferred to the end of the meeting.
  8. Transport Group:
    1. Progress report on A4 traffic calming project: Dr Bedford said that he had received an update from Steve Hind (WC Highways) and was pleased to report that the Beckhampton project was progressing. The next step was to arrange a meeting with Sarah Simmonds (WHS Partnership Officer) and Atkins to view the preliminary design and if accepted Atkins would be instructed to carry out the detailed design work. The work at West Kennett had stalled because surrounding parishes were not happy with the unintended consequential closure of the Avenue. Also Steve Hind (WC Highways) and Atkins had other concerns about narrowing the A4 at West Kennett and closure of the Avenue because it raised design issues further east along the A4. Dr Bedford added that Steve Hind (WC Highways) was also not happy with the suggestion that the Avenue could be made one-way as this could make it into a race track. In discussion members expressed on-going safety concerns about the volumes of traffic trying to access the Avenue which resulted in cars queuing on the A4 at busy periods and that the only solution was a material change to the road. It was noted that WC’s speed assessments were 10 years old and should be looked at again. Dr Bedford recommended a second meeting with the surrounding Parish Councils and Steve Hind (WC Highways) to try to find a solution that would be acceptable to all parties and to move the West Kennett project forward. Members endorsed this view and asked to be kept informed of progress.
    2. Report on a meeting of the Chairs of Kennet Valley Parish Councils on 26 October: the Chairman explained that the Chairs had not been familiar with the 2015 Traffic Plan and that a second meeting was planned to understand proposals to improve road safety on the A4. It had been agreed that Jill Petchey (Chair of Berwick Bassett and Winterbourne Monkton PC) should also be invited to the meeting.
    3. Footpath 22 interim repair work: the Chairman said that it had been estimated by Mr Martin Cook (WC) that at least £35,000 would be needed to rebuild footpath 22. Interim repair work would still be costly and the PC would need to put £4,000 into the budget should they decide to apply for a pathway improvement grant (PIG) via MAB which attracts 50% match funding. Further discussion continues with Richard Broadhead, WC’s Rights of Way Officer, in the hope of finding a cost-effective solution.
    4. Footpath signage progress: the Chairman reminded members that £1,000 had already been pledged by the PC. Members understood that progress had stalled but that comments from the National Trust had been promised for the end of the year. This might allow work to be undertaken in the spring of 2019.
  9. Solstice Planning: Mrs Paradise’s idea for a resident’s permit in the form of a vehicle sticker inside the windscreen and a different one for visitors for the whole Parish was being explored by Chris Clarke at WC and the PC was waiting for his feedback. There was no further information on Police costs for Community Accredited Support Officers but it was agreed to ask Ms Service to request Support Officers for Green Street and Avebury Trusloe at the next ASSF meeting on 21 November. Mrs Paradise advised that information on the arrangements for Solstice should be given out much earlier and preferably with a map.
  10. Local Issues:
    1. A project to improve WiFi: Mr O’Connor explained that he was looking at current technology and how to future proof Avebury. He advised that old satellite technologies were moving to broadband and the emergency services currently on 2 and 3G brick technology were moving to 4 and 5G by 2023 and would require installation of ‘phone masts. He added he had received one response from his advert in UKN (asking people about their experience with their WiFi) and that was from a resident in Beckhampton who was on an 80 mg upload / download package but actually receiving under 9 mg service. Members noted that BT’s department for Parish Councils would be able to provide estimated costs for fast tracking the replacement of existing copper wires with fibre and evenly distributing this across the whole Parish. In discussion it was agreed that he and Mrs Paradise would set up and run a new community wifi survey to gather up to date information on people’s current broadband speeds as evidence.
    2. Repairs requested to road mirror in Beckhampton: Mrs Paradise said that she and her husband were still looking at how to renew the wooden frame as there was concern that the mirror might break when trying to replace it. The Chairman expressed his thanks to her husband on behalf of the PC.
    3. AHA tree and rubbish reported to Aster: it was noted that Aster had yet to complete its work and that ASB had been worse during the October half-term. The Chairman said he had met with PCSO Emily Sykes and the Police were well aware of continuing ASB in Avebury.
    4. Actions from ASB Survey carried out by the Police: the main issue had been the caravans and that had been dealt with by the Police and WC.
    5. New salt bin for Gilbert’s Hill / Bray Street: the price for a new salt bin was discussed and members noted that a yellow 400 Litre bin would cost £139.99, a yellow 200 Litre bin £99.99 or £37.99 for a small grey 30 Litre one with scoop, (all prices ex VAT). It was felt that a 200 Litre bin would suffice but that residents in Bray Street should be consulted before the PC made a final decision. It was agreed that the Chairman would write to Bray Street residents to invite their views as to the size and location of the bin. It was noted by members that permission would need to be sought from WC in order to place the salt bin on the verge.
  11. Refurbishment of Benches:
    1. Options for repair and replacement of benches on footpath 22: it was resolved to repair the slats on the bench placed in memory of Sherrie Echols on footpath 22 and to accept John Giles quotation of £130 + VAT. Proposed by Mr Williamson, seconded by Mr Butler and carried unanimously. It was resolved to replace the Millennium bench with a similar hard wood bench in iroko and to source a 1.8 metre Greenwich hard wood seat from Branson Leisure for £528 (ex VAT) fixings, delivery and installation would be extra. Proposed by Dr Bedford, seconded by Mr Williamson and carried unanimously. Members requested that the Clerk submit an insurance claim for both vandalized benches. It was noted that £250 excess would apply and that the PC’s insurance would not go up as a result of the claim as long as the total number of claims per year did not exceed £10,000.
    2. Draft policy for long-term maintenance of benches was tabled and considered. It was resolved to adopt the public bench policy document (see appendix 1). Proposed by Dr Bedford, seconded by Mr Butler and carried unanimously.
  12. BT Phone Box in West Kennett: in discussion members noted that the PC’s original objection to BT removing the ‘phone kiosk had been based on the likelihood of an accident happening on the A4, poor mobile signals in the area, and the concept that street furniture helped to slow traffic as they were signals that an area was lived in and people were about. BT was not obliged to keep its ‘phone boxes in good repair and one resident had recently complained that the box had become an eyesore. The Clerk advised that a risk assessment should also be carried out as the bench and its position next to the A4 had been previously flagged up as a safety risk. It was felt that West Kennett residents should be consulted before the PC made any decisions. Item deferred to next meeting agenda.
  13. Parish Steward Priority Sheet: the Clerk reported:
    1. Report on work completed in October: that the Parish Steward had not been able to fill pot-holes due to wet weather conditions.
    2. Job requests for November: included:
      1. Check the culverts at the bottom of the High Street and along the whole of the High Street.
      2. Check the drainage pipe that is located in the grassy verge, half way along the road in Beckhampton SN8 1QJ (adjacent to stone flower planter)
      3. Re-attach sign to telegraph pole indicating footpath from South Street to Beckhampton Road (pole located at the South Street end, detached sign at its base).
      4. Cut grass around the telephone box and adjacent bench on layby at West Kennett
      5. Fill two potholes located in middle of the road half-way along the Avenue / B4003.
      6. Fill the remaining potholes near to Horslip Bridge (road that leads to Windmill Hill).
      7. Fill potholes along road from Bray Street Cottages towards Windmill Hill.
  14. Play Area:
    1. Results of the mandatory annual inspection of the Play Area by RoSPA: (inspection report previously circulated to members). The Chairman gave a brief overview of the items of equipment that would need attention in the near future and these included the see-saw as the base was corroded, a vertical wooden post on the swing unit as there was possible rot in the post and the metal basketball post which was also corroded at the base. It was noted that the cost for wood testing was £495.00 + VAT and too expensive for the PC to consider. It was agreed that as none of the equipment was deemed very high risk and in the red area of the chart, the PC would monitor the equipment and review in a few months’ time. The Clerk reported that Wicksteed customer services had not yet responded about the broken baby swing and she would chase the supplier for information.
    2. Upgrading the Play Area and funding options: Mrs Paradise said that it was her opinion that choice of the play equipment should first be by the children living in Avebury Parish and that products should blend in with the environment because Avebury was a WHS. She reported that she had come across a company called Touchwood based in Bristol who design and install natural play environments and felt they would be an ideal company to approach. The Chairman welcomed her views and it was agreed that Mrs Paradise set up a survey so that the Parish children’s feedback could be recorded on what they would like for the Play Area.
    3. PC to set a date for Parish Consultation and invite community to meeting to give feedback on equipment options: not covered see item 14 b.
  15. Consultations:
    1. Consultation from Wiltshire Association of Local Councils on a proposal to extend its member services with added employment services from Monahans: members noted there would be a 4% increase to the WALC aspect of the subscription to add the HR support package as a benefit of membership. As the increase was a modest £5.80 (ex VAT) per annum and the PC did not currently have such a service it was resolved to support the proposal to extend member services with added employment services from Monahans. Proposed by Mr Williamson, seconded by Mr O’Connor and carried unanimously.
    2. Wiltshire Council Electoral Review: under the new proposals West Selkley would become part of west Marlborough and it was agreed that the PC would respond to the consultation next year when proposals would be ready to be viewed in more detail.
  16. Communications: the Chairman stated that the PC’s October 2018 Headlines had been submitted for the November Edition of UKN and published on notice boards.
  17. Correspondence: the Clerk reported that in addition to community information already published on the PC’s web site, the following emails had also been received:
    1. Notice regarding temporary road closure affecting C38 (Part) Alton Barnes, Alton (20/11/2018 – 22/11/2018).
    2. London Hearts Charity providing life saving defibrillators (Mrs Lewis was handling this matter).
    3. Flood Warden Resilience Day – 14 November (provided by Wiltshire Fire and Rescue, Environment Agency and WC).
  18. Finance and admin including:
    1. Internal audit: [since the meeting a date for the half year internal audit had been set for Monday 19 November 2018]. Mrs Paradise left the room for a couple of minutes.
    2. Donations to charities: the Clerk reported that there had not been any direct requests for support from any charities in the past 12 months. Previous charities supported by the PC were considered and it was resolved to donate £50 each to Citizens Advice Bureau, the Wiltshire Bobby Van Trust and Victim Support. Proposed by Dr Bedford, seconded by Mr Williamson and carried unanimously.
    3. Web development: in progress.
    4. Report by Clerk on WALC’s AGM 22 October: the Clerk said that the meeting had been good and explained that information on the money tree was about illustrating how sources of funding i.e. the roots of the tree were few compared to the jobs that local councils had to do i.e. the leaves. She reminded members that WALC / NALC had regular communications with government to further the cause of local councils. For example, she had learnt that some local council views were that bus fares were expensive for young people and they wanted government to provide financial assistance especially as the law had enforced young people to stay in some form of education until they were 18 years of age and that WALC had been asked to lobby government on the issue.
    5. Clerk’s annual appraisal: the Chairman confirmed that he and Mrs Lewis would be carrying out the appraisal at 10 am on Thursday 15 November 2018.
    6. Cheques for payment: it was resolved and agreed that the following cheques be paid.
      1. Playsafety Ltd: annual inspection of Play Area by RoSPA (incl VAT)                                                                                            £79.80
      2. Liz Moore: Clerk’s overtime and expenses for the period 22 September – 21 October 2018                                                                       £319.85
  19. Date of next meeting: 7:30pm on Tuesday 4 December 2018
  20. Any other business: Mrs Paradise reported:
    1. that a wheel chair had been donated to the community from a member of the public and was being stored at the Social Centre should anyone need to use it.
    2. She had attended the Wiltshire Community Foundation Funding Conference on 16 October and had found there were many sources of funding available but because local councils were statutory bodies they would not qualify for the funding.
    3. Some of the planters in the High Street would need replacing and she suggested holding a community tidy up for the New Year. Chris Clarke at WC had recommended using planters with seating around them because the edge of planters was used by the public to sit on and this caused the structure to break. Mrs Paradise offered to do some research into new planters with seats for a February 2019 project.
    4. Mrs Emma Russell, Headteacher at Kennet Valley School in Lockeridge had asked her to help raise the school profile in Avebury and provide an update at PC meetings. Members agreed to receive the first update at the 4 December meeting.
  21. The Chairman stated that it was regrettable that the meeting had run out of time. Preliminary consideration of the budget was deferred to the next meeting of the Parish Council. In the meantime he would send members copies of the proposed budget and reserves policy.
  22. The meeting closed at 22:00

Appendices: (included in the book of Parish Council papers):

  1. Policy on donation of benches

2 October 2018 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 2 October 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes ACC stands for Avebury Cricket Club, APC stands for Avebury Parish Council, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, EH for English Heritage, FWO PC for Fyfield and West Overton Parish Council, NT for the National Trust, PC for Parish Council, TG for Transport Group, TPO for Tree Preservation Order, UKN for Upper Kennet News, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Stephen Stacey (Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Ben Butler, Mr Terence O’Connor, Mrs Lynzey Paradise and to item 13.b. Ms Zandria Service.

In attendance: Miss Liz Moore (Clerk) and Wiltshire Councillor, Mrs Jane Davies.

Time started: 19:34

  1. Public question time: there were no members of the public present except from item 6 onwards when Mr Dominic Fry (ACC) joined the meeting.
  2. Apologies: Councillors Dr Mike Bedford (Vice-Chairman), Mr Paul Ryder-Morris and Mr Andrew Williamson.
  3. Declarations of interest: Mrs Lewis, Mrs Paradise and Mr Stacey declared an interest as members of ASSC in respect of planning item 6.e. Mrs Paradise declared an interest in respect of planning item 6.d. as the applicant of the planning application.
  4. Minutes of meeting held on 4 September 2018: Ms Service requested an amendment to item 9. Solstice Planning and to change (ii) to: or an accredited Community Officer ….. Proposed by Mrs Lewis, seconded by Mr Butler and carried unanimously. It was unanimously agreed that the corrected minutes be accepted as an accurate record of the meeting. Proposed by Ms Service and seconded by Mr Butler.
  5. Matters arising from the minutes:
    1. Item 6.e. Play Area weedkilling: Mr Butler reported that the work had been completed and the Chairman thanked him for undertaking it.
    2. Item 15. Emergency Planning: Mrs Lewis reported that work was in progress including confirming location of existing salt bins and noting those that needed replenishing. Clerk to send map to WC so that salt bins can be re-filled before winter. In further discussion it was noted there was a need for a salt bin at the bottom of Gilbert’s Hill / Bray Street. Action: Clerk to contact WC to find out the cost for a new salt bin.
    3. Item 17.e. Great West Way: a presentation of the event held on 19 September 2018 had been circulated to members. For a copy of the presentation please contact Theresa Hopwood (Partnership Manager), VisitWiltshire Ltd. by email: theresahopwood@visitwiltshire.co.uk.
  6. Planning applications:
    1. Application for full planning for the installation of a new pay and display machine for visitor use within the National Trust Avebury car park at Beckhampton Road, Avebury, SN8 1RF. Ref: 18/08090/FUL. The plans were considered and it was noted that the third pay and display machine was to enable the NT to record parking of its’ members only. It was resolved to support the application. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously.
    2. Application for Work to trees in a conservation area. Proposal:- T1 – Ash – Remove 1 Limb, T2 Willow- Pollard high at 60ft & remove half broken stem
      T3 – Willow Repollard at 8ft at land opposite Sarsen Kennels, West Kennet, Marlborough, SN8 1QF. Ref: 18/08868/TCA. The plans were considered and it was resolved to offer no objection to the application. Proposed by Mr O’Connor, seconded by Mrs Paradise and carried unanimously.
    3. Application for Listed Building Consent to replace chimney pot to the west chimney supporting the wood burning stove, with a longer pot at Perrys Cottage, Green Street, Avebury, SN8 1RE. Ref: 18/08675/LBC. With the Chairman noting that in fact the chimney is at the east end of the roof and not the west as stated, the plans were considered and it was resolved to support the application. Proposed by Ms Service, seconded by Mr Butler and carried unanimously. The Chairman altered the order of the business and proposed moving directly on to item 6.e.
    4. Application for Work to trees in a conservation area. Proposal:-  Fell – 6 Sycamore trees; 4 Ash trees & 3 Norwegian Maple trees, Crown reduce –  9 Ash trees; 1 Norwegian Maple; 1 Walnut tree & 8 Sycamore trees at Anvil Cottage, High Street, Avebury, Marlborough, Wiltshire  SN8 1RF. Ref: 18/08876/TCA. Plans were considered and the Chairman invited Mrs Paradise to answer members’ questions including two that had been received that day from members of the public. Concerns included: cutting down healthy Ash trees not affected by Ash die back, changing the natural form of a Walnut tree and thereby increasing its’ risk of infection or death and the effect on site-lines at bottom of the High Street. Mrs Paradise explained that the proposed work was on the advice of tree surgeons in order to best manage the trees and permit the vigorous growth of those surviving the cull, adding that not all the Ash trees were being removed and that the effect on site-lines would be minimal. It was resolved to support the application. Proposed by Mrs Lewis, seconded by Ms Service and all agreed. [Mrs Paradise abstained from voting].
    5. Application for Full Planning to demolish the existing cricket pavilion on the sports field and to build a new smaller cricket pavilion, similar to the existing structure but to be positioned in a new proposed location within the sports field at Avebury Sportsfield, Beckhampton Road, Avebury, Marlborough, SN8 1RD. Ref: 18/08886/FUL. The Chairman invited Mr Fry to provide some background to the application. Mr Fry explained that maintaining the existing Pavilion was a false economy. Much time had been spent in negotiating the new lease for the Sports Field. The proposed location for the Pavilion was in the south west corner of the Sports Field furthest from the monument. Many specialists had been engaged in the pre-planning work and Mr Fry wished to thank all concerned. Members were delighted with the plans because they offered significant benefit to the community. It was noted letters of support from ASSC, AYFC and ACC could be submitted to WC Planning using the on-line comments tool. It was therefore resolved to support the application. Proposed by Ms Service, seconded by Mr O’Connor and agreed.
  7. Transport Group: (Draft Notes from TG meeting with WC Highways on 19 September 2018 previously circulated to members and see appendix 1). The Chairman explained that the purpose of the TG meeting with Wiltshire Highways on 19 September was to review a pre-circulated paper listing 11 items of concern about road safety. The following key points had come out of the meeting: (a) Steve Hind (Wiltshire Highways) had advised that the first step in seeking reduced speed limits is to request data from the last speed assessments, which were taken about 8 years ago. If there has been significant material change since that date (i.e. if a new housing or industrial estate had been built along the road section in question), re-assessment of speeds could be requested through MAB / CATG. The Chairman commented that, as new estates were unlikely to be built in a World Heritage Site, this did not seem to be a promising way forward. (b) the design for a pedestrian crossing at The Sanctuary approved by the 2015 Avebury WHS Transport Strategy would be expensive and difficult to achieve and would have to be discussed as part of a wider group of solutions. (c) FP22 had once again dropped off WC’s list for re-surfacing as there was no money to carry out the work (estimated at +/- £35,000). The Chairman had attended the CATG meeting on 20 September and, on the advice of Martin Cook and Andrew Jack (Wiltshire Council), had written to Richard Broadhead (WC Rights of Way Officer) [see appendix 2 for copy of letter] to express serious concern. The Chairman said that he had been advised that any interim solution involving minor resurfacing work would require joint funding. He thanked Mrs Davies for her strong support on this item. (d) The Chairman said that, in his view, these and other road safety issues needed to be championed by the wider community to have any chance of a successful outcome and so he had proposed a meeting of the chairs of the three councils and the single meeting of parishes in the Kennet Valley. Nick Fisk (Fyfield and West Overton) had agreed to host it in the KVH. (e) The Clerk asked Mrs Davies (Wiltshire Councillor)why Somerset County Council and not Wilts Council had managed to seal all their roads before winter to negate the issue of potholes. Mrs Davies said that the use of a new road sealing technology was being trailed by other Councils and WC would most likely wait to see the outcome before committing to an expensive investment that may or may not work. [Mr Fry temporarily left the room and re-joined the meeting at item 9].
  8. Solstice Planning: It was agreed that Ms Service would attend the next ASSF meeting on 21 November and that Mr Williamson’s advice should be sought as planning for Solstice was complex. It was additionally agreed that Ms Paradise would bring a proposal for a parking permit scheme for the High and Green Streets for consideration at the next meeting.
  9. Local Issues:
    1. Dog fouling: members noted that funding from ‘Marlborough Downs Space for Nature’ had not been forthcoming and that Mrs Lewis was in the process of finding out pricing for the dog bin emptying service.
    2. Removal of graffiti and re-painting Beckhampton bus shelter: the Clerk reported that Mr Dave Brotheridge was available to start work. Action: Mrs Lewis to set a date for the work to be carried out.
    3. Repairs requested to road mirror in Beckhampton: Mrs Lewis reported that although it was legal to do so WC did not support the installation of mirrors on the highway and a replacement mirror of the same proportions would cost more than £200. In discussion members felt that replacing the frame and post might be a better option. Action: Mrs Lewis to measure the frame and Mrs Paradise to ask her husband whether he had any spare wood available to undertake repairs free of charge otherwise quotations would need to be sought for repair work.
    4. AHA tree and rubbish reported to Aster: the Chairman reported that the process of clearing rubbish and associated tree works on the nursery site had been delayed due to AHA staff vacancy. AHA had also advised him that the trees on the nursery site were protected by a group TPO. There would be a delay of at least 12 weeks before any work could be actioned. He undertook to continue to pursue the issue with AHA.
  10. Refurbishment of Benches:
    1. Advice and estimates from suppliers: the Chairman reported that three quotations had now been received. Condition surveys had been carried out by all suppliers and advice varied. There had been strong representation for the benches on footpath 22 to be repaired. The Chairman read out an email from a member of the public expressing annoyance that the benches had not been maintained annually and requesting that the bench at West Kennett not be removed as it was used by people waiting to catch the bus. In discussion members agreed that four of the benches should be refurbished forthwith and would decide not later than at the next meeting what to do with the damaged benches on FP22 at Big Arch Bridge. It was noted that the more badly damaged of the two benches had been removed for safety reasons and was currently being stored by Mr and Mrs Paradise. The Chairman thanked them for their prompt action. The Clerk gave a summary of the estimates as follows (prices exclude VAT if charged):
      1. Supplier A: bench 1 in High Street £40, bench 2 between Trusloe Cottages and Bray Street £60, bench 5 in West Kennett lay by £60 and bench 6 near bus shelter, Waggon & Horses £40.
      2. Supplier B: refurbishment of benches as listed above for £100 each.
      3. Supplier C: refurbishment of benches as listed above for £80 each.                                                                                                         It was resolved to instruct supplier A, John Giles to carry out refurbishment work to four of the PC’s benches as listed above for £200 (ex VAT). Proposed by Mrs Paradise, seconded by Mr Butler and carried unanimously.
    2. Price for a new bench: the Clerk reported that one supplier had quoted £416.69 including fixing bolts excluding VAT for a recycled plastic bench or £858 excluding ground fixings (£42.01) and excluding VAT for a hardwood bench. [Free delivery and commemorative plaques were extra]. The Chairman undertook to obtain further prices so as to allow an informed decision to be taken at the next meeting.
    3. Long-term maintenance of benches: in discussion it was strongly agreed that the PC’s benches should be maintained regularly and that the PC should put together a policy for a maintenance schedule such as sanding and treating every second or third year and also include the conditions of acceptance of any future benches that might be donated to the PC. Action: Chairman to work on a draft policy with the assistance of the Clerk and the Clerk to create a bench maintenance line in the annual budget.
    4. Bench at West Kennett: the Clerk noted that correspondence had been received from a resident urging the restoration of this bench. Members observed that not only the condition of the bench but also its location next to A4 were less than optimal. Nevertheless as recorded above at item 10.a. the bench will be refurbished.
  11. Parish Steward Priority Sheet:
    1. Report on work completed in September: the Clerk reported that the Parish Steward had carried out patch repair work on the footpath next to the pumping station in Church Walk and filled potholes near Horslip Bridge and potholes outside Bray Street Cottages but sadly there were many more left to fill, perhaps (it was suggested) about four months’ work at a rate of half a day per month.
    2. Job requests for October: the Clerk stated these included checking and clearing drains and grips in the High Street, filling pot-holes in middle of the road half-way along the Avenue and filling any remaining potholes in the road surface near Horslip Bridge. The Chairman asked that the grass adjacent to the bus stop, telephone box and bench on the West Kennett lay-by be strimmed. He noted that the street light on the gable end of the building used as a post office in the High Street was still not working. The Clerk explained that an agent used by Wilts Council had arrived on site at a time when the post office was closed and had been unable to shut off the electricity to effect whatever repair is required (e.g. replacing the bulb). Members asked that the Parish Steward look out for a small metal dog bowl belonging to the community shop that might have been lost in a drain in the High Street.
    3. PC to decide whether half a day per month from the Parish Steward is sufficient: the Chairman explained that Avebury was the only place on the list with 300,000 visitors per year and that the Parish was in a WHS and yet had no more of the Parish Steward’s time than some unvisited hamlets. In discussion it was resolved that the Chairman write to Wilts Council to request the Parish Steward for a whole day per month. Proposed by Ms Service, seconded by Mrs Lewis and carried unanimously.
  12. Play Area:
    1. Results of the mandatory annual inspection of the Play Area by RoSPA: the Clerk reported that she had not yet received the report and would chase the supplier.
    2. Report from on-site meeting with Wicksteed including initial ideas on improving the provision of activities for children and adolescents, likely costs and funding options: Mr Stacey, Mrs Lewis, Mrs Paradise and the Clerk had attended the meeting on 25 September. Several ideas for new play equipment had been identified including a large basket swing, a slide on a mound with tunnel and a football goal. The broken baby swing had been photographed by Wicksteed for comment by customer services. Pricing for the new play equipment had been pre-circulated and concern was raised at the cost although funding options had yet to be explored.
    3. Next steps: Mrs Paradise offered to research more pricing as FWO PC was in the process of upgrading their Play Area at West Overton and the local school was also looking into new play equipment so there might be the option of bulk deals. Members noted that a public consultation would need to be prepared in due course.
  13. Consultations:
    1. Consultation from Wiltshire Association of Local Councils on a proposal to extend its member services with added employment services from Monahans: The merits of an additional HR service were debated and decision deferred to next meeting.
    2. Wiltshire Council Electoral Review: the Chairman invited Wiltshire Councillor Mrs Jane Davies to speak. Mrs Davies reported that the proposals envisaged the disapearance of West Selkley with electors being moved en bloc into adjacent wards. Each Wiltshire Councillor would in future represent around 4,200 electors. In discussion members felt that they would be more comfortable with MAB as opposed to changing to Devizes. It was agreed Mrs Davies to send the Clerk further information for members to consider and to defer responding to the consultation. [Individuals and organizations can access the consultation via the following link: http://www.lgbce.org.uk. ]
  14. Communications: the Clerk stated that the PC’s September 2018 Headlines had been submitted to the October Edition of UKN.
  15. Correspondence: the Clerk reported that in addition to community information already published on the PC’s web site, the following correspondence had been received:
    1. Police report for September (see appendix 3): 27/09/18 – Theft from a vehicle – parked in the National Trust car park – unknown suspect had smashed a window and stolen 3 bags and cash to the value of £1600.
    2. IMB Press Release and link to Erlestoke Annual Report 2017-2018.
    3. Letter from Royal Mail warning local community and raising awareness about scam mail: poster published on Community Shop Notice Board. Contact number for Royal Mail scam team T. 0800 0113 466.
    4. Constituency Community Volunteers ­Tour of the Houses of Parliament and Q&A Session 20 November 2018: places are limited, and applications can be made by email to claire.perry.mp@parliament.uk . Please include your name, address, organization you represent and phone number.
    5. Police response to ASB survey (see appendix 4).
    6. Invitation to WC’s consultation event – planning for 44,000 new homes (Trowbridge 18 Oct, Pewsey 22 Oct for 18:30 start).
    7. Invitation to the County of Wiltshire Carol Service on Tuesday 4 December, 12 noon at St Bartholomew’s Church, Church Square, Corsham SN13 0BY.
  16. Finance and admin including: the Clerk reported:
    1. The second half of the Parish Precept for £6,050 had been received from WC on 21 September 2018.
    2. Review of Asset Register: (document previously circulated to members and see appendix 5). She had updated the Asset Register to include the red telephone kiosk for £1 which was the price paid to BT, the fencing figure had been updated from ‘written off’ to £404, which was the cost of new materials, and one of the vandalized benches at Big Arch had been recorded as being written off. Items removed included: contents of the Pavilion, Sports Field notice board and 6ft aerator as those items had been legally transferred to ASSC on 17 April 2018. It was resolved to receive and adopt the updated Asset Register. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously.
    3. Review of Financial Risks: (document previously circulated to members and see appendix 6). The Pavilion had been removed from the document, the insurance figure for PC’s assets updated to £22,457 and loss due to failure to report data breach to ICO added as a new risk. It was resolved to receive and adopt the updated Financial Risk Assessment. Proposed by Mr Butler, seconded by Mrs Paradise and carried unanimously.
    4. Web development: it was noted work was in progress.
    5. ‘Community Organising’ training event: she had attended the free training on 12 September and gave a positive review and advised councilors to find ways to ensure they were listening to everyone in the Parish.
    6. Cheques for ratification: the following cheque had been raised on 19 September 2018:
      1. Wadworth and Company Ltd: room booking fee for TG meeting at Waggon & Horses PH on 19 September 2018                      £30
    7. Cheques for payment: it was resolved to ratify the above expenditure (item 16.f.) and pay the following invoices. Proposed by Mrs Paradise, seconded by Mr O’Connor and carried unanimously.
      1. Social Centre: rent for WC, WHS and TG meeting on 19 Sept 2018                                                                                       £8
      2. Liz Moore: Clerk’s overtime and expenses for the period 22 August – 21 September 2018                                                               £391.44
  17. Date of next meeting: 7:30pm on Tuesday 6 November 2018                     [Apologies received from Mrs Lewis]
  18. Any other business:
    1. Mr O’Connor stressed that the PC must address the issue of vehicles parking on either side of the High Street as emergency vehicles were unable to pass when that occurred and look into setting up a parking permit scheme. Action: request to be raised with Transport Group.
    2. Mrs Paradise stated that trees were overhanging footpath 22 next to the PC’s bench. It was noted the trees were on NT land and Mrs Paradise said she would report the issue to the NT.
  19. The meeting closed at 21:51
    1. The Chairman reported that Mrs Jan Tomlin (Wiltshire Landscape Manager) was progressing well following a recent cardiac arrest and said that he would send a get well card on behalf of the PC.

Appendix: (included in the book of Parish Council papers)

  1. Draft notes from TG meeting with WC on 19 September 2018
  2. Copy of email sent to Richard Broadhead (Rights of Way Officer, WC) – dated 2 October 2018
  3. Police report for September 2018
  4. Police response to ASB Survey
  5. Register of Assets dated 27 September 2018
  6. Assessment of Key Financial Risks dated 27 September 2018