1 May 2018 Annual General Meeting : DRAFT Minutes

Avebury Parish Council

Draft: minutes of the Annual General Meeting of Avebury Parish Council held on the 1 May 2018 at the Social Centre, High Street, Avebury SN8 1RF. (For adoption in May 2019).

In these minutes ACSReC stands for Avebury Community Sports and Recreation Committee, APC for Avebury Parish Council, ASSC for Avebury Sports and Social Club, NT for National Trust and WHS for World Heritage Site.

Present: Councillors Dr Mike Bedford (Vice-Chairman), Mrs Maggie Lewis (Vice-Chairman), from item 3 onwards Mr Terence O’Connor, Mrs Lynzey Paradise and Mr Stephen Stacey.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:19

  1. Apologies: Councillors Dave Brotheridge and Andrew Williamson and Wiltshire Councillor Jane Davies.
  2. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Stacey was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously. The Clerk asked if there were any nominations for the role of Vice Chairman and Mrs Lewis and Dr Bedford said that they were prepared to stand again as Vice Chairs. Proposed by Mr Stacey, seconded by Mrs Paradise and carried unanimously.
    [Declarations of acceptance of office were signed by Mr Stacey, Dr Bedford and Mrs Lewis].
    Mr Stacey took the Chair.
  3. Minutes of AGM held on 18 May 2017: unanimously agreed as an accurate record. Proposed by Dr Bedford and seconded by Mrs Paradise.
  4. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Dr Bedford, Mr Stacey and Mr Williamson remain members together with the following members of the public: Mrs Moya Brannan, Mrs Kate Fry, Mr Tim Lewis, Mrs Angela Norman, Mr Paul Ryder-Morris and Mr Simon Vatcher and new members Mrs Lynn Bennett-Nutt and Mrs Helen Ramsey. It was unanimously agreed that Dr Bedford be nominated as Chairman of the standing committee.
    3. ACSReC: it was unanimously agreed that Mrs Lewis and Dr Bedford remain members to oversee administration work associated with handover of Sports Field to ASSC.
    4. Community Flood Group: it was unanimously agreed that Mrs Lewis remain the nominated representative with a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    5. Wi-Fi and Broadband: it was unanimously agreed that Mr O’Connor would be the nominated representative.
    6. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson remain a member and Mrs Lewis and Ms Service attend on an ad-hoc basis.
    7. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Mr Williamson remain as APC’s representative.
    8. Footpaths: it was unanimously agreed that Mr Stacey remain a footpath Councillor.
    9. Play area: it was unanimously agreed that Mrs Paradise would be the nominated Play Area Councillor.
    10. Marlborough Area Board: it was unanimously agreed that Mr Williamson remain the nominated representative and Mrs Paradise be nominated as a representative too and that other members were welcome to attend the meetings.
  5. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative.
    2. Sports Field representatives on ASSC: Dr Bedford and Mrs Paradise agreed to be APC’s representatives.

    The above nominations under items 4-5 were proposed by Dr Bedford, seconded by Mrs Lewis and carried unanimously.

  6. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2018/19 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mrs Paradise, seconded by Dr Bedford and carried unanimously.

Meeting closed at 19:35

1 May 2018 Ordinary Meeting : DRAFT Minutes

Avebury Parish Council

Draft: minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 1 May 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACSReC for Avebury Community Sports and Recreation Committee, ARK for Action for River Kennet, ASOP for Avebury Solstice Operational Planning, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, EH for English Heritage, FWO PC for Fyfield and West Overton Parish Council, ICOMOS for International Council on Monuments and Sites, NT for the National Trust, PC for Parish Council, SWAST for South Western Ambulance Service Trust, TRO for Traffic Regulation Order, UNESCO for United Nations Educational, Scientific and Cultural Organization, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Stephen Stacey (Chairman), Dr Mike Bedford (Vice-Chairman), Mrs Maggie Lewis (Vice-Chairman), up to item 9.a. Mr Terence O’Connor and Mrs Lynzey Paradise.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:35

  1. Public question time: there were no members of the public present.
  2. Apologies: Mr Dave Brotheridge, Councillor Mr Andrew Williamson and Mrs Jane Davies (Wiltshire Councillor).
  3. Declarations of interest: none declared.
  4. Minutes of meeting held on 3 April 2018: unanimously agreed as an accurate record. Proposed by Mrs Paradise and seconded by Mrs Lewis.
  5. Matters arising from the minutes: none that were not already covered on the main agenda.
  6. Planning applications:
    1. Full planning for the provision of 168 photovoltaic panels in two groups of 84 on the roof of an existing grain store at Grain Store, Windmill Hill Corner, Manor Farm, Avebury Trusloe. Ref: 18/02663/FUL. The plans were considered and it was resolved to support the application. Proposed by Dr Bedford, seconded by Mr O’Connor and carried unanimously.
    2. Advertisement Consent for non-illuminated wall mounted sign to both front and side elevations at Elements of Avebury, Green Street, Avebury. Ref: 17/09193/ADV. The plans were considered and it was resolved to object to the application on the following grounds. Proposed by Dr Bedford, seconded by Mrs Paradise and carried unanimously.
      1. It is unnecessary. The shop has signage on its windows and an ‘A’ board outside its door already. It is obvious that there is a shop there.
      2. There are road safety implications. Additional signage will distract drivers on the A4361.
      3. It is inconsistent with established guidelines. The WHS Management Plan discourages visible commercialisation in the village.
      4. It would not be consistent with current practice. Recent applications for signage have been turned down in order to preserve the character of the village.
      5. It risks setting a precedent. Other commercial operations in the village may consider additional signage at Elements as a signal that they can follow suit.
  7. Transport Group:
    1. Members considered the Transport Group’s interim recommendations for action paper (previously circulated to Councillors and see appendix 1) and feedback from the annual Village meeting. It was noted there had been a lot of support at the Village meeting for getting a 30 or 40 mph limit on the A4361 past Avebury Trusloe in place as soon as possible and Jane Davies (Wiltshire Councillor) had advised that in the meantime part of the Beckhampton Scheme could be fast-tracked through CATG. It was agreed Dr Bedford to directly contact WC to discuss introduction of a 40 mph limit from Beckhampton roundabout past Avebury Trusloe and to ask about adjusting the existing 30 mph towards Beckhampton. In further discussion, members considered ways to enforce the speed limit on the roads around the Parish including the A4361 and it was agreed Clerk to look into the cost of a mini speed display unit. Mr O’Connor stated the gradual introduction of autonomous vehicles that linked the vehicle speed to the speed limit of the road might solve a lot of today’s issues regarding fast speeding of vehicles. Members noted also that a request had been made at the Village meeting for dropped curbs in Avebury Trusloe to help disabled people get about more safely. It was agreed Mrs Lewis to email the resident who had made the request to find out more information and the Clerk to email AHA to inform them of the request and residents’ Health and Safety concerns. There was general agreement on the layout of the draft action paper and it was agreed Transport Group to compile a shopping list.
    2. Transport Group exhibition at Kennet Valley Hall: members noted the exhibition date for the 18 May had been postponed and that a new date would be arranged for the end of May or beginning of June. Dr Bedford stated that the purpose of the exhibition was to present the WHS Traffic Calming Scheme as well as to explain the pros and cons of closing the Avenue and that the Transport Group would be open to all feedback. Mr Stacey said the Transport Group would also like to take into consideration a lower speed limit from the Bell PH as requested by FWO Parish Council. Mrs Paradise offered to advertise the event to parents at Kennet Valley School, Lockeridge.
    3. Wiltshire Great West Way update meeting 24 April: Mr Stacey explained that Wiltshire had been slipping down the list of tourist destinations and as a result Visit Wiltshire had set up the Great West Way Project with the aim of turning routes along the A4 into tourist traps. He reported that Visit Wiltshire was offering support and co-branding to help increase business’ revenue and that WC was contributing £250,000 to the project. He added the idea was to encourage tourists to visit less well known areas and to use forms of transport other than the car wherever feasible.
    4. Byway closed to aid Ridgeway recovery: discussed at item 8.b.               [A section of the Ridgeway near Avebury will remain closed to cars and motorbikes for an extra 21 days while it recovers from severe winter weather. The byway from Green Street to Hackpen Hill in the heart of the World Heritage Site is still affected by deep ruts and standing water. It was due to re-open for the summer on 1 May, but Wiltshire Council has introduced a three-week prohibition of driving order to give it more time to recover. The order may be extended by an extra 21 days if necessary. The stretch will remain open for walkers, horses and cyclists but closed to motorbikes and motor vehicles apart from emergency services and landowners].
  8. ACSReC:
    1. Deed of Surrender: Mrs Paradise reported that legal work had completed on 17 April 2018, Avebury Sports and Social Club was now the leaseholder of the land and a joint meeting had been arranged between ASSC and the NT to look at future plans for the Sports Field and Pavilion.
    2. Storm damage to Pavilion roof: the Clerk reported that the insurance claim has been set up and an estimate for repair work had been sent to insurance company. It was noted the PC would be kept informed of progress. The Chairman reported that the byway along Green Street was to close from the 1 May for an extra 21 days to aid recovery of the Ridgeway. Mrs Paradise reported that ASOP meeting was on 23 May and it was agreed that she contact Simon Rowe (WC Highways) to discuss Ridgeway closure and parking permits. Thanks were expressed to Mrs Paradise for her assistance.
  9. Defibrillator for Avebury Trusloe:
    1. Electrical work on kiosk: Mrs Lewis reported that in order to ascertain the costs for the electrical work, Julia Doel at SWAST had recommended speaking with Little Cheverell Parish Council because they had installed a heated cabinet into a ‘phone kiosk. It was noted SWAST recommended using a heated cabinet with the defibrillator. In discussion it was felt that should the electrical work prove to be cost prohibitive the kiosk could always be used for another community purpose such as a book exchange.
    2. BT Agreement: it was resolved therefore to endorse the agreement between BT and Avebury Parish Council for the sale and purchase of the telephone kiosk adjacent to Trusloe Cottages for £1.00. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously. [The Chairman signed the agreement].
  10. Review of annual Village meeting: already covered at item 7.a. and noted that most issues to be dealt with by Transport Group and members recommended arranging a separate meeting for Avebury Trusloe residents. In discussion members commented that the meeting seemed generally to be appreciated but in future: 1. It might be helpful to have a representative from the NT 2. It would be worth considering whether the PC’s report of activities in the year to date should be balanced with a brief outline of its priorities or aspirations for the year to come 3. Further thought should be given as to how best to give parishioners attending the meeting opportunities to make constructive suggestions for the work programme for the following year.
  11. Local Issues including:
    1. Great British Spring Clean: Mrs Lewis explained that adverse weather had meant new dates for a Community litter pick had been postponed and she suggested that rather than setting a new date, the PC could encourage people all year round to pick up litter. Members endorsed this view and it was agreed Mrs Lewis and Mrs Paradise to work on a poster for UKN and the notice boards.
    2. Dog fouling: in discussion it was felt that the notice in the April edition of UKN asking people to pick up after their dogs had been effective and that there was less dog mess around. The Clerk reported WC had also been instructed to clean footpath 22 and that might also be the reason why the footpath was cleaner. She tabled for members’ information a leaflet from Marlborough Veterinary Surgery that contained an article about how Drove Vets were working alongside ARK to see a “Poo Free” Stonebridge Wild River Reserve and had sponsored a bin in the area and she also tabled a doggy dirt bag that was 100% biodegradable. The Clerk advised that provision of a dog bin and bags might also be an option for the Council to consider. It was agreed Mrs Lewis to contact ARK about the dog bin initiative and the PC to ask members of the public via UKN if they would like a bin.
    3. Removal of graffiti and re-painting Beckhampton bus shelter: Mr Lewis reported the work would be actioned when the weather was fine.
    4. Parish Steward Priority Sheet: the Clerk reported that the Parish Steward was working on a back-log of weed-killing and grass cutting and requests would not be actioned until the June visit. She said the Chairman had noticed that two drain holes by the post carrying the signboard of the Red Lion seemed to be blocked and that rainwater was flowing diagonally across the top of the High Street. She added that due to the nature of the work it was likely a tanker would be needed to unblock the drains and therefore the problem had been reported to Martin Cook (WC Highways). Mrs Paradise asked if the Parish Steward could regularly check the culverts at the bottom of the High Street. Clerk to ensure request put on priority sheet each month.
    5. Re-instatement of Play area fencing along main road perimeter: the Clerk reported that the work was scheduled to be carried out in May.
    6. Resurfacing of footpath 22 and AVE30/10 from NT car park to High Street: Clerk to forward Councillor Wayman’s newsletter to Dr Bedford about extra Government funding for footpaths and Dr Bedford to contact Jane Davies (Wiltshire Councillor) to discuss.
    7. Summer solstice management and permits: Mrs Paradise reported she would be attending the next ASOP meeting and was working on getting residents’ parking permits approved.
  12. Communications: the Chairman reported a notice of vacancy in the office of Councillor had been published on notice boards on Friday 27 April and that a second vacancy had occurred. It was noted Mr Dave Brotheridge had recently tendered his resignation due to family and work commitments.
  13. Correspondence: the Clerk reported:
    1. A letter had been received from a member of the public raising the issue that Kyter’s Walk (footpath between the Old Vicarage and St Andrews Cottage) was still being used as a byway (especially by motorcyclists) and not a footpath. The letter was tabled and read out. Members noted the following points: 1. Footpath used a lot more because NT had taken away wire fence directing people to use tarmacadam footpath 2. Bollards at the southern end of Kyter’s Walk might reduce usage as a byway (though not, presumably by motor cyclists, since the bollards at the northern end seem not to work as a barrier 3. Concern that wild flowers were being destroyed by strimming. In discussion it was agreed that the PC would visit the site and also ask for evidence from the member of the public who had written to the Parish Council and offer assistance in gathering evidence. Mrs Paradise and Mr Stacey offered to act as points of contact and to help collect evidence. Decision deferred to next meeting. Clerk to write to the member of the public to thank them and let them know that the PC would look into the matter.
    2. Email received from a member of the public concerned about encampment on nursery site in Avebury Trusloe: it was noted the private landowner was dealing with the matter and would be in contact with the Parish Council for further information if required.
    3. Temporary Closure of: A4361 (Part), Broad Hinton (11/05/2018 for one day).
    4. Invitation to CPRE Wiltshire’s AGM: to be held at Sarum College, Salisbury on Monday the 18th of June at 13:30. ADMISSION FREE. [Guest Speakers are: Crispin Truman (Chief Executive) CPRE National Office – ‘CPRE the way forward’ and Henry Oliver (Director of North Wessex Downs AONB) ‘The AONB – Past, Present and Future’].
    5. The PC had been mandated at the Village meeting to write to the new NT Director General. It was noted the Chairman and Clerk to draft letter.
    6. Email response received from Highways England on 26 April in response PC’s response to the A303 consultation sent to the Secretary of State for Transport. It was noted the Secretary of State had not responded directly and had passed the PC’s email to Highways England.

      ‘…Thank you for your email of 20 April, originally sent to the Secretary of State for Transport, relating to the A303 at Stonehenge. The Secretary of State receives many items of correspondence and I’m sure you’ll appreciate that it’s not possible for him to reply to each one personally. Your email was therefore passed to Highways England, as we are responsible for the A303 Stonehenge proposals, and I have been asked to reply.

      I can confirm that we’ve recorded your comments on behalf of Avebury Parish Council as feedback to the public consultation. Once we’ve taken the feedback we receive into consideration, we’ll prepare a report on the consultation, recording the feedback and our responses to the matters raised. This will be published with our application for a Development Consent Order in autumn 2018.

      With regard to your concerns about UNESCO/ICOMOS, please be assured that we’re continuing to work with UNESCO/ICOMOS to develop and deliver this scheme that will benefit Stonehenge and the entire South West. The purpose of building a tunnel is to bring benefits to the Stonehenge landscape, and we will continue to seek UNESCO/ICOMOS’s endorsement for the proposals we develop…’

      (See appendix 2 to view ICOMOS-UK response to A303 consultation previously circulated to members).

    7. Sarsen Trail and Neolithic Marathon Sunday 27 May 2018 register at www.wiltshirewildlife.org
    8. Various WC Briefing Notes: including: information about termination of free of charge waste collection services from halls, meeting rooms or social clubs and that new arrangements should be in place by 29 July 2018.
  14. Finance and admin including:
    1. Parish Precept: the Chairman reported £6,050.00 had been received from WC on 23 April 2018.
    2. Internal GDPR processes: the Clerk said she would be contacting those who had previously signed up to receive information by email to advise them on re-registering.
    3. Localism Act 2011 Standards and feedback for government consultation. It was agreed members to email Clerk with any feedback.
    4. Government Consultation on powers for dealing with unauthorised developments and encampments. It was agreed members to email Clerk with feedback for NALC.
    5. The approved minutes of Transport Group Committee meeting dated 27 March 2018 were received for the minute book (see appendix 3).
    6. Cheques for ratification and cheques for payment: it was resolved that the following cheques be paid. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously.
      1. The Information Commissioner: data protection registration renewal  (VAT: nil)                                                                                  £35.00
      2. Community First: Parish Council Insurance year 2 of 3 year LTA £314.55
      3. Mrs Lewis: expenses for Santex paint and Tetrosyl graffiti removal spray for bus shelter  (inclu VAT)                               £36.06
      4. SSE Southern Electric: electricity for Pavilion 23 Feb – 17 April 2018 final bill payment (inclu VAT)                                                    £15.24
      5. Liz Moore: overtime and expenses 22 March – 21 April 2018  £263.10
    7. It was additionally resolved to add the Chairman, Mr Stephen Stacey as a fourth cheque signatory to the HSBC account. Proposed by Dr Bedford, seconded by Mrs Paradise and carried unanimously.
  15. Date of next meeting: 7:30pm on Tuesday 5 June 2018
  16. Any other business: the Clerk reported:
    1. Winter 2018/19 and PEAS Scheme: PC needs to fill in form if supplies need re-stocking and let WC know what salt bins need re-filling. Mrs Lewis to action.
  17. The meeting closed at 9:37pm.

Appendix (included in the book of Parish Council papers)

  1. Transport Group’s interim recommendations for action paper
  2. ICOMOS-UK response to Highways consultation
  3. Approved minutes of 27 March 2018 Transport Group Committee meeting – not seen by the meeting but added subsequently.

3 April 2018 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 3 April 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACSReC for Avebury Community Sports and Recreation Committee, ASOPM for Avebury Solstice Operational Planning Meeting, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, EH for English Heritage, FWO PC for Fyfield and West Overton Parish Council, NT for the National Trust, PC for Parish Council, TRO for Traffic Regulation Order, UNESCO for United Nations Educational, Scientific and Cultural Organization, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Andrew Williamson (Chairman), Dr Mike Bedford (Vice-Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Jon Campbell, Mrs Lynzey Paradise, Ms Zandria Service and Mr Stephen Stacey.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:30

  1. Public question time: there were no members of the public present.
  2. Apologies: Mr Dave Brotheridge and Mr Terence O’Connor.
  3. Declarations of interest: none declared.
  4. Minutes of meeting held on 6 March 2018: unanimously agreed as an accurate record. Proposed by Mr Campbell and seconded by Mrs Paradise.
  5. Matters arising from the minutes: members noted:
    1. Min ref 5.a. Future use of High Street car park: the Clerk had received an email from Mrs Tomlin to confirm there wasn’t anything further to share regarding the future use of the National Trust’s car park on the High Street. It was agreed the topic be removed from APC’s monthly agenda and put in a pending system for quarterly review.
    2. Min ref 5.b. Detached railing at Big Arch Bridge: the Clerk had added a new note to Service Request 1753449 and re-reported the broken metal railing as a safety risk to public. The Clerk was instructed to report the issue again as no response had been received from WC.
    3. Min ref 5.c. Coach House toilets: the toilets were open when the Coach House café opened and for longer hours now that the new second-hand bookshop was open. It was agreed the topic be removed from APC’s monthly agenda and put in a pending system for quarterly review.
    4. Min ref 10.e. Reinstatement of pavement cobbles outside 113 High Street: the work had been completed by Thames Water.
  6. Planning applications: there were none received.
  7. Transport Group:
    1. Exhibition output: (see appendix 1 for Summary record of about 50 post-it notes previously circulated to members). Dr Bedford gave an overview of the feedback recorded on the post-it notes as follows:
      1. Trusloe: main issues speeding and parking.
      2. A4 Scheme at Beckhampton: main issue speeding.
      3. A4 Scheme at West Kennett: main issues speeding and pedestrian safety.
      4. The Avenue: most comments received, with almost all calling for improvements and the majority for keeping the Avenue open.
      5. Green Street: main issues signage, safety and verge breakdown.
      6. High Street: suggestions for National Trust car park signage.
      7. Footpaths: attracted the most comments after the Avenue with state of footpaths and dog fouling recorded as issues.
      8. Safety along A4361 North of Avebury recorded as an issue.             Dr Bedford reported the following actions / recommendations from Transport Group Committee meeting held on 27 March 2018:

          • Investigate how we may influence GPS routes for HGVs.
          • Investigate how we might get data on speed and weight of traffic using the Avenue.
          • Investigate if the NT have any counts of Avenue use and of historical visitor numbers.
          • Investigate potential for running another exhibition for surrounding Parish Councils.
          • Transport Group would like the PC to approve the preparation of an action-oriented report.

        In discussion it was noted the PC needed a further extension of the post-it notes to include members’ views. In the light of the recent UNESCO Mission on the A303 tunnel, the Chairman reported that he had recommended that some ‘legacy’ funding might be provided for the Avebury Transport Plan, including improvements to the A4.  Mrs Paradise asked whether WC Highways had explored slowing the traffic on the Avenue. Dr Bedford explained that having a ghost turning on the A4 was a pre-requisite for the Avenue being open but that narrowing the A4 to improve safety and slow traffic would mean that there could no longer be such a turning. Members considered the feedback from the exhibition and interim recommendations from the Transport Group and felt that overall there needed to be an integrated scheme that linked to FWO Parish Council plans and provided as many benefits as possible for neighbouring parishioners as well as people in Avebury Parish. Action: Dr Bedford and Mr Stacey to prepare a draft action-oriented report to be circulated to all Transport Group members for approval and to be handed out at the annual village meeting on 24 April for wider discussion. An additional question was asked about timescales for repair work to the pothole in the north verge Green Street in the Henge and it was noted that the NT was leading on that work.

    2. Footpath signage progress: the Chairman reported AWHS had produced a first draft of a brief on the specifications for footpath sign-posting in the WHS and that it was currently being discussed.
    3. Beckhampton roundabout scheme: reported by the Chairman during item 7.a. that Atkins had now been instructed by WC to proceed with design work for the traffic calming project at Beckhampton.
  8. ACSReC: Mrs Paradise reported:
    1. The new Sports Field lease between NT and ASSC was likely to be exchanged and completed in the next couple of weeks.
    2. Storm damage to the roof of the Pavilion was reported that day to members. Mrs Paradise explained that the felt had lifted off part of the roof and that the Pavilion could not be used until the roof was fixed. The Clerk advised that in order for the PC’s insurers to open a claim they would need a photograph of the damage and a description of the state of the roof, the date the damage occurred and a description of the state of the roof before the incident. Estimates for repair work would then need to be sought. Members noted the insurance excess was £250 and it was agreed a claim should be submitted. Mrs Paradise to email the Clerk with the required information.
    3. ACC had requested help towards funding weed killing on the Sports Field for 2018 season and that ACC would make a donation towards the costs. An invoice had been received from S. Merrett Services for £246.75 + VAT £49.35 = £296.10 because the PC had previously paid for the weed killing. Members noted the new Sports Field contract between the NT and ASSC had not yet been exchanged and therefore it was resolved and agreed unanimously that the PC pay £296.10 for weed killing on the Sports Field from ACSReC funds.
  9. Defibrillator for Avebury Trusloe: Mrs Lewis reported that WC had emailed BT that day to request the PC be allowed to adopt the ‘phone box. Clerk to contact BT and request ‘phone box is adopted with the power supply intact.
  10. A303 Stonehenge Expressway public consultation 2018: the Chairman reported that the Highways England consultation had been extended to Monday 23 April and the PC had a second chance to submit feedback. The Chairman read out and proposed the following statement that could to be sent to Highways England: ‘Avebury Parish Council is concerned about impacts on the Avebury half of the Stonehenge and Avebury World Heritage Site of the proposed A303 Expressway scheme.  We note that the recommendations of the UNESCO’s second Advisory Mission on 6 July have not been incorporated in the preferred route announced by the Secretary of State on 12 September 2017. We urge all concerned to ensure that all ICOMOS / UNESCO recommendations are met so that World Heritage status for Avebury is neither withdrawn nor the Site is put on the ’Sites in Danger’ list. We are copying this response to Rt Hon Chris Grayling MP as Secretary of State for Transport, Rt Hon Matt Hancock MP as Secretary of State at DCMS, Dr Isabelle Anatole-Gabriel at UNESCO, Susan Denyer at ICOMOS-UK, Alistair Sommerlad as Chairman of the WHS Partnership Panel and Sarah Simmonds as WHS Partnership Manager.’  Members unanimously agreed the above statement be sent to Highways England and copied to those listed above.
  11. Local Issues:
    1. Great British Spring Clean 17 and 24 March: Mrs Lewis reported that both dates had been cancelled due to poor weather and that a new date would be arranged.
    2. Dog fouling: members noted the Clerk had published a notice in UKN asking residents to pick up after their dogs and requested WC’s dog warden to carry out some patrolling. In discussion other solutions were considered such as making dog poo bags available at various sites. It was felt however that this might encourage more plastic litter. It was agreed to review the situation at the next meeting.
    3. Removal of graffiti and re-painting Beckhampton bus shelter: Mrs Lewis reported the graffiti removal spray and a 5 Litre pot of paint had been purchased and that preparations for painting could be made when the weather warmed up.
    4. Parish Steward Priority Sheet: the Clerk reported a priority sheet had not sent because the Parish Steward’s priority through March and part of April was to fill pot-holes on roads.
    5. Re-instatement of Play Area fencing along main road: members noted the work had not yet started. Clerk to chase contractor.
    6. Resurfacing of footpath 22 and AVE30/10 from NT car park to High Street: the Clerk reported no further information had been received from Sustrans about any other footpath funding from WC.
    7. Summer solstice management and permits: the Chairman stated both he and Mrs Paradise would be making preparations for residents’ permits for that year. He had attended a recent ASOPM meeting and had requested improved performance by WC parking enforcement staff in 2018 and that a tow away truck should be available on the first night. Members noted that in the previous year there had been problems with some permits being photocopied. Mrs Service stressed that there also needed to be more bollards that year and spaced closer together to have any effect as a parking deterrent. Mrs Paradise requested for a telephone number to be made available so that the tow truck could be easily instructed and/or police contacted.
  12. Communications: the Chairman reported the PC Headlines had not been submitted to UKN as there was not enough information to report since the last meeting. A dog fouling notice and notification of the annual Village meeting had been submitted to UKN.
  13. Correspondence: the Clerk reported:
    1. SSEN Resilient Communities Fund 2018: applications invited for projects between £1,000 and £20,000. Deadline for applications 16th May 2018. Link to the site for the forms and guidance notes: https://www.ssen.co.uk/rcf/
    2. WC’s local highway town and parish council meetings will run from 19:00 – 21:00 various locations including 23 May at Kennet House, Devizes. Councillors may request agenda items.
    3. Avebury Police Report: unknown suspect had broken rear passenger window on car and stolen 1 handbag from under seat. Location High Street Car Park, Avebury.
    4. Invitation to a conference on 12 April from Frome Town Council: interactive workshop across a range of topics, cost £99 per delegate.
    5. Great West Way Ambassador Network Meeting: Hartham Park, near Corsham, on Tuesday 24 April from 10.30am to 12noon. It was agreed the Chairman and Mr Stacey to attend.
    6. The NT had partially closed Avebury Henge and West Kennet Avenue due to waterlogged ground and slippery surfaces. A member noted that erosion control was further complicated by the fact that footpath AVE 29/10 in the area behind the Community Shop was a public right of way and couldn’t be closed by the NT.
    7. A weather warning widget for website was being offered as a free community service. In discussion members decided to decline the offer.
  14. Finance and admin:
    1. Application for membership: the Chairman reported Mr Ben Butler had expressed an interest in becoming a member of the Parish Council. Members welcomed his interest. The next step was for the Clerk to give formal notice of Jon Campbell’s vacancy to WC.
    2. Employee holiday entitlement: it was resolved that one week of employee holiday entitlement may be transferred from one financial year to the next if not taken as holiday or pay in lieu of holiday. Proposed by the Chairman, seconded by Mrs Stacey and carried unanimously.
    3. The approved minutes of the Transport Group Committee meeting dated 19 February 2018 were received for the minute book (see appendix 2).
    4. Cheques for ratification and cheques for payment: it was resolved that the following cheques be paid. Proposed by Mrs Lewis, seconded by Ms Service and carried unanimously.
      1.  SSE Southern Electric: electricity for Pavilion 22 Nov 2017 – 1 Feb 2018   (inc VAT)                                                                          £98.31
      2. Mr P J Mills: rabbit and mole control on Sports Field 1 Feb to 1 May 2018                                                                                            £85.00
      3.  WALC: annual subscription 2018/2019 no. of electors: 417              (inc VAT)                                                                                     £208.81
      4. National Trust: rent of Sports Field 30 Mar 2018 – 29 Mar 2019  £60.00
      5. Liz Moore: Clerk’s overtime and expenses 22 Feb – 21 Mar 2018£431.02
  15. Annual Village Meeting at 7pm on 24 April: the Chairman asked if anyone had any items for the agenda. Mr Campbell gave his apologies. There was general consensus that the Village meeting should be less focussed on the past and more focussed on what the PC wanted to achieve in 2018 and that this could be highlighted by the individual Councillors in their reports.
  16. Date of next meeting and AGM: it was agreed to start the meeting earlier to take into account the AGM. The date of the AGM was set for 7:15pm on Tuesday 1 May 2018 and the ordinary council meeting to follow immediately afterwards.
  17. Any other business:
    1. Parish Council web site development: the Clerk asked members if they had any outstanding tasks and to ensure they had sent their photograph for the website to Kate Fry.
    2. Annual Governance and Accountability Return (AGAR) for the year ending 31 March 2018: the Clerk reported AGAR would need to be completed by 11 June for publication on PC website and an exemption from external audit certificate would also need to be sent to PFK Little John by 11 June 2018 as the PC’s income / expenditure was below £25,000.
    3. AGM and appointment of representatives: it was agreed Mr Williamson should remain AWHS representative.
  18. The meeting closed at 9:41pm

Appendix: (included in the book of Parish Council papers)

  1. Summary record of post-it notes from 7 March Transport Group Exhibition
  2. Approved minutes of 19 February 2018 Transport Group Committee meeting – not seen by the meeting but added subsequently.

25 April 2017 Annual Parish Meeting : Minutes

Avebury Parish Council          

Minutes of the Annual Parish Meeting held on the 25 April 2017 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes, ACSReC stands for Avebury Community Sports and Recreation Committee, AHA for Aster Housing Association, AONB for North Wessex Downs Area of Outstanding Natural Beauty, APC for Avebury Parish Council, ASA for Avebury Sportsfield Association, ASOPM for Avebury Solstice Operational Planning Meeting, ASSC for Avebury Sports and Social Club, ASSF for Avebury Sacred Sites Forum, CATG for Community Area Transport Group, DfT for Department of Transport, EH for English Heritage, FWO for Fyfield and West Overton Parish Council, LGO for Local Government Ombudsman, LTA for Long Term Agreement, MAB for Marlborough Area Board, NT for the National Trust, TTRO for temporary Traffic Regulation Order, TVM for Traffic and Vehicle Management Group, WC for Wiltshire Council and WHS for World Heritage Site.

Time Started: 19:05

Present: Councillors Mr Andrew Williamson (Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Jon Campbell (from item 4.i.i onwards), Mr Terence O’Connor, Mrs Lynzey Paradise, Ms Zandria Service and Mr Stephen Stacey, together with 29 members of the public who were present for all or part of the meeting.

Apologies: Councillors Dr Mike Bedford and Mr David Brotheridge, PCSO Lucy Stonestreet, Mike and Jan Polack, Brian and Helen Vickers, Reverend Maria Shepherdson, John and Geraldine Wimble, Gill Swanton and Philippe and Dominique Ullens.

In attendance: Wiltshire Councillor Jemima Milton, Michele Lomas (Chair of Avebury Community Shop and representative of the Community Orchard), PCSOs (Police Community Support Officers) Melissa Camilleri and Paula Yarranton to item 4.e., Hilary Makins (NT Wiltshire Countryside Manager) and Peter Oliver (NT Wiltshire Landscape Ranger), Sarah Simmonds (WHS Partnership Manager), Liam Wiseman (WHS Partnership Officer) and Miss Liz Moore, Clerk to APC.

  1. Welcome and introductions: The Chairman opened the meeting by welcoming all present and said it was the parishioner’s meeting at which the Parish Council reported on the past year and planned for the future and that it was very much a two way process. He then outlined some ground rules and asked that contributions should be limited to a couple of minutes, that everyone should treat each other with respect and all should concentrate on addressing issues. It was noted members of the press were not present. He reported Parish Council members were Dr Mike Bedford (Vice Chairman), Maggie Lewis (Vice Chairman), David Brotheridge, Jon Campbell, Terence O’ Connor, Lynzey Paradise, Stephen Stacey, Zandria Service and himself. He reported Jemima Milton was Avebury’s WC Councillor and also Chair of CATG, and thanked her in particular for attending as the meeting that evening would be her last Parish Meeting. The Chairman then introduced Liz Moore (APC’s Clerk from Lockeridge) and Judy Farthing  (Civil Emergency Officer). He reported Kate Fry had done much to update APC’s Website, Ron Dobson gave advice on buildings, David Throup was Editor of UKN and Martin Rendle and John Giles worked as Handymen for the Parish Council. He said he was also pleased to welcome to the meeting Hilary Makins (NT Wiltshire Countryside Manager), Peter Oliver (NT Wiltshire Landscape Ranger), Sarah Simmonds (WHS Partnership Manager) and Liam Wiseman (WHS Partnership Officer) as well as Police Community Support Officers Melissa Camilleri and Paula Yarranton who were attending instead of PCSO Lucy Stonestreet.
  2. Minutes of the annual Parish meeting held on 28 April 2016. (Draft minutes published on Parish Council web site www.aveburyparishcouncil.org). The Chairman asked if the draft minutes were accurate and it was unanimously agreed that they were. Chairman to sign the minutes.
  3. Matters arising from the minutes: None.
  4. Report on the work of the Parish Council, ASA, ACSReC and other local organisations in the past year:                                                                           The Chairman said APC represented the interests of Avebury residents, employers and employees. The Parish Council normally met 10 times a year but had met 12 times in the past year; there had been two extra meetings to discuss:
    1. the possibility of appealing a recent premises licence decision given to the National Trust
    2. ACSReC issues.

    The Chairman said that APC normally met at the Social Centre but had also met for one meeting each in the Sports and Social Club and the pavilion. APC’s Planning Committee had met twice, once on site at Lower Acre, Bray Street and Beckhampton House stables, and once at The Stables, High Street. APC also attended many meetings such as MAB, CATG, ASSF, ASOPM, NT staff, Social Centre Trustees, WHS Steering Committee, WHS Partnership Panel and WHS Transport Strategy. APC also attended ad hoc events and meetings such as those with Aster Housing, AONB, WC, EH and NT.

    1. Membership and elections: the Chairman reported employers and people working in the Parish could join APC. It was noted Jon Campbell had been co-opted to the Parish Council in May and Terence O’Connor in June 2016.
    2. Transport Group: item deferred to later in the meeting as Moya Brannan not present. (See item 4.f.).
    3. ASA/ACSReC: Lynzey Paradise (Chairman, ACSReC) reported the main focus of the Committee in the past year had been on maintenance of the Sports Field Pavilion including installation of a new mains water supply, new guttering, roof repairs, interior re-fit and refitted storage shed. She reported fundraising efforts such as the film nights had been a great success and all were welcome to take part in the ‘Teas for Tourists’ event that would be taking place in the Social Centre that Sunday. The Committee would be looking to support Apple Day taking place on 8 October. Mrs Paradise explained revenue had been approximately the same as the previous year and there was a desire for a future long-term plan as the Pavilion was over 70 years old. Mrs Paradise said the Orchard Group had planted 120 metres of new hedge-line and had asked her to express huge thanks to all involved and also to Reece and Greg from ACC for mowing the grass in and around the Orchard. It was noted new apple trees had been planted in the Community Shop garden, in the Churchyard and on the Sports Field. Mrs Paradise reported ACC had carried out a massive refurbishment of the Cricket Square and following a recent merger with Cherhill Cricket Club were now running 84 fixtures, 69 of which were on the Sports Field and that ACC were helping with the new ‘All Stars’ cricket club for children. Mrs Paradise reported the Committee were working closely with ASSC to utilise the Social Club which had four new Committee members and a new bar Manager. The following work had been carried out at ASSC in the past year including new entrance gates, work to trees, renovations to the stock and pool table room, reintroduction of draft beers and purchase of a card machine. She also reported ASSC had submitted an application to Sport England to refurbish the building. The Chairman thanked Mrs Paradise for her report and explained that mains water had been installed in the Pavilion, instead of a new nitrite filter to purify water from a private supply that would have cost £1,800. He also expressed many thanks to the NT staff who had done a lot of good work to help with hedge work and chipping and thanked everyone for their combined efforts including Mrs Paradise for chairing ACSReC .
    4. Police: PCSOs Melissa Camilleri and Paula Yarranton reported their focus had been on theft from vehicles particularly in tourist areas and they had spoken to the NT about additional signage otherwise there was nothing of real significance to report. It was noted Avebury was on the patrol route. A member of the public reported there had been issues of burglaries in Bray Street where someone had entered a house and that fuel had been taken from a farm in Avebury Trusloe and that as a result CCTV had been installed. The Police said they relied on residents reporting incidents to them as they were limited due to staff cuts and asked if everyone was on Community Messaging Scheme which was a new way of Neighbourhood Watch via email. To sign up see http://www.wiltsmessaging.co.uk. A member of the public asked if there were any issues the Police would not get involved in and the following list was given: fly tipping, abandoned vehicles, lost / found animals unless they were causing a danger to the public and noise abatement. A member of the public asked how often a resident might see a patrol in Avebury. The Police explained there were five skeletal teams and both PCSOs were on the East Central Team covering Devizes to Hungerford but there were also support officers in Calne and Chippenham that could provide additional help. Jemima Milton requested the Police to ask Officers to drive through the villages and not just stick to the main route as their presence was a deterrent. The Chairman thanked both PCSOs for attending the meeting and they left the room.
    5. Local Initiatives: Community Shop. Michelle Lomas thanked everyone for their continued support for the shop. She reported the fridge freezers had been replaced and the shop redecorated and thanked the NT for providing the building at a very low rent and carrying out its maintenance. Mrs Lomas said one of the shop’s aims was to try to support local producers and gave the example of their honey producers and cake suppliers and that she was open to suggestions. Mrs Lomas stated the shop still needed volunteers and expressed many thanks to those who were able to volunteer.
    6. Transport Group: in the absence of Mike Bedford and Moya Brannan, the Chairman reported:
      1. Members of the Transport Group were Mike Bedford, Dave Brotheridge, Stephen Stacey and himself as APC councillors, together with local residents Kate Fry, Rob Macaire, Angela Norman, Tim Lewis, Moya Brannan and Simon Vatcher.
      2. 30mph sign: on Swindon Road north of Melbourne House was now in place and became operational on 28 October. APC had received feedback from some Rawlins Park residents that cars were going slower and it was noted that it would only take one person to adhere to the new speed limit and the cars behind would have to do the same. Jane Davies reported that since Lockeridge residents had begun to drive at 20 mph in anticipation of the new 20 mph speed limit signs, the village had become a lot calmer.
      3. A4 improvements at West Kennett and Beckhampton: the quotation from Atkins for fees for design work for the major improvement project totalled £18,775 + VAT. CATG was funding 50% of the work (£9,400), APC 25% (£4,700), local people and businesses in West Kennet and Beckhampton meeting the remaining 25% of costs with private funding of £2,350 each. Currently £1,400 more was needed in Beckhampton. The first £1,000 of initial investigatory work was being commissioned by WC. Thanks were expressed to Sarah Simmonds for helping.  Moya Brannan was raising funds for transport projects and had organized a Cyclothon for the 27, 28, 29th May Bank Holiday weekend. The Transport Group had proposed the possible closing or part-closing the Avenue B4003, and was aware that there were many different views in the Parish and in nearby communities. The Transport Group had taken the view there was a need for a structured discussion on the pros and cons for closing or part-closing the Avenue. The plan was to gather facts and evidence and increase dialogue about the proposal within the Avebury community. Depending on results, the Parish could then open discussion with other parishes in a second stage. The AWHS Partnership Panel had met that day and had agreed to provide information and develop / discuss views too.
      4. Parking in Trusloe: the project at the Nursery Site depended on the willingness of Aster, Centurion and Wiltshire Council to progress matters together with APC. Following AHA’s planning consultant’s report, APC had taken the next step, by commissioning a Housing Needs Survey. The survey was conducted last November/December and results expected very shortly. AHA’s planning consultant’s report said in March 2016 that parking would be allowed. Constraints were mature trees and a footpath, and any housing development would be limited to minor infilling housing projects or a few affordable homes. A resident in Avebury Trusloe asked what the next step was and pointed out the original residents’ parking meeting had been nearly four years ago. Jemima Milton explained WC would work out the need for affordable homes and these would be earmarked solely for people in the village. She explained the survey wouldn’t resolve the parking but a housing project could link to the Community Infrastructure Levy that could be used to fund parking. A member of the public reported she had originally been told by WC planners that their home would be the last new build on the Nursery Site in Avebury Trusloe.
      5. Speed of traffic and double yellow lines in Avebury Trusloe was currently being considered by the Transport Group.
      6. The project to replace signs and footpaths was off the ground and involved Tim Lewis, who had done an audit, Steve Leonard, Hilary Makins and Liam Wiseman.
      7. Horse crossing at Beckhampton Stables had yet to be improved.
      8. New WHS boundary signs were now in place.                                    The Chairman invited questions from the public. A member of the public asked if it would be possible to have a better sign at the top of the High Street to stop tourists parking in the High Street. The Chairman said it was not possible to have prohibition signs at present as the road could be legally used by anyone. Lynzey Paradise reported she had received a photograph of a coach parked next to the planters causing an obstruction. Action: Clerk to put request for a sign on next APC meeting agenda and it was additionally agreed a reminder be sent to the Circle Nursery to ask they request parents to park in village car park and to slow down if they came down the High Street. A member of the public stated Avebury Trusloe parking was just as important as High Street parking and, as there were not as many Avebury Trusloe residents present that night, representation was unbalanced. Discussions should not become an either / or situation. A member of the public reported the planters in the road outside her home had reduced parking in the High Street. A member of the public reported cars were frequently turning around at the bottom of the High Street and damage had been caused to parked cars and a question was asked about what had happened to the Avebury Trusloe car parking project. The Chairman explained the car parking project was part of a holistic plan that required four different landowners to work together and it was currently at the housing needs survey stage. A member of the public questioned whether any smaller scale action could be taken in the meantime. She reported at the end of the estate the garage ways were being used as overspill parking and ‘No parking’ lines had been discussed but no action taken. Jemima Milton stated the land swap scheme was a bigger priority. A question was asked if there would be a survey to monitor traffic through Avebury. Action: Clerk to ensure request put on next APC meeting agenda for action by the Transport Group.
    7. Updates:
      1. Wiltshire Council: Jemima Milton reported Jane Davies and Sara Spratt were present at the meeting and that they were both prospective Wiltshire Councillors. She explained that she looked after 12 parish councils and in her view Avebury was the best with a very good community. She expressed her thanks to APC and in particular the Chairman, Andrew Williamson. Jemima Milton explained that with ongoing WC budget constraints the Area Board would become a stronger voice between WC and APC. She said ‘Well Done’ to the Transport Group. The Chairman said Jemima Milton had done a lot of valuable work for the Parish and he recalled that one of her first achievements was extending the pavement at the bus stops at Avebury Trusloe. She said that she had had been in office for eight years and as she had moved away from the area she had decided not to seek re-election as a Wiltshire Councillor. She said one of her most satisfying achievements had been helping an elderly resident move to more suitable accommodation. The Chairman thanked Jemima Milton for her work and invited questions from the public; there were none.
      2. National Trust: Hilary Makins handed out a hard copy regular update (see appendix 1). The Chairman thanked her and invited questions from the public. A member of the public asked when the NT would stop using chippings in the entrance gateway to the SW quadrant as the chippings got everywhere and he had to keep sweeping them up. Hilary Makins reported an application for scheduled monument consent had been submitted and the aim was to have hard standing in place by the end of October. A member of the public asked why the Coach House had not been finished. Hilary Makins said it was not her department but she understood the Coach House was considered to be finished. A member of the public said it would be useful for the NT to give more information in its Newsletters that would be of interest to local people, and less on items of interest to visitors. Jemima Milton questioned why there was a need for a catering van in the main car park when the Coach House Café was now open. Hilary Makins stated the catering van was on a trial / test period that included part of the Easter holidays and it was being provided as an additional experience. A member of the public reported the company web-site for the catering van stated it would be open for 30 days but the NT had disputed that was the case. A question was asked if the NT had considered the needs of other charities based in Avebury who were trying to do business. Hilary Makins said the NT was a charity as well and she would take the feedback back to the NT. The Chairman read out the Emma’s Pantry / catering van circular and reported APC had not gathered views as it had not been informed by NT about the project. He said it was regrettable APC had not been consulted and stressed the importance of two-way communication. A member of the public asked what the NT’s criteria were for the success or failure of such a project. Hilary Makins stated she was not sure but would note there was a degree of concern from the meeting. A member of the public expressed concern about lack of consultation. The Chairman thanked Hilary.
      3. WHS: the Chairman invited Sarah Simmonds to provide an update. She introduced Liam Wiseman and explained he had joined her six months ago and that his role was to help co-ordinate the implementation of the WHS Management Plan. Sarah Simmonds explained that due to restructuring she now covered the whole WHS site including Stonehenge. She said last year there had been a number of events to celebrate the WHS’s 30th birthday including a successful conference in Devizes with a number of speakers on archaeology. British artist, David Inshaw, had also spoken about the importance of art in the WHS. Locally, the Ridgeway National Trail was being developed and WC had agreed to consider implementing a TRO that would cover the whole year, not just in winter, to help minimise damage on the Ridgeway. Sarah Simmonds said the public could contact her for the WHS Research Framework and Liam Wiseman was looking at interpretation across the Site. She said she was helping with the A303 consultation and had worked on the WHS’s response. A copy was available for anyone interested. It was noted a WHS plaque had recently been installed at Stonehenge, and another one had been unveiled in Avebury but not yet installed. It had been funded by the Avebury WHS Charity among others. Sarah Simmonds explained she was looking at the Great West Way and how the WHS related to that project. She added that meetings with farmers had been organised at Stonehenge to look at stewardship of the land as issues such as hare coursing and metal detecting were a concern. Furthermore she was working on (i) a burrowing animal strategy and would be consulting with the farming community (ii) a WHS Setting Study on how to protect the WHS and ensure that development close to the WHS was appropriate. Thanks were expressed to Sarah Simmonds. Members of the public were asked if they had any questions but there were none.
      4. APC Web Site: the Chairman invited Kate Fry to report on her work on the Parish Council web site. She introduced its various features including a calendar with meeting dates, pages with minutes, agendas, a booking form for organisations to book the Sports Field and the new on-line Community Notice Board page.
    8. Planning consultations: the Chairman reported WC planners had consulted the Parish Council on 25 applications since the village meeting 12 months’ ago. The Parish Council had supported 23 of them, some with suggested conditions, and had objected to two, for a replacement house at Lower Acre in Bray Street and for Class A1 Shop/Retail use at The Stables in the High Street.
    9. Local issues and Parish council decisions: 
      1. Defibrillator: Maggie Lewis (Vice-Chairman APC) explained there was currently only one defibrillator in the village but it was in an NT office and not accessible available when the office was closed. She said the Parish Council had therefore looked into the possibility of purchasing a second defibrillator and had decided to lease one as that option covered damage and included training. Thanks were expressed to the Community and Henge Shops and the Parish Council for providing funding. It was noted the location for the defibrillator would be on the front of the Social Centre in the High Street. A member of the public expressed his own thanks to all involved and explained he had helped to introduce defibrillators in the various stations in London. (The Chairman introduced Jon Campbell who had just joined the meeting and was a member of the Parish Council.) A member of the public asked if the defibrillator would be properly fixed to the wall so that it couldn’t be stolen. Mrs Lewis said the defibrillator would be securely fixed but in the event of something happening to it the SW Ambulance Trust would replace it. A member of the public asked if there was a plan to put a defibrillator in Avebury Trusloe. It was noted funding would be needed for that to happen. Action: Clerk to put request on next APC meeting agenda.
      2. A303 consultation: the Chairman reported APC was concerned that Avebury should retain its WHS status and had therefore responded to the consultation by writing to the Secretary of State for Transport, Highways England, UNESCO and others to urge that the scheme be amended to ensure UNESCO’s agreement was obtained.  APC had suggested either a by-pass round the WHS at Stonehenge should be built or the idea of a scheme based on re-using the existing carriageways of the A303 should be developed.
      3. Sewer improvements: the Chairman stated the £1.4 million project by Thames Water was to help improve the pumping of sewage to East Kennett.
      4. Great West Way: it was noted this was a branding project to attract foreign tourists.
      5. Ridgeway TRO: the Chairman reported that APC had added the following sentence to a WHS letter sent in October 2016 to Jane Scott (Leader, WC): ‘…There should be a plan to ensure that displacement of vehicles particularly at this time of year [summer solstice] does not impact on other visitors, residents, farmers and landowners and the wider WHS…’
      6. URC Chapel + Community Right to Bid: the Chairman explained the purpose of a CRtB application was to give community projects six months time to arrange a scheme and that a decision to approve an application was made by WC. He added WC would be making the decision to approve APC’s application the next day and that private bids were also due in by 12 noon that day. APC was not aware of any charities or groups being interested in the URC Chapel, and those present were asked if they were aware of any community interest. In discussion it became apparent that no community group had expressed an interest and the Chairman said the CRtB application would therefore be withdrawn. Action: WC to be advised.
      7. BT Payphone Boxes: it was noted there had been no further information from BT following their consultation and it was also noted the ‘phone box outside the Community Shop was listed. A member of the public reported the Royal Mail post box in the High Street needed repainting. Action: Clerk to email Royal Mail with the request.
      8. National Trails: the Chairman reported National Trails had earmarked Green Street as a ‘strategic link’ and part of the Ridgeway system.
      9. Footpath 22: it was noted despite the resurfacing work being put onto a list of works for WC to action, the work was still outstanding. Members of the public reported the fencing also needed maintenance along the footpath and that some groups had been recently surveying the fencing along by the pumping station / Big Arch Bridge.
    10. National Trust: Representations on issues and planned improvements in dialogue: the Chairman reported:
      1. NT Update had been added as a standing item on APC’s meeting agendas from June 2016. APC was also proposing a joint project to assist the Trust with financing and managing the toilets at the Coach House. It was felt in the community that there was a need to improve dialogue.
      2. Coach House toilets: Stephen Stacey explained that members of the community were keen to see the Coach House toilets open for extended hours and that the Parish Council had been talking with the NT since October about how to extend the opening hours. Both organisations were looking into the feasibility of a commercial arrangement. Mr Stacey stressed that the Parish Council did not have the financial resources to fund extended opening hours but had secured £1,000 grant from MAB to support the servicing of the toilets over two years. Jemima Milton expressed frustration that the issue had gone on for so long and thanked the Parish Council for their continued efforts in trying to find a solution. The Chairman said that pledges for nearly £2,000 more had been given by the Henge Shop, the Community Shop and the Parish Council, together with an offer of a fundraising event at the Red Lion. He also reported the NT toilet facilities had been discussed at a recent WHS Steering Committee meeting. In discussion members of the public asked whether the cleaning of the facility was the stumbling block and whether the toilets should be fee paying. Hilary Makins said that there were issues with insurance and other complications. A further question was asked about why toilet provision in Avebury was not the same as the NT’s open site at Studland Bay which had 24 hour toilet provision. Hilary Makins explained that the NT toilets in the farmyard were considered by the NT to be the main toilets but agreed to provide Mr Stacey with a contact at Studland Bay. Mr Stacey stated that discussions were continuing with the Trust and that he hoped further progresss would be made in due course.
      3. The Stables: A1 Shop/retail use had been granted by WC  The planning consent included the wording ‘…part of the building to which the application relates shall be used as a voluntary book sales/exchange store and visitors’ information centre and for no other purpose (including any other purpose in Class A1 of the Schedule to the Town and Country Planning (Use Classes) Order 1987 (as amended)…’ 
      4. Removal of sports-field notice-board: a new location would need to be found and a member of the public asked whether the NT’s donation towards its cost had been received. The Clerk would follow this up.
      5. Emma’s Pantry: issues had been raised by the community but the objective of the trial period was not known.
    11. High Speed Broadband and Community WiFi: Jon Campbell reported fibre had been connected to the cabinet in Avebury Trusloe but funding would be needed to extend it to all parts of the surrounding area. The Chairman asked how that might be done and Mr Campbell said that in his experience a mini distribution business case would need to be put together. It was noted grants were available. Thanks were expressed to Mr Campbell and Mrs Lewis for working on high speed broadband and Community WiFi respectively. A member of the public added that ASSC had also installed WiFi and membership of the Club was still only £5 per year.
    12. Civil Emergency Plan: Mrs Lewis stated the plan was work in progress and the aim would be to publish the main document on the APC web site, excluding confidential items.
    13. Flood Group: Mrs Lewis reported the gulley had been cleared in Beckhampton and a new bridge installed.
    14. Arrangements for Summer Solstice 2017: the Chairman said arrangements would be the same as last year and a ‘Permit Only Parking’ system would be operated on all roads in Avebury and Avebury Trusloe. The TTRO would be in place over 19-22 June and APC would provide all residents, employers and employees that needed to park on the highway in those areas with one or more permits.
    15. Local improvements and works: the Chairman reported:
      1. New bridge at Beckhampton: already covered.
      2. Play equipment: new swing seats and timber top beam for the swing unit and a new see-saw skirt and seats had been installed. Dave Brotheridge had kindly painted the see-saw.
      3. Perspex in bus stop: APC had arranged for a replacement panel to be installed in the Swindon Road bus shelter owned by WC.
      4. High Street planter: APC had arranged for a new planter to be purchased from Erlestoke Farm Shop to replace the one damaged by a WC refuse lorry.
      5. Litter pick day had taken place successfully on 28 May 2016.
      6. Lower branches of trees on triangle had been removed by APC volunteers and members of the public.
      7. Various requests for leaf clearance, street cleaning, potholes, street lamps, salt, strimming verges. Some potholes filled in (including the Avenue, Green Street, Church Walk and Footpath 22)
      8. Renewal of sportsfield lease was being negotiated.
    16. Precept, finance and administration: the Chairman reported:
      1. Precept: was £11,000 in 2016/17 and increased to £12,100 in 2017/18. Expenditure budgeted at £19,273, and so using £6,894 of reserves.
      2. Bank balance at 31 March 2017 was £16,262 compared with about £19,234 last year but balance in ASCReC’s accounts of £2,474 at 14 March should be added. However APC’s actual position was more like £7.7k because of £8.6k pledges outstanding as follows:
        1. Traffic projects £3,556
        2. WHS Transport Plan £2k
        3. Play equipment £2k
        4. Trusloe pavement on A4361 £500
        5. Community projects including Avebury Day £500
      3. Press and Media, and Consultation policies adopted
      4. The audited accounts for 2015 – 2016 were available for inspection.
      5. Asset register and risk assessments available and up to date.
      6. Insurance cover: current supplier was the most competitive of three: Premium was locked for the third of three years until June 2017.
      7. Annual accounts and internal audits carried out and scheduled.
      8. Annual inspection of play area by RoSPA and report available.
  5. Local issues from the public: the past year and for the next 12 months: a member of the public asked if it would be possible for APC to purchase some gravel to put on the Nursery Site to help with parking. Action: Clerk to put the suggestion on the next APC meeting agenda.
  6. Local issues from the Parish Council: none
  7. Any other business: none
  8. Thanks: The Chairman thanked all those who supported the Parish Council:
    • Litter pickers and those who cleared up after their dogs especially on the recreation ground, Circle and on footpath paths. Judy Farthing reported the litter bins in the High Street had been a huge success.
    • Trustees, Secretaries and Treasurers of local voluntary organisations and especially ACSReC members.
    • Police, the National Trust, Sarah Simmonds, and Wiltshire Council.
    • the Parish Council’s wider team of Judy Farthing (Civil Emergency Officer), Kate Fry (APC web site), Ron Dobson (advice on buildings), Martin Rendle (small works), John Giles, David Throup (Editor, UKN) and Liz Moore (APC’s Clerk).
    • Jemima Milton (Wiltshire Councillor)
    • Colleagues on the Parish Council.
    • All those attending the meeting.

    Mrs Lewis proposed a vote of thanks to the Chairman of the Parish Council. It was noted all existing members of APC wished to stand for re-election as APC councillors in the forthcoming local elections; all had re-applied except Dr Mike Bedford who had missed the deadline but could be co-opted back as a member.

    The meeting closed at 21:29

    Appendices (included in the book of Parish Council papers):

    1. National Trust update                                                                             Documents available for inspection were the APC’s minute book, audit reports, bank statements and books of account. [The accounts were inspected by two members of the public after the meeting].