4 February 2020 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 4 February 2020 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ASSC for Avebury Sports and Social Club, ASSF for Avebury Sacred Sites Forum, AWHS for Avebury World Heritage Site, BB & WM PC for Berwick Bassett and Winterbourne Monkton Parish Council, CATG for Community Area Transport Group, CIC for Community Interest Company, MAB for Marlborough Area Boards, NT for the National Trust, PC for Parish Council, RoW for Rights of Way, SSEN for Scottish & Southern Electricity Networks, SWAST for South Western Ambulance Service Trust, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Mr Stephen Stacey (Chair), Mrs Maggie Lewis (Vice-Chair), Mr Mike Daniel, Mr Terence O’Connor, Mrs Lynzey Paradise and Ms Zandria Service.

In attendance: Miss Liz Moore (Parish Clerk) and Wiltshire Councillor Jane Davies.

Time Started: 19:32

  1. Welcome and introductions: the Chairman thanked PCSO Melissa Camilleri (up to and including item 2), and Jane Davies (Wiltshire Councillor) for attending the meeting.
  2. Public question time: PCSO Melissa Camilleri reported that she was currently warning all villages to be vigilant as there had been several dwelling burglaries in other villages in Wiltshire. She was planning to hold a pop up meeting in Avebury to offer advice to residents and would advertise the date on Facebook. Members expressed interest in holding a joint surgery with the PCSO and it was agreed that Cllr Paradise would co-ordinate arrangements with the Police. PCSO Camilleri said that, if members of the public noticed vehicles lingering outside houses or other unusual activity, they should note the car registration number, call 101 and send her an email with the detail. If a crime was in progress, members of the public should call 999. She explained that there were ongoing problems involving thefts from vehicles parked at beauty spots and wondered if it might be possible to run a campaign with the support of the National Trust to highlight the issue. The Chairman agreed to mention the idea at his next meeting with the NT. Questions were asked as to whether there was a pattern to the burglaries and about the Police response times. PCSO Camilleri said that the burglaries had occurred in the day and the evening and that the Police response time depended on resources. She stated that she planned to be in Avebury once a month / once every five weeks. Thanks were expressed to PCSO Camilleri for her update and she left the meeting.
  3. Apologies: Councillors Dr Mike Bedford, Mr Ben Butler, Mrs Donna Byatt and Catherine Hosie (Estate Manager, NT).
  4. Declarations of interest: none declared.
  5. Minutes of an extraordinary meeting held on 14 January 2020: it was resolved to accept the minutes as an accurate record of the meeting. Proposed by Cllr Paradise, seconded by Cllr Lewis and carried unanimously.
  6. Matters arising from the minutes: there were none.
  7. Planning applications:
    1. Application for full planning. Proposal:- Single storey extension, new external cladding and internal alterations. At: Avebury Sports & Social Club, Beckhampton Road, Avebury, Wiltshire, SN8 1RD. Ref: 20/00181/FUL. The Chairman reported that (i) Sarah Simmonds (WHS Partnership Manager) had been consulted by ASSC (ii) the proposal would make ASSC much more of a facility in terms of catering and included the provision of a disabled toilet. It was resolved to support the planning application. Proposed by Cllr Paradise, seconded by Cllr Service and carried unanimously.
    2. Application for Listed Building Consent. Proposal:- To repair by – cutting out and replacing – defective brickwork to the oil building, the east gable wall and the east wall to the office extension to the rear of the building. At: Manor Farm, High Street, Avebury, SN8 1RF. Ref: 20/00553/LBC. Mrs Paradise reported that the applicant was not able to repoint the existing brickwork as there was not enough brickwork left and was planning to replace old bricks with similar bricks. Members noted that the repairs would not be visible from a public space. It was resolved to support the planning application. Proposed by Cllr Service, seconded by Cllr Daniel and carried unanimously.
  8. Update from the National Trust: the Chairman reported that his monthly meeting with the NT had taken place on 30 January and the following issues had been discussed:
    1. The NT had decided not to install a height barrier at the entrance to the High Street car park due to cost (the estimated project cost was £10,000). The Chairman had also pointed out that a permanent height barrier would make turning at that point in the High Street impossible for commercial vehicles and the WC mobile library.
    2. The allocation of parking bays had been restricted to the Post Office for now because Mrs Tina May (Post Office Manager) needed a car parking space close to the Post Office for security and health and safety reasons. The NT was planning to install a sign on the front wall of the car park stating that the car park was for use of vehicles displaying a resident or disabled permit.  He explained that this would not prevent those having business on the High Street (at a shop, the church, the nursery, etc) from continuing to use the car park as had been the case since time immemorial. Members noted during that anyone working as a volunteer in the Community Shop would be given a permit.
    3. WC was planning to carry out work to the verge / highway at the entrance to the main NT car park, which would mean that it would be closed on 17 February.
    4. Imbolc festival had been calm.
    5. The Circles Café was going well and the NT was planning to install an attenuator to reduce the noise of the outside fan. The NT was interested in hearing from anyone with any historic photographs of the building.
    6. This year the Coach House would be refreshed and the Manor Tea Room closed.
    7. There was a new Chapel Manager starting from 1 March and meanwhile Stephan was taking bookings for the Chapel.
    8. The NT was planning to replace the gantry outside their gift shop. Work on the potting shed and thatched wall in the Churchyard was imminent and the NT was hopeful that the latter should be finished by the middle of that year.
  9. Project Updates: the Chairman proposed reversing the order of business and starting with item 9.f.
    1. Transport Group
      1. CATG issue 7023 speed assessment on A4361 from Beckhampton roundabout northwards to the county boundary: in discussion members noted that Broad Hinton PC had expressed concern about the speed of traffic on the A4361, the road was perceived as being unsafe and a speed limit reduction was supported by local residents. It was resolved that APC should press for the 40mph speed limit as per WC Highway’s original recommendation and not the proposed 50mph speed limit. Chairman to highlight the relevant criteria detailed in the Transport Strategy 2015, query the validity of the 50mph and that there would be no additional costs. Action: Chairman to attend the next CATG meeting and request a 40mph speed limit for the A4361 to be considered by CATG.
    2. Combined Parishes RoW meeting: Cllr Lewis reported that Anne Henshaw (Yatesbury and CPRE) was seeking advice on setting up a Community Interest Company (CIC) as a way of facilitating and focusing voluntary effort to rescue and maintain local rights of way. The Chairman explained that he had attended a recent Marlborough Downs Space for Nature meeting. The project is farmer-led and its aim is to find ways to preserve and enhance wildlife over an area of 12,000 hectares. He had suggested that the group might like to link up with RoW volunteers.
    3. Permit scheme and arrangements for Solstice: Cllr Lewis and Cllr Service to attend the next ASSF meeting on 4 March.
    4. Play area refurbishment: in progress, estimates were being sought.
    5. 5 G and Fibre broadband: Cllr O’Connor reported that he had met with the NT that day and they were interested to support the community project and to be involved in securing full internet connectivity for all their sites. Both had agreed that they should aim to develop the infrastructure as close to 300 Mb in order to future proof the Parish. Cllr O’Connor said that the next step was for him to contact BT Openreach to identify all the existing green fibre boxes / points in the Parish, to work out how to link the spurs, whether any extra ones might be needed and the cost. Cllr O’Connor confirmed that BT Openreach had a dedicated Parish support line. Mrs Lewis reminded members that Beckhampton and West Kennett needed to be included in the plans.
    6. Permissive footpath next to the A4361: Cllr Daniel reported that he, Helen Ramsey (BB&WMPC) and Cllr Donna Byatt were due to meet with Stephen Leonard (Senior Rights of Way Warden, WC) on 11 February to walk an existing footpath that currently meandered across the fields not far from the A4361. The idea was to gauge the distance from an existing footpath to the proposed new footpath and to decide whether some of that footpath might link to the new one. Members noted that the natural route for part of the proposed new footpath closest to Avebury was down the Avenue of trees. Cllr Daniel said that Stephen Leonard was very supportive of the project. He recognized the need for the new footpath and had offered to make available scalpings in the form of pre-used tarmac for use as the surface material. Cllr Jane Davies advised that a joint application to the MAB with Berwick Bassett and Winterbourne Monkton Parish Council would be preferable and, it if it was WC councilor-led, then she would be happy to support a request for funding in excess of the £5,000 limit should that prove necessary. She also suggested asking for funding from the developers of the new Village Hall / Community Centre that was planned for Winterbourne Monkton. Cllr Daniel emphasized the positive benefits that a footpath would bring for both Parishes in terms of villagers being able to walk or cycle safely to reciprocal amenities, shops or work and in reducing the carbon footprint. Thanks were expressed to Cllr Daniel for his perseverance in moving the project forward.
  10. Reports from PC Representatives:
    1. Wiltshire Council’s Strategic Plan 2020-2029: meeting notes previously circulated to members.
    2. MAB meeting 28 January: meeting notes previously circulated to members.
    3. ASSF: Cllr Lewis reported that camping dates had been confirmed and would be circulated in due course.
  11. Emergency Planning / Flood Group: Cllr Lewis reported:
    1. OFWG meeting: there had been no Thames Water company representation at the meeting. She had spoken with WC’s Danny Everett and he was organizing a SPOC (specific point of contact) for Parish and Town Councils. If there was a danger of flooding, then residents were advised to empty septic tanks and, if properties were flooded then residents should inform WC, which had the power to deal with the problem. She said that it was also possible to install approved flood gates on listed buildings.
    2. Communities Prepared introduction & Marlborough community resilience evening: Helen Voss (SSEN) was keen for residents to sign up to the Priority Register. In the event of a power cut, members of the public should call 105. There was information available on leats and the importance of keeping them flowing freely and Cllr Paradise offered to send the document to the NT. There was discussion about the sewage problem in Bray Street in December and ambiguity as to whether Thames Water had actually acknowledged that the pumping station was no longer fit for purpose. It was agreed that the PC needed to understand Thames Water’s strategy to better inform residents, and that the Chairman and Cllr Lewis write to Thames Water for an explanation. Cllr Daniel temporarily left the meeting.
  12. Defibrillators:
    1. It was resolved to agree that SWAST prepare an MOU in the name of the Parish Council, for all 3 defibrillators and order reduced cost defibrillator 3 now, in name of the Parish Council, for 30 months so MOU expires in July 2022 (current cost £625 plus VAT) plus commit to renewing the agreement in June 2021 and in July 2022 when all 3 defibrillators would be due for renewal. [SWAST to invoice the Parish Council for defibs 1 and 2, and the Sports and Social Club for Defib 3, which would remain in the name of the Parish Council]. Proposed by Cllr Service, seconded by Cllr Paradise and carried unanimously.
  13. Local Issues:
    1. To set a date for the community litter pick: to be agreed in collaboration with other organizations in the village.
    2. The next defibrillator training session was on 15 June at 7 p.m. to 9 p.m. in the Social Centre.
  14.  Response to consultations:
    1. Strengthening Police powers to tackle unauthorized encampments. The Chairman read out a summary of NALC’s position, which was NALC’s original response to the Home Office’s April 2018 consultation and members agreed to support it. It was resolved to submit by email the following feedback to the Home Office in response to the new consultation and also copy in NALC. Proposed by Mr Daniel, seconded by Mrs Lewis and carried unanimously.
      1. All cases of unauthorised encampments should be criminalised on account of trespassing
      2. The police should have the power to direct trespassers to leave land as soon as it has been determined that they are there illegally
      3. The police should be able to take action regardless of the number of vehicles in the unauthorised encampment
      4. Principal authorities should have the power to demand the police attend as soon as an unauthorised encampment appears and to claim back costs incurred repairing damage caused by clearing up after unauthorised encampments
  15. Parish Steward Priority Sheet: Cllr Lewis requested that the Parish Steward check the High Street gullies and in particular the gully outside the Social Centre as there was a possible blockage. The Clerk reported that WC’s discretionary gully emptying service had been successfully used for the first time for clearing gullies in the layby at West Kennett and outside the Red Lion PH.
  16. Communications: the Chairman stated that he would prepare headlines from the PC’s January and February meetings for inclusion in the March Edition of UKN and also include information on the budget and precept for 2020-21.
  17. Correspondence: the Chairman reported that the following correspondence had been received:
    1. Police report (previously circulated to members and see appendix 1).
    2. Acknowledgment of £50 donation from North Wessex Downs Landscape Trust and Autumn 2019 newsletter.
    3. Thank you letter from St. John Ambulance for £50 donation.
    4. An invitation to take part in CPRE Wiltshire and the Hills Group Best Kept Village Competition 2020. In discussion it was agreed not to take part in the competition because there was not a dedicated community group to take on the work.
  18. Finance and admin including:
    1. Review of polices: deferred to next meeting agenda.
    2. It was resolved to accept a new quotation received from Branson Leisure for a 3 seater bench for £638 (ex VAT) to replace the 2 seater chair ordered in error. [Quotation pre-approved by the PC’s insurance company for £538 and includes deduction of policy excess]. Proposed by Cllr Service, seconded by Cllr Paradise and carried unanimously.
    3. Cheques for payment: it was resolved to approve payment of the following cheque. Proposed by Cllr Service, seconded by Cllr Lewis and carried unanimously.
      1. Miss E Moore: Clerk’s overtime and expenses 22 December 2019 – 21 January 2020 inclusive (includes salary increase backdated from 1 November 2019)                          £126.52
  19. Date of next meeting: 7:30pm on Tuesday 3 March 2020. Cllr Lewis and Cllr Daniel gave their apologies.
  20. To set a date for the Annual Parish Meeting: it was resolved to set the date for Wednesday 29 April 2020.
  21. Any other business: there was none.

The meeting closed at: 21:37

Appendices (included in the book of Parish Council papers)

  1. Police Report

3 March 2020 Ordinary Council Meeting : Agenda

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 7:30pm on Tuesday 3 March 2020 at the Social Centre, Avebury SN8 1RF. All members of the public are welcome to attend.

Liz Moore, Parish Clerk, 27 February 2020

Agenda

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of an ordinary meeting held on 4 February 2020
  5. Matters arising from the minutes
  6. Planning applications
  7. Update from the National Trust
  8. Project Updates:
    1. Transport Group
    2. Permit scheme and arrangements for Solstice
    3. Play area refurbishment:
      1. Estimates for new Play Equipment: progress report by Cllr Paradise
      2. Repairs to Play Area fencing
    4. 5 G and Fibre broadband: progress report by Cllr O’Connor
  9. Reports from PC Representatives:
    1. Avebury WHS Steering Committee: report from Cllr Stacey on the 4 February workshop
    2. Combined Parishes RoW meeting
    3. Meeting of Parish Chairs, 10 February
    4. Marlborough Downs AONB
  10. Open Space and Green Infrastructure Survey: to review WC’s existing map for changes to PC owned amenity areas
  11. Local Issues:
    1. Defibrillator for ASSC: to ratify the signing of the SW Ambulance Scheme’s Memorandum of Understanding (MOU) by Cllr Lewis (Vice-Chair) and to adopt the signed MOU
    2. Re-painting of ‘phone box at West Kennett
    3. High Street Planters: new planter delivered by Grist
    4. Bus shelters and services
  12. Avebury Annual Parish Meeting: to discuss the arrangements for the Annual Parish Meeting taking place at 7pm on 29 April 2020 at ASSC, refreshments available from 6:30pm.
  13. Parish Steward Priority Sheet
  14. Communications
  15. Correspondence
  16. Finance and admin including:
    1. To appoint Cllr Paradise as PC representative for the Police.
    2. Review of polices including:
      1. Trees and PC’s Statement of Intent
      2. Press and Media Policy
      3. Complaints Policy and Procedures
      4. General Policy on Charity Walks
      5. Guidelines on Grants and Donation Requests
    3. Review of statutory documents including:
      1. Constitution, Rules and Standing Orders: PC to adopt the NALC Model 2018 (England)
      2. Planning Committee Terms of Reference
      3. Transport Committee Terms of Reference
    4. Review of Earmarked Funds (EMFs)
    5. Cheques for payment
  17. Date of next meeting: 7:30pm on Tuesday 7 April 2020
  18. Any other business

 

14 January 2020 Extraordinary meeting : Minutes

Avebury Parish Council

Minutes of an extraordinary meeting of Avebury Parish Council held on Tuesday 14 January 2020 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ASSC for Avebury Sports and Social Club, ASSF for Avebury Sacred Sites Forum, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, EMF for ear marked funds, MAB for Marlborough Area Boards, NT for the National Trust, PC for Parish Council, RoW for Rights of Way, SID for Speed Indicator Device, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Mr Stephen Stacey (Chair), Mrs Maggie Lewis (Vice-Chair), Mr Ben Butler, Mrs Donna Byatt and Mrs Lynzey Paradise.

In attendance: Miss Liz Moore (Clerk: up to and including item 13).

Time Started: 19:31

  1. Public question time: there were no members of the public present.
  2. Apologies: Councillors Dr Mike Bedford (Vice-Chair), Mr Mike Daniel, Mr Terence O’Connor and Ms Zandria Service.
  3. Declarations of interest: none declared.
  4. Minutes of the council meeting held on 3 December 2019: it was resolved to accept the minutes as an accurate record of the meeting. Proposed by Mrs Lewis, seconded by Mrs Byatt and carried unanimously.
  5. Matters arising from the minutes: there were none.
  6. Planning applications: the Clerk reported that no planning applications had been received from WC.
  7. Projects:
    1. Play Area:
      1.  Mrs Paradise reported that she was waiting for a third estimate from a supplier and that she hoped to present a progress report at the PC’s meeting in February.
      2. The Clerk reported that she had instructed Martin Nobbs of Kennet Fencing to carry out emergency repairs to the Play Area fencing by replacing the old damaged green chain link with the stronger galvanized chain link for £250 (ex VAT, includes labour and materials). It was resolved to approve expenditure of £250 for repairs to the fencing and installation of new galvanized chain link. The Clerk said that the fencing contractor had recommended installing 3,5,8 mesh onto the existing galvanized wire fence as it was a product designed to take the impact of a football, and a five metre area could be installed specifically for footballs to be shot at. Action: Clerk to request pricing.
      3. The Clerk reported that installing a metal lintel bar across the top of the fencing would cost about £1,000 (ex VAT, includes labour and parts). In discussion it was noted that the contractor had expressed his doubts about how effective a lintel might be in strengthening the fencing as children might try to walk across it. Mrs Paradise clarified that a tubular bar and not a square bar had been mentioned by a play provider as a possible solution to strengthen the fencing. Action: Clerk to request additional pricing for tubular bar.
      4. The Chairman reported that on Friday he would be taking delivery of the new bench for Play Area and storing it in his garage. The Clerk said that she had obtained a price from the fencing contractor for installing a concrete slab under the bench legs and it would cost £300 (ex VAT, includes labour for one days work and materials). In discussion members noted that the price quoted was for installation of concrete under the legs only so that the bench could be bolted to a hard surface to prevent removal. Other solutions discussed included chaining the bench to the fence and / or using Metposts as feet to help prevent the wood rotting. It was agreed to defer installing the bench in the Play Area until the actual design of the Play Area had been finalized. Action: In the meantime the Clerk would obtain pricing for Metposts for the bench legs.
  8. To review and approve the budget for 2020/21: (draft budget and note on reserve fund previously circulated to members). The Chairman explained that the budget was the PC’s best effort at working out income and expenditure for the next financial year and the PC would need to increase the precept by just over £1,000 (an increase of 9.6%) to deliver on planned projects such as the Play Area, permissive path and improving broadband. In discussion members noted that the 2020/21 projected tax base was 216.50. If the precept was set at £13,787 then the band D property would be £63.68 an annual increase of £5.58 on 2019/20 figures (£58.10). The Chairman reminded members that recent achievements for the community included the resurfacing of the NT’s High Street car park and footpaths 21 and 22. The budget was scrutinized and members were content with the provision for the planned projects. It was agreed to review the Earmarked Funds (EMFs) in March and again in April after the Annual Parish meeting. The draft budget was tabled (see appendix 1 for budget and note on reserves) and it was resolved to approve the budget for 2020/21. Proposed by Mrs Byatt, seconded by Mrs Paradise and carried unanimously.
  9. To set the precept: it was resolved to set the total precept for 2020/21 at £13,787.00. Proposed by Mrs Lewis, seconded by Mr Butler and carried unanimously. Clerk to email WC with precept requirement.
  10. Finance and admin including:
    1.  RoW meeting at ASSC, 13 January 2020: in discussion it was felt that other parishes attending the meeting should also contribute to future room hire and on a rotational basis. It was resolved to pay £10 towards room hire for the group to meet at ASSC [using powers under s.137 of the Local Government Act 1972]. Proposed by Mrs Byatt, seconded by Mr Butler and carried unanimously. Mrs Lewis additionally reported that she had attended the RoW meeting held the previous evening and that the group was currently looking at the group’s constitution and setting itself up as a community interest company (CIC).
    2.  Cheques for payment: it was resolved that the following cheques be paid. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously. 
      1. Miss E Moore: Clerk’s overtime and expenses 22 November – 21 December 2019 inclusive                                  £248.36
      2. WALC: Chairing Skills course 17 January 2020 x 1 delegate (includes VAT)                                                           £78.00
      3. ASSC: Hire of room for RoW meeting                  £10.00
  11. Actions from Clerk’s appraisal on 2 December: confidential item. The Chairman’s proposal to defer the item to the end of the meeting was agreed. Decision: Chairman to draft a letter that would be sent to members for comment with the objective of advising the Clerk on the outcome of her appraisal and pay award.
  12. Date of next meeting: 7:30pm on Tuesday 4 February 2020
  13. Any other business: the Chairman reported:
    1. Communities Prepared evening workshop exploring the topic of community resilience was being held on January 29th at Marlborough Town Hall, from 6.30-8:30 pm. Mrs Lewis confirmed that she and Mrs Judy Farthing (Civil Emergency Volunteer) would be attending the workshop.
    2. The next ASSF meeting was on 22 January from 2- 4 pm at the Study Centre. Mrs Lewis confirmed that she would be attending the meeting. Members asked Mrs Lewis to encourage Hilary Makins (Countryside Manager NT) to arrange a Solstice Operational Planning Meeting as soon as possible.
    3.  A resident at Rawlins Park had requested that the council consider installing permanent SIDs on the WC bus shelters on the A4361 Swindon Road. In discussion it was noted that WC’s advice was to rotate the location of SIDs, a person needed to be trained to install them, currently the PC did not own any SIDs as it had been previously resolved not to purchase them due to the cost, and installation on WC owned property could only be with WC’s permission. Members were however sympathetic to the reason for the request as speeding vehicles were a problem on most roads. Clerk to respond to the resident with the council’s feedback.
    4. The leaking sewer in Bray Street had been reported to Thames Water by many residents including the Clerk and also to the Environment Agency. A representative of Thames Water had told the Chair by telephone on 14 January that it was a reactive organization resourced only to respond to residents whose buildings were actually inundated by sewage and that its assessment was that the pumping station was adequate for a community of Avebury’s size. A representative of WC’s environmental protection team had explained that its very limited power to oblige Thames Water to act would not have helped in the recent circumstances. Mrs Lewis confirmed that she would be attending a WC Flood Group meeting being held in Dinton the next day.
    5. The Clerk had requested WC’s discretionary gully emptying service for gullies in the layby at West Kennett and outside the Red Lion PH. The original issue had been reported using WC’s online system but the feedback report had said that if a gully was not causing flooding to a high speed road or causing damage to property then it was not considered a high priority by WC, and registering the issue with the discretionary gully emptying should be considered. Members asked the Clerk to also request that the Parish Steward check the gully outside the Social Centre in the High Street.

The meeting closed at: 21:32

Appendices (included in the book of Parish Council papers)

  1. Draft budget for 2020/21 and note on reserves

4 February 2020 Ordinary Meeting : Agenda

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 19:30 on Tuesday 4 February 2020 at the Social Centre, Avebury SN8 1RF. All members of the public and press are welcome to attend.

Liz Moore (Parish Clerk), 30 January 2020

Agenda

  1. Welcome and introductions
  2. Public question time
  3. Apologies
  4. Declarations of interest
  5. Minutes of an extraordinary meeting held on 14 January 2020
  6. Matters arising from the minutes
  7. Planning applications:
    1. Application for full planning. Proposal:- Single storey extension, new external cladding and internal alterations. At: Avebury Sports & Social Club, Beckhampton Road, Avebury, Wilts, SN8 1RD. Ref: 20/00181/FUL.
    2. Application for Listed Building Consent. Proposal:- To repair by – cutting out and replacing – defective brickwork to the oil building, the east gable wall and the east wall to the office extension to the rear of the building. At: Manor Farm, High Street, Avebury, SN8 1RF. Ref: 20/00553/LBC.
  8. Update from the National Trust
  9. Project Updates:
    1. Transport Group:
      1. CATG issue 7023 speed assessment on A4361 from Beckhampton roundabout northwards to the county boundary
    2. Combined Parishes RoW meeting
    3. Permit scheme and arrangements for Solstice
    4. Play area refurbishment: progress report by Cllr Paradise
    5. 5 G and Fibre broadband: progress report by Cllr O’Connor
    6. Permissive footpath next to the A4361: progress report by Cllr Daniel.
  10. Reports from PC Representatives:
    1. Wiltshire Council’s Strategic Plan 2020-2029: report by Cllr Stacey
    2. MAB meeting 28 January 2020: report by Cllr Stacey
    3. ASSF: report by Cllr Lewis
  11. Emergency Planning / Flood Group: an update from Cllr Lewis
    1. OFWG meeting
    2. Communities Prepared introduction & Marlborough community resilience evening
  12. Defibrillators:
    1. To agree to SWAST’s proposed change to MOUs for defibrillator rental scheme:
      1. To agree that SWAST prepare an MOU in the name of the Parish Council, for all 3 defibrillators and that the PC order a reduced cost defibrillator 3 now, in name of the Parish Council, for 30 months so that the MOU expires in July 2022, (current cost £625 plus VAT). Plus commit to renewing the agreement in June 2021 and in July 2022, when all 3 defibrillators would be due for renewal.
  13. Local Issues
    1. To set a date for the community litter pick
    2. The next defibrillator training session is on 15th June at 7 p.m. to 9 p.m. in the Social Centre.
  14. Response to consultations
    1. Strengthening Police powers to tackle unauthorized encampments
  15. Parish Steward Priority Sheet: jobs completed and requests for February / March
  16. Communications
  17. Correspondence
  18. Finance and admin including:
    1. Review of polices
    2. To accept a new quotation received from Branson Leisure for a 3 seater bench for £638 (ex VAT) to replace the 2 seater chair ordered in error.
    3. Cheques for payment
  19. Date of next meeting: 7:30pm on Tuesday 3 March 2020
  20. To set a date for the Annual Parish Meeting
  21. Any other business

14 January 2020 Extraordinary Meeting : to set the precept

Avebury Parish Council

An extraordinary meeting of Avebury Parish Council will be held at 19:30 on Tuesday 14 January 2020 at the Social Centre, Avebury SN8 1RF.
All members of the public and press are welcome to attend.

Stephen Stacey, Chairman

9 January 2020

Agenda

1. Public question time
2. Apologies
3. Declarations of interest
4. Minutes of the council meeting held on 3 December 2019
5. Matters arising from the minutes
6. Planning applications
7. Projects: progress reports
8. To review and approve the budget
9. To set the precept
10. Finance and admin
11. Actions from Clerk’s appraisal on 2 December: confidential
12. Date of next meeting: 4 February 2020
13. Any other business

3 December 2019 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 3 December 2019 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ASOP for Avebury Solstice Operational Planning, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, BB & WM PC for Berwick Bassett and Winterbourne Monkton Parish Council, BT for British Telecommunications plc, CATG for Community Area Transport Group, MAB for Marlborough Area Boards, NT for the National Trust, PC for Parish Council, PS for Parish Steward, RoW for Rights of Way,  TG for Transport Group, UKN for Upper Kennet News, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Mr Stephen Stacey (Chair), Dr Mike Bedford (Vice-Chair), Mrs Maggie Lewis (Vice-Chair), Mrs Donna Byatt, Mr Mike Daniel, Mrs Lynzey Paradise and Ms Zandria Service.

In attendance: Miss Liz Moore (Clerk).

Time Started: 19:30

  1. Public question time: there were no members of the public present.
  2. Apologies: Councillors Ben Butler, Terence O’Connor, Jane Davies (Wiltshire Councillor) and Catherine Hosie (Estate Manager NT).
  3. Declarations of interest: Mrs Paradise declared an interest in respect of item 6.a. as the applicant for the application for work to trees in a conservation area.
  4. Minutes of meeting held on 5 November 2019: there had been one request for amendments to the minutes from Hilary Makins (Countryside Manager NT) at item 10. c. Permissive footpath along the A4361. The first request was to correct her job title from Head Ranger to Countryside Manager and the second request was to change ‘.. They had discussed whether the footpath should be located on the east side of the A4361 to negate the issue of needing a crossing point..’ to ‘They had discussed roadside ‘pavements’ either to the east or west of the A4361, to join up with those pavements already in situ.’ It was resolved to correct the minutes. Proposed by Cllr Service, seconded by Cllr Lewis and carried unanimously. It was resolved to accept the corrected minutes as an accurate record of the meeting. Proposed by Cllr Paradise, seconded by Cllr Byatt and carried unanimously.
  5. Matters arising from the minutes:
    1. Min ref. 6.a. the Chairman confirmed that he had sent an email on the 7 November to thank Martin Cook (WC Highways) for overseeing completion of footpath 21 and 22 resurfacing works.
    2. Min ref. 11. the Chairman noted that the car parking action-oriented paper had been included in UKN as a flyer and thanked the distribution team.
  6. Planning applications:
    1. Application for work to trees in a conservation area: 3 x Chestnut to be felled at Ashcroft, High Street, Avebury SN8 1RF. Ref: 19/10441/TCA. It was resolved to support the above application for work to trees in a conservation area. The reason for the decision was that: 1. the trees to be felled were diseased 2. the owner of the land was minded to replant trees on his land, and that year had already planted 25 new trees on the parcel of land as described in the planning application and 3. the applicant had referenced the PC’s Tree Policy in their planning application and fulfilled the guidelines set out. Proposed by Cllr Daniel, seconded by Cllr Byatt and agreed. [Mrs Paradise abstained from voting].
    2. Application for listed building consent to install secondary glazing to all windows without internal shutters at West Kennett Farm, West Kennett, SN8 1QF. Ref: 19/11069/LBC. In discussion members noted that secondary glazing would be installed on all inside windows, the glazing would not be visible from the outside and would reduce heat loss from the building. Members were sympathetic to the plans and it was resolved to support the application. Proposed by Cllr Bedford, seconded by Cllr Daniel and carried unanimously.
  7. Project updates:
    1. Play Area refurbishment: 
      1. Play Area inspection report by RoSPA: members reviewed the report and noted that there was no play equipment deemed to be high risk and that the Play Area was soon to be refurbished.
      2. Estimates received so far for a selection of play equipment: Cllr Paradise reported that she had yet to receive a third estimate. The pricing received to date had ranged from £20,000 to £50,000.
      3. To consider what equipment to include in the invitation to tender and to select up to four potential suppliers: it was agreed that Cllr Paradise and other members needed to propose what kit to purchase and how much to spend. The Chairman suggested there should be three options and a realistic price range would be £20,000 – £25,000.
      4. To set a target date for completion: estimate costs for the Play Area project to be provided by the second week in January 2020 to enable the budget to be finalized.
      5. To approve the quotation received for repairs to fencing: not yet received, Clerk to chase contractor.
      6. To consider estimates for installing a metal lintel around the top of the Play Area fencing: not yet received, Clerk to chase contractor and obtain quotations from other local fencing suppliers too.
    2. Superfast fibre broadband project and 4/5G: The Chairman reported that Matthew Claridge had been identified as the NT’s representative and that he had put him in touch with Cllr O’Connor. There was a brief discussion on involving other people in the village who had IT / Telecommunication expertise and it was suggested that Moya Brannan should also be contacted. Item deferred to next meeting agenda.
    3. Permissive footpath along the A4361 Swindon Road: Cllr Daniel reported that the project was gaining momentum, he had 500 signatures of support and a second meeting of the working group had taken place on Saturday to review and propose a route. Those present were Cllr Byatt, Cllr Daniel, Laura Corbett, Hilary Makins (Countryside Manager) and Helen Ramsey (member, BB & WM PC). Cllr Daniel noted a member’s request for pictures of the route and agreed to produce photographs for the next meeting. The Chairman reported that he had walked the southern end of the route with Briony Clifton (NT Assistant Archaeologist, Stonehenge and Avebury WHS), who had said that she did not know of any obvious archaeological constraints. Briony Clifton had advised that the NT might prefer to link up with the existing asphalt path leading to the bus shelter. The Chairman asked Cllr Daniel how that would work as the gradient was rather high south of the bus shelter. Cllr Daniel confirmed that it would be possible to join to the existing path and then divert behind the bus shelter where the ground level was the same, so there would be no problems for the elderly, disabled, cyclists, or parents with pushchairs. Cllr Daniel explained that he would involve Sarah Simmonds (Stonehenge and Avebury WHS Partnership Manager), BT, ProCam UK and Richard Broadhead (WC Rights of Way and Countryside Manager). BT would need to be involved as there was a gateway by the BT building that might need to be used and ProCam UK was to be consulted as the path would lead to their site. Cllr Daniel would also be consulting with Stephen Leonard (WC Senior Rights of Way Warden) about the possibilities, such as using scalpings, because the group would need to decide what surface they wanted in order to be ready to submit an application to the MAB by April 2020. Thanks were expressed to Cllr Daniel for his work on the project.
    4. Transport Group:
      1. Cllr Bedford reported that a safety audit was currently being carried out by Atkins on the Beckhampton and West Kennett Plans. There may be some amendments to the drawings requested and he would call a meeting of the Transport Group Committee for late January 2020.
      2. The Chairman explained that the speed limit review along the A4361 had been a geometry survey and not a speed assessment. The results had revealed that the site lines on the road from Beckhampton to Wroughton were inappropriate for a 60mph limit and the recommendation from Atkins was to impose a 50 mph on most of the length of the road. The Chairman said that he expected CATG to accept the recommendation at its meeting on the 12 December. It was hoped that this would set an important precedent as the survey could potentially be applied to the A4.
  8. Reports from PC representatives:
    1. Solstice Planning: Cllr Lewis provided a report on the ASSF meeting that she attended on 11 November 2019 (draft camping dates had been previously circulated). Members discussed the management of summer Solstice 2020 and whether the Ridgeway would be open. It was agreed that Cllr Lewis would (i) find out more about the role of the Avebury Guardians (ii) ask Hilary Makins (Countryside Manager) about arranging an early meeting (Q1 2020) involving the main stakeholders in order to plan for parking, security and ambulance services (iii) request consideration for closing Green Street. The PC to check that Messrs Butlers would be happy to arrange Heras fencing at the nursery site as per the year before.
    2. Avebury WHS Steering Committee: Cllr Byatt reported on the recent meeting she had attended. Members discussed the options given to them by Sarah Simmonds for the Wiltshire Core Strategy Policies Review (options previously circulated). It was agreed by all that the localized policy should be supported as Avebury was a very different site to Stonehenge. Members stressed the importance of understanding that Avebury is unique in that there is a living and working community within a WHS. It was felt that potentially removing the ‘local’ voice could be detrimental to the community that live and work within Avebury, may impact planning decisions, and possibly erode the trust the community has in the Parish Council. Proposed by Cllr Paradise, seconded by Cllr Daniel and carried unanimously. Cllr Byatt would be attending the follow up workshops designed to look at how people visit sites. In discussion, members noted that Arup were the consultants working with Atkins to help Highways England select the A303 Stonehenge scheme’s preferred route and they would be carrying out a consultation in 2020 on sustainable transport. The Chairman reported that he had provided Arup with summaries of the recent public meeting on car parking in Avebury and the Transport Group exhibitions last year.
    3. RoW meeting 23 November 2019: the Chairman provided a report of his meeting (previously circulated see appendix 1). There had been a presentation by Becky Jones  (Volunteer Coordinator, Cotswolds Voluntary Wardens, Cotswolds Conservation Board) and the group had been tasked to think how the Cotswolds AONB Scheme might be replicated in an area from the Ridgeway to Yatesbury and from the A4 to Broad Hinton. A future meeting was planned for January 2020.
    4. North Wessex Downs AONB Annual Forum 2019: report previously circulated see appendix 2.
    5. National Trust: the Chairman reported:
      1.  A fire practice had been organized by the NT and the fire service had asked that a fire hydrant currently located in the tarmac road outside St. James Church should be moved as the current position of the fire hydrant meant that access could be prevented by a parked car. [Fire hydrants are administered by the water authority].
      2. The NT was planning works to the tree screen and fence line to the South of Rawlins Park. A letter had been sent to residents detailing the proposed works: see appendix 3.
      3. The High Street car park had been resurfaced and now provided space for two extra cars and disabled parking had increased from six to eight spaces. The NT plans to consider a trial scheme to designate spaces for certain categories of regular users and would ask for input from the PC. In discussion members felt strongly that NT volunteers should be directed to park in the main NT car park.
      4. A soft opening of the NT Circles Restaurant was planned for 6 December 2019 and the official opening was going to be on Saturday 7 December. The restaurant would be open during NT opening hours for the majority of the time and employed 20 people.
      5.  Eva Stuetzenberger (Operations Manager, NT Wiltshire Landscape) was keen to hear from local groups that would like to use the space in the first floor of the Circles restaurant and the NT would be offering discounted rates for locals. [Clerk to invite the NT to the PC’s February meeting].
  9. Local issues:
    1. Defibrillator for ASSC: there was a discussion about the pros and cons of different defibrillator packages. It was agreed that Cllr Lewis should send an email to ASSC to confirm that the rental model from SW Ambulance Trust was going to be ordered by the PC. It was understood that the donation of £800 would be sent in the next couple weeks from ASSC.
    2. Replacement planters for the High Street: the Chairman reported that there were now two broken planters including the one on the end that had signage. Members discussed whether to replace both planters or wait for sponsorship. It was agreed that due to the uncertain timescales for securing sponsorship it made sense to replace both planters. Action: Cllr Paradise to send a photograph of the latest broken planter to the Clerk to send to the PC’s insurance company. The Chairman would ask The Henge Shop to chase Grist Environmental, who had promised a replacement planter.
    3. Request for a plastic and metal recycling bin for the High Street: in discussion members felt that, whilst Avebury might have more of a need for litter bins due to its visitors, litter was not a pressing problem and the PC should be encouraging members of the public to take their litter home.
    4. Replacement bench and results of risk assessment carried out at West Kennett layby: the Chairman thanked Cllr Byatt for organizing the risk assessment through her colleague who was a trained Health and Safety Officer. The results of the risk assessment were discussed and, although the risk was deemed minimal, a repeat accident could not be ruled out and therefore it was resolved to move the bench to the Play Area. Proposed by Cllr Paradise, seconded by Cllr Byatt and carried unanimously. [The payphones consultation closes on 28 January 2020 and after that date the PC would be able to invite BT to begin work to refurbish the ‘phone box at West Kennett].
  10. Parish Council budget and to set the precept for 2020/21: the Chairman reported that further work was needed to be done on the budget so that it would relate more accurately to estimates for the costs of various projects being run by members. Members had until the first week in January to come back with their estimates.
  11. Parish Steward Priority Sheet:
    1. Report on work completed in November: Mrs Lewis said that mechanical gully clearing had been carried out in Beckhampton by WC.
    2. Job requests for December 2019: leaf sweeping was requested at the entrance to Beckhampton from the A361 and window cleaning of the WC owned bus shelters.
  12. Communications: the Chairman reported that the following items were submitted to the December 2019 Edition of UKN: (i) PC Headlines and (ii) a polite notice requesting that families ensure their children respect the Play Area. The action-oriented paper on car parking was included in copies of UKN distributed to Avebury and Winterbourne Monkton residents.
  13. Correspondence: the Chairman reported:
    1. Email received from a member of the public in response to the PC and NT’s action-oriented paper on parking in Avebury. The resident was concerned about lack of monitoring of the High Street car park. Members were also aware that Tour buses were more often than not using the High Street when they had been instructed by the NT to use the main car park. The Chairman would feed back comments to the NT at his next meeting.
    2. Briefing note from WC on Community Foundation Warm and Safe: surviving winter grant of £300 per person is available to help vulnerable residents pay for winter costs. N.B. service is means tested. https://www.warmandsafewiltshire.org.uk/ or call free phone 0800 038 5722.
    3. Information on a new gully emptying service received from WC.
    4. Grants from Marlborough Area Board: MAB would like to encourage grant applications from community groups. Please see: http://www.wiltshire.gov.uk/council-democracy-area-boards.
    5. Police report: not received. Clerk to invite the PCSO to the February meeting.
    6. Election to NALC’s Smaller Council’s Committee was now open.
    7. Invitation from Reverend Maria Shepherdson for a member of the PC to read at the Carols by Candlelight service at St James on Sunday 15th December at 6pm. It was agreed to offer the role to Cllr Butler.
  14. Finance and admin including:
    1. Recommendations following Clerk’s appraisal on 2 December 2019: item not covered, deferred to next meeting agenda.
    2. Cheques for payment: it was resolved that the following cheques be paid. Proposed by Ms Service, seconded by Dr Bedford and carried unanimously.
      1.  Kennet Print: x500 A4 car parking flyers                   £25.00
      2. Avebury Social Centre: 10 pre-paid room bookings: Feb, Mar, April, May, June, July, Sept, Oct, Nov, Dec 2020                                                                                                                £100.00
      3. UKN: annual donation towards advertising                £110.00
      4. Elysium Woodworking: glazing panel for WC owned bus shelter at Beckhampton (inclu VAT)                              £150.00
      5. St John Ambulance: donation as agreed at 5 Nov Council meeting                                                                                £50.00
      6. North Wessex Downs Landscape Trust: donation as agreed at 5 Nov Council meeting                                                 £50.00
      7. North Wessex Downs AONB: attendance for one delegate at Annual Forum on 15 November 2019                            £15.00
      8. Wiltshire Council: return of unused grant ref. Coach House Toilets                                                                                  £1,000
      9. Miss E. Moore: Clerk’s overtime and expenses 22 October – 21 November 2019 inclusive                                          £439.26
  15. Date of next meeting: 7:30 pm on Tuesday 14 January 2020.
  16. Any other business:
    1. Cllr Byatt reported that the A4361 (Swindon) road closure from 9.00 – 15.00 Monday to Friday was in place until 11 December and was proving to be a nuisance.
    2. Cllr Paradise stated that Pewsey PC had a link to other PC profiles to ask for opinions and she would find out further information.
    3. Cllr Paradise reminded members to provide her with their profiles and photographs for the contact page on the website.
  17. The meeting closed at: 21:58

Appendices: (included in the book of Parish Council papers)

  1. RoW meeting 23 November 2019 – report by Cllr Stacey
  2. North Wessex Downs AONB Annual Forum 2019 – report by Cllr Stacey
  3. Proposed Works to Rawlings Screen – Avebury – NT letter to residents

5 November 2019 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 5 November 2019 at the Social Centre, Avebury SN8 1RF.

In these minutes ACC stands for Avebury Cricket Club, APC for Avebury Parish Council, ASOP for Avebury Solstice Operational Planning, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, BB & WM PC for Berwick Bassett and Winterbourne Monkton Parish Council, CATG for Community Area Transport Group, MAB for Marlborough Area Boards, NT for the National Trust, PC for Parish Council, PS for Parish Steward, RoW for Rights of Way, SSEN for Scottish and Southern Electricity Networks, TG for Transport Group, UKN for Upper Kennet News, WC for Wiltshire Council, WHS for World Heritage Site and WHS PU for World Heritage Site Partnership Unit.

Present: Mrs Maggie Lewis (Vice-Chair), Mr Ben Butler, Mrs Donna Byatt, Mr Mike Daniel, Mrs Lynzey Paradise and Ms Zandria Service.

In attendance: Miss Liz Moore (Clerk) and Wiltshire Councillor Jane Davies (from item 9 onwards).

Time Started:  19:30

  1. Welcome and introductions: Mrs Lewis (Vice-Chair) warmly welcomed Mr Daniel to his first meeting of the Parish Council.
  2. Public question time: there were no members of the public present.
  3. Apologies: Councillors Mr Stephen Stacey (Chair), Dr Mike Bedford (Vice-Chair), Mr Terence O’Connor and PCSO Melissa Camilleri.
  4. Declarations of interest: none declared.
  5. Minutes of meeting held on 1 October 2019: there was one request for an amendment to the minutes. Item 9. to change ‘..In discussion it was agreed that Ms Service should ask..’ to ‘..In discussion it was confirmed that Ms Service had already asked..’ Proposed by Mrs Paradise, seconded by Mrs Byatt and carried unanimously. It was unanimously agreed that the corrected minutes be accepted as an accurate record of the meeting. Proposed by Mrs Paradise and seconded by Mrs Lewis.
  6. Matters arising from the minutes:
    1. Min ref: 8 iii. Resurfacing of footpaths 21 and 22: members noted that resurfacing of both footpaths had been completed. Members were grateful to Martin Cook (WC Highways) for his perseverance in ensuring that the long overdue project to resurface both footpaths had finally been achieved, and at no cost to the Parish Council because the funding had come from WC’s footpaths budget. [A letter / email of thanks would be sent from the Chairman of the Council].
  7. Police report: a PCSO was not present to provide a verbal report. Police reports for September and October previously circulated to members and please see appendix 1.
  8. Planning applications:
    1. Minutes of Planning Committee meeting 20 October 2019: (previously circulated to members and see appendix 2). It was resolved to receive and accept the Planning Committee meeting minutes as an accurate record. Proposed by Mr Daniel, seconded by Ms Service and carried unanimously.
    2. Application for Listed Building Consent at Avebury Manor, High Street, Avebury SN8 1RF. Ref: 19/09373/LBC: members noted that the planning application seemed uncontroversial as it removed adaptations to a lean-to building effected some time after its original construction and allowed the building to be restored to use. It was resolved to support the planning application. Proposed by Ms Service, seconded by Mrs Lewis and carried unanimously.
  9. Parish Council budget and precept for 2020/21: the draft first budget for 2020/21 and note on likely reserves next March had been circulated to members that day and a copy was tabled. In discussion it was noted that reserves were likely to be down from £19,583 to £15,149 on the 31 March 2020 due to the PC being invoiced by WC for the Beckhampton and West Kennett road safety projects. Provision of an additional £600 had been included in the precept for 2020-21 to cover defibrillator rental fees due in 2021 (for the defibrillator outside the Social Centre) and in 2022 (for the defibrillator located in the ‘phone box in Avebury Trusloe). The Clerk had previously recommended increasing the precept incrementally to ensure funds would be available for re-renting the defibrillators. The proposed precept for 2020-21 was £13,300 and it was noted that the estimated band D charge per year would be £13,300 (the precept) divided by 216.50 (the tax base) = £61.43. [Using the WC council tax precept calculator that meant an increase of £3.33 to the band D charge compared to the previous year]. In the meantime, members would consider new community projects that might benefit from PC assistance.
  10. Project updates:
    1. Transport Group:
      1. Meeting of Parish Chairs: it was noted that the Chairs had written to local MP Claire Perry O’Neill for support in implementing a lower speed limit on the A4 from West Kennett to Clatford.
    2. Superfast fibre broadband project and 4/5G: in the absence of Cllr O’Connor it was agreed that the item be deferred to the next meeting agenda.
    3. Permissive footpath along the A4361 Swindon Road: Cllr Daniel explained that he had had an initial on-site meeting with Laura Corbett (Landowner) and Hilary Makins (Countryside Manager) and that they were both very supportive of the project. They had discussed roadside ‘pavements’ either to the east or west of the A4361, to join up with those pavements already in situ. The Vice-Chair thanked Mr Daniel for his report. In discussion members noted that the footpath would be more difficult to achieve on the east side of the A4361 because permission would be required  for the footpath to cross the land of all households along that stretch of road. Mr Daniel said that if the footpath was located on the west side of the A4361 then permission would be needed from only three landowners; two of whom were already supportive. Members also considered whether the footpath might be located field side of the hedge. Mr Daniel said that the hedgerow would need to be cut back to accommodate a minimum 1.3 metre path width. An issue of speeding on the A4361 Swindon Road was additionally discussed by members and Mrs Davies asked whether to PC had considered taking part in Community Speed Watch. Next steps: to organize a working party including Helen Ramsey of BB & WM PC, to research costs, materials and funding. Mrs Davies (Wiltshire Councillor) recommended that the PC should contact Alexa Davies (Community Engagement Manager) to discuss funding the project via CATG or MAB and to consider getting an application in by the end of the financial year.
  11. To consider and sign off the action-orientated report put together by stakeholders to address residents’ car parking concerns: it was resolved to approve the action paper to improve parking in and around Avebury, subject to changing the timescale for the work to be completed. Members felt that it was not realistic that the NT or the PC would be able to achieve all the tasks listed under ‘by the end of 2019’.
    The suggestion was to keep the resurfacing and re-marking of the High Street car park in the short-term category but move the other tasks into the medium-term category. The Chairman as the PC’s representative would consult with the NT on what works they would like to see kept in the short-term list.  It was resolved that a copy of the revised paper should be inserted into the next edition of UKN to update all parishioners who receive UKN and therefore either live in Avebury or visit Avebury and are affected by parking issues. Proposed by Mrs Byatt, seconded by Mrs Paradise and carried unanimously. Action: Clerk to obtain a quotation for printing 500 A4 black and white inserts. The Vice-Chair and Mrs Paradise would put the inserts into UKN.
  12. Local issues:
    1. Bench at West Kennett: Mrs Byatt reported that the risk assessment would be taking place that week. It was resolved to accept the quotation received from Branson Leisure for a new bench for £486 (ex VAT) and noted that the quotation had already been approved by the PC’s insurance company. The PC resolved to accept one quotation for the reason that a similar bench had been supplied earlier that year from the same supplier and the bench met the PC’s original design requirements. Proposed by Mrs Lewis, seconded by Mr Butler and carried unanimously.
    2. Replacement planters for the High Street: the Clerk reported that she had contacted Grist Environmental and they were in the process of ordering a new planter from Erlestoke.
    3. Repairs to Play Area fencing: quotation not yet received, Clerk to chase contractor. In discussion a member reported that children had been playing on the fencing and that he felt disheartened that the fencing was being damaged. The Clerk advised that anti-social behaviour should be reported to the PCSO. It was resolved that the Clerk would put an advert in UKN to ask families to respect the Play Area particularly as improvements were imminent.
    4. Request for a plastic and metal recycling bin for the High Street: the Vice-Chair stated that she was waiting to receive advice from Alexa Davies (Community Engagement Manager).
    5. Replacement glazing panel on WC bus shelter on A361 at Beckhampton (west bound): the Clerk reported that £300 was available in the budget for repairs and tabled a quotation for £125 (ex VAT). It was resolved to instruct Elysium Woodworking to supply and fit one piece of 6mm solid Polycarbonate to the WC Council owned bus shelter. Proposed by Ms Service, seconded by Mrs Paradise and carried unanimously.
  13. Defibrillator for the Sports Field: a joint project with ASSC: the Vice-Chair explained that the defibrillator would be rented from SWAST for a fee of £1,800. The funds would be made up from the SSE grant of £1,000 and a donation of £800 from ASSC. Subject to receipt of the aforementioned funds it was resolved that the Clerk place an order with SW Ambulance Trust for a third defibrillator. Proposed by Mr Butler, seconded by Mrs Lewis and carried unanimously. Mrs Paradise confirmed that ASSC were happy for the defibrillator to be sited on the outside wall of the Club and would arrange for their electrician to fit the heated cabinet that came with the defibrillator. It was noted that all consumables for the duration of the 4 year rental agreement would be provided by SWAST free of charge. Action: the Vice-Chair to email an update to Julia at SWAST and Dominic Fry (Chair, ACC and member ASSC).
  14. Parish Steward Priority Sheet: it was noted that:
    1. Work completed in October had included checking of culverts and gullies in the High Street and Beckhampton, strimming of grass verges along the footpath between South Street and its bus shelters in Avebury Trusloe, cleaning of glazing panels on bus shelters at Rawlins Park; bus shelters at Beckhampton on A361 to be cleaned next time.
    2. The following priority job requests for November 2019 were recorded as follows: general leaf sweeping, checking of culverts and gullies in the High Street and in particular, PS to check the grating in the ditch by the Community Shop.
  15. Communications: the Vice-Chair reported that PC Headlines had been submitted to the November 2019 Edition of UKN. 
  16. Correspondence: the Vice-Chair reported:
    1. North Wessex Downs Annual Review 2018/2019 letter and brochure had been received and tabled for members to read.
    2. Police Report for September and October 2019 had been previously circulated to members by email.
    3. Temporary Closure of: A4361 Swindon Road, Avebury, Winterbourne Monkton, Berwick Bassett and Winterbourne Bassett was planned for (29/11/19 – 11/12/19).
    4. There was an email invitation to Circles Café pre-view, Thursday 21st November, 4-6pm from the NT. Email read as follows:

      ‘You might have been wondering for months what magic is going on behind the heras fencing around the Circles Café in the farmyard. We are really excited to finally be able to lift the curtains and invite the local community together with our staff and volunteers to a sneak preview of the amazing transformation of the space. This will be a very informal drop-in event. Please be aware that some works will still be going on; but we wanted to give you all the opportunity to view our new café before it opens to the public the following weekend. Please pop in any time between 4-6pm’.

    5. Marlborough Downs Space for Nature planting campaign was taking place on Friday 29th and Saturday 30th November, 10:00 am to 4:00 pm. Please see PC website for details.
    6. Dorset & Wilts Fire and Rescue Authority, Wiltshire Local Performance & Scrutiny Committee meeting  was on the 8 November 2019. Please see PC website for details.
    7. Highways newsletter received [file too big to put on website but please feel free to request an email copy].
    8. Elections to NALC’s Smaller Councils’ Committee: NALC’s Smaller Councils Committee has opened up nominations for three directly elected candidates for 2020-21. Members and the Clerk were invited to apply, closing date 8 November 2019.
  17. Finance and admin including: Mrs Lewis reported:
    1. Half year internal audit: had been carried out on 20 October 2019 and a clean audit report given.
    2. Grant of £1,000 from SSE for a third defibrillator: nothing to report [£1,000 grant received from SSE the next day].
    3. RoW meeting at ASSC, 23 November 2019: it was resolved to pay £10 towards room hire for the group to meet at ASSC. [Section 137]. Proposed by Mrs Lewis, seconded by Mr Butler and carried unanimously.
    4. Donations to charities: the Clerk said that requests for financial support had been received from three charities including St. John Ambulance, North Wessex Downs Landscape Trust and Victim Support and that £100 was available in the budget. It was resolved to donate £50 to St John Ambulance and £50 to North Wessex Downs Landscape Trust. Proposed by Mrs Paradise, seconded by Mr Daniel and carried unanimously. Members had selected charities that they felt would be of most benefit to the local area. 
    5. To set a date for the Clerk’s appraisal: it was agreed that Mrs Lewis (Vice-Chair) and Mr Stacey (Chairman) would arrange a meeting in December to carry out the Clerk’s appraisal.
    6. Review of Asset Register: members reviewed the Asset Register (previously circulated to members and see appendix 4) and noted that it had been updated to include the new notice board at West Kennett. It was unanimously agreed to adopt the updated Asset Register.
    7. Cheques for payment: it was resolved that the following cheques be paid. Proposed by Mrs Byatt, seconded by Ms Service and carried unanimously.
      1. Fyfield & West Overton Parish Council: New Councillor Training on Monday 30 September 2019                     £60.00
      2. Mr Jamie Guy: half year internal audit                        £75.00
      3. Avebury Social Centre: hire of hall for extraordinary meeting on 26 November 2019                                       £10.00
      4. ASSC: part payment of room hire for RoW meeting 23 November 2019                                                                  £10.00
      5. Miss E. Moore: Clerk’s overtime and expenses 22 September – 21 October 2019 inclusive                                            £373.23
  18. Date of next meeting: 7pm on Tuesday 26 November 2019 for an extraordinary meeting and then 7:30pm on Tuesday 3 December 2019 for the ordinary Council meeting.
  19. Any other business:
    1. Mrs Lewis said that she was pleased to report that the BT ‘phone kiosk in the High Street had been repainted by BT as requested.
    2. Mrs Byatt said that she had reported the broken lamp on the outside wall of Elements to WC and had been informed that the issue had been passed to WC’s lighting contractor to investigate.
  20. The meeting closed at: 21:21

Appendices: (included in the book of Parish Council papers)

  1. Police Reports for September and October 2019
  2. Minutes of Planning Committee meeting 20 October 2019
  3. Draft first budget for 2020/21 and note on likely reserves next March
  4. Asset Register