16 January 2018 Transport Group Committee Meeting : Agenda

Avebury Parish Council

A meeting of the Transport Group Committee will be held at 7:30pm on Tuesday 16th January 2018 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 10th January 2018.

Agenda

  1. Apologies for absence
  2. Declarations of interest
  3. Acceptance of minutes of 30th November 2017
  4. Matters arising from the minutes
  5. Progress on exhibition re transport and travel in the Parish and finalization of exhibition programme. Potential for survey of traffic in the Avenue
  6. Visitor parking in the High Street and Green Street including coaches
  7. Footpaths including:
    1. Report by Tim Lewis on footpath signage
    2. Resurfacing footpath 22 (Church Walk – Bray Street) and footpath 30 (main car park – High Street)
  8. Fundraising ideas
  9. Any other business
  10. Date of next meeting

 

 

30 November 2017 Transport Group Meeting : Minutes

Minutes of the 30th Nov 2017 Transport Group Committee

Avebury Parish Council

Held at 7:30pm on Thursday 30th November 2017 at the Social Centre, Avebury SN8 1RF.

Present – M Bedford (Chairman), A Williamson, S Stacey, A Norman, R Macaire.

  1. Apologies for absence: Tim Lewis, Liz Moore, Moya Brennan.
  2. Declarations of interest: None.
  3. Acceptance of minutes of 5 June 2017 and to acknowledge 10 August 2017 meeting notes: Accepted as read for 5th June and 10 August received.
  4. Matters arising from the minutes: No matters arising that are not already on the agenda.
  5. Progress report on A4 Traffic Calming Project and meeting with Atkins on 16 November: Rob Macaire, Sarah Simmonds, Andrew Williamson, Steve Hind and Nat Trust representative. Most of the meeting focussed on the A4 at W Kennett as Atkins feel the proposal made in their WHS plan is not workable. New plans produced by Atkins presented at meeting by A Williamson. One issue is that with the reduction in width of the carriageway (see plan 001) the footpath approaching the E Kennett road from the west on the south side of the carriageway is substandard, and the other is that with no ghost turn to the Avenue the sight lines for following west-bound drivers on the A4 are not long enough for safe turning onto the Avenue. The footpath is not a game changer but the Avenue is. The solution offered by Atkins (see plan 002) was to put the footpath only on the south side with no crossings or narrowing of the road and it was agreed that such a solution was not wanted by anyone. Solution of putting in a speed limit with reduced carriageway and footpath with no ghost turn rejected by Wilts Council on safety grounds. The meeting concluded that closing the Avenue would be the only solution which would enable the implementation of the full plans. Wiltshire Highways to continue with Beckhampton scheme.
  6. Avenue Closure including pros and cons template and traffic flow data from Wiltshire Council: Linkage of Avenue closure to W Kennett work noted and discussion centred on how to capture all views in the community on the Avenue so that a factual and fair document could be produced. Also noted that there is more than a binary solution, eg it could be that the Avenue is closed for an experimental time period, or a gate is present but not locked, or the Avenue is open only during set hours. We agreed that we had no recommendation to make at present and instead proposed to create an exhibition to gather all information on the Avenue, W Kennett and Beckhampton to enable us to inform the parish and community of what options and considerations exist for all these schemes. This should include Wilts Council (S Hind) and WHS (S Simmonds). We would draft a document and circulate within the group for approval prior to sending out to the community as an information and inquiry note. Committee then to set a date for an exhibition or information exchange entitled “Traffic in Avebury” or something similar to cover not only the Avenue as described above but also the WHS transport plans, yellow lines, speeding, possible footpath within new 30mph limit on Swindon Road etc. with the goal of gaining feedback and prioritisation of the issues at hand.
  7. Results of double yellow lines and speeding questionnaire sent to Avebury Trusloe residents: Responses from 5 persons on renewing/extending yellow lines in Trusloe, Frog Lane and Green St suggesting that none were in support and if anything they would make things worse.
  8. Speed monitoring through Avebury and Avebury Trusloe including request for SIDs for the A4361 Swindon road: Survey said several areas may suffer speeding but worst place is the A4361 at exit from Trusloe with 1 comment regarding the main road in Trusloe itself. Awaiting further direction as to where the problem exists. SIDs no longer offered and as the A4361 is a NSL it would not apply.
  9. Influx of articulated lorries and HGV’s using A4361 Swindon road at all hours: No action but noted that high friction strips in W Monkton are likely to be removed thus reducing the noise pollution that instigated the complaint.
  10. Visitor parking in the High Street and Green Street including coaches: Awaiting response to APC enquiries.
  11. Footpaths including:
    1. Report by Tim Lewis on footpath signage:

      “I put together a paper setting out the background of the project to standardise all the footpath signage in the WHS, and giving the estimated cost of the first phase, which would be the replacement of all the existing oak signs in Avebury, in early October. This was refined by Sarah Simmonds and presented by her to the meeting of the Steering Committee stakeholders of the WHS on 19th October. They came to the conclusion that there was some work to do around looking at the signage from a conservation point of view, identifying where they wish to encourage walkers to go, and where they continue to need signage. The National Trust is involved in signage refreshment across the organisation and this will need to be taken into consideration as well. Sarah has a new assistant starting at the end of November, and she will ask her to set up a meeting with me and stakeholders’ representatives to review the aims of the project and identify the necessary next steps.”

    2. Resurfacing footpath 22: Still in the plans and apparently will be done end of this financial year.

    3. Changing the footpath between Silbury Hill and Beckhampton into a circular route: Noted that APC has closed this even though it is sympathetic to the needs.

    4. Creating a new footpath adjacent to A4361 from Avebury towards Swindon and within the newly extended 30 mph zone: No action taken so far – plans to be developed to include in the exhibition and prioritised.
    5. Creating a new footpath adjacent to A4 from Gunsite Road to the Avenue: Part of the WHS plan and current W Kennett scheme.

  12. Fundraising ideas: No new ideas noted.
  13. Village signage audit: Scheme overview 1.1 from WHS plan needs to be reviewed with S Simmonds to decide what should be done.
  14. Any other business: None.
  15. Date of next meeting: Tuesday 16th January 2018.

7 November 2017 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 7 November 2017 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACSReC for Avebury Community Sports and Recreation Committee, AONB for Area of Outstanding Natural Beauty, ASSC for Avebury Sports and Social Club, AYFC for Avebury Youth Football Club, AWHS for Avebury World Heritage Site, CPRE for Campaign to Protect Rural England, DCMS for Department Digital, Culture, Media and Sport, EH for English Heritage, LTA for long term agreement, NT for the National Trust, OUV for outstanding universal value, UNESCO for United Nations Educational, Scientific and Cultural Organization, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Andrew Williamson (Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Jon Campbell, Mrs Lynzey Paradise (from item 4 onwards), Ms Zandria Service and Mr Stephen Stacey.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:32

  1. Public question time: there were two members of the public present for all or part of the meeting including Dr Kate Fielden (Vice-Chairman, Avebury Society). No questions were asked apart from a question about an influx of HGVs coming through Avebury and Winterbourne Monkton which was dealt with under item 9. Transport Group.
  2. Apologies: Dr Mike Bedford (Vice-Chairman), Mr Dave Brotheridge and Mr Terence O’Connor.
  3. Declarations of interest: there were none.
  4. Minutes of meeting held on 3 October 2017 and confidential note: Unanimously agreed as an accurate record. Proposed by Mr Campbell and seconded by Mrs Lewis. Decision on accuracy of the confidential meeting notes under item 6. National Trust update: closed session was deferred by the Chairman to later in the meeting (see item 5).
  5. Matters arising from the minutes:  Members noted that:
    1. Min ref. 7.c. Invitation to NT to APC meetings: there had been no reply to the Clerk’s email sent to the NT on 20 October. Action: Clerk to forward original email to Jan Tomlin as a reminder.
    2. Min ref. 8. Future plans for High Street car park: there had been no reply to the Clerk’s email also sent to the NT on 20 October, requesting the NT for clarification on its proposals for the car park. Action: Clerk to forward original email to Jan Tomlin as a reminder.
    3. Min ref. 14.e. Long grass encroaching footpath AVEB27 near South Street, Avebury Trusloe: the work had been logged on WC on-line reporting tool.
    4. Min ref. 14.f. Caravan parked on Nursery Site: an email had been sent to the private landowner, Centurion, but no response had been received. Action: Clerk to send follow up email to Centurion.                                                                                                         The confidential meeting notes under item 6. National Trust update: closed session were accepted as an accurate record. Proposed by Mr Campbell, seconded by Mrs Paradise and carried unanimously.
  6. Planning applications:
    1. Full planning for construction of new vehicular access at 2 Bray Street, Avebury, SN8 1RA. Ref: 17/09282/FUL. Members noted APC’s request for an extension to deadline for responses had been agreed by WC for 9 November. Plans were tabled and considered, photographs of the site displayed on a digital device and members noted the application was for retrospective planning permission. The Chairman reported he had spoken to Pippa Card (WC Conservation Officer) to express residents’ concerns that the new entrance had opened up Bray Street and that the sense of enclosure had gone. He had asked her to consider how the owners could address the issue. In discussion it was noted that in the original planning application for the house the owners had asked for a drive to get cars off the road and members were in agreement it was better to do so. The latest application stated the owners had plans to landscape and members felt a sense of enclosure could be improved by planting a native species hedge, installing a gate and providing a grass bank. It was resolved to support the application with the following conditions: the Parish Council suggests increasing the sense of enclosure in Bray Street by providing a five-bar gate, planting a hedge of native species next to the wall and a grassy bank between the road and wall.
    2. Application for work to trees in a Conservation Area. Proposal:-  2 Sycamore trees – crown raise and cut back to clear Dovecot at Dovecot, West Kennett Farm, West Kennett, Marlborough, Wiltshire SN8 1QF. Ref: 17/10064/TCA. The plans were considered and it was resolved to support the application.
    3. Full Planning for change of use of agricultural buildings A and B to B2 (General Industrial) uses at: Manor Farm Yard, Avebury Trusloe, Wiltshire, SN8 1QY. Ref: 17/09860/FUL. The plans were considered and it was resolved to support the application.
    4. Application for work to trees in a Conservation AreaProposal:-  5 Sycamore trees – crown raise by 2 – 3 m to clear building at the Old Brewery, West Kennett Farm, West Kennett, Marlborough, Wiltshire SN8 1QF. Ref: 17/10400/TCA. The plans were considered and it was resolved to support the application.
    5. Application for work to 13 trees and felling one Ash in Conservation Area at National Trust Old Farmyard and Estate Office, Avebury SN8 1RF. Ref: 17/10869/TCA. The plans were considered and it was resolved to support the application.
    6. Application for work to five trees and felling three trees in a Conservation Area at Little Acre, Bray Street, Avebury SN8 1RA. Ref: 17/10881/TCA. The plans were considered and it was resolved to support the application.
    7. Application for work to trees in a Conservation Area. Proposal:- crown raise and cut back boundary Sycamore, Horse Chestnut and Prunus at Rosemead, High Street, Avebury SN8 1RF. Ref: 17/10950/TCA. The plans were considered and it was resolved to support the application.                   It was resolved to support the resolutions contained in items 6. a – g. Proposed by Mr Stacey, seconded by Ms Service and carried unanimously.
  7. Parish Council budget and precept for 2018/19:  (Draft first budget for 2018/19 and note on likely reserves next March previously circulated to members was tabled – see appendices 1. and 2. respectively). The Chairman reported income due from ACSReC, as calculated up to 13 September, would be about £762; this would be £300 less than shown in the draft budget and took into account that the survey of the Pavilion in 2016 had originally been commissioned by APC and not ACSReC. He stated as APC would not be insuring the Pavilion if ASSC took on the lease for the Sports Field then APC’s expenditure on insurance would be about £390 less for the Pavilion and about £82 less for insuring fencing, fixtures and fittings, pavilion contents and sports-field external equipment. It appeared that APC’s net insurance premium for the next year would fall to about £273. Action: it was agreed Chairman / Clerk check with Community First that under the terms of the LTA the Parish Council could remove insured items from the schedule part-way through the year and request a new price. In discussion members agreed with the figure that had been budgeted for a second defibrillator for Avebury Trusloe and noted there was about £100 surplus from the High Street project that could go towards a second defibrillator. There was an in depth discussion on whether APC should continue to support the Sports Field and offer a contribution of £1,440 per annum in lieu of its contributions towards grass cutting and insurance. Members were happy to support the Sports Field but suggested that that a sum of money should be made available to support all Avebury community projects and to replace £1,440 earmarked for the Sports Field with a budget of £1,500 for an ‘Avebury Community Fund’. Action: a revised budget to be prepared by the Clerk and circulated to members for consideration at next meeting.
  8. ACSReC: the Chairman asked Mrs Paradise and the Clerk whether there had been any responses from the public on the Parish Council’s proposal to surrender the Sports Field lease and both reported that no comments had been received. A draft document detailing the terms of sports-field Agreement with ASSC was tabled (document previously circulated to members and see appendix 3). Members noted the document had been drafted by Sara Spratt and were content with the wording contained in it. It was resolved that APC endorse the draft sports-field Agreement. Action: Clerk to send agreement to Alan Blake (Secretary, ASSC) and to copy in Dominic Fry (Chairman, ASSC and ACC). Proposed by Mr Stacey, seconded by Mrs Lewis and carried unanimously. It was noted the Parish Council had received an email from Catherine Hosie to inform it that the NT had instructed its solicitors to prepare a Deed of Surrender. The Chairman stated ACSReC income and expenditure in APC’s accounts would need to be finally reconciled (see £762 in item 7 above) and that control of the Lloyds and Nationwide accounts, at present holding about £2,100, would be relinquished. Mrs Paradise reported she was looking into a WC project / programme of sport for children and that the nearest venue was Burbage and that Avebury Sports Field would also make a suitable location.
  9. Transport Group:
    1. Progress report on A4 traffic calming project: the Chairman reported that the meeting with Atkins had been postponed until 16 November 2017 and that both he and Mr Stacey would be available to attend. Mr Stacey stated that the original draft brief had included various counter measures to calm the traffic and that there had already been objections to the suggestions by Akins. Mr Stacey stressed that the overall objective for the meeting on the 16 November should be to push the A4 calming project forward by agreeing with design proposals put forward by Atkins.
    2. Results of double yellow lines and speeding questionnaire sent to Avebury Trusloe residents: Mr Campbell reported parking was still the biggest issue for residents in Avebury Trusloe. It was agreed that a summary of the results would be submitted to the Transport Group Committee meeting on 30 November and any recommendations from that meeting brought to the next full Council in December.
    3. The Chairman invited a member of the public to speak, who explained that he was a resident of Winterbourne Monkton and had noticed a large increase in the number of articulated lorries using the A4361 including Waitrose lorries travelling very fast along the road at midnight. It was waking him up and he asked whether the Parish Council could help in the matter. He also reported he had asked the Police to carry out speed traps but had been advised that they no longer had the resources. The Chairman explained there was a section in the WHS Transport Strategy that dealt with re-routing of HGVs (see p.33. 1.6 Long Distance Routing – Signage and p.34, 1.7 Long Distance Routing – Soft Measures) and one of the solutions was to engage with sat-nav providers to downgrade the status of the A4361 in their routing directions. A question was asked about implementing a weight restriction on the road; it was noted the WHS Transport Strategy stated the option had been considered, but the challenges of enforcement and regulatory signing outweighed the likely benefits. In further discussion it was noted the A350 (running North and South through Wiltshire) would be more suitable for HGVs trying to access the motorway, local farms had also created an influx of big grain lorries and that Avebury residents were not affected in the same way as Winterbourne Monkton residents whose properties were situated next to the A4361. The member of the public said he had already contacted Waitrose to ask them to slow down their lorries. Action: Mr Stacey offered to take the issue to the Transport Group Committee. Committee to refer to the WHS Management Plan for solutions.
  10. Future uses of High Street car park: members noted the only information received from the NT had been contained in the NT update received that day, which stated ‘We’ve received much really helpful feedback from the Parish regarding current and future uses of the NT car park on the High Street. We hope to be able to share plans for the car park before the end of the year. Thank you to everyone who took the time to share their thoughts and ideas.’
  11. Coach House toilets opening hours: members noted Jane Davies (Wiltshire Councillor) had written to advise that the matter was now with Wiltshire Council at Trowbridge.
  12. Update on communications between the Parish Council and the National Trust: not covered.
  13. A303 Expressway announcement: (see link to Highways England). Members noted the most significant change was to the route and location of the western tunnel portal which was now closer to the line of the existing A303. The Chairman referred to UNESCO’s original concern that the 2.9km Stonehenge tunnel options and their associated dual carriageway approach roads and portals would impact adversely on the OUV of the WHS. The Parish Council had put forward the same reservations to Highways England in February 2017 and was concerned that Avebury should not lose its WHS status or be put on UNESCO’s list of ‘Sites at Danger’.  APC had requested that Highway England explore further options including the F10 non-tunnel by-pass option to the south of the WHS, a longer tunnel option, or that an amalgam scheme be adopted. The Chairman questioned whether Highways England had thought about the impact of the introduction of electric and driverless/autonomous vehicles given the high priority being given by government for their development coupled with the very large commercial investments being made by the car manufacturing and cyber sectors. The Expressway was not due to open until 2026, and electric and autonomous vehicles could well be commonplace shortly afterwards.  APC members were concerned that Highways England was not following UNESCO’s advice and it was agreed APC should write to the government to express the Council’s concerns and to urge that further options be explored. A question was asked as to whether the Parish Council should involve Dr Josh Pollard or other archaeologists. The Chairman invited Dr Kate Fielden to speak. Dr Fielden expressed the view that the NT should be ashamed they were supporting a scheme that was against WHS planning and explained that on the 6 July 2017 UNESCO’s WHS Committee had decided to urge the government to look at solutions that would not damage the OUV of the site at Stonehenge. On the question of costs, it was noted the project’s highest cost was estimated to be £1.8bn. In answer to an earlier question about involving archaeologists, Dr Fielden stated the archaeologists who had been concerned about the project were now part of a Scientific Committee advising the government on proper evaluation. It was resolved that the Parish Council write to the Department for Transport and DCMS outlining its concerns and copy in UNESCO. Proposed by Mr Stacey, seconded by Mr Campbell and carried unanimously.
  14. Defibrillator for Avebury Trusloe: Mrs Lewis reported the most feasible location for the defibrillator would be the ‘phone box and that BT would leave the power supply to the ‘phone box intact if requested to do so. A member of the public offered to send the Clerk a link to an on-line company that sold parts for phone boxes. In discussion members were happy with the location but noted the ‘phone box was not upright and would need straightening and may need new foundations. It was resolved to adopt the BT ‘phone box in Avebury Trusloe for £1.00 and additionally agreed that a working party to be set up to research costings for the refurbishment and long term management and maintenance of ‘phone box. Proposed by Mr Stacey, seconded by Mrs Paradise and carried unanimously.
  15. Trusloe play area inspection report: (previously circulated to members and see appendix 4). Members noted rot had been discovered in one of the vertical swing posts. Action: Mr Campbell as Playground Councillor to inspect and monitor the swing post.
  16. Local issues including:
    1. Play Area fencing and options: Mrs Paradise and Mr Campbell reported site visit by Councillors on to do list / work in progress.
    2. Resurfacing footpath 22: the Chairman reported that further to a site meeting he had attended on 18 October with Jane Davies (Wiltshire Councillor) and Martin Cook (WC Area Highway Technician), Martin Cook was trying to find a budget for the work. In discussion it was noted the footpath was in a very poor state and there was a question as to whether Sustrans could assist as it was part of their cycle system. Action: Clerk to send email to Martin Cook in one week’s time to enquire about progress.
    3. Resurfacing footpath AVE30/10 from NT main car park to the High Street: the Clerk reported the request for repairs to the footpath had been logged on WC on-line system and was under investigation by WC.
    4. Request for APC web site to be more village friendly: advice and costings from Kate Fry on (i) addition of new tab for public consultations (ii) addition of photos of the Councillors to the contacts page (iii) integrating social media into the web site – requested but not yet received. Mrs Paradise reported Kate Fry was helping her to set up an Avebury Community Page using Facebook.
    5. Mr Campbell asked who was responsible for bushes / hedges on the Avenue and reported that several bushes were encroaching the road half-way along the Avenue on the left hand side if travelling north to Avebury. Action: Clerk to log issue on WC on-line reporting tool.
  17. Communications: the Chairman reported October 2017 Headlines had been submitted to UKN.
  18. Correspondence: the Clerk reported:
    1. Wiltshire Wildlife Community Energy Community Fund was open for applications, please see http://www.wiltshirewildlife.org/communityfund.
    2. Wicksteed flyer had been received offering to boost playground projects with 25% match funding. Leaflet tabled and given to Mrs Paradise.
    3. The Social Centre would have a new booking procedure from 2018. Cost of renting the Social Centre to be £8 per session regardless of length of time or £5 for one hour. A booking request form needed to be filled in and PC to agree frequency of meetings and it was noted payment due 7 days in advance of meetings. Action: it was agreed by members that the Clerk complete the booking form and request 10 meetings for 2018 on the first Tuesday of each month.
    4. National Trust Update dated November 2017 received (see appendix 5).
    5. Community First News Magazine had been received by post and was tabled.
    6. Town and Parish Councils Training and Networking Day was being run by WC in Trowbridge on 17 November 2017 and Mr Stacey had been booked onto the event.
    7. An email had been received from a member of the public asking whether a possible footpath from Beckhampton to Silbury Hill was still being considered by the Parish Council. In discussion members sympathised with the request but felt that there were other footpaths that needed support and that the Parish Council should address those priorities first. Action: Clerk to reply with PC’s response.
  19. Finance and admin: including:
    1. Review of Financial Regulations, Standing Orders and TOR of Committees: not covered.
    2. Review and adoption of draft policy for disposal of APC’s assets and depreciation (previously circulated to members and see appendix 6). The policy was reviewed and everyone was happy with the document. For resolution see 20.c. below.
    3. Review of Asset Register: (previously circulated to members and see appendix 7). Members noted no new items had been added to the Asset Register in the past year. It was resolved to receive and adopt (i) the draft policy for disposal of APC’s assets and depreciation and (ii) APC’s Asset Register. Proposed by Mrs Lewis, seconded by Ms Service and carried unanimously.
    4. Review of Risk Register: not covered, deferred to next meeting.
    5. Donations to charities: the Clerk reported requests for support had been received during the past 12 months from HELP Counselling Services, Bobby Van and Victim Support. Members noted money had been budgeted for such purposes and as per APC’s Policy on donations to charities it was resolved to donate £50 to each charity. Proposed Mr Campbell, seconded by Ms Service and carried unanimously.
    6. Cheques for payment: it was resolved that the following cheques be paid. Proposed by Mr Stacey, seconded by Mrs Lewis and carried unanimously.
      1. Playsafety Ltd: annual inspection of play area at Avebury Trusloe (including VAT)                                                                        £79.80
      2. Thames Water: supply of water and wastewater services to the Pavilion from 13 July 2017 to 18 October 2017                      £145.43
      3. Liz Moore: Clerk’s overtime and expenses 22 Sept – 21 October 2017                                                                                        £296.87
  20. Date of next meeting: members agreed to set the date for the next Council meeting for 7:30pm on Monday 4 December 2017 at the Social Centre.
  21. Any other business:
    1. Ms Service reported work to cut back trees from the electricity lines along Bray Street was currently being carried out by Active Open Reach on behalf of SSE and that the wooden poles were also being replaced.
    2. Mrs Lewis reported she would be unable to attend the ASSF scheduled for Wednesday 15 November and Ms Service said she would be attending.
    3. The Chairman invited Dr Kate Fielden to speak. Dr Fielden asked members if they were aware that the Wiltshire Core Strategy was in the process of being revised and that meant the original Kennet plans for tourism would be wrapped up into a new policy. It was noted TR7 was of importance to the Parish and agreed that both Dr Fielden (in her respective roles within the Avebury Society and CPRE) and the Parish Council would work together to monitor the process.
  22. The meeting closed at 21:40

Appendices: (included in the book of Parish Council papers):

  1. Draft budget 2018-19 – first draft
  2. Draft APC’s Reserves for next March – first draft
  3. Draft agreement between ASSC and APC – dated 6 November 2017
  4. Avebury Trusloe Play Area Inspection Report by Playsafety
  5. National Trust update – November 2017
  6. Draft policy on disposal of APC’s assets and depreciation – dated 2 November 2017
  7. APC’s Register of Assets

30 November 2017 Transport Group Committee Meeting : Agenda

Avebury Parish Council

A meeting of the Transport Group Committee will be held at 7:30pm on Thursday 30 November 2017 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 24th November 2017.

Agenda

  1. Apologies for absence
  2. Declarations of interest
  3. Acceptance of minutes of 5 June 2017 and to acknowledge 10 August 2017 meeting notes.
  4. Matters arising from the minutes
  5. Progress report on A4 Traffic Calming Project and meeting with Atkins on 16 November
  6. Avenue Closure including pros and cons template and traffic flow data from Wiltshire Council
  7. Results of double yellow lines and speeding questionnaire sent to Avebury Trusloe residents
  8. Speed monitoring through Avebury and Avebury Trusloe including request for SIDs for the A4361 Swindon road
  9. Influx of articulated lorries and HGV’s using A4361 Swindon road at all hours
  10. Visitor parking in the High Street and Green Street including coaches
  11. Interim solutions to parking on Nursery Site [to be informed by Housing Needs Survey]
  12. Footpaths including:
    1. Report by Tim Lewis on footpath signage
    2. Resurfacing footpath 22
    3. Changing the footpath between Silbury Hill and Beckhampton into a circular route
    4. Creating a new footpath adjacent to A4361 from Avebury towards Swindon and within the newly extended 30 mph zone
    5. Creating a new footpath adjacent to A4 from Gunsite Road to the Avenue
  13. Fundraising ideas
  14. Village signage audit
  15. Any other business
  16. Date of next meeting

4 December 2017 Ordinary Council Meeting : AGENDA

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 7:30pm on Monday 4 December 2017 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 29 November 2017.

Agenda

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 7 November 2017
  5. Matters arising from the minutes:
    1. Min ref. 5.a-b: Invitation to NT to APC meetings and future uses of High Street car park.
    2. Min ref. 14.e. Grass encroaching footpath AVEB27.
    3. Min ref. 14.f: Caravan on Nursery Site.
    4. Min ref. 16.e: Bushes encroaching on west side of The Avenue.
  6. Planning applications:
    1. Application for work to trees in a conversation area. Proposal: 10 Beech Trees – crown raise and clear around overhead cables by up to 2m at Avebury Sports Ground, SN8 1RD. Ref: 17/10975/TCA.
    2. Planning application for Listed Building Consent to carry out internal alternations to two rooms within Avebury Manor at Avebury Manor, High Street, Avebury SN8 1RF. Ref: 17/10679/LBC.
    3. Full Planning application for change of use from Agricultural to Equestrian at: Ashcroft, High Street, Avebury, SN8 1RF. Ref: 17/10917/FUL.
  7. Transport Group: report from Dr Bedford on Transport Group Committee meeting 30 November including progress report on A4 traffic calming project.
  8. ACSReC:
    1. To consider requested changes to draft Sports Field Agreement between ASSC and APC.
    2. To consider surrender of lease and Deed of Surrender.
    3. To resolve to continue with the current SSE Southern Electric contract.
  9. Avebury Trusloe Play Area refurbishment: report by working party
  10. A303 Expressway: representation to government
  11. Future use of High Street car park
  12. Coach House toilets opening hours
  13. Update on communications between the Parish Council and the National Trust
  14. Defibrillator for Avebury Trusloe: progress report including costings for new materials for the ‘phone box and work to foundations.
  15. Local Issues including shed break-in on Sports Field, resurfacing of footpath 22 and AVE30/10 from NT car park to High Street and report on ASSF meeting 15 November.
  16. Parish Council budget and precept for 2018/19: to consider and approve second draft budget and set the precept.
  17. Communications
  18. Correspondence
  19. Finance and admin including: confidential item: Clerk’s appraisal, half year internal audit, external audit and future arrangements and improvements to Parish Council web site, review of Financial Regulations, Standing Orders and TOR of Committees, review of Risk Register, to receive the approved minutes of Transport Group Committee meeting 5 June 2017 and cheques for payment.
  20. Date of next meeting: Tuesday 6 February 2018
  21. Any other business

7 November 2017 Ordinary Council Meeting : Agenda

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 7:30pm on Tuesday 7 November 2017 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 2 November 2017

Agenda

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 3 October 2017 and confidential note
  5. Matters arising from the minutes
  6. Planning applications:
    1. Full Planning for construction of new vehicular access at 2 Bray Street, Avebury, SN8 1RA. Ref: 17/09282/FUL.
    2. Application for work to trees in a Conservation Area. Proposal:-  2 Sycamore trees – crown raise and cut back to clear Dovecot at Dovecot, West Kennett Farm, West Kennett, Marlborough, Wiltshire SN8 1QF. Ref: 17/10064/TCA.
    3. Full Planning for change of use of agricultural buildings A and B to B2 (General Industrial) uses at: Manor Farm Yard, Avebury Trusloe, Wiltshire, SN8 1QY. Ref: 17/09860/FUL.
    4. Application for work to Trees in a Conservation Area. Proposal:- 5 Sycamore trees – crown raise by 2 – 3 m to clear building at the Old Brewery, West Kennett Farm, West Kennett, Marlborough, Wiltshire SN8 1QF. Ref: 17/10400/TCA.
  7. Parish Council budget and precept for 2018/19: preliminary discussion of draft first budget for 2018/19.
  8. ACSReC: including:
    1. To agree the terms of sports-field Agreement with ASSC
    2. To consider surrender of lease and Deed of Surrender drafted by National Trust
    3. To reconcile ACSReC income and expenditure in APC’s accounts and terms of transfer of assets to ASSC
    4. Community Sport
  9. Transport Group: including:
    1. Progress report on A4 traffic calming project
    2. Results of double yellow lines and speeding questionnaire sent to Avebury Trusloe residents.
  10. Future uses of High Street car park
  11. Coach House toilets: opening hours
  12. Update on communications between the Parish Council and the National Trust
  13. A303 Expressway announcement: implications for Avebury
  14. Defibrillator for Avebury Trusloe:
    1. Agree location
    2. Adopting the ‘phone box for £1
    3. Refurbishment and long term management and maintenance of ‘phone box
    4. Funding
  15. Trusloe play area inspection report
  16. Local issues including play area fencing and options, resurfacing footpath 22, resurfacing footpath AVE30/10 from NT main car park to the High Street and request for APC web site to be more village friendly.
  17. Communications
  18. Correspondence
  19. Finance and admin including review of Financial Regulations, Standing Orders and TOR of Committees, to review and adopt draft proposed policy for disposal of APC’s assets and depreciation, review of Asset Register, review of Risk Register, donations to charities and cheques for payment.
  20. Date of next meeting: 7:30pm on Tuesday 5 December 2017 at the Social Centre.
  21. Any other business