1 May 2018 Ordinary Meeting : DRAFT Minutes

Avebury Parish Council

Draft: minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 1 May 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACSReC for Avebury Community Sports and Recreation Committee, ARK for Action for River Kennet, ASOP for Avebury Solstice Operational Planning, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, EH for English Heritage, FWO PC for Fyfield and West Overton Parish Council, ICOMOS for International Council on Monuments and Sites, NT for the National Trust, PC for Parish Council, SWAST for South Western Ambulance Service Trust, TRO for Traffic Regulation Order, UNESCO for United Nations Educational, Scientific and Cultural Organization, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Stephen Stacey (Chairman), Dr Mike Bedford (Vice-Chairman), Mrs Maggie Lewis (Vice-Chairman), up to item 9.a. Mr Terence O’Connor and Mrs Lynzey Paradise.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:35

  1. Public question time: there were no members of the public present.
  2. Apologies: Mr Dave Brotheridge, Councillor Mr Andrew Williamson and Mrs Jane Davies (Wiltshire Councillor).
  3. Declarations of interest: none declared.
  4. Minutes of meeting held on 3 April 2018: unanimously agreed as an accurate record. Proposed by Mrs Paradise and seconded by Mrs Lewis.
  5. Matters arising from the minutes: none that were not already covered on the main agenda.
  6. Planning applications:
    1. Full planning for the provision of 168 photovoltaic panels in two groups of 84 on the roof of an existing grain store at Grain Store, Windmill Hill Corner, Manor Farm, Avebury Trusloe. Ref: 18/02663/FUL. The plans were considered and it was resolved to support the application. Proposed by Dr Bedford, seconded by Mr O’Connor and carried unanimously.
    2. Advertisement Consent for non-illuminated wall mounted sign to both front and side elevations at Elements of Avebury, Green Street, Avebury. Ref: 17/09193/ADV. The plans were considered and it was resolved to object to the application on the following grounds. Proposed by Dr Bedford, seconded by Mrs Paradise and carried unanimously.
      1. It is unnecessary. The shop has signage on its windows and an ‘A’ board outside its door already. It is obvious that there is a shop there.
      2. There are road safety implications. Additional signage will distract drivers on the A4361.
      3. It is inconsistent with established guidelines. The WHS Management Plan discourages visible commercialisation in the village.
      4. It would not be consistent with current practice. Recent applications for signage have been turned down in order to preserve the character of the village.
      5. It risks setting a precedent. Other commercial operations in the village may consider additional signage at Elements as a signal that they can follow suit.
  7. Transport Group:
    1. Members considered the Transport Group’s interim recommendations for action paper (previously circulated to Councillors and see appendix 1) and feedback from the annual Village meeting. It was noted there had been a lot of support at the Village meeting for getting a 30 or 40 mph limit on the A4361 past Avebury Trusloe in place as soon as possible and Jane Davies (Wiltshire Councillor) had advised that in the meantime part of the Beckhampton Scheme could be fast-tracked through CATG. It was agreed Dr Bedford to directly contact WC to discuss introduction of a 40 mph limit from Beckhampton roundabout past Avebury Trusloe and to ask about adjusting the existing 30 mph towards Beckhampton. In further discussion, members considered ways to enforce the speed limit on the roads around the Parish including the A4361 and it was agreed Clerk to look into the cost of a mini speed display unit. Mr O’Connor stated the gradual introduction of autonomous vehicles that linked the vehicle speed to the speed limit of the road might solve a lot of today’s issues regarding fast speeding of vehicles. Members noted also that a request had been made at the Village meeting for dropped curbs in Avebury Trusloe to help disabled people get about more safely. It was agreed Mrs Lewis to email the resident who had made the request to find out more information and the Clerk to email AHA to inform them of the request and residents’ Health and Safety concerns. There was general agreement on the layout of the draft action paper and it was agreed Transport Group to compile a shopping list.
    2. Transport Group exhibition at Kennet Valley Hall: members noted the exhibition date for the 18 May had been postponed and that a new date would be arranged for the end of May or beginning of June. Dr Bedford stated that the purpose of the exhibition was to present the WHS Traffic Calming Scheme as well as to explain the pros and cons of closing the Avenue and that the Transport Group would be open to all feedback. Mr Stacey said the Transport Group would also like to take into consideration a lower speed limit from the Bell PH as requested by FWO Parish Council. Mrs Paradise offered to advertise the event to parents at Kennet Valley School, Lockeridge.
    3. Wiltshire Great West Way update meeting 24 April: Mr Stacey explained that Wiltshire had been slipping down the list of tourist destinations and as a result Visit Wiltshire had set up the Great West Way Project with the aim of turning routes along the A4 into tourist traps. He reported that Visit Wiltshire was offering support and co-branding to help increase business’ revenue and that WC was contributing £250,000 to the project. He added the idea was to encourage tourists to visit less well known areas and to use forms of transport other than the car wherever feasible.
    4. Byway closed to aid Ridgeway recovery: discussed at item 8.b.               [A section of the Ridgeway near Avebury will remain closed to cars and motorbikes for an extra 21 days while it recovers from severe winter weather. The byway from Green Street to Hackpen Hill in the heart of the World Heritage Site is still affected by deep ruts and standing water. It was due to re-open for the summer on 1 May, but Wiltshire Council has introduced a three-week prohibition of driving order to give it more time to recover. The order may be extended by an extra 21 days if necessary. The stretch will remain open for walkers, horses and cyclists but closed to motorbikes and motor vehicles apart from emergency services and landowners].
  8. ACSReC:
    1. Deed of Surrender: Mrs Paradise reported that legal work had completed on 17 April 2018, Avebury Sports and Social Club was now the leaseholder of the land and a joint meeting had been arranged between ASSC and the NT to look at future plans for the Sports Field and Pavilion.
    2. Storm damage to Pavilion roof: the Clerk reported that the insurance claim has been set up and an estimate for repair work had been sent to insurance company. It was noted the PC would be kept informed of progress. The Chairman reported that the byway along Green Street was to close from the 1 May for an extra 21 days to aid recovery of the Ridgeway. Mrs Paradise reported that ASOP meeting was on 23 May and it was agreed that she contact Simon Rowe (WC Highways) to discuss Ridgeway closure and parking permits. Thanks were expressed to Mrs Paradise for her assistance.
  9. Defibrillator for Avebury Trusloe:
    1. Electrical work on kiosk: Mrs Lewis reported that in order to ascertain the costs for the electrical work, Julia Doel at SWAST had recommended speaking with Little Cheverell Parish Council because they had installed a heated cabinet into a ‘phone kiosk. It was noted SWAST recommended using a heated cabinet with the defibrillator. In discussion it was felt that should the electrical work prove to be cost prohibitive the kiosk could always be used for another community purpose such as a book exchange.
    2. BT Agreement: it was resolved therefore to endorse the agreement between BT and Avebury Parish Council for the sale and purchase of the telephone kiosk adjacent to Trusloe Cottages for £1.00. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously. [The Chairman signed the agreement].
  10. Review of annual Village meeting: already covered at item 7.a. and noted that most issues to be dealt with by Transport Group and members recommended arranging a separate meeting for Avebury Trusloe residents. In discussion members commented that the meeting seemed generally to be appreciated but in future: 1. It might be helpful to have a representative from the NT 2. It would be worth considering whether the PC’s report of activities in the year to date should be balanced with a brief outline of its priorities or aspirations for the year to come 3. Further thought should be given as to how best to give parishioners attending the meeting opportunities to make constructive suggestions for the work programme for the following year.
  11. Local Issues including:
    1. Great British Spring Clean: Mrs Lewis explained that adverse weather had meant new dates for a Community litter pick had been postponed and she suggested that rather than setting a new date, the PC could encourage people all year round to pick up litter. Members endorsed this view and it was agreed Mrs Lewis and Mrs Paradise to work on a poster for UKN and the notice boards.
    2. Dog fouling: in discussion it was felt that the notice in the April edition of UKN asking people to pick up after their dogs had been effective and that there was less dog mess around. The Clerk reported WC had also been instructed to clean footpath 22 and that might also be the reason why the footpath was cleaner. She tabled for members’ information a leaflet from Marlborough Veterinary Surgery that contained an article about how Drove Vets were working alongside ARK to see a “Poo Free” Stonebridge Wild River Reserve and had sponsored a bin in the area and she also tabled a doggy dirt bag that was 100% biodegradable. The Clerk advised that provision of a dog bin and bags might also be an option for the Council to consider. It was agreed Mrs Lewis to contact ARK about the dog bin initiative and the PC to ask members of the public via UKN if they would like a bin.
    3. Removal of graffiti and re-painting Beckhampton bus shelter: Mr Lewis reported the work would be actioned when the weather was fine.
    4. Parish Steward Priority Sheet: the Clerk reported that the Parish Steward was working on a back-log of weed-killing and grass cutting and requests would not be actioned until the June visit. She said the Chairman had noticed that two drain holes by the post carrying the signboard of the Red Lion seemed to be blocked and that rainwater was flowing diagonally across the top of the High Street. She added that due to the nature of the work it was likely a tanker would be needed to unblock the drains and therefore the problem had been reported to Martin Cook (WC Highways). Mrs Paradise asked if the Parish Steward could regularly check the culverts at the bottom of the High Street. Clerk to ensure request put on priority sheet each month.
    5. Re-instatement of Play area fencing along main road perimeter: the Clerk reported that the work was scheduled to be carried out in May.
    6. Resurfacing of footpath 22 and AVE30/10 from NT car park to High Street: Clerk to forward Councillor Wayman’s newsletter to Dr Bedford about extra Government funding for footpaths and Dr Bedford to contact Jane Davies (Wiltshire Councillor) to discuss.
    7. Summer solstice management and permits: Mrs Paradise reported she would be attending the next ASOP meeting and was working on getting residents’ parking permits approved.
  12. Communications: the Chairman reported a notice of vacancy in the office of Councillor had been published on notice boards on Friday 27 April and that a second vacancy had occurred. It was noted Mr Dave Brotheridge had recently tendered his resignation due to family and work commitments.
  13. Correspondence: the Clerk reported:
    1. A letter had been received from a member of the public raising the issue that Kyter’s Walk (footpath between the Old Vicarage and St Andrews Cottage) was still being used as a byway (especially by motorcyclists) and not a footpath. The letter was tabled and read out. Members noted the following points: 1. Footpath used a lot more because NT had taken away wire fence directing people to use tarmacadam footpath 2. Bollards at the southern end of Kyter’s Walk might reduce usage as a byway (though not, presumably by motor cyclists, since the bollards at the northern end seem not to work as a barrier 3. Concern that wild flowers were being destroyed by strimming. In discussion it was agreed that the PC would visit the site and also ask for evidence from the member of the public who had written to the Parish Council and offer assistance in gathering evidence. Mrs Paradise and Mr Stacey offered to act as points of contact and to help collect evidence. Decision deferred to next meeting. Clerk to write to the member of the public to thank them and let them know that the PC would look into the matter.
    2. Email received from a member of the public concerned about encampment on nursery site in Avebury Trusloe: it was noted the private landowner was dealing with the matter and would be in contact with the Parish Council for further information if required.
    3. Temporary Closure of: A4361 (Part), Broad Hinton (11/05/2018 for one day).
    4. Invitation to CPRE Wiltshire’s AGM: to be held at Sarum College, Salisbury on Monday the 18th of June at 13:30. ADMISSION FREE. [Guest Speakers are: Crispin Truman (Chief Executive) CPRE National Office – ‘CPRE the way forward’ and Henry Oliver (Director of North Wessex Downs AONB) ‘The AONB – Past, Present and Future’].
    5. The PC had been mandated at the Village meeting to write to the new NT Director General. It was noted the Chairman and Clerk to draft letter.
    6. Email response received from Highways England on 26 April in response PC’s response to the A303 consultation sent to the Secretary of State for Transport. It was noted the Secretary of State had not responded directly and had passed the PC’s email to Highways England.

      ‘…Thank you for your email of 20 April, originally sent to the Secretary of State for Transport, relating to the A303 at Stonehenge. The Secretary of State receives many items of correspondence and I’m sure you’ll appreciate that it’s not possible for him to reply to each one personally. Your email was therefore passed to Highways England, as we are responsible for the A303 Stonehenge proposals, and I have been asked to reply.

      I can confirm that we’ve recorded your comments on behalf of Avebury Parish Council as feedback to the public consultation. Once we’ve taken the feedback we receive into consideration, we’ll prepare a report on the consultation, recording the feedback and our responses to the matters raised. This will be published with our application for a Development Consent Order in autumn 2018.

      With regard to your concerns about UNESCO/ICOMOS, please be assured that we’re continuing to work with UNESCO/ICOMOS to develop and deliver this scheme that will benefit Stonehenge and the entire South West. The purpose of building a tunnel is to bring benefits to the Stonehenge landscape, and we will continue to seek UNESCO/ICOMOS’s endorsement for the proposals we develop…’

      (See appendix 2 to view ICOMOS-UK response to A303 consultation previously circulated to members).

    7. Sarsen Trail and Neolithic Marathon Sunday 27 May 2018 register at www.wiltshirewildlife.org
    8. Various WC Briefing Notes: including: information about termination of free of charge waste collection services from halls, meeting rooms or social clubs and that new arrangements should be in place by 29 July 2018.
  14. Finance and admin including:
    1. Parish Precept: the Chairman reported £6,050.00 had been received from WC on 23 April 2018.
    2. Internal GDPR processes: the Clerk said she would be contacting those who had previously signed up to receive information by email to advise them on re-registering.
    3. Localism Act 2011 Standards and feedback for government consultation. It was agreed members to email Clerk with any feedback.
    4. Government Consultation on powers for dealing with unauthorised developments and encampments. It was agreed members to email Clerk with feedback for NALC.
    5. The approved minutes of Transport Group Committee meeting dated 27 March 2018 were received for the minute book (see appendix 3).
    6. Cheques for ratification and cheques for payment: it was resolved that the following cheques be paid. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously.
      1. The Information Commissioner: data protection registration renewal  (VAT: nil)                                                                                  £35.00
      2. Community First: Parish Council Insurance year 2 of 3 year LTA £314.55
      3. Mrs Lewis: expenses for Santex paint and Tetrosyl graffiti removal spray for bus shelter  (inclu VAT)                               £36.06
      4. SSE Southern Electric: electricity for Pavilion 23 Feb – 17 April 2018 final bill payment (inclu VAT)                                                    £15.24
      5. Liz Moore: overtime and expenses 22 March – 21 April 2018  £263.10
    7. It was additionally resolved to add the Chairman, Mr Stephen Stacey as a fourth cheque signatory to the HSBC account. Proposed by Dr Bedford, seconded by Mrs Paradise and carried unanimously.
  15. Date of next meeting: 7:30pm on Tuesday 5 June 2018
  16. Any other business: the Clerk reported:
    1. Winter 2018/19 and PEAS Scheme: PC needs to fill in form if supplies need re-stocking and let WC know what salt bins need re-filling. Mrs Lewis to action.
  17. The meeting closed at 9:37pm.

Appendix (included in the book of Parish Council papers)

  1. Transport Group’s interim recommendations for action paper
  2. ICOMOS-UK response to Highways consultation
  3. Approved minutes of 27 March 2018 Transport Group Committee meeting – not seen by the meeting but added subsequently.

3 April 2018 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 3 April 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACSReC for Avebury Community Sports and Recreation Committee, ASOPM for Avebury Solstice Operational Planning Meeting, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, EH for English Heritage, FWO PC for Fyfield and West Overton Parish Council, NT for the National Trust, PC for Parish Council, TRO for Traffic Regulation Order, UNESCO for United Nations Educational, Scientific and Cultural Organization, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Andrew Williamson (Chairman), Dr Mike Bedford (Vice-Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Jon Campbell, Mrs Lynzey Paradise, Ms Zandria Service and Mr Stephen Stacey.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:30

  1. Public question time: there were no members of the public present.
  2. Apologies: Mr Dave Brotheridge and Mr Terence O’Connor.
  3. Declarations of interest: none declared.
  4. Minutes of meeting held on 6 March 2018: unanimously agreed as an accurate record. Proposed by Mr Campbell and seconded by Mrs Paradise.
  5. Matters arising from the minutes: members noted:
    1. Min ref 5.a. Future use of High Street car park: the Clerk had received an email from Mrs Tomlin to confirm there wasn’t anything further to share regarding the future use of the National Trust’s car park on the High Street. It was agreed the topic be removed from APC’s monthly agenda and put in a pending system for quarterly review.
    2. Min ref 5.b. Detached railing at Big Arch Bridge: the Clerk had added a new note to Service Request 1753449 and re-reported the broken metal railing as a safety risk to public. The Clerk was instructed to report the issue again as no response had been received from WC.
    3. Min ref 5.c. Coach House toilets: the toilets were open when the Coach House café opened and for longer hours now that the new second-hand bookshop was open. It was agreed the topic be removed from APC’s monthly agenda and put in a pending system for quarterly review.
    4. Min ref 10.e. Reinstatement of pavement cobbles outside 113 High Street: the work had been completed by Thames Water.
  6. Planning applications: there were none received.
  7. Transport Group:
    1. Exhibition output: (see appendix 1 for Summary record of about 50 post-it notes previously circulated to members). Dr Bedford gave an overview of the feedback recorded on the post-it notes as follows:
      1. Trusloe: main issues speeding and parking.
      2. A4 Scheme at Beckhampton: main issue speeding.
      3. A4 Scheme at West Kennett: main issues speeding and pedestrian safety.
      4. The Avenue: most comments received, with almost all calling for improvements and the majority for keeping the Avenue open.
      5. Green Street: main issues signage, safety and verge breakdown.
      6. High Street: suggestions for National Trust car park signage.
      7. Footpaths: attracted the most comments after the Avenue with state of footpaths and dog fouling recorded as issues.
      8. Safety along A4361 North of Avebury recorded as an issue.             Dr Bedford reported the following actions / recommendations from Transport Group Committee meeting held on 27 March 2018:

          • Investigate how we may influence GPS routes for HGVs.
          • Investigate how we might get data on speed and weight of traffic using the Avenue.
          • Investigate if the NT have any counts of Avenue use and of historical visitor numbers.
          • Investigate potential for running another exhibition for surrounding Parish Councils.
          • Transport Group would like the PC to approve the preparation of an action-oriented report.

        In discussion it was noted the PC needed a further extension of the post-it notes to include members’ views. In the light of the recent UNESCO Mission on the A303 tunnel, the Chairman reported that he had recommended that some ‘legacy’ funding might be provided for the Avebury Transport Plan, including improvements to the A4.  Mrs Paradise asked whether WC Highways had explored slowing the traffic on the Avenue. Dr Bedford explained that having a ghost turning on the A4 was a pre-requisite for the Avenue being open but that narrowing the A4 to improve safety and slow traffic would mean that there could no longer be such a turning. Members considered the feedback from the exhibition and interim recommendations from the Transport Group and felt that overall there needed to be an integrated scheme that linked to FWO Parish Council plans and provided as many benefits as possible for neighbouring parishioners as well as people in Avebury Parish. Action: Dr Bedford and Mr Stacey to prepare a draft action-oriented report to be circulated to all Transport Group members for approval and to be handed out at the annual village meeting on 24 April for wider discussion. An additional question was asked about timescales for repair work to the pothole in the north verge Green Street in the Henge and it was noted that the NT was leading on that work.

    2. Footpath signage progress: the Chairman reported AWHS had produced a first draft of a brief on the specifications for footpath sign-posting in the WHS and that it was currently being discussed.
    3. Beckhampton roundabout scheme: reported by the Chairman during item 7.a. that Atkins had now been instructed by WC to proceed with design work for the traffic calming project at Beckhampton.
  8. ACSReC: Mrs Paradise reported:
    1. The new Sports Field lease between NT and ASSC was likely to be exchanged and completed in the next couple of weeks.
    2. Storm damage to the roof of the Pavilion was reported that day to members. Mrs Paradise explained that the felt had lifted off part of the roof and that the Pavilion could not be used until the roof was fixed. The Clerk advised that in order for the PC’s insurers to open a claim they would need a photograph of the damage and a description of the state of the roof, the date the damage occurred and a description of the state of the roof before the incident. Estimates for repair work would then need to be sought. Members noted the insurance excess was £250 and it was agreed a claim should be submitted. Mrs Paradise to email the Clerk with the required information.
    3. ACC had requested help towards funding weed killing on the Sports Field for 2018 season and that ACC would make a donation towards the costs. An invoice had been received from S. Merrett Services for £246.75 + VAT £49.35 = £296.10 because the PC had previously paid for the weed killing. Members noted the new Sports Field contract between the NT and ASSC had not yet been exchanged and therefore it was resolved and agreed unanimously that the PC pay £296.10 for weed killing on the Sports Field from ACSReC funds.
  9. Defibrillator for Avebury Trusloe: Mrs Lewis reported that WC had emailed BT that day to request the PC be allowed to adopt the ‘phone box. Clerk to contact BT and request ‘phone box is adopted with the power supply intact.
  10. A303 Stonehenge Expressway public consultation 2018: the Chairman reported that the Highways England consultation had been extended to Monday 23 April and the PC had a second chance to submit feedback. The Chairman read out and proposed the following statement that could to be sent to Highways England: ‘Avebury Parish Council is concerned about impacts on the Avebury half of the Stonehenge and Avebury World Heritage Site of the proposed A303 Expressway scheme.  We note that the recommendations of the UNESCO’s second Advisory Mission on 6 July have not been incorporated in the preferred route announced by the Secretary of State on 12 September 2017. We urge all concerned to ensure that all ICOMOS / UNESCO recommendations are met so that World Heritage status for Avebury is neither withdrawn nor the Site is put on the ’Sites in Danger’ list. We are copying this response to Rt Hon Chris Grayling MP as Secretary of State for Transport, Rt Hon Matt Hancock MP as Secretary of State at DCMS, Dr Isabelle Anatole-Gabriel at UNESCO, Susan Denyer at ICOMOS-UK, Alistair Sommerlad as Chairman of the WHS Partnership Panel and Sarah Simmonds as WHS Partnership Manager.’  Members unanimously agreed the above statement be sent to Highways England and copied to those listed above.
  11. Local Issues:
    1. Great British Spring Clean 17 and 24 March: Mrs Lewis reported that both dates had been cancelled due to poor weather and that a new date would be arranged.
    2. Dog fouling: members noted the Clerk had published a notice in UKN asking residents to pick up after their dogs and requested WC’s dog warden to carry out some patrolling. In discussion other solutions were considered such as making dog poo bags available at various sites. It was felt however that this might encourage more plastic litter. It was agreed to review the situation at the next meeting.
    3. Removal of graffiti and re-painting Beckhampton bus shelter: Mrs Lewis reported the graffiti removal spray and a 5 Litre pot of paint had been purchased and that preparations for painting could be made when the weather warmed up.
    4. Parish Steward Priority Sheet: the Clerk reported a priority sheet had not sent because the Parish Steward’s priority through March and part of April was to fill pot-holes on roads.
    5. Re-instatement of Play Area fencing along main road: members noted the work had not yet started. Clerk to chase contractor.
    6. Resurfacing of footpath 22 and AVE30/10 from NT car park to High Street: the Clerk reported no further information had been received from Sustrans about any other footpath funding from WC.
    7. Summer solstice management and permits: the Chairman stated both he and Mrs Paradise would be making preparations for residents’ permits for that year. He had attended a recent ASOPM meeting and had requested improved performance by WC parking enforcement staff in 2018 and that a tow away truck should be available on the first night. Members noted that in the previous year there had been problems with some permits being photocopied. Mrs Service stressed that there also needed to be more bollards that year and spaced closer together to have any effect as a parking deterrent. Mrs Paradise requested for a telephone number to be made available so that the tow truck could be easily instructed and/or police contacted.
  12. Communications: the Chairman reported the PC Headlines had not been submitted to UKN as there was not enough information to report since the last meeting. A dog fouling notice and notification of the annual Village meeting had been submitted to UKN.
  13. Correspondence: the Clerk reported:
    1. SSEN Resilient Communities Fund 2018: applications invited for projects between £1,000 and £20,000. Deadline for applications 16th May 2018. Link to the site for the forms and guidance notes: https://www.ssen.co.uk/rcf/
    2. WC’s local highway town and parish council meetings will run from 19:00 – 21:00 various locations including 23 May at Kennet House, Devizes. Councillors may request agenda items.
    3. Avebury Police Report: unknown suspect had broken rear passenger window on car and stolen 1 handbag from under seat. Location High Street Car Park, Avebury.
    4. Invitation to a conference on 12 April from Frome Town Council: interactive workshop across a range of topics, cost £99 per delegate.
    5. Great West Way Ambassador Network Meeting: Hartham Park, near Corsham, on Tuesday 24 April from 10.30am to 12noon. It was agreed the Chairman and Mr Stacey to attend.
    6. The NT had partially closed Avebury Henge and West Kennet Avenue due to waterlogged ground and slippery surfaces. A member noted that erosion control was further complicated by the fact that footpath AVE 29/10 in the area behind the Community Shop was a public right of way and couldn’t be closed by the NT.
    7. A weather warning widget for website was being offered as a free community service. In discussion members decided to decline the offer.
  14. Finance and admin:
    1. Application for membership: the Chairman reported Mr Ben Butler had expressed an interest in becoming a member of the Parish Council. Members welcomed his interest. The next step was for the Clerk to give formal notice of Jon Campbell’s vacancy to WC.
    2. Employee holiday entitlement: it was resolved that one week of employee holiday entitlement may be transferred from one financial year to the next if not taken as holiday or pay in lieu of holiday. Proposed by the Chairman, seconded by Mrs Stacey and carried unanimously.
    3. The approved minutes of the Transport Group Committee meeting dated 19 February 2018 were received for the minute book (see appendix 2).
    4. Cheques for ratification and cheques for payment: it was resolved that the following cheques be paid. Proposed by Mrs Lewis, seconded by Ms Service and carried unanimously.
      1.  SSE Southern Electric: electricity for Pavilion 22 Nov 2017 – 1 Feb 2018   (inc VAT)                                                                          £98.31
      2. Mr P J Mills: rabbit and mole control on Sports Field 1 Feb to 1 May 2018                                                                                            £85.00
      3.  WALC: annual subscription 2018/2019 no. of electors: 417              (inc VAT)                                                                                     £208.81
      4. National Trust: rent of Sports Field 30 Mar 2018 – 29 Mar 2019  £60.00
      5. Liz Moore: Clerk’s overtime and expenses 22 Feb – 21 Mar 2018£431.02
  15. Annual Village Meeting at 7pm on 24 April: the Chairman asked if anyone had any items for the agenda. Mr Campbell gave his apologies. There was general consensus that the Village meeting should be less focussed on the past and more focussed on what the PC wanted to achieve in 2018 and that this could be highlighted by the individual Councillors in their reports.
  16. Date of next meeting and AGM: it was agreed to start the meeting earlier to take into account the AGM. The date of the AGM was set for 7:15pm on Tuesday 1 May 2018 and the ordinary council meeting to follow immediately afterwards.
  17. Any other business:
    1. Parish Council web site development: the Clerk asked members if they had any outstanding tasks and to ensure they had sent their photograph for the website to Kate Fry.
    2. Annual Governance and Accountability Return (AGAR) for the year ending 31 March 2018: the Clerk reported AGAR would need to be completed by 11 June for publication on PC website and an exemption from external audit certificate would also need to be sent to PFK Little John by 11 June 2018 as the PC’s income / expenditure was below £25,000.
    3. AGM and appointment of representatives: it was agreed Mr Williamson should remain AWHS representative.
  18. The meeting closed at 9:41pm

Appendix: (included in the book of Parish Council papers)

  1. Summary record of post-it notes from 7 March Transport Group Exhibition
  2. Approved minutes of 19 February 2018 Transport Group Committee meeting – not seen by the meeting but added subsequently.

1 May 2018 AGM and Ordinary Meeting : Agenda

Avebury Parish Council

The Annual General Meeting of Avebury Parish Council will be held at the Social Centre, High Street, Avebury SN8 1RF at 7.15pm on Tuesday 1 May 2018 and an Ordinary Meeting of Avebury Parish Council will be held immediately after the Annual General Meeting on the same day and at the same place.

All members of the public are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 26 April 2018

Agenda for AGM

  1. Apologies
  2. Election of Chairman and Vice Chairs
  3. Minutes of AGM held on 18 May 2017
  4. Appointment of members of Committees, Sub-Committees and Parish Council representatives
  5. Appointment of representatives to other bodies
  6. Payment of annual subscriptions

Agenda for Ordinary Meeting

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 3rd April 2018
  5. Matters arising from the minutes
  6. Planning applications:
    1. Full planning for the provision of 168 photovoltaic panels in two groups of 84 on the roof of an existing grain store at Grain Store, Windmill Hill Corner, Manor Farm, Avebury Trusloe. Ref: 18/02663/FUL
    2. Advertisement Consent for non-illuminated wall mounted sign to both front and side elevations at Elements of Avebury, Green Street, Avebury. Ref: 17/09193/ADV.
  7. Transport Group: report from Dr Bedford
    1. Preliminary consideration of Transport Group’s interim recommendations for action paper.
    2. Transport Group exhibition at Kennet Valley Hall on 16 May
    3. Report on Great West Way meeting on 24 April
  8. ACSReC including: to report completion of legal work, Avebury Sports and Social Club are the new leaseholders of the Sports Field and status of insurance claim for storm damage to Pavilion roof.
  9. Defibrillator for Avebury Trusloe: electrical work on kiosk and members to endorse agreement between BT and Avebury Parish Council for the sale and purchase of the telephone kiosk adjacent to Trusloe Cottages for £1.00.
  10. Review of Annual Village Meeting
  11. Local issues:
    1. Great British Spring Clean
    2. Dog fouling
    3. Removal of graffiti and re-painting Beckhampton bus shelter
    4. Parish Steward Priority Sheet
    5. Re-instatement of Play area fencing
    6. Resurfacing of footpath 22 and AVE30/10 from NT car park to High Street
    7. Summer solstice management and permits
  12. Communications
  13. Correspondence: including:
    1. Request for bollards to be installed at southern end of Kyter’s Walk (footpath between the Old Vicarage and St. Andrews Cottage) and for PC members to look at alternative ways of maintaining the flora and fauna.
    2. Local concern about encampment on Nursery Site in Avebury Trusloe.
  14. Finance and admin: Parish Precept of £6,050 received from WC, report by the Clerk on internal GDPR processes, Localism Act 2011 standards and feedback for government consultation, government consultation on powers for dealing with unauthorised developments and encampments and feedback for NALC, to receive the approved minutes of Transport Group Committee meeting held on 27 March 2018 and cheques for payment and cheques for ratification.
  15. Date of next meeting: 7:30pm on Tuesday 5th June 2018 at the Social Centre.
  16. Any other business

3 April 2018 Ordinary Meeting : Agenda

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 7:30pm on Tuesday 3 April 2018 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 27 March 2018

Agenda

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 6 March 2018
  5. Matters arising from the minutes:
    1. Min ref 5.a. Future use of High Street car park
    2. Min ref 5.b. Detached railing at big Arch Bridge
    3. Min ref. 5.c. Coach House toilets
    4. Min ref. 10.e. Reinstatement of pavement cobbles outside 113 High Street
  6. Planning applications
  7. Transport Group: report from Dr Bedford on Transport Group Committee meeting 27 March. Including:
    1. Exhibition output and recommendations
    2. Parking in Avebury Trusloe
    3. Footpath signage progress
    4. Beckhampton roundabout scheme
  8. ACSReC:
    1. Report on execution of Deed of Surrender, Sports Field Agreement (between APC and ASSC) and new Lease (between NT and ASSC).
  9. Defibrillator for Avebury Trusloe: progress report
  10. A303 Stonehenge public consultation 2018
  11. Local Issues including:
    1. Great British Spring Clean 17 and 24 March
    2. Dog fouling: members to consider solutions
    3. Removal of graffiti and re-painting Beckhampton bus shelter
    4. Parish Steward priority sheet
    5. Re-instatement of Play area fencing along main road perimeter
    6. Resurfacing of footpath 22 and AVE30/10 from NT car park to High Street
    7. Summer solstice management and permits
  12. Communications
  13. Correspondence
  14. Finance and admin including: application for membership, to resolve that one week of employee holiday entitlement may be transferred from one financial year to the next if not taken as holiday or pay in lieu of holiday, to receive the approved minutes of Transport Group Committee meeting held on 19 February 2018, cheques for ratification and cheques for payment.
  15. Annual Village Meeting at 7pm on 24 April: items for the agenda
  16. Date of next meeting and AGM: 7:30pm on Tuesday 1 May 2018
  17. Any other business

 

6 March 2018 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 6 March 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACSReC for Avebury Community Sports and Recreation Committee, AONB for Area of Outstanding Natural Beauty, ASSC for Avebury Sports and Social Club, AYFC for Avebury Youth Football Club, AWHS for Avebury World Heritage Site, EH for English Heritage, NT for the National Trust, PC for Parish Council, TRO for Traffic Regulation Order, UNESCO for United Nations Educational, Scientific and Cultural Organization, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Andrew Williamson (Chairman), Dr Mike Bedford (Vice-Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Dave Brotheridge, Mr Jon Campbell, Mrs Lynzey Paradise, Ms Zandria Service and Mr Stephen Stacey.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:40

  1. Public question time: there were no members of the public present and no questions were asked.
  2. Apologies: Mr Terence O’Connor.
  3. Declarations of interest: none declared.
  4. Minutes of meeting held on 6 February 2018: unanimously agreed as an accurate record. Proposed by Mrs Paradise and seconded by Mr Stacey.
  5. Matters arising from the minutes: members noted:
    1. Min ref. 5.a. Future use of High Street car park: no further correspondence had been received from the NT.
    2. Min ref. 5.b. Detached railing on the Big Arch Bridge: Clerk to re-report issue to WC as being dangerous and needing urgent attention.
    3. Min ref. 12. Coach House toilets: no further information and item deferred to next meeting.
  6. Planning applications: there were none received.
  7. Transport Group: Dr Bedford reported:
    1. Plans for exhibition on 7 March: there was to be a central element created by a local resident from an aspirational point of view to show pictures of where we live, what we live with and making it better. There would be eight themes put together by the Transport Group and an information board from the WHS. The purpose of the exhibition was to gather feedback to help inform the Transport Group’s strategy for moving some or all of the proposed projects forward. Action: Clerk to publish PC’s exhibition material on web site and send a link to councillors. Dr Bedford to create a sign-in sheet for the exhibition and Mr Stacey to collate feedback. Clerk to put Trusloe parking on next meeting agenda.
    2. Feedback from signage meeting on 21 February: the Chairman reported the Avebury WHS Charity had pledged £250 towards new footpath signage and that Helen Miah, the new Stonehenge and Avebury World Heritage Site Partnership Officer, would be working with Steve Leonard (Rights of Way Officer at WC) to agree style of signage, logos, branding and responsibility, and also liaising with the NT.
    3. Feedback from CATG meeting 22 February on A4 project: Dr Bedford reported that a request for help with funding the road project at Beckhampton had been rejected by a contact at Wadworths and noted it might would be worth approaching the owners instead. The total cost of design work for Beckhampton had increased by £150 due to Atkins fees going up and the cost was now £9,800. CATG was funding half that figure (£4,900) and the PC and Beckhampton residents a quarter each (£2,450 each). The current position on the latter figure for Beckhampton was that £850 had already been donated or pledged by residents to date.  A further £250 had been now been pledged by the Avebury WHS Charity, £300 had been offered by an anonymous donor and £300 might be used from the Cyclothon fundraising event. This would leave a deficit of £712.50 on the earlier cost of £2,412.50. MB had initiated a second round of fund raising and it was hoped that contributions would increase.  In discussion it was agreed it was important that WC instruct Atkins before a further price rise in April and it was resolved that subject to general consensus following the Transport Group Exhibition, the PC would fund a deficit in residents’ funding of up to an extra £712.50. This would be taken from APC’s reserve fund for the WHS design guide of £2k and would enable Atkins to proceed with the design work for Beckhampton. Proposed by the Chairman, seconded by Mr Stacey and carried unanimously. It was also separately resolved that the PC would fund £37.50 equivalent to a quarter of the £150 increase in Atkins’ fees. Therefore total extra amount to be funded by APC would be up to £750.00 ex VAT. Proposed by Dr Bedford, seconded by Mrs Paradise and carried unanimously.
  8. ACSReC:
    1. Report on execution of Deed of Surrender, Sports Field Agreement (between APC and ASSC) and new Lease (between NT and ASSC): the contents of the draft lease were noted.
    2. Banking arrangements: members noted £718.83 had been transferred from Lloyds to HSBC Account on 9 February 2018 for money owed to APC from ACSReC Committee.
  9. Defibrillator for Avebury Trusloe: Mrs Lewis reported that the Social Centre had been booked for 9 July in the evening for a defibrillator training session. The PC was waiting for WC to contact BT to give the go ahead for the PC to adopt the ‘phone box in Avebury Trusloe. Mrs Lewis to check with SW Ambulance Trust that they would be ok to put acquisition of the defirillator on hold and to ascertain timescales.
  10. Local Issues:
    1. Great British Spring Clean on 3 March: Mrs Lewis reported the event had been postponed due to the winter weather conditions. It was agreed to run the event over two Saturdays and the new dates would be the 17 and 24 March.
    2. Dog fouling on footpath 22 and into Avebury: the Chairman said he had received an email from a resident concerned about the growing problem of dog fouling in Avebury including dog waste being deposited in a local farmer’s field. Action: Clerk to re-log issue with WC and contact the dog warden directly to find out what previous action had been taken as the feedback report from the WC on-line system simply stated that work had been completed.
    3. Parish Steward Priority Sheet and update on work completed for February: the Clerk reported that no extra work had been sent to the Parish Steward for February.
    4. New replacement planter for the High Street: members noted the damaged planter had been replaced and replanted, and expressed many thanks to local residents for their voluntary help in doing so.
    5. Re-instatement of cobbles in pavement outside 113 High Street: members noted work had yet to be completed by Thames Water. Action: Clerk to chase request.
    6. Re-instatement of play area fencing along main road perimeter: members noted the work had been ordered and was due to be carried out early March.
    7. Resurfacing of footpath 22 and AVE30/10 from NT car park to High Street: the Clerk reported Sustrans was in contact with Rights of Way Officer at WC to find out what funding might be available for footpath 22 and would report back to the PC.
    8. Request for support for proposed new Stonehenge and Avebury WHS Trust application to Heritage Lottery fund for grant and matched funding: members considered the request for funding, noted the importance of giving political support for the WHS and that money had been budgeted in the Avebury Community Fund to support all Avebury Community Projects. It was resolved to pledge £250 to support the Stonehenge and Avebury WHS Charity’s bid to the Heritage Lottery Fund. Proposed by Mr Stacey, seconded by Mrs Lewis and carried unanimously.
  11. Communications: the Chairman reported Headlines for Dec 2017, Jan and Feb 2018 had been published on notice boards and in UKN.
  12. Correspondence: the Clerk reported the following information had been received:
    1. Temporary Closure of: A4361 (Part), Broad Hinton (16/03/2018 one day)
    2. WALC Newsletter and information on councils’ powers to discharge their functions.
    3. Marlborough Area Development Trust: information on local Marlborough Area Makerspace http://www.makerspace.marlborougharea.org. Digital making using Raspberry Pi and workshop 4 March at the Town Hall, Marlborough.
    4. Proposals for upgrading the A303 at Stonehenge. Further public consultation see following link: https://highwaysengland.citizenspace.com/he/a303-stonehenge-2018/
    5. Police report for Avebury: three crimes carried in January including attempted theft of lead flashing, driver caught over drug limit and no insurance and handbag stolen from car and money withdrawn from bank card. To check stats in more details see: https://www.police.uk
    6. Refill 2018: a scheme whereby local businesses can sign up to offer free tap water refills of any water bottles to help reduce the amount of waste plastic in our environment. For more information see: https://www.refill.org.uk/get-the-refill-app/
    7. Lockeridge Mobile Youth Club – see PC website for poster
    8. Visit Wiltshire Newsletter: including business networking event at Merchant House Familiarisation Visit 2-4pm 17 April 2018.
  13. Finance and admin:
    1. VAT rebate: the Clerk reported a VAT rebate of £743.21 had been received on 6 February 2018.
    2. Draft Data Protection Policy: (draft General Privacy Notice courtesy of NALC had been previously circulated to members – see appendix 1, and a personal data audit questionnaire completed by the Clerk). Members considered the General Privacy Notice and it was resolved to adopt the policy. Proposed by Mr Stacey, seconded by Mrs Paradise and agreed. Thanks were expressed to the Clerk for her work on the audit questionnaire.
    3. The approved minutes of Transport Group Committee meeting dated 16 January 2018 were received for the minute book (see appendix 2).
    4. Cheques for ratification and cheques for payment: it was resolved that the following cheques be paid. Proposed by Ms Service, seconded by Mr Stacey and carried unanimously.
      1. Avebury Day 2018: donation                                       £500.00
      2. National Trust: rent of Sports Field 30 Mar 2017 – 29 Mar 2018 £60.00
      3. Rainbows: 5 Ltr pot of Santex paint for bus shelter       £22.00
      4. South Western Ambulance Service: Defibrillator Support Package (inc VAT)                                                                      £1,200.00
      5. Liz Moore: Clerk’s overtime and expenses 22 Jan – 21 Feb 2018  £367.66
      6. Kennet Print: printing costs for exhibition posters and artwork   £151.75 + VAT
  14. Date of next meeting: 7:30pm on Tuesday 3 April 2018. [The Chairman gave his apologies for the PC’s meeting in May].
  15. Any other business:
    1. the Chairman said he would be inviting ASSC to provide a report at the Annual Village meeting on 24 April.
    2. Mr Campbell said he would be standing down as a member of the PC shortly as he and his family would be re-locating to America during the summer. Members were sorry to hear the news and wished him well for his exciting venture.
  16. The meeting closed at 9:20 pm

Appendix: (included in the book of Parish Council papers)

  1. Draft General Privacy Notice
  2. Approved minutes of 16 January 2018 Transport Group Committee meeting – not seen by the meeting but added subsequently.

6 February 2018 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on Tuesday 6 February 2018 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACSReC for Avebury Community Sports and Recreation Committee, AONB for Area of Outstanding Natural Beauty, ASSC for Avebury Sports and Social Club, AYFC for Avebury Youth Football Club, AWHS for Avebury World Heritage Site, DCMS for Department Digital, Culture, Media and Sport, EH for English Heritage, NT for the National Trust, PC for Parish Council, TRO for Traffic Regulation Order, UNESCO for United Nations Educational, Scientific and Cultural Organization, WC for Wiltshire Council and WHS for World Heritage Site.

Present: Councillors Mr Andrew Williamson (Chairman), Dr Mike Bedford (Vice-Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Dave Brotheridge, from item 3. Mr Jon Campbell, Mr Terence O’Connor, Mrs Lynzey Paradise, Ms Zandria Service and Mr Stephen Stacey.

In attendance: Miss Liz Moore (Clerk), Wiltshire Councillor Jane Davies and for item 10. only Mrs Kate Fry.

Time started: 19:30

  1. Public question time: there were no members of the public present and no questions were asked.
  2. Apologies: none received.
  3. Declarations of interest: Mrs Paradise declared an interest as the applicant for the planning application at item 6.b.
  4. Minutes of meeting held on 4 January 2018: unanimously agreed as an accurate record. Proposed by Mrs Paradise and seconded by Mrs Lewis.
  5. Matters arising from the minutes: members noted:
    1. Min ref. 5.d. Future use of High Street Car Park: no further correspondence had been received from the NT.
    2. Min ref. 5. h. Detached railing on the Big Arch Bridge: the issue had been logged on WC online system however no feedback received from WC on whether the work had been completed. It was noted that visually the railing appeared to have been fixed.
  6. Planning applications:
    1. Application for Listed Building Consent at Beckhampton House Stables SN8 1QR for conversion of stables to office accommodation, within existing building plus new external door. Ref: 18/00171/LBC. Plans were tabled and considered and it was resolved to support the application. Proposed by Mrs Lewis, seconded by Mrs Paradise and carried unanimously.
    2. Application for Full Planning Consent for mobile field shelter for equine use at Ashcroft, High Street, Avebury SN8 1RF. Ref: 18/00345/FUL. Plans were tabled and considered and it was resolved to support the application. Proposed by Ms Service, seconded by Mr Brotheridge and carried unanimously subject to Mrs Paradise abstaining from voting.
  7. Transport Group: Dr Bedford reported:
    1. Plans for exhibition and agree date: following the Transport Group Committee meeting on 16 January a date for the exhibition had been provisionally booked for 7 March from 4pm – 8:30pm. Dr Bedford explained there were seven themes and each looked at an issue, a solution and the consequences. The next Transport Group meeting had been arranged for 7:30pm on Monday 19 February to agree the format for the exhibition.
    2. Progress report on A4 project including residents’ funding and APC contributions: he had written to Wadworth Brewery to ask them for a donation towards the project. Members noted there were no timescales for the funding to be in place. In discussion it was highlighted that it was tough on both the small communities of Beckhampton and West Kennett to raise large funds for preliminary designs and investigations at a time when it appeared that no funds would be available for some time to do the actual work. The Chairman said that WC had previously explained it was a four stage process 1. Scoping exercise: Atkins had previously completed this by producing the WHS Transport Strategy document. 2. Feasibility Study: a preliminary design is drawn up in greater detail and any points of concern are noted.  Atkins had completed this for West Kennett and were due to start on Beckhampton. 3. Prelim Study: this study takes utilities and topography into account and addresses points of concern.  This had been partly done by Atkins at West Kennett and would be largely done at Beckhampton. 4. Detailed design: Working drawings and sufficient information are produced for tendering or negotiation with contractors.  It was noted that if the pre-work was done then the Parish would be in a better position despite the uncertainty over final funding. In further discussion members noted £1,450 was still needed but that part of the money raised from Moya’s Cyclothon could be used to help fund the deficit. Members were sympathetic to the PC making an extra contribution and agreed to make the point at the exhibition and to hear parishioners’ views before making a decision.
    3. To consider contributing £1,000 towards a project to replace footpath signage in the Parish: Tim Lewis was working with WC to improve footpath signage, the cost of having 14 new oak signposts would be < £5,711 and the signposts were guaranteed to last 20 years. Dr Bedford explained the project would be better placed if it had seed money to garner extra funds from other organisations. In discussion it was questioned why all the signposts needed to be oak when there was the alternative cheaper option to use resin ones outside of the Conservation Areas or near heritage monuments on NT owned land. It was resolved to pledge £1,000 towards replacement footpath signage on condition that the cheaper resin alternative be explored. [Under the Countryside Act 1968 section 27, a local Council may signpost a footpath, bridleway or byway with the consent of the Highway Authority]. Proposed by Mr Stacey, seconded by Mrs Paradise and carried unanimously. The Chairman offered to ask the Avebury WHS Charity for a grant.
    4. Usage survey of the Avenue: it was debated whether the PC needed a usage survey of the Avenue and the point was made that it was needed to make sensible decisions and inform the public. Mrs Davies (Wiltshire Councillor) reported that WC might be able to do the survey using their equipment but it was unlikely the work could be done before the exhibition. It was agreed to wait for feedback from the exhibition before making a decision on going ahead with a survey.
    5. Eroded verges on the Avenue and Green Street: Mr Stacey tabled a paper he had put together illustrating the issues in Green Street (see appendix 1). It was noted Dr Bedford and Mr Rob MaCaire had also produced a paper in the same format for Beckhampton and West Kennett respectively and that one would need to be done for Avebury Trusloe for the exhibition. Mr Stacey reported he had requested highway repairs in Green Street and feedback from WC was that they had looked at the issue with the NT, it was the verge that needed re-instating as opposed to the road and that the NT would therefore be taking the lead to look at various solutions which might include installing a drain and that the NT would put up a barrier in the meantime. It was noted that any potential solution was not going to be done quickly due to the processes involved and the Avenue had also been logged for repair on the WC system. Mrs Davies (Wiltshire Councillor) reported that carriageway repairs from Avebury north along the A4361 was on WC’s to do list for the coming financial year. Mrs Paradise reported that following recent work by Thames Water in the High Street, they had filled in an area of pavement using fresh tarmac instead of replacing it with cobbles as it was before. Action: Clerk to log issue with Thames Water. In further discussion the Chairman suggested that Mr Stacey might also include in the Green Street paper reference to the letter that had been endorsed by the PC and sent from Avebury WHS Steering Committee to WC requesting a TRO to prohibit vehicles using the Ridgeway. This would include the track starting at the end of the tarmac east of the Farthings’ Dairy. It was noted the letter had been sent about 18 months ago and nothing had happened. Mrs Davies (Wiltshire Councillor) agreed to chase WC for a response.
  8. A303 Expressway: response tabled from DCMS (previously circulated to members and see appendix 2).  Members noted that DCMS had responded to several points made by APC, but expressed disappointment that the central recommendation made by UNESCO (that a by-pass or a longer tunnel should be constructed to avoid damaging the OUV of the WHS) had not been accepted.
  9. ACSReC: Mrs Paradise reported negotiations between ASSC and the NT on the new Sports Field Lease were still in progress but moving forward.
  10. Presentation on improvements to Parish Council web site by Kate Fry: the Chairman welcomed Mrs Fry to the meeting. Mrs Fry demonstrated the following new features:
    1. Events calendar for the website (utilising google software). Benefit: PC can send out email to local groups to invite them to use the calendar. It was agreed PC to trial the new feature.
    2. Pictures of councillors for contact page. It was noted members could also add a biography. Benefit: help engage the community with their parish councillors.
    3. Public consultations tab. Benefit: improve awareness of WC public consultations.
    4. Community links. PC to offer facility on its website to local businesses that request a link.                                                                                                 In discussion it was noted that links to social media would depend on what the PC wanted to do and therefore those features were not demonstrated. Mrs Fry stated the work should take up to 15 hrs @£20 per hour. Members thanked Mrs Fry for her presentation and see resolution at item 17.c.
  11. Avebury Trusloe Play Area refurbishment and costings: the Clerk reported  60m x 1.8m chain link fencing (with green pvc coating, as existing) came in 25 metre rolls and was about £150 + VAT and she had requested quotations from various fencing contractors and had asked them to include the price for galvanized chain link as she had been advised this would offer better strength. The following estimates had been received:
    1. Quotation for installation including materials by supplier A. £2,038.00 (+ VAT).
    2. Quotation for installation including materials by supplier B. £1,316.44 (+ VAT) and for galvanized chain-link add £1.45 + vat per meter.
    3. Quotation for installation including materials by supplier C. £850.00 inclusive or £980 inclusive for galvanised chain link. Supplier recommended using 3mm galvanized. Option given for installation only @£450.00 and materials would cost £95 per 12.5m roll of galvanized plus sundries (new top wire etc..).                                                                                                        Members considered the estimates given and it was resolved to instruct supplier C (Kennet Fencing) to carry out the fencing work for £450.00 – installation only, along one side of the perimeter fence running adjacent to the highway at the Play Area in Avebury Trusloe. It was also agreed that the Parish Council purchase all necessary materials including 4 rolls of galvanized chain-link for £380.00. Proposed by Mr Stacey, seconded by Ms Service and carried unanimously.
  12. Coach House toilets opening hours: The Chairman invited Mrs Davies to provide an update. Mrs Davies (Wiltshire Councillor) reported that further to WC chasing internal officers for a Tourist Policy, Cllr Jane Scott (Leader, WC) was going to be speaking with VisitWiltshire to see whether they could help the NT with funding to open the Coach House toilets for longer hours. Mrs Davies stated the PC should not be taking on the responsibility of the toilets. A newspaper clipping was tabled from the Gazette and Herald newspaper dated 1 February 2018 p.24 reporting that visitor numbers were on the up and ‘…Wiltshire has experienced a rise in visitors from America, Australia, Germany and the Netherlands, as record numbers of international tourists visit the south west…’ The NT update was also tabled (see appendix 3) and it was noted the Coach House toilets would be open for additional hours during the opening times of the voluntary book sales/exchange store in the High Street. Members expressed thanks to Mr Stacey for his work to date and his ongoing efforts to improve opening hours.
  13. BT phone box: Defibrillator for Avebury Trusloe: Mrs Lewis reported that a second defibrillator had been ordered and funding received from generous donations by several local residents totalling £550. A defibrillator training session had been provisionally booked for 7pm on 9 July at the Social Centre.
    1. Members resolved that they were satisfied having carried out further consultation that their original objection to removal of the BT ‘phone box in Avebury Trusloe be withdrawn and to request that Wiltshire Council agree to the PC’s request to adopt the phone box. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously.
  14. Local Issues:
    1. Avebury Day 2018: Mrs Paradise reported that this community event on the Sports Field was to take place on the 8 September 2018 and asked if the PC would be willing to support it. Members agreed they would like to support the event again and noted that £500 had already been earmarked in the budget for Avebury Day for 2018. It was resolved to donate £500.00 to Avebury Day. Proposed by Mrs Lewis, seconded by Ms Service and carried unanimously.
    2. Great British Spring Clean: Mrs Lewis reported the WC initiative would be taking place the weekend of 3-4 March and asked members it they would like to participate. It was resolved that the PC and anyone interested from the community take part in the Great British Spring Clean 2018. Proposed by Mrs Lewis, seconded by Dr Bedford and carried unanimously. Action: Mrs Lewis to contact Andrew Jack to register for the event and organize equipment.
    3. Dog fouling on footpath 22 and into Avebury: it was noted the Clerk had logged the issue on the WC on-line system so that the dog warden could be instructed to do some patrolling. Mr Campbell said the problem extended to Avebury Trusloe and asked if a bin could be provided. Mrs Davies explained that WC had stopped providing extra bins for waste and dog excrement several years ago and any additional bins would have to be provided and emptied by the PC. Mr Davies reported that new dog fouling warning signs would be available from WC in the summer and members agreed to wait until then to decide on whether to use them.
    4. Parish Steward priority sheet: Mr Brotheridge reported the Parish Steward had attended Avebury on 24 January and completed most work and any requests for future work to be done should be sent to the Clerk. It was noted the Parish Steward was next scheduled to be in Avebury on 21 February.
    5. New replacement planter for the High Street: it was noted a planter had been damaged in the High Street during the first week of December. The Clerk said a new planter had been ordered from Erlestoke House Farm Shop and was now ready for collection. Action: Mrs Paradise to collect the planter in the next couple of weeks.
    6. Resurfacing of footpath 22 and AVE30/10 from NT car park to High Street: the Clerk reported she had received a response from Sustrans and they were unable to help with funding.
    7. Removal of graffiti on Beckhampton bus shelter and re-painting: the Clerk reported she had received a quotation from a supplier to re-paint the bus shelter for £547.00. In discussion Mr Brotheridge and Mrs Lewis volunteered to remove the graffiti and re-paint the walls. It was resolved that Mr Brotheridge and Mrs Lewis paint the bus shelter. Clerk to order the paint.
  15. Communications: there was nothing to report.
  16. Correspondence: the Chairman reported that the following information had been received:
    1. Sarsen Trail Sponsored Walk – Sunday 27 May 2018.
    2. Race to the Stones would be taking place on Saturday and Sunday 14 and 15 July and would finish at the Coopers Farm.
    3. Temporary road closure at Beckhampton (Part), to enable Thames Water to replace a stop tap on 12 February 2018 until 16 February 2018.
    4. Cherhill New Village Hall Project: comments invited on an application for a Community Right to Build Order by 16 February 2018. http://www.cherhillvillagehall.org/proposal
    5. CPRE Wiltshire & the Hills Group Best Kept Village Competition 2018. It was decided not to enter Avebury for the competition.
    6. Banijay Productions public art competition. It was decided not to take part in the competition due the art work needing to be of large proportions.
    7. Warm Home Discount Scheme: funded by participating energy suppliers and provides financial support to vulnerable consumers by offering a £140 discount. Please see: https://www.gov.uk/the-warm-home-discount-scheme/eligibility.
    8. Big Energy Saving Network: to find out how easy it is to switch your energy supplier contact Mary Hardwidge at Community First on T. 01380 732802.
  17. Finance and admin including:
    1. Amendment to HSBC standing order: an amendment to the existing standing order was signed by the Chairman and Dr Bedford for Clerk’s basic salary to be increased to £225.34 per month.
    2. Report by Clerk on General Data Protection Regulations (GDPR): the Clerk reported she had attended the NALC briefing on 25 January. In discussion it was noted the new GDPR would be coming into effect from 25 May 2018 and the PC as the Data Controller would need to set up its own privacy notices with prescribed information and appoint a DPO (Data Protection Officer). Action: Clerk to purchase privacy statement template, prepare draft privacy statement for next meeting and put together a list of non PC members and a note of where personal data was stored.
    3. Improvements to Parish Council web site: it was resolved to request Mrs Fry to implement the new features demonstrated at item 10. a-e and the PC would provide up to £300 for the work to be done. Proposed by Mr O’Connor, seconded by Mrs Paradise and carried unanimously.
    4. The approved minutes of Transport Group Committee meeting dated 30 November 2017 were received for the minute book (see appendix 4).
    5. Cheques for ratification: it was resolved that the following cheque be ratified:
      1. Thames Water Utilities Ltd: supply of water and wastewater services at the Pavilion 19 Oct 2017 – 14 January 2018                          £130.56
    6. Cheques for payment: it was resolved that the following cheques be paid:
      1. EHCIC: new planter for the High Street                                 £60.00
      2. Avebury Social Centre: rent for 19 Feb meeting and defibrillator training evening                                                                      £16.00
      3. Liz Moore: Clerk’s over time and expenses 22 Dec – 21 Jan 2018   £213.40                                                                                                  The resolutions contained in item 17. e-f. were proposed by Mr Brotheridge, seconded by Mr Stacey and carried unanimously.
  18. Date of next meeting: 7:30pm on Tuesday 6 March 2018
  19. The annual Village Meeting will be held from 7pm on Tuesday 24 April 2018
  20. Any other business: none declared.
  21. The meeting closed at 10pm.

Appendix: (included in the book of Parish Council papers)

  1. Green Street Template – revised version (not seen by the meeting but added subsequently).
  2. Response from DCMS dated 9 January 2018
  3. NT Avebury News – Winter/Spring 2018
  4. Approved minutes of 30 November 2017 Transport Group Committee meeting

 

6 March 2018 Ordinary Meeting : Agenda

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held at 7:30pm on Tuesday 6 March 2018 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 28 February 2018

Agenda

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 6 February 2018
  5. Matters arising from the minutes:
    1. Min ref. 5.a. Future use of High Street Car Park
    2. Min ref. 5.b. Detached railing on the Big Arch Bridge
    3. Min ref. 12. Coach House Toilets
  6. Planning applications
  7. Transport Group: report from Dr Bedford on Transport Group Committee meeting 19 February. Including:
    1. Plans for exhibition on 7 March
    2. Feedback from signage meeting on 21 February
    3. Feedback from CATG meeting 22 February on A4 project: cost of design work for Beckhampton will be £150 more and members to consider meeting the increase.
  8. ACSReC:
    1. Report on execution of Deed of Surrender, Sports Field Agreement (between APC and ASSC) and new Lease (between NT and ASSC).
    2. Banking arrangements
  9. Defibrillator for Avebury Trusloe: progress report
  10. Local Issues including:
    1. Great British Spring Clean
    2. Dog fouling on footpath 22 and into Avebury
    3. Parish Steward Priority Sheet and update on work completed for February
    4. New replacement planter for the High Street
    5. Re-instatement of cobbles in an area of pavement in the High Street by Thames Water
    6. Re-instatement of Play area fencing along main road perimeter
    7. Resurfacing of footpath 22 and AVE30/10 from NT car park to High Street
    8. Request for support for proposed new Stonehenge and Avebury WHS Trust application to Heritage Lottery fund for grant and matched funding
  11. Communications
  12. Correspondence
  13. Finance and admin including VAT rebate, Draft Data Protection Policy, to receive the approved minutes of Transport Group Committee meeting 16 January 2018, cheques for ratification and cheques for payment.
  14. Date of next meeting: 7:30pm on Tuesday 3 April 2018
  15. Any other business