6 September 2016 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on 6 September 2016 at the Social Centre, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACC for Avebury Cricket Club, ACSReC for Avebury Community Sports and Recreation Committee, AHA for Aster Housing Association, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, AYFC for Avebury Youth Football Club, EH for English Heritage, LGA for Local Government Act, MAB for Marlborough Area Board, NT for the National Trust, URC for United Reform Church, WC for Wiltshire Council and WHS for World Heritage Site.

Time Started: 19:30

  1. Public question time: There were no members of the public present.
  2. Present: Councillors Mr Andrew Williamson (Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr Jon Campbell, Mrs Lynzey Paradise and Mr Stephen Stacey. In attendance: Miss Liz Moore (Clerk) and, from part-way through item 7 to the end of item 10, Mrs Jan Tomlin (NT General Manager, Wiltshire Landscape) and Ms Catherine Hosie (NT Rural Surveyor).
  3. Apologies: Councillors Dr Mike Bedford (Vice Chairman), Mr David Brotheridge, Mr Terence O’Connor and Ms Zandria Service.
  4. Declarations of interest: none declared.
  5. Minutes of meeting held on 27th July 2016: Unanimously agreed as an accurate record. Proposed by Mr Campbell and seconded Mrs Paradise. The confidential notes were received and signed and dated by the Chairman. [The meeting was temporarily adjourned for a couple of minutes whilst members investigated someone wandering around at the back of the building. It was a member of staff from the Circle Nursery.]
  6. Matters arising from the minutes: none.
  7. Planning applications + results: including
    1. Listed Building Consent to fix an entrance sign to the Manor garden wall into existing fixings (sign 1200mm x 800mm). Ref: 16/06632/LBC. Members noted the Clerk had emailed them with the application and had submitted a response of no comment on behalf of APC.  Members ratified that decision.
    2. Advertisement Consent to erect one free standing welcome sign at Avebury Visitor Car Park, Avebury. Ref: 16/07142/ADV. Plans were tabled and considered. It was noted the board would be 1.8 metres high and in discussion three points were made (i) the sign was only in English (ii) was not very ambitious for a WHS and (iii) could include a welcome from the community. However it was agreed that none of these points were material planning considerations. It was resolved to offer no objection to the planning application. Proposed by Mrs Lewis, seconded by Mr Campbell and carried unanimously.
    3. Full Planning Consent for change of use of existing detached granary building and associated alterations to provide single consulting treatment room for chiropractor / other therapist at Manor Farm, Bray Street, Avebury. Ref: 16/07094/FUL. Plans were tabled and considered. It was resolved to support the application without conditions. Proposed by Mrs Paradise, seconded by Mr Stacey and carried unanimously.
    4. Work to Trees in a Conservation Area to fell one dead Walnut tree at Truslowe Manor, Bray Street. Ref: 16/08080/TCA. Plans were tabled and considered. It was resolved to support the application without conditions. Proposed by Mr Stacey, seconded by Mrs Paradise and carried unanimously.
  8. National Trust update: summary: Jan Tomlin gave an update on recent Trust local events including its Feast of Food, its Summer of Play, yoga sessions in the Manor Gardens, archaeological landscape walks and a Craft Fair. Nationally, the Trust’s new media advertising campaign was being launched that week.  Locally the Trust would continue to focus on its key strategy of “Land, Outdoors and Nature” and was hosting an exhibition of local artists’ work in the Manor Gardens. The Trust would be providing support to Avebury Day, and had submitted advertising consent for a welcome sign beside the footpath from its main visitor car park as part of a national programme of improved signage. Work on the Trust’s toilets in the farmyard, the café and the coach house was due to start in November and should be completed by the end of the year dependent on work progressing smoothly.  Once complete, the main visitor toilets would remain those in the farmyard.  The Coach House toilets would be open when the food outlet was open and over particularly busy periods, and the Trust would continue to buy in additional portable toilets when required. A member of the Parish Council asked whether the toilets could be opened outside normal visiting hours.  Jan Tomlin said this was not currently being considered, but agreed to forward a number of potential dates to the Clerk for a meeting to discuss the issue. Following a question about the National Trust’s strategy for visitor activities, Jan Tomlin outlined the balance between conservation, open access and visitor experience.  In a nutshell, the Trust keeps conservation at its heart and engages with visitors to share its cause and encourage support for its work.  Jan Tomlin also provided a brief and high-level overview of the NT’s accounting principles and processes. On opportunities for information in languages other than English, Jan Tomlin explained that there was insufficient space on its new welcome sign for other languages, but there may be options elsewhere. In discussion it became clear that planning permission had not been sought for the new signboard on the sportsfield. APC would check whether planning permission was required.
  9. National Trust issues including:
    1. Preliminary discussion on identifying possible joint future projects. To be developed.
    2. Temporary closure of National Trust toilets in the High Street: the Chairman said the Parish Council had received representations from people in the village about lack of facilities with the result that visitors were relieving themselves in open public areas. The question was asked how both organisations could improve the situation. Mrs Tomlin welcomed the question and made the following points:
      1. NT objective was to try to pull visitors away from the main High Street to the Farmyard to minimise erosion on the Henge and congestion and noise in the residential area.
      2. The toilets in the High Street were owned by the NT and as such were not public toilets and there was no charge for the facility.
      3. The NT had experienced extreme negative issues opening toilets after hours and Mrs Tomlin gave an example of anti-social behaviour that had occurred at the NT’s Lacock site.

      Members felt they had a better understanding of the Trust’s concerns. It was agreed to organise a joint meeting to work together on the issue and seek to address community concerns. Mr Stacey to represent APC with any other interested members. Mrs Tomlin explained she had already instructed a project manager from 1 September, who was currently looking at budgets and diagrams and therefore the meeting would need to be arranged swiftly. The Chairman thanked Mrs Tomlin. He said the Trust’s experience elsewhere was valuable and APC could look at the possibility of supporting a scheme.

    3. Welcome by the community on ‘welcome’ sign by main car park: Mrs Tomlin explained standard signs were being rolled out at every NT car park, wording was restricted, the signs were being part-funded centrally and that she had very little flexibility in terms of budget. Mrs Tomlin added she had spoken to Sarah Simmonds (WHS Officer) and agreed reference to the WHS site would be on the sign. A question was asked as to whether English was the only language used and typical of all sites and whether the sign could be easily refigured. In answer to the first question Mrs Tomlin said she was not sure. She suggested that a joint welcome might be included on a parish notice board.
    4. Provision of defibrillators: Mrs Lewis reported the MAB would consider co-funding a defibrillator and gave an example of MAB recently funding half the cost of a defibrillator for Broad Hinton. Mrs Lewis advised the South West Ambulance Scheme was currently open and there was an up-front fee of £1,800.00 (ex VAT). It was noted the NT-owned defibrillator in the Farmyard offices was in practical terms for use within a 400 yard radius and therefore could not be moved. See item 12 for decision. The Chairman thanked the NT and added APC would be in contact shortly with Ms Hosie about the lease of the sportsfield.
  10. Transport Group: including:
    1. Extension of 30 mph limit on Swindon Road: the Chairman read out an email he had received from Mr Steve Hind (WC Highways) and members noted the project implementation date was the 28 October 2016.
    2. A4 improvements: the Chairman reported Steve Hind was currently in the process of obtaining a response from Atkins, WC’s design consultants, and would be in contact with APC soon afterwards. Mrs Paradise asked if APC had any proposals to make improvements on the A4361 near the NT’s main car park and to re-instate a verge that had become an informal layby. It was noted that part of the road was marked with double yellow lines and people could be fined if they parked on either the road or the verge. APC could request WC to reinstate the verge. Action: Clerk to log request with WC’s on-line service.
    3. Other works in pipeline: (i) Informal crossings (ii) signage audit: the Chairman stated there was no further progress to report.
    4. Parking in Trusloe: the Chairman said he had informed Mr David Croft (Centurion Western) that APC was considering carrying out a Rural Housing Needs Survey and was interested in facilitating a joint project. APC / Chairman to email Mr Croft with APC progress update.
    5. Members noted that the replacement of the little culvert adjacent to Galteemore Farm in Beckhampton and the replacement bridge was the same project. WC’s revised start date was 3 October and the road would be closed for four weeks until 28 October.
    6. Resurfacing of footpath 22 in Bray Street: Clerk had logged request with WC’s on-line service, members were waiting for a response from WC.
    7. Footpaths and byways: deferred to next meeting.
  11. ACSReC: including
    1. Items from APC 27 July meeting: priority capital expenditure projects and final draft budget deferred to next meeting in October.
    2. Renewal of sports-field lease: the Chairman stated the next item was confidential and it was advisable in the public interest that the public and press be temporarily excluded. In discussion the following items were considered:
      1. Heads of Terms (draft template previously circulated to members): members discussed the essential/non-essential terms APC required and it was agreed further research needed to be done on insurance.
      2. Covering letter (draft letter previously circulated to members): it was agreed the letter be revised to include Mrs Paradise and Mr Stacey as APC’s representitives for a meeting with Catherine Hosie. Proposed by Mrs Lewis, seconded by Mr Campbell and carried unanimously. Action: Clerk to email the updated letter to Ms Hosie.
    3. Progress report by Mr Brotheridge on permanent capping off of the old water supply: deferred to next meeting.
    4. New outside tap: deferred to next meeting.
    5. Banking: deferred to next meeting.
  12. Defibrillator for Avebury: members resolved in principle to purchase a defibrillator in 2016/2017. Mrs Lewis and Mrs Paradise to work together on draft application to MAB for funding. Proposed by Mr Stacey, seconded by Mrs Paradise and carried unanimously.
  13. Housing Needs Survey: it was resolved the Clerk to instruct WC to carry out a rural housing needs survey. Proposed by Mrs Paradise, seconded by the Chairman and carried unanimously.
  14. Local issues: the Chairman reported:
    1. URC Chapel: the Chapel Steering Group had organised a mail drop to residents on 14 August (see appendix 1). A company / charity called Avebury Sacred Trust had been set up and the group was in the process of fundraising to complete the purchase of the Chapel for £150,000 and was asking for help with fundraising and donations. In discussion members felt they did not have sufficient information to consider giving a donation and would need to see a budget and have other details before making a decision. Action: Clerk to write to the Chapel Steering Group to request further financial information.
    2. The glass had been replaced in Community Shop notice board. Members expressed their thanks because the works had been financed by an anonymous individual.
    3. Tree and hedge cutting in Trusloe and in High Street: (i) the lower branches of two trees on the grass triangle near the Red Lion PH had been obscuring driver’s visibility and had been removed by two members of the Parish Council with help from the Farthings. (ii) a member of the public had previously requested that a tree’s branches be cut back from the highway in Avebury Trusloe. The tree was on private land and it was agreed the Clerk would write to the owners.
    4. Street cleaning in High Street, strimming in Church Walk / Hunters Walk and Trusloe: ordered: completed.
    5. Planters in High Street: work in progress to move a planter and the Chairman suggested removing plants and compost before commencing work. In addition, it was noted all the planters still needed attention. Mrs Paradise to organise a Community Planters’ Day for people in the High Street to rejuvenate their planters and or transfer responsibility to another household.
    6. Jetting of culvert in Beckhampton: WC only had one machine in the county and was waiting for it to become available.
    7. Footpath clearing along A4 at West Kennett: to be referred to the Parish Steward.
    8. Tarmac footpath adjacent to Red Lion car park wall and A4361: issue of rough surface / need for resurfacing raised by a member of the public at 5 July meeting. Action: Clerk to order the work via WC’s online service.
    9. Pothole on the Avenue: ordered: WC response: ‘The issue you raised does not meet our intervention levels. We will continue to monitor this area during regular highway inspections.’
    10. Community Wi-Fi and Broadband speeds: no further update.
  15. Communications: the Chairman reported APC ‘Headlines’ had not been submitted to the August edition of UKN as there was not enough to report. Notice of completion of audit by the external auditors to be published on APC web site by the Clerk.
  16. Correspondence: the Chairman/Clerk reported:
    1. There had been several requests by members of the public to make the Parish Council website more village friendly including putting in a new page to include more local information and the Clerk had suggested including an option for the public to subscribe to an APC e-mailing list. Action: Clerk to contact Kate Fry for information and pricing.
    2. Email from John Skinner (Calne Our Place 2016 Initiatives to Promote Tourism in Calne and Neighbouring Villages). Request for a list of anything parishes wished to promote for a pilot promotion of the A4 highway. Members noted they had already considered the request and declined the offer. Action: Clerk to request APC is taken off e-mailing list.
    3. PEAS Scheme for 2016/17 and application for Parish Emergency Assistance Kit. Members considered if any additional equipment would be required and it was decided no extra supplies needed.
    4. Community First AGM Wednesday 12 October (5:30pm – 7:15pm). Members noted they could consider nominating a group or individual for an award but would need to do so by that Friday.
    5. Race to the Stones: the organisers had apologised for inconvenience caused by shuttle bus parking across Rawlins Park entrance at 5:30am on the Saturday. The organisers had also experienced other issues and would be using an alternative supplier the following year.
  17. Finance and admin: including:
    1. Accounts Audit year ended 31 March 2016: the Clerk reported Grant Thornton had completed the review of the annual return and a clean audit report had been given aside from an advisory note that stated the Responsible Financial Officer should sign Section 2, the Accounting Statements prior to the meeting at which Section 2 is approved. [See appendix 2 for Section 3, external auditor certificate and report 2015/16].
    2. Review of APC’s Consultation Process (due 1 Sept): members considered reviewing the policy document and decided it should be reviewed in September 2017.
    3. Avebury Emergency Planning and Snow Plan: work in progress by Mrs Lewis and Mrs Judy Farthing.
    4. Review of Financial Regulations, Standing Orders and TOR of Committees: work in progress.
    5. VAT registration status, payments: nothing further to report.
    6. Training for Councillors: members noted the cost for new Councillor Training was £250 + VAT (1-10 Councillors). Mrs Lewis to request further dates from Katie Fielding at WALC.
    7. Cheques for payment and cheques for ratification: it was resolved that the following cheques be paid. Proposed by Mr Campbell, seconded by Mrs Lewis and carried unanimously.
      1. ACC: grass cutting April 2016 to July 2016                                £637.50
      2. S.Merrett Services: weed-killing on Sports-field (incl VAT)        £282.00
      3. Avebury Day: donation from APC                                               £500.00
      4. Southern Electric: electricity for Pavilion 25 May – 18 Aug 2016 (incl VAT)                                                                                           £63.98
      5. Fiona Wood: cleaning materials and cleaning of Pavilion on 5, 13, 19, 26 July 2016                                                                               £108.95
      6. Avebury Social Centre: rent for May 3, June 7, July 5, Sept 6   £16.00
      7. Liz Moore: Clerk’s overtime and expenses: 22 July – 21 August 2016                                                                                           £52.75[Cheques were signed by the Chairman and Mrs Lewis].
  18. Date of next meeting: 7:30pm on Tuesday 4 October 2016 at the Social Centre.
  19. Any other business: none declared.
  20. The meeting closed at 21:55.

Appendices: (included in the book of Parish Council papers):

  1. Newsletter from Avebury Chapel Steering Group – dated August 2016
  2. Section 3, external auditor certificate and report 2015/16. Not seen by the meeting but added subsequently.

 

 

4 October 2016 Ordinary Meeting : AGENDA

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held in the Social Centre, High Street, Avebury SN8 1RF at 7:30pm on Tuesday 4 October 2016.

All members of the public are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 29 September 2016

Agenda

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 6 September 2016
  5. Matters arising from the minutes:
      1. Min ref. 11.c. tree and hedge cutting in Avebury Trusloe
  6. Planning applications and results: including
      1. Full Planning Consent for conservatory to front of property at 5 Trusloe Cottages, Avebury Trusloe. Ref: 16/08511/FUL
      2. Full Planning Consent for a two storey extension at 1 Red Houses, Green Street, Avebury. Ref. 16/08415/FUL
      3. Full Planning Consent for a single storey rear extension at 6 Beckhampton Road, Avebury Trusloe. Ref: 16/08619/FUL
  7. Housing Needs Survey: members to agree (a) additional questions to be added to survey (b) point of contact for WC survey team and for distribution of hard copy surveys and (c) who will complete the Parish Summary.
  8. Transport Group:
      1. Progress report on existing applications to CATG:
        1. extension of 30 mph limit on Swindon Road: work due to start 28 Oct
        2. A4 improvements including quotation from Atkins for a comprehensive design study of the Beckhampton roundabout area. APC to agree to raise 25% of the cost of the study.
      2. Other works in pipeline: (i) informal crossings (ii) signage audit
      3. Parking in Trusloe
      4. Footpaths
      5. Possible Ridgeway Traffic Regulation Order
  9. National Trust update
  10. Provision of adequate toilet facilities in the WHS: report
  11. Defibrillator for Avebury: to approve draft application to MAB
  12. Avebury Day: report
  13. ACSReC: including
      1. Report on last month’s meeting
      2. APC to approve priority capital expenditure projects and draft budget
      3. APC to consider a request to alter ACSReC Terms of Reference
      4. MAB funding for Pavilion
      5. Renewal of sports-field lease
      6. Possible need for planning permission for new noticeboard
      7. Progress report on capping off of the old water supply and outside tap
      8. Banking
  14. Capping Town and Parish Councils: APC to submit a response to the local government consultation.
  15. Local issues: including:
      1. Invitation to unveiling of WHS plaque on 12 November
      2. Planters in High Street and Community Planter Day arrangements
      3. Tarmac footpath adjacent to Red Lion car park wall and A4361
      4. Re-instating verge on A4361 near NT main car park
      5. URC Chapel: request for further financial information
      6. Jetting of culvert in Beckhampton
      7. Footpath clearing along A4 at West Kennett
      8. Community Wi-Fi and Broadband speeds
  16. Communications
  17. Correspondence
  18. Finance and admin: including estimate for improvements to Parish Council web site, members to ratify decision by Clerk to order additional bandwidth for the web site, requests for items to be included in APC budget for 2017-2018, review of Financial Regulations, Standing Orders and TOR of Committees, VAT registration status, training for Councillors, to receive the approved minutes of ACSReC meeting 28 June 2016 and cheques for payment and cheques for ratification.
  19. Date of next meeting: 7:30pm on Tuesday 1 November 2016 at the Social Centre.
  20. Any other business

27 July 2016 Extra Ordinary Meeting : Minutes

Avebury Parish Council    

Minutes of an extra ordinary meeting of Avebury Parish Council held on 27 July 2016 at the Pavilion, Avebury SN8 1RD.

In these minutes APC stands for Avebury Parish Council, ACC for Avebury Cricket Club, ACSReC for Avebury Community Sports and Recreation Committee, AHA for Aster Housing Association, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, AYFC for Avebury Youth Football Club, EH for English Heritage, LGA for Local Government Act, MAB for Marlborough Area Board, NT for the National Trust, URC for United Reform Church, WC for Wiltshire Council and WHS for World Heritage Site.

Time Started: 20:51

  1. Public question time: there was one member of the public present (for the first couple of items on the agenda). He requested that T-junction signs be installed at that junction into Rawlins Park as cars were travelling too fast past that junction. The Chairman said that the extension of the 30 mph on the Swindon Road should be going ahead in the near future and that, if it did so, he understood that Highways would not normally install T-junction or other signs within 30mph areas.
  2. Present:  Councillors Mr Andrew Williamson (Chairman), Dr Mike Bedford (Vice-Chairman), Mrs Maggie Lewis (Vice Chairman), Mr David Brotheridge, Mr Jon Campbell, Mr Terence O’Connor, Mrs Lynzey Paradise, Ms Zandria Service and Mr Stephen Stacey. In attendance: Miss Liz Moore (Clerk).
  3. Apologies: none received. The Chairman welcomed Mr O’Connor to his first APC meeting.
  4. Declarations of interest: Mrs Paradise declared an interest as Chairman of the Avebury Day Committee and Mr Campbell declared an interest as a member of the Avebury Day Committee. Mr Campbell also declared that he lived next to the Nursery Site in Avebury Trusloe that may be subject to a development scheme.
  5. Minutes of meeting held on:
    1. 7 June 2016: unanimously agreed as an accurate record. Proposed by Mrs Paradise and seconded by Mrs Lewis.
    2. 5 July 2016: Mr Stacey reported his name needed to be added to the list of members present. Subject to this addition, the minutes were unanimously agreed as an accurate record. Proposed by Ms Service and seconded by Mr Stacey.
  6. Matters arising from the minutes: the Chairman reported:
    1. New welcome board by footpath from main NT car park (Min Ref. 13.b). The NT had been invited to use APC’s consultation process, but had responded to report it had already put in a planning application to WC. It was noted that processing of planning applications by WC was currently running three weeks late. The Chairman stated from a personal point of view he thought the welcome board could also include a welcome from the community, EH and WHS and that the latter had expressed interest in being represented on the welcome board. In discussion it was noted a review of all NT signage was being carried out on a national basis but it was not clear how much input if any the local NT team had.
    2. URC Chapel (Min Ref. 14. h). Mrs Lewis reported the Chapel Group was applying for grants.
  7. Proposed terms of lease of Sports-field: the Chairman stated the next item was confidential and it was advisable in the public interest that the public and press be temporarily excluded. It was noted there were no members of the public or press present. Action from the discussion: An amended version of the NT’s template be prepared, and the Clerk would put the item on APC’s September meeting agenda.
  8. ACSReC Budget: (previously circulated to members and see appendix 1.). The budget and five year forecast that had been prepared by Dr Bedford was tabled. ACSReC had included £1,000 funding as income from APC for that year. The Chairman stated £14,500 of APC’s reserves were earmarked for projects and that only about £5,500 remained for unexpected projects or emergencies. APC’s revenue budget of about £11,000 a year included about £9,000 of fixed costs and only about £2,000 pa remained for discretionary spending. It was noted there was up to 2% flexibility in raising the precept per annum. APC could therefore help fund ACSReC temporarily to some extent but long-term assistance such as funding of major items such as roof repairs was not possible without raising significant amounts of money from others such as MAB. Mr Stacey expressed an interest in joining ACSReC to offer assistance. It was resolved that (i) ACSReC be requested to prioritise its capital expenditure projects (ii) APC earmark £1,000 from its reserves for use by ACSReC for the remainder of the current financial year only (iii) to nominate Mr Stacey as a member of ACSReC and (iv) ACSReC / APC seek political support from MAB for grants to fund repairs to the roof. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously.
  9. Trusloe parking and Nursery Site: the Chairman stated the next item was confidential and it was advisable in the public interest that the public and press be temporarily excluded. It was noted there were no members of the public or press present. Action from the discussion: Clerk to put Housing Needs Survey on the next meeting agenda for decision.
  10. Avebury Day Grant Application: Mrs Paradise explained in previous years Avebury Day had relied on a lot of goodwill for the event to be a success and that year the event was raising money for the Sports-field. The budget was tabled and an inaccuracy was noted that meant actual income was predicted to be £8,000 not £13,000 with outgoings of about £12,000. It was resolved that a donation of £500 be made to Avebury Day and requested that should the event make a surplus then that money be paid back to ACSReC / APC so that it could be used for the benefit of the Parish. [Note: APC has power to act under Section 145 LGA 1972 provision of entertainments]. Proposed by Mrs Lewis, seconded by Ms Service and carried unanimously. Mrs Paradise and Mr Campbell abstained from voting as Chair of Avebury Day and a member of Avebury Day respectively.
  11. Finance and admin:
    1. Cheques for payment: it was resolved that the following cheques be paid. Proposed by Mrs Lewis, seconded by Mr Brotheridge and carried unanimously.
      1. C & S Hoddinott (Manor Farm Timber): labour and machinery to erect stocknet fencing between Sports-field / Glebe Field  incl VAT   £264.00
      2. Liz Moore: Clerk’s overtime and expenses: 22 June – 21 July 2016                                                                               £121.70[Cheques were signed by the Chairman and Dr Bedford].
  12. Date of next meeting: 7:30pm on Tuesday 6 September 2016 at the Social Centre.
  13. Any other business: Mr Brotheridge reported he had been advised by a resident that on the day of the ‘Race to the Stones’ event, the entrance to Rawlins Park had been blocked by coaches at 5:30am until the resident had managed to alert the coach drivers at East Farm. [Clerk to write to the organizers].
  14. The meeting closed at 22:35

Appendices: (included in the book of Parish Council papers)

  1. ACSReC budget and five year forecast

5 July 2016 Ordinary Meeting : Minutes

Avebury Parish Council    

Minutes of an ordinary meeting of Avebury Parish Council held on 5 July 2016 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACC for Avebury Cricket Club, ACSReC for Avebury Community Sports and Recreation Committee, AHA for Aster Housing Association, ASSC for Avebury Sports and Social Club, AWHS for Avebury World Heritage Site, AYFC for Avebury Youth Football Club, EH for English Heritage, LGA for Local Government Act, NT for the National Trust, TOR for Terms of Reference, UKN for Upper Kennet News, URC for United Reform Church, WC for Wiltshire Council and WHS for World Heritage Site.

Time Started: 19:33

  1. Public question time: There were seven members of the public present for all or part of the meeting. The Chairman asked if anyone had any questions. A member of the public said he was keen to hear what Councillors had to say during the meeting. Another person asked when it was likely APC could look at the verges in Bray Street. The Chairman reported APC had agreed at its last meeting to look at the verges at the next on-site Planning Committee meeting, which would be arranged soon.
  2. Present:  Councillors Mr Andrew Williamson (Chairman), Mrs Maggie Lewis (Vice Chairman), Mr David Brotheridge, Mr Jon Campbell, Mrs Lynzey Paradise, Ms Zandria Service and Mr Stephen Stacey. In attendance: Wiltshire Councillor Mrs Jemima Milton, Miss Liz Moore (Clerk) and, for NT update at item 13, Mrs Jan Tomlin (NT General Manager, Wiltshire Landscape) and Mrs Eva Stuetzenberger (NT Visitor Engagement and Enterprises Manager).
  3. Apologies: Councillor Dr Mike Bedford and Mr Terence O’Connor.
  4. Membership: not covered.
  5. Declarations of interest: Mrs Paradise declared an interest as Chairman of the Avebury Day Committee and Mr Campbell declared an interest later under item 10 to report he lived next to the Nursery Site in Avebury Trusloe that may be subject to a development scheme.
  6. Minutes of meeting held on 7th June 2016: Mrs Lewis requested item 9.a.vii to be changed to ‘Mrs and Mrs Spratt (residents, High Street) would be using the Pavilion as a welfare unit for their builders for a fee payable to ACSReC / APC’. It was resolved to include the amendment. Proposed by Mrs Lewis, seconded by Mr Stacey and carried unanimously. Members then considered a request to amend the minutes received by email and circulated to members that day from Mrs Jan Tomlin (NT General Manager, Wiltshire Landscape). The Clerk read out the following proposed changes to item 10.

                    Line 6:  “…. NT had been overwhelmed by feedback”.   This should read  “…. NT had been overwhelmed by positive feedback

                    Line 8:  “… and information on it was in the Solstice Newsletter.”  Please amend to “…. and further information will be circulated nearer the time.”

                    Sub-para e:  “… at great expense.”   Please amend to read “ … and options are currently being costed.”

                    2nd para, point 2:  “… NT did not have sufficient volunteers”.  This should read “… as policing the car park is not a good use of staff or volunteer time.”

                    Final sentence:  “… take the request away for action.”  Please amend to “…  take the request away for review.”

    It was resolved to include the amendments. Proposed by Mr Brotheridge, seconded by Mr Campbell and carried unanimously. Clerk to re-draft minutes and submit for approval at the next meeting of the Council.

  7. Matters arising from the minutes: none.
  8. Planning applications + results: including
    1. Full planning for two storey side extension, new vehicular access + garden/store to garden + removal of trees at 2 Bray Street, Avebury Trusloe, SN8 1RA. Ref: 16/04870/FUL. Plans were tabled and considered. The Chairman reported (i) the Avebury Society had emailed to advise an archaeological watching brief should be carried out and (ii) a resident of Bray Street had expressed concern about movement and parking of trucks during the development. In discussion it was noted (i) the proposed new vehicular access would reduce the number of cars parked in Bray Street and there appeared to be ample room for a new driveway (ii) Conservation would need further information on removing the banks. It was resolved to support the application without conditions. Proposed by Ms Service, seconded by Mr Williamson and carried unanimously.
    2. Full planning for car port and secure store at Trusloe Farmhouse, Frog Lane, Avebury Trusloe, SN8 1QS. Ref: 16/05335/FUL. Plans were tabled and considered. It was noted this was a new application following the withdrawal of application number 15/05342/FUL. See APC meeting minutes of 10 July 2015. In discussion members noted the applicant had followed advice to lower the height of the building and there were now no windows in the roof at the rear of the building, with only one small window at ground floor level. It was resolved to support the application without conditions. Proposed by Mrs Lewis, seconded by Ms Service and carried unanimously.                                                                                                    In a separate discussion it was noted footpath 22 was now in such a poor condition that it inhibited access for people with disablities. The Chairman stated that work to the whole length of the footpath was supposed to be in WC’s 2016/17 resurfacing scheme. The path was also used by cyclists and there was a query as to whether Sustrans would have any obligation to help maintain the path. Mrs Milton advised the Council that a three prong approach might be better by also putting the work through CATG and logging the request with WC. It was agreed an on-site meeting be arranged for 6pm on 20 July on the footpath outside Trulowe Manor, Bray Steet to look at the condition of footpath 22 and the issue of cars parking on verges in Bray Street. In the meantime and as per the advice of Mrs Milton, the Clerk would log the request to resurface footpath 22 via WC’s online reporting tool.
  9. Review of Summer Solstice 2016: (see appendix 1, Notes on Solstice 2016 Draft – previously circulated to members for comment). It was noted Solstice went very well. Mrs Lewis and Ms Service would be attending the National Trust’s Solstice Operational Planning Meeting de-brief the next day with APC’s draft feedback. The Chairman said the draft note should be updated to reflect that only two vehicles had been towed away. Mr Campbell and Mrs Paradise reported they had received many compliments from residents on the permit system administered by APC and Simon Rowe (WC Highways). Mrs Lewis said the Community Shop had also had no problems. Members agreed the Chairman should send a thank you letter to Lady Scott as Leader of Wiltshire Council (draft previously circulated to members) and also send thank you letters to the Police, WC and NT.
  10. Parking in Trusloe:
    1. Review of planning report provided by AHA’s planning consultants (previously circulated to members): the Chairman stated the existing uses of the site included casual parking and APC’s play area. It was likely that car parking would be allowed and the three options from the report were read out by the Chairman. The planners could consider 1. In-fill housing of one or possibly a few houses 2. Rural exceptions permission for affordable housing with the land being sold at a low price for low cost housing 3. Community Right to Build where planning permission could follow community support and a local referendum. Members agreed the site should be looked at again and all options explored.
    2. Report on meeting with Centurion Western: the Chairman reported he had attended a meeting with David Croft (Centurion Western) on the 4 July. The company would be happy to do a land swap if that helped to provide parking and housing and they were also interested to sell the land. The AHA indicative sketch plan of the Avebury Trusloe Nursery Site from April 2014 was tabled. It was noted that the extent of a permission to in-fill would largely be a political decision. Mrs Jemima Milton recommended using the nomination rights to houses process to provide ‘local homes for local people’.  She gave an example of a recent successful housing development in Ogbourne St George. Mr Campbell declared an interest as he lived next to the site and reported that 10 years ago the play area had been used as a meeting place by teenagers for drinking but now mainly young children used it. In further discussion it was felt a play area should be retained on one part of the site for existing households with children and for future families. It was agreed that APC arrange a meeting with Dan Bennett of AHA. The Chairman to use his past professional experience to put together a costing for the combined project including ballpark land values. It was noted options could also include self build.
  11. Transport Group:
    1. Applications to CATG for extension of 30mph speed limit on Swindon Road: in progress and signs should be put in place in the next few weeks.
    2. Improvements to the A4 at Beckhampton and West Kennett: in progress.
    3. Footpaths: in progress, Mrs Lewis reported her husband was waiting to hear from Steve Leonard (WC).
  12. ACSReC:
    1. Report on 28 June meeting: Mrs Lewis reported:
      1. 27 vehicles had parked on the Sportsfield under the King’s Drummers solstice parking and permit scheme.
      2. ACSReC would be holding a table top sale in ASSC to raise funds for the Sportsfield.
      3. A pilates teacher was in the process of considering the Pavilion as a venue for her lessons.
      4. AYFC had a new six aside football team.
      5. A cheque had been received from the map man for £100 and  ACSReC had agreed to write a letter of thanks.
      6. Apple Day was scheduled for 8 October 2016.                                  The Chairman asked if anyone had any questions. Mrs Milton offered to speak to Andrew Jack about options for funding repairs to the Pavilion roof and her offer was accepted.
    2. ACSReC Terms of Reference (including new paragraph at item 6) was adopted and received for inclusion in the minute book. Proposed by Mr Stacey, seconded by Ms Service and carried unanimously.
    3. Budget: ACSReC’s annual forecast and budget was tabled (previously circulated to members). It was noted the draft budget had only been received in the past couple of days and further time would be needed to consider it as the budget needed to be agreed by APC. In discussion members noted ACSReC required a handyman for work listed that had previously been done free of charge by ACC. In addition further clarification was requested on the following maintenance and capital expenditure items: (i) overseeding every two years (ii) cleaning services (iii) repairing erosion damage to field inside front gate (iv) installation of grass protection (rubber matting) to field inside front gate. It was agreed to defer further discussion on the budget to the extra meeting (also ACSReC Committee meeting) on 27 July and to include the terms of the Sportsfield lease renewal as an item on the agenda as well.
    4. New mains water supply at the Pavilion: Mr Brotheridge reported the new water supply was up and running. The Chairman expressed many thanks to him for overseeing its installation. In discussion it was noted the old supply into the Pavilion had not been permanently capped off and it was agreed that the work should be done to prevent anyone tampering with the connection. Mr Brotheridge / the Clerk to organise the plumbing work.
  13. National Trust update and dialogue: the Chairman welcomed Jan Tomlin and Eva Stuetzenberger and invited them to provide an update on the work of the NT. Mrs Tomlin said she would provide a short update and a written brief. Mrs Tomlin reported:

    –  We will shortly submit Listed Building Consent for a replacement entrance sign at Avebury Manor, as outlined at the June meeting.  

    –  We are also submitting a Planning Application for a welcome sign next to the footpath from the main NT visitor car park.  This will replace the large free-standing sign that has been in place for about 5 years.

    –  All our activities and events are detailed on our website:  www.nationaltrust.org.uk/avebury.  For July, our activities include Yoga in the Manor Garden, Walks in the Henge with the Archaeologist, our Summer of Play activities and a craft market in the Farm Yard.  

    In answer to a question from a PC member about the potential closure of the Ridgeway, Jan Tomlin advised that concerns about activities and safety on the Ridgeway during last year’s Solstice had been raised in the March meeting of the Avebury Sacred Sites Forum.  The Forum had recommended to the Avebury Solstice Operations Planning Meeting that the Ridgeway be closed to traffic over Solstice for the safety of those seeking to camp on the Ridgeway, those wishing to pass along the byway, and the staff of organisations managing Solstice for the benefit of all.  The proposal for a planned closure of the Ridgeway was not progressed this year, but the option to effect an emergency closure of the Ridgeway for safety reasons had always been a possibility.  A full debrief of this year’s Solstice would take place on 6 July.  Feedback received at this meeting would help to inform future plans for Solstice management.

  14. Local issues: the Chairman reported:
    1. Avebury Day grant application: the draft budget had been circulated to members that afternoon. Mrs Paradise explained expenditure had increased and as a result the Committee had decided to introduce a £1 entry fee. Mrs Paradise stated that income was approximately £13,000 and outgoings £12,500 with retained funds of £875. In discussion members expressed reservations about providing a grant directly to the Avebury Day Charity as the Charity would be donating money back to ACSReC / APC. It was agreed more detailed discussion of the figures was needed, including the possibility of deficit funding.  Decision deferred to APC and ACSReC meeting on 27 July. Proposed by Mrs Paradise, seconded by Ms Service and carried unanimously.
    2. Street cleaning in High Street and Avebury Trusloe: not yet carried out by WC. It was noted there was more litter left lying around since solstice and that the Parish would benefit from another community litter pick. Clerk to re-order street cleaning. A meeting with the Parish Steward had been deferred to the Autumn by WC due to internal restructuring.
    3. Strimming in Church Walk / Hunters Walk (footpath 22): as above and see item 14 e.
    4. Jetting of culvert in Beckhampton: Mrs Lewis read out the email received from WC and explained the work was on the list but no time frame had been given as there was only one machine in operation for the whole of Wiltshire.
    5. Footpath clearing along A4 at West Kennett: not yet carried out by WC. Mrs Paradise reported half of footpath 22 had been strimmed by a volunteer. The Clerk advised any voluntary work carried out must be approved by APC so that volunteers could be automatically covered by the Parish Council insurance policy.
    6. Planters in High Street: work in progress and it was noted a new planter might be needed depending on whether the planter held together after moving it. Mrs Lewis said new planters could be bought cost effectively from Erlestoke Prison.
    7. Pothole on the Avenue: it was noted the pothole two thirds of the way down the Avenue had appeared to have been filled temporarily but then reappeared again. Clerk to log work on WC reporting tool.
    8. URC Chapel: no further update from the Chapel Group.
    9. Housing Needs Survey: deferred to next meeting on 27 July. Members noted a survey would need to carried out soon to feed into the project on the Nursery Site at Avebury Trusloe.
    10. Community Wi-Fi and Broadband speeds: Mrs Lewis reported the router in the Social Centre was not yet plugged in and that ASSC was installing telephone and broadband services into the Club for the first time. The Chairman said a benefit was that wifi transmission would extend into the Henge approximately 60 metres from the Club.
    11. Defibrillator for Avebury: Mrs Lewis reported there were two options 1) buy a defibrillator or 2) use the Ambulance Service Scheme (Research by Mrs Lewis previously circulated to members and see appendix 2). The Chairman invited Rev Maria Shepherdson to speak. She said that Rotary International had been funding defibrillators in villages and could also advise on types of defibrillators. It was agreed Mrs Lewis would carry out further research by contacting Rotary International, looking at what other villages had done and by emailing Andrew Jack for advice and options on funding through MAB.
    12. Parish Steward Scheme: the Clerk said WC Highways had requested the Parish Council nominate a representative who would be responsible for collating the top five priority works across the Parish for the Parish Steward to do. It was noted the scheme started in the Autumn (October 2016). It was resolved to nominate Mr Brotheridge as APC’s representative / main point of contact. Proposed by Mr Stacey, seconded by Ms Service and carried unanimously.
  15. Communications: June Headlines submitted to July Edition of UKN.
  16. Correspondence: the Clerk reported various correspondence had been received including an expression of interest in joining APC from a member of the public and a request for support from Citizen’s Advice Bureau. It was noted elections would be taking place in May 2017 and therefore members of the public could nominate themselves for the role of parish councillor the following year. Any requests from charities for donations or support during the year were normally considered annually at APC’s meeting in November.
  17. Finance and admin: the Chairman reported:
    1. Review of Financial Regulations, Standing Orders and Policy: work in progress.
    2. VAT registration status, payments: in progress.
    3. The approved minutes of ACSReC meeting 24 May 2016 were tabled and received. (See appendix 2).
    4. Cheques for payment and cheques for ratification: the Clerk reported the invoice for the aerator had now been received but the price had been misquoted as £769 (ex VAT) at APC’s meeting on 3 May and therefore Mr Dominic Fry (Chairman, ACC) had offered to fund the difference. (Funding for the aerator was £384.50 from APC, £384.50 from ACSReC and £105.62 from ACC). It was resolved that the following cheques be paid. Proposed by Mr Stacey, seconded by Mr Campbell and carried unanimously. Cheques were signed by the Chairman and Mrs Lewis.
      1.  R Marsh Design Ltd: 6ft Aerator for Sports Field inc VAT     £1,049.55
      2. J.A. Gunter (Talits): to carry out a watching brief at installation of new mains water supply and to provide a report [rewrite cheque] £184.00
      3. Whatley & Co. (Pewsey) Ltd: to trench in new water supply at the Sports Field inc VAT                                                                £2,580.00
      4. Liz Moore: Clerk’s overtime and expenses: 22 May – 21 June 2016                                                                                         £280.94
  18. Dates of next meetings: informal on-site meeting starting at 6pm on Wednesday 20 July 2016 outside Truslowe Manor, extra APC meeting with ACSReC at 7:30pm on 27 July at the Pavilion, Avebury Sports Field, for which Mrs Milton gave her apologies, and then ordinary meeting on 6 September.
  19. Any other business: none raised by members. The Chairman asked the public if they had any final questions.
    1. A question was raised as to who was responsible for the tarmac footpath running adjacent to the A4361 outside the Red Lion PH car park wall as the surface was now very rough. The Chairman stated it was the responsibility of WC Highways. Action: Clerk to put item on next meeting agenda.
    2. It was noted it would not be necessary for the NT to attend APC’s next meeting on 27 July as it was an extra Ordinary Meeting.
  20. The meeting closed at 20:58

Appendices: (included in the book of Parish Council papers):

  1. Notes on Solstice 2016 Draft – dated 29 June 2016
  2. ACSReC Draft Budget
  3. Defibrillator Research
  4. Minutes of ACSReC meeting 24 May 2016

6 September 2016 Ordinary Meeting : Agenda

Avebury Parish Council

An ordinary meeting of Avebury Parish Council will be held in the Social Centre, High Street, Avebury SN8 1RF at 7:30pm on Tuesday 6 September 2016.

All members of the public are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 31 August 2016 

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 27thJuly 2016
  5. Matters arising from the minutes
  6. Planning applications + results:including a. Listed Building Consent to fix an entrance sign to the Manor garden wall into existing fixings (sign 1200mm x 800mm). Ref: 16/06632/LBC. b. Advertisement Consent to erect one free standing Welcome Sign at Avebury Visitor Car Park, Avebury. Ref: 16/07142/ADV. c. Full Planning Consent for change of use of existing detached granary building and associated alterations to provide single consulting treatment room for chiropractor / other therapist at Manor Farm, Bray Street, Avebury. Ref: 16/07094/FUL. d. Work to Trees in a Conservation Area to fell one dead Walnut tree at Truslowe Manor, Bray Street. Ref: 16/08080/TCA
  7. National Trust Update
  8. National Trust issues including: preliminary discussion on identifying possible joint future projects, temporary closure of NT toilets in the High Street, welcome by the community on Welcome sign by main car park, and provision of defibrillators
  9. Transport Group: including
    1. Extension of 30 mph limit on Swindon Road
    2. A4 improvements
    3. Other works in pipeline: (i) Informal crossings (ii) signage audit
    4. Parking in Avebury Trusloe
    5. Replacement of the little culvert adjacent to Galteemore Farm Beckhampton.
    6. Replacement bridge on village road in Beckhampton
    7. Resurfacing of footpath 22 in Bray Street
    8. Footpaths and byways
  10. ACSReC: including
    1. Items from APC 27 July meeting: priority capital expenditure projects and final draft budget
    2. Renewal of sports-field lease
    3. Progress report by Mr Brotheridge on permanent capping off of the old water supply to the Pavilion
    4. New outside tap
    5. Banking
  11. Defibrillator for Avebury: members to resolve in principle to purchase a defibrillator in 2016/17 year and explore funding possibilities
  12. Housing Needs Survey and instructing WC to carry out rural housing needs survey
  13. Local issues: including URC Chapel and APC to consider giving a donation, glass replacement in Community Shop notice board, tree and hedge cutting in Avebury Trusloe and in High Street, street cleaning in High Street, strimming in Church Walk / Hunters Walk and Trusloe, planters in High Street, jetting of culvert in Beckhampton, footpath clearing along A4 at West Kennett, resurfacing of tarmac footpath adjacent to Red Lion car park wall, pothole on the Avenue, Community Wi-Fi and Broadband
  14. Communications
  15. Correspondence: including request by members of the public to make the Parish Council website more village friendly
  16. Finance and admin: including Accounts Audit year ended 31 March 2016, review of APC’s Consultation Process, Avebury Emergency Planning, review of Financial Regulations, Standing Orders and TOR of Committees, VAT registration status, Training, ACSReC meeting minutes, cheques for payment cheques for ratification
  17. Date of next meeting: 7:30pm on Tuesday 4 October 2016 at the Social Centre.
  18. Any other business

 

7 June 2016 Ordinary Meeting : Minutes

Avebury Parish Council    

Minutes of an ordinary meeting of Avebury Parish Council held on 7 June 2016 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACC for Avebury Cricket Club, ACSReC for Avebury Community Sports and Recreation Committee, AHA for Aster Housing Association, AWHS for Avebury World Heritage Site, AYFC for Avebury Youth Football Club, CPO for Compulsory Purchase Order, EH for English Heritage, LGA for Local Government Act, NT for the National Trust, TOR for Terms of Reference, TTRO for Temporary Traffic Regulation Order, UKN for Upper Kennet News, URC for United Reform Church, WC for Wiltshire Council and WHS for World Heritage Site.

Time Started: 19:30

  1. Public question time: There were six members of the public present for all or part of the meeting. The Chairman welcomed everyone and said he would open the meeting from time to time for public contributions. He also welcomed having a new standing item on APC’s agendas of an NT Update for communication between the NT and APC, and would be opening the meeting at item 10 to invite NT staff in attendance to contribute.  He added that there would be a confidential session at the end of the meeting to co-opt a new member, and a hold a positive review of NT issues; APC wanted to focus on the present and the future, and how best the NT and APC could work towards the aims agreed at APC’s last meeting of achieving clarity, transparency, mutual respect and trust. The Chairman asked if any members of the public had any questions. Mrs Lewis said she had been asked to raise two issues by a member of the public. The first concerned fly tipping of building rubble on the Nursery Site and the second was people playing music inconsiderately. It was noted the first issue was for AHA to action as the waste material was on their land. On the second issue, members agreed a box advert would be submitted to UKN asking people to be considerate of their neighbours when playing music / entertaining.
  2. Present: Councillors Mr Andrew Williamson (Chairman), Mrs Maggie Lewis (Vice Chairman), Mr David Brotheridge, Mr Jon Campbell (from item 2 onwards), Mrs Lynzey Paradise and Ms Zandria Service. In attendance: Miss Liz Moore (Clerk) and, for NT update at item 10, Mrs Jan Tomlin (NT General Manager, Wiltshire Landscape) and Ms Catherine Hosie (NT Estate Manager).
  3. Apologies: Councillors Mr Stephen Stacey, Dr Mike Bedford (Vice-Chairman) and Mrs Jemima Milton (Wiltshire Councillor).
  4. Declarations of interest: Mrs Paradise declared an interest as Chairman of the Avebury Day Committee and Mr Campbell declared an interest later under item 8.c. to report he lived next to the Nursery Site in Avebury Trusloe that may be subject to a development scheme.
  5. Minutes of meeting held on 13th May 2016: Unanimously agreed as an accurate record. Proposed by Ms Service and seconded by Mr Campbell.
  6. Matters arising from the minutes: Minute reference 9: it was confirmed that item 14 of the Premises Licence decision for the NT estate was a sub-clause of clause 6 of the decision and not a separate item.
  7. Planning applications + results: including
    1. Full Planning and Listed Building Consent for new lighting in the car park of the Waggon and Horses PH Ref: 16/03642/FUL. Plans were tabled and considered. It was noted the planning application was for 10 solar powered bollards in the parking area opposite the pub, four tall lamps behind the pub and 10 down lighters on the front of the building. The following points were made:
      1. WHS Management Plan’s aim was to reduce light pollution.
      2. The Parish Council’s general approach was to reduce the impact of street lighting and lighting around Beckhampton roundabout to enhance ‘dark skies’ for the benefit of local residents and the WHS.
      3. From a safety point of view more lighting would be preferable in the layby.
      4. The effectiveness of solar powered bollards in the shade of trees around the layby area was questioned.
      5. The Red Lion did much in 2013 to reduce the impact of its lighting proposals on the village in Avebury and on the WHS. The Waggon and Horses should do the same.
      6. The Design, Heritage and Access Statement was read out in part and it was noted there was no reference to the WHS Management Plan.

      Members supported the idea of safety but felt a statement on light pollution was required in the Design, Heritage and Access Statement to minimise the impact of the lighting. It was resolved to support the application subject to the following condition: 1. A review to be carried out on the likely effects of light pollution as site is in the World Heritage Site and should take into account the aims of the WHS Management Plan (see policy Ie).

    2. Response from WC to APC’s representations on the housing development at Manor Farm, Winterbourne Monkton Ref: 16/00151/FUL. (Previously circulated to members). The Chairman reported WC had considered there were no justifiable planning grounds upon which to refuse planning permission.
  8. Transport Group: the Chairman reported:
      1. Progress report following meeting on 8 March 2016: not covered in detail as Dr Bedford not present but see below.
      2. Applications to CATG:
        1. Wiltshire Council consultation on extending 30 mph limit on Swindon Road: it was agreed APC write in support of its own application.
        2. A4 improvements: Mr Steve Hind (WC) had responded to say the second stage of the feasibility study for the A4 would progress once WC had removed a backlog of construction projects.
      3. Parking in Trusloe: a report from AHA’s planning consultant was read out in part. Three points / recommendations from the report were that planning permission might be given under three headings 1. In-fill housing and parking 2. rural exceptions permission for affordable housing and parking 3. Community Right to Build. The report had concluded there were a number of existing trees to consider. Evidence of housing need and community support would be needed prior to an approach for pre-application advice from the Planning Department. It was noted the project would be dependent on the private landowner (Centurion Western) and their willingness to sell their land. Action: Chairman to email the report to APC members and the Chairman / APC to talk to Mr David Croft of Centurion Western. Mr Campbell declared an interest that he lived next to the site and that personally he would like to see the site better used and had no issue with building on it. He asked if APC had considered a CPO. The Chairman said APC had written in February 2014 to Mr John Thomson (Deputy Leader of Wiltshire Council) to ask if WC would consider using its CPO powers, but it had appeared unlikely that WC would be prepared to do so.
      4. Footpaths: No further update. Mrs Lewis to ask her husband if he had made contact with Beth Thomas (WHS Officer) as Mr Lewis’ footpath survey needed to be incorporated into the WHS Footpath Plan.
  9. ACSReC: including:
    1. Report on 24 May meeting: Mrs Paradise reported an in-depth meeting had taken place with lots of ideas for fundraising. The following points emerged:
      1. The King’s Drummers solstice parking and permit had been agreed and members noted an ACSReC member and King’s Drummer representative would both be supervising their parking on the Sportsfield.
      2. ACSReC had questioned if street trading rules applied to the map man as they were concerned about setting a precedent. The Chairman opened the meeting up to the public and asked if there were any questions. There were no questions. It was noted the map man sold his maps as a hobby and wished to carry on for as long as he could.
      3. Cleaning services had been arranged for the Pavilion.
      4. ACSReC was working on a proposal for a Scheme of delegation and a budget. The Chairman requested that ACSReC should not set up a petty cash float due to the problems of managing cash but that the costs of small items should be reimbursed as expense claims supported by receipts. APC members agreed. Mrs Paradise said the Committee would like to arrange for others to spend small amounts of money in between meetings. It was noted Standing Orders would need to be updated to reflect that request.
      5. The Pavilion roof was leaking again due to wear and tear of trees on the felt roof. Mrs Paradise was talking to Mr Andrew Jack (WC Co-ordinator) about possible funding options. In the interim ACSReC would explore ways of fundraising including working with others to find a long term solution for the Pavilion that would be more sustainable.            The Chairman opened the meeting to the public. The general view was that it was worth investigating thoroughly the options for the Pavilion with a suggestion from a member of the public that the space could be used to hold the existing pilates classes that were run in the village. The Pavilion could be a potential money pit and therefore there was a need to find low-cost interim solutions such as spraying the Pavilion roof with a sealant and cutting back the trees as opposed to re-roofing the building.
      6. Bookings: Wiltshire Jaguar Enthusiasts’ Club would not be using the Sports Field that year.
      7. Mrs and Mrs Spratt (Residents, High Street) would be using the Pavilion as a Welfare Unit for their builders for a fee payable to ACSReC / APC.
    2. Items from APC 13 May meeting: Mrs Lewis to contact Lloyds Business Banking; account still not in APC control due to a further query from the bank.
    3. Aerator purchase: Mr Fry chasing the invoice from the supplier.
    4. Task and finish group on renewal of sports-field lease: the Chairman tabled a document he had put together entitled ‘Renewal of Sports Field Lease’ dated 2 June 2016 (previously circulated to members and see appendix 1). The document brought members up to date on background of the lease, NT’s suggested terms, APC’s discussions to date and points for clarification. In discussion it was felt it would be useful if the lease included specific categories of use, worth exploring funding options and that a working party consisting of interested members and users of the field be set up to consider the details of the lease. Ms Hosie said she looked forward to receiving APC’s proposal. It was resolved that a Task and Finish Group be set up to look at the details of the lease and then make recommendations to APC. It was agreed its members be Mike Bedford (Chairman), Lynzey Paradise, Dominic Fry and Andrew Williamson. Proposed by Mr Brotheridge, seconded by Ms Service and carried unanimously.
    5. Progress report on installation of mains water supply to Pavilion: Mr Brotheridge reported that internal floor repairs had been completed and the contractor had made good an area on top of the trench that had sunk slightly by back filling with topsoil. Thames Water had given a provisional date of 23-24 June to do the final link up to the mains supply. Members agreed payment of Whatley’s invoice be deferred to the next meeting to ensure that the whole system worked once Thames Water had made the final connection.
  10. National Trust Update: the Chairman invited Mrs Jan Tomlin to provide an update on the work of the NT. She thanked members for the invitation and explained she was responsible for managing the various sites in the NT’s Wiltshire Landscape area which included Stonehenge. She said her colleague Ms Catherine Hosie’s role had recently changed from Rural Surveyor to Estate Manager and that she looked after the outdoor areas. Mrs Tomlin explained the NT had been overwhelmed by positive feedback from 19 May NT update evening and as a result had decided to run two meetings a year, alternating between a daytimes and evenings. She said the next meeting would be on Tuesday 25 October in the daytime and further information will be circulated nearer the time. Mrs Tomlin reported on the work of the NT as follows:
    1. NT was providing a bus on 10 August to the Durrington Walls excavation for local people interested in archaeology.
    2. The archway in the Coach House was being fixed that week; the Coach House would be open for Solstice but then closed again for refurbishment later in the year.
    3. Box blight had devastated the box plants in the Manor Garden and the Head Gardener had given a report on Wiltshire Radio (see BBCiPlayer).
    4. NT had plans to replace the freestanding sign outside the Manor with an oak framed sign on the wall and the sign would be fitted into existing holes.
    5. The Manor House boiler system needed to be replaced and options are currently being costed.

    Thanks were expressed to Mrs Tomlin for her report and the Chairman opened the meeting to the public to ask questions. Mr Brotheridge asked if the NT had any resources in place to monitor the small NT car park in the High Street and any future plans for charging / pay and display. Mrs Tomlin explained: 1. NT was not encouraging visitors to that car park and therefore from a personal point of view she was not wanting a pay and display system. She added the main NT car park was where visitors were welcomed. 2. Policing the small car park was a challenge as policing the car park is not a good use of staff or volunteer time. 3. The NT was conducting a national review of its car parks and would not want to introduce new solutions until the review was completed. Mrs Tomlin said she struggled to get parking space for volunteers and disabled people at the Farmyard. Two separate questions were asked as to whether it would be possible to make the small car park bigger and to change the sign from tourist to residents’ parking. Mrs Tomlin said it would probably not be feasible to extend the parking due to archaeology on the site and that the small car park was also for use by NT and the disabled. Rev Maria Shepherdson said the question was how APC might make its views known to the wider NT ‘umbrella’ organisation so that APC’s points could be taken into account during the national review, and the Chairman welcomed her suggestion. A final question was asked by Mrs Lewis as to whether the disabled bays in the car park could be re-painted and Mrs Tomlin agreed to take the request away for review. The Chairman thanked both members of NT staff.

  11. Avebury Day: Mrs Paradise said Eva Stuetzenberger (NT Visitor Engagement and Enterprises Manager) and Mr Dominic Fry (Avebury Day Committee) were working closely together on ideas for Avebury Day. Mrs Paradise invited Mrs Tomlin to report on the NT’s involvement:
    1. NT would be providing a Countryside Trailer with all sorts of nature related activities for children and families.
    2. NT would be providing toy tractors for children to ride on.
    3. NT was not able to promote Avebury Day on its main web site due to charity rules but had found ways to promote it elsewhere.                                                 Mrs Paradise asked the NT to pass on thanks to Eva Stuetzenberger. Mrs Paradise provided the following report:
      1. Letters had been sent to residents in the Parish inviting them to the residents’ lunch; blue wrist bands would be issued to those taking part as the lunch was intended for residents only. At the last event two years ago about 500 people had attended.
      2. The Committee had decided to extend the day into the evening with music from local bands.
      3. There would be a thank you barbeque on the Sunday after Avebury Day and a general clear up.
      4. 72 stalls were booked so far.
      5. Banners would be going up in the local area for a couple of days at a time.                                                                                                    Donation from APC for Avebury Day: the budget was discussed, Mrs Paradise reported there was some working capital available and the charity would be donating the majority of the proceeds for the Pavilion / Sports Field. In general members were happy to provide a donation for Avebury Day if it was required, but decision deferred to July meeting so that Mrs Paradise could provide details of the budget / report on income and expenditure to APC.
  12. Local issues: the Chairman reported:
      1. Parking permits for Solstice: parking permits would be issued to people who normally parked their cars on the highway, no permits would be needed for people doing drop-offs and WC wanted to keep the permit process low-key. In addition, it was noted the Henge Shop may need some permits, St James’ needed 12, the NT would have free access and shop volunteers could park at The Rectory. Action: the Chairman to email his contacts list with further information and instructions on how to request a permit and he and Mr Campbell to deliver the information by hand to those not on email that may need a permit.
      2. Results of community litter pick: the litter pick was very well received by the public.  In total 10 large bin bags were filled and a report of the event had been published in the Gazette and Herald on 2 June 2016. Members thanked Ms Service for organizing the event and other members agreed they would do more dates.
      3. Repairs to Trusloe Play Area: the Clerk and Mr Campbell had inspected the work to the seesaw separately. It had been completed to a high standard by Wicksteed, and Mr Brotheridge was thanked for repainting it.
      4. URC Chapel: no further information.
      5. Housing Needs Survey: deferred to next meeting.
      6. Community Wi-Fi and Broadband speeds: Mrs Lewis reported work in progress and soon to be available in the Social Centre.
      7. Defibrillator for Avebury: Mrs Lewis to put together a list of pros and cons for purchasing a defibrillator from the British Heart Foundation or the Ambulance Service.
      8. Avebury Rocks: the event would be taking place on 9 July at East Farm.
      9. Tree and hedge cutting in Trusloe: hedge work had been requested, Clerk to seek advice from WC on work to a tree overhanging the highway. It was noted additional hedge cutting was required on the A4 outside Jasmine Cottage, Clerk to refer request to WC Highways.
      10. Street cleaning in High Street, Church Walk / Hunters Walk and Avebury Trusloe: the work had been ordered, to be followed up at the next meeting with the Parish Steward.
      11. Jetting of culvert in Beckhampton: Mrs Lewis to email Mr Martin Cook (WC Highways) to chase original request.
      12. Footpath clearing along A4 at West Kennett: to be referred to the Parish Steward.
      13. Removal of footpath railings in Avebury Trusloe: Whilst eight households had requested the removal of the railings, several calls had been received over the past couple of months from other residents living in or near South Street requesting the railings not to be removed for safety reasons as the road was dangerous. In addition, the railings slowed down children on bicycles and helped prevent accidents to elderly people who might be walking on the footpaths. On balance members decided to maintain the status quo but review the situation in a year’s time.
      14. Pothole on the Avenue: to be ordered.
      15. Ms Service asked if the Parish Council could look at the verges in Bray Street in the next few months to see if it would be possible to create a small layby for parking. Request deferred to next Planning Committee Meeting.
      16. Mrs Paradise reported the top two planters in the High Street were still an issue for Mr Wilding, the problem might be resolved if the second planter was moved closer to the pavement and there had been several complaints about the scruffiness of the planters. Members agreed to try moving the second planter and, should traffic control be compromised, to move the planter back.
  13. Confidential session: Prior to commencement of item 13, Mrs Tomlin reported she was answering some questions following the NT’s meeting at St James’ personally and other answers to questions were included in a single information pack that would be put in the following locations for reference only: (i) the Community Shop, (ii) the Church and (iii) the NT Estate Office. It was noted the packs also contained a summary of the slides from that meeting, the packs could be copied for individual use but were not available in any other form. Mrs Tomlin wished to clarify to all that to the best of her knowledge the NT had no intentions of running weddings or wedding receptions at Avebury. A member of the public reported she had not had a response from the NT yet after reporting a nauseous smell coming from 4 Green Street. Mrs Tomlin said she had been assured a test had been carried out, but as there was still a problem she would look into the matter. The Chairman thanked Mrs Tomlin and Ms Hosie for attending the meeting that evening, especially as Mrs Tomlin had interrupted her annual leave to be present. The Chairman stated that in view of the confidential nature of the business that was about to be transacted it was advisable in the public interest that the public and press be temporarily excluded.
    1. Co-option of new member: in discussion members noted that Mr Terence O’Connor had expressed interest in the position and it was resolved unanimously that he be co-opted to the Parish Council. Proposed by Mr Brotheridge, seconded by Mrs Lewis and carried unanimously. Clerk to write to Mr O’Connor.
    2. Review of:
      1. National Trust meeting on 19 May
      2. correspondence with NT
      3. subsequent meetings

    In discussion members agreed arrangements for working positively with the National Trust including provision of a standing item on each APC agenda for an NT update, working with the NT on joint projects and using APC’s consultation process as the need might arise.

  14. Communications: 3 May and 13 May Headlines submitted for June edition of UKN.
  15. Correspondence: the Clerk tabled:
    1. Letter from Fields in Trust outlining the Centenary Fields Programme. It was noted the scheme was not relevant to APC as the NT owned the Sports Field.
  16. Finance and admin: the Chairman reported:
    1. Internal audit: completed on 26 May and a clean audit had been given.
    2. Accounts Audit year ended 31 March 2016: the Annual Return was tabled and it was resolved to approve the Accounting Statements (Section 2) of the Annual Return (see appendix 2) and that the form be signed and returned to Grant Thornton UK LLP. Proposed by Ms Service, seconded by Mr Brotheridge and carried unanimously.
    3. Review of Financial Regulations, Standing Orders and TOR of Committees: Chairman and Clerk to work on updating Financial Regulations and Standing Orders. It was resolved to adopt the updated Terms of Reference for ACSReC (See appendix 3).
    4. The working draft of the Consultation Scheme dated 14 May 2016 was adopted and received for inclusion in the minute book.
    5. VAT registration status, payments: in progress.
    6. The approved minutes of ACSReC meeting 26 April 2016 were tabled and received. (See appendix 5).
    7. Cheques for payment and cheques for ratification: it was resolved that the following cheques be paid. Proposed by Mrs Lewis, seconded by Ms Service and carried unanimously. Cheques were signed by the Chairman and Mrs Lewis.
      1. Jamie Guy: end of year internal audit for 2015/2016 accounts  £75.00
      2. Talits (J.A. Gunter): to carry out a watching brief at installation of new mains water supply and provide a report                                   £184.00
      3. Community First: annual membership 2016-2017                     £36.00
      4. Wicksteed Leisure Ltd: supply and fitting of new seats and protective skirt to see-saw                                                                          £828.00
      5. Mr David Brotheridge: paint for see-saw and basketball post    £16.96
      6. Liz Moore: Clerk’s overtime and expenses: 22 April – 21 May 2016                                                                                           £515.19
  17. Date of next meeting: 7:30pm on Tuesday 5 July 2016 at the Social Centre.
  18. Any other business: none.
  19. The meeting closed at 22:13

Appendices: (included in the book of Parish Council papers):

  1. Renewal of Sportsfield lease dated 2 June 2016
  2. Accounting Statements (Section 2) of Annual Return 2015/2016
  3. Terms of Reference for ACSReC dated 14 May 2016
  4. Consultation Scheme for Avebury dated 14 May 2016
  5. Minutes of ACSRec meeting 26 April 2016

13 May 2016 Extra Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an extra ordinary meeting of Avebury Parish Council held on 13 May 2016 at the Avebury Sports and Social Club, Beckhampton Road, Avebury SN8 1RD.

In these minutes APC stands for Avebury Parish Council, ACC for Avebury Cricket Club, ASSC for Avebury Sports and Social Club, ACSReC for Avebury Community Sports and Recreation Committee, AHA for Aster Housing Association, AWHS for Avebury World Heritage Site, AYFC for Avebury Youth Football Club, EH for English Heritage, LGA for Local Government Act, MAB for Marlborough Area Board, NT for the National Trust, TOR for Terms of Reference, TTRO for Temporary Traffic Regulation Order, UKN for Upper Kennet News, WC for Wiltshire Council and WHS for World Heritage Site.

Time Started:  19:32

  1. Public question time: there were 6 people present for all or part of the meeting. No questions were asked.
  2. Present: Councillors Mr Andrew Williamson (Chairman), Dr Mike Bedford (Vice Chairman), Mr David Brotheridge, Mr Jon Campbell, Mrs Lynzey Paradise, Ms Zandria Service and Mr Stephen Stacey. In attendance: Wiltshire Councillor, Mrs Jemima Milton and Miss Liz Moore (Clerk).
  3. Apologies: Councillor and Vice Chairman, Mrs Maggie Lewis.
  4. Declarations of interest: Mr Campbell declared that he had yet to register his interests on the WC website.
  5. Minutes of meeting held on 3 May 2016: Unanimously agreed as an accurate record. Proposed by Mrs Paradise and seconded by Ms Service.
  6. Matters arising from the minutes: none.
  7. Membership: it was noted interest had been expressed from three members of the public but further information was awaited. Decision deferred to next ordinary meeting.
  8. Planning applications + results: none.
  9. Premises licence for the National Trust Estate: the Chairman said the deadline for lodging an appeal was the following Wednesday and asked everyone if they had received all the correspondence relating to the agenda item (previously circulated by email), which they had (see appendix 1 for decision letter). Informal legal advice had been sought from Mr Christopher Spratt and the Parish Council needed to decide if it would be worth appealing the licence decision. Mr Spratt had been looking into the issue on behalf of the Parish Council and the Chairman invited him to give his informal advice. Mr Spratt explained he had looked carefully at the conditions attached to the application and the background. To succeed APC would have to persuade the Magistrates’ Court that the decision of the Licensing Sub-Committee was wrong at the time of the Court’s sitting. Any appeal would take place as a complete rehearing at the Magistrates’ Court and the outcome could be the Court would (a) allow the appeal (b) allow the appeal with conditions or (c) refuse the appeal. It was noted if the appeal was lost the appellant might have to meet the costs of two parties (WC and NT). Mr Spratt explained there were three issues: 1. Conditions of the licence 2. Reasons for decision given by Licensing Committee 3. Licence granted had provisions that went above and beyond the NT’s solicitor’s advice. It was noted that even though the case for an appeal would be arguable, APC should also look at the practicalities particularly as the Licencing Act 2003 put the burden on objectors. Mr Spratt said he had initially felt the best way forward would be to find a way to put conditions on the licence such as a restriction to control the level of noise for events of <500 people. However having spoken to Hannah Hould (WC Licensing) he understood that due to deregulation it would not be possible to attach the aforesaid condition to restrain the activity which meant the outcome of the appeal would be limited. Mr Spratt said that in his opinion the best way forward would be to monitor the events to gather evidence and perhaps seek crowd funding to help with an application to vary the licence. He gave an example of the recent Supreme Court decision in Coventry v Lawrence; if a person caused nuisance by noise the common law action lay against the holder of the property even if they had a licence or planning permission to conduct the activity causing noise nuisance. Mr Spratt concluded the best way forward would be to set up a community scheme to monitor noise and involve an independent noise monitoring expert. He also advised to follow up with Mr Freegard (WC) on the email he had received from Mr Payne (NT’s Solicitor) as he may have thought the NT was limiting events with amplified music to two per annum for any number of people up to 1,000. The Chairman thanked Mr Spratt and asked members if they had any questions. In discussion the following points emerged:
    1. the Licensing Committee’s decision notice was not well drafted
    2. conditions 7-13 appeared to be tailored to the two events of >500 people
    3. it did not specify who would monitor the events
    4. there were no conditions requiring those events of 500 people and under to be monitored
    5. condition 14 did not specify the event to which the condition related
    6. the brochure produced by the NT and shown to the Licensing Committee could be construed as misleading

    Mr Spratt advised that an application to review the licence could be made to the Licensing Committee at any time. The Chairman asked Mr Spratt whether APC should clarify if condition 14 was a sub-clause. Mr Spratt affirmed that APC should email Hannah Hould to ask for official clarification and carbon copy Mr Payne. Mrs Milton thanked Mr Spratt for his advice.

    In further discussion it was recognised increased noise or music in the Manor Garden was of most concern as that location was most likely to be used and was closest to peoples’ homes. Mrs Milton said any number of people would have the right to complain to Environmental Health. The Chairman tabled an extract from an article from a National Trust Magazine featuring weddings at NT locations (see appendix 2). He said APC should probably look at weddings as potentially a main cause of concern for the community and members agreed there should be clarification over what types of events would be held. It was resolved that the Parish Council: 1) Monitor noise  2) Clarify whether item 14 on the decision letter was a sub-clause of clause 6, and 3) Send a follow up email Mr Freegard. Proposed by Mr Brotheridge, seconded by Mr Stacey and carried unanimously.

  10. National Trust meeting on 19 May: it was agreed that APC members should register for the event individually and noted that Mrs Lewis, Dr Bedford and Mr Stacey would be abroad and not able to attend. The Chairman tabled a note of seven points he had drafted (dated 14 May 2016 and see appendix 3) for possible communication to the NT and asked members for their views. In discussion it was recognized there had been multiple issues over 20 years. It was agreed there was a need to keep the points short. The Chairman invited Mr Adam Wethered to speak. Mr Wethered said he was aware of high feeling in the community. He suggested there were many issues and that it was necessary to embrace the fact people had different approaches. Members of the Parish Council agreed that three points be made: 1) The need to acknowledge that there had been significant differences of opinion on a number of issues  2) The principal cause had been a lack of communication, particularly on issues that impact directly on the lives of parishioners and 3) There was a need for clarity, transparency, mutual respect and trust.  It was also agreed that points 3-6 of the paper dated 14 May be included as examples of subjects for dialogue and that points 2 and 7 be removed. Mrs Milton had suggested point 3 should include senior NT staff to listen. It was resolved that the paper be emailed by the Clerk to the NT before the NT meeting on 19 May. In addition an updated draft of APC’s Consultation Scheme dated 5 May 2016 was tabled (see appendix 4) and it was resolved to adopt the document as a working draft with a review on 1 September 2016.  Proposed by Mr Stacey, seconded by Mrs Paradise and carried unanimously.
  11. ACSReC: including:
    1. budgets: Mrs Paradise reported she was working with Mr Dominic Fry and Dr Bedford  to draft a budget. The budget would then be presented to APC for approval. It was noted due to a backlog of maintenance work there had been a higher proportion of expenditure compared with income. Dr Bedford reported £1,485 outgoings to date and a combined total of £4,719.80 currently held in ASA’s bank accounts.
    2. financial arrangements: It was resolved to move the balances of the two ASA accounts into the main APC bank account and to close the ASA bank accounts subject to changing any existing standing orders or direct debit instructions set up on the Lloyds account. ACSReC’s income and expenditure would be recorded in separate columns in APC’s books of account. Proposed by Dr Bedford, seconded by Mr Brotheridge and carried unanimously. Mrs Milton recommended the Parish Council contact MAB as they had funds available for youth projects.
    3. ordering, invoices and payments: It was noted once item 11.b. had been completed, ACSReC would decide on income and expenditure according to its budget and APC’s financial regulations and standing orders. It would then pass on requests to the Clerk to order all goods and services. All invoices would be then be received by APC and paid accordingly. All income and expenditure would be recorded in APC’s cash book.
  12. Avebury Sports and Social Club’s funding application to Sport England for improvements to internal layout of the Club: the Chairman read out part of a letter received from ASSC detailing proposed alterations to the Club (see appendix 5). A question asked about what was meant by improving the view but overall members had no issues in the interim with the proposed improvements. It was unanimously resolved to support the bid. Proposed by Dr Bedford, seconded by Ms Service.
  13. Local issues: the draft residents’ permit for parking at solstice was tabled (see appendix 6). It was noted the permit had yet to be signed off by Mr Simon Rowe (WC Highways). The Chairman reported that he and Mrs Paradise would be working together to register people for the scheme and they would be liaising with local community institutions to ensure others visiting the village over solstice would be accommodated. The Chairman clarified that the TTRO would be between the hours of 06.00 hrs Sunday 19 June to 12.00 hrs on Wednesday 22 June 2016.
  14. Communications: not covered.
  15. Correspondence: the Clerk tabled:
    1. Thank you letter from Victim Support for APC’s recent donation of £50.
  16. Finance and admin: none.
  17. Date of next meeting: Tuesday 7th June 2016
  18. Any other business:
    1. Pavilion water supply: Mr Brotheridge reported (i) a plumber was booked for the following Thursday to carry out the plumbing inside the Pavilion (ii) Thames Water had not yet received the certificate sent by Whatleys to sign off the external work (iii) Thames Water had confirmed there was no requirement to turn off the water in the Pavilion for their provisioning work.
    2. Thanks for advice and voluntary work: The Chairman expressed thanks to Jemima Milton, Mr and Mrs Spratt, Mr Wethered and all members of the public who had either given advice or attended the meeting. Thanks were also given to Mr Brotheridge who had kindly given his time freely to repaint the see-saw at Trusloe Play Area. Mr Wethered thanked members of the Parish Council for their work.
  19. The meeting closed at 21:28

Appendices:

  1. Decision Letter for premises licence for National Trust Estate – dated 26 April 2016
  2. Extract on providing venues for weddings in National Trust Magazine
  3. Draft document of seven points for communication to NT dated 14 May 2016
  4. Draft consultation scheme for Avebury (working document) – dated 5 May 2016
  5. Letter from ASSC
  6. Proposed Summer Solstice 2016 parking permit for residents