19 April 2017 Transport Group Committee : Draft Minutes

Draft Minutes of the Transport Group

A committee of the Avebury Parish Council

19th April 2017 

Present:  Rob Macaire,  Andrew Williamson,  Moya Brannan, Mike Bedford

Agenda

  1. Apologies for absence: Stephen Stacey, Tim lewis
  2. Declarations of interest: None
  3. Acceptance of minutes of 13th December 2016: All corrections made except for “Avebury’s” (apostrophe needed!) in last line of item 9, and in item 6, 4th line, it should be A4361, not 361.
  4. Actions from minutes:
    1. MB to contact Steve Hind and arrange a meeting with Rob Macaire and Sarah Simmonds to discuss the proposals re WHS transport plan – see item 5
    1. MB/RM to poll local residents re funding – completed
    2. MBrennan to ask Ryan whether we can conduct a sponsored cyclethon at the pub to raise significant funds for the sustrans projects and others – see note 8 below
  5. Update re meeting with Stephen Hind and review of work plans for WHS transport document progression. MB and RM                                                                Meeting notes circulated. Next step, suggested MB phones Stephen Hind to get feedback on progress so far. Ask Sarah Simmonds as well for update. Point regarding the closure/part closure of the Avenue was discussed at the meeting and covered at length again. Agreed that the topic needs to be addressed by putting out a position paper listing pros and cons. Closing of the Avenue may also have to be linked to reduced speed limits elsewhere – eg Trusloe. Position paper to be developed with input from parishioners following the raising of this subject at 25th April Village meeting. Sarah Simmonds to be kept informed
  6.  Footpaths: report by Tim Lewis. Deferred in the absence of TL
  7.  Double yellow lines in Trusloe outside number 5. Discussed and now needs to be reviewed as the situation has changed. MB to talk with John Campbell to assess the situation. (Number 1) (07825 073820).
  8.  Speed limit request in Trusloe – Transport group needs more information on when and where the problem exists as we need guidance as to when we should do the speed check. MB to talk with John Campbell
  9.  Cyclothon for fundraising – Moya
    1. Advertising underway and the pub has said yes for May 27, 28 and 29. Bikes would be at the top bar. Wilts Radio, Sustrans and Gazette and Herald emailed and asked to publicise the event
    1. WI and others will make cup cakes for donations.
    2. Raffle for guessing total miles cycled each day and over the 3 days
    3. Track stand competition
    4. If anyone is interested then contact Moya
    5. MB to check if Marl fitness centre is interested in helping out on the Monday
  10. Footpath 22  – resurfacing is urgent.  MB to log on to Wilts web site and register the problem
  11. Signage Audit update. MB spoke to SS and there is no pro-forma. No further action
  12. Any other business: None
  13. Date of next meeting: Suggested after Village meeting. 2,3,4 May?
  14. Meeting ended 21:20

13 December 2016 Transport Group : Minutes

Minutes of the Transport Group

A committee of the Avebury Parish Council

December 13th 2016

Present:  Rob Macaire, Stephen Stacey Andrew Williamson, Tim Lewis, Moya Brennan, Mike Bedford

  1. Apologies for absence: Angela Norman, Liz Moore
  2. Declarations of interest: None
  3. Acceptance of minutes of 8th March 2016: Corrections suggested by TL accepted and implemented. Accepted.
  4. Actions from minutes: Land at Trusloe for parking at 1-6. Still not clear but also requires housing needs survey output first to determine best use of the land.
  5. Update report from Dr MB and AW including: (i) Extension of 30 mph limit on A4361 Swindon Road: Completed and has had some definite benefits in reducing speeds past Rawlins Park but cars still overtake. Double white lines not an option however as there needs to be limited sight lines to justify. (ii)  Follow up for Atkins design brief for Beckhampton and West Kennett (See appendix 1. Atkin’s report and costings, previously circulated to members).

Discussions noted that there may be some benefit to have representatives of both Beckhampton and West Kennett to discuss some of the suggestions in the brief with Steve Hind.   Inclusion of Sarah Simmonds in the meeting would also be of benefit.

West Kennet for example – Great proposal but stumbling blocks are evident and their impact could be limited if they were phased. It may be that the path in the verge need not be addressed at the same time as narrowing the road for example. Closing the Avenue – would be of benefit to the A4 at West Kennett but should not be linked to it. Suggested that the transport group could bring a proposal to the APC  that the Avenue be closed and see what reaction is noted from the parish.  The proposal would list the benefits as being:

  1. Reduced wear and tear in a sensitive archaelogical area
  2. Safety
  3. Benefits to pedestrians and cycling route
  4. Diverts buses back through Beckhampton which they can currently miss
  5. Allows narrowing of the A4
  6. Conducive to improving the outstanding universal value.                                 HOWEVER, it would be of benefit to run this suggestion via Steve Hind and Sarah Simmonds at the same meeting proposed to review the A4 at Beckhampton and West Kennet but separate the two issues. Information gleaned from this meeting regarding additional benefits of closure of the Avenue may aid in selling the proposal to the Parish.                                                                              Beckhampton                                                                                                    Splitter islands welcomed as is the whole proposal but noted that the splitter on the A4 eastwards should have a cut though to allow access and exit from the pub car parks or end the splitter before the pub. Also not clear whether the bus stop should be on the carriageway given the splitter islands will effectively mean that a parked bus will block the carriageway.                                                                                                          Money: Costs for the designs are £18765 for both schemes. Parish is willing to cover 25% of the two schemes together – costs are Beckhampton £9650 and the fixed fee for West Kennet is £9125. Some money could be raised from local residents and then incentivise CATG to fund the remainder. The group is hopeful that we can raise 25%  from local residents, a suggestion which could be raised at the CATG meeting (15th December) which AW will attend. Also suggested that we could approach Sustrans as a potential supporter of the initiative to raise funds and similarly engage Sarah Simmonds.                                                       Actions:
  • MB to contact Steve Hind and arrange a meeting with Rob Macaire and Sarah       Simmonds to discuss the proposals as noted above
  • MB/RM to poll local residents re funding
  • MBrennan to ask Ryan whether a Sustrans approach of a sponsored cyclethon at the pub may raise significant funds for this project
  1. Footpaths: report by Tim Lewis
    1. Maps of footpaths in APC presented. Meeting held on 13 July 2016 with Stephen Leonard who is the Senior Warden at Wiltshire Council in charge of footpaths in North Wiltshire, including Avebury. As a result, one synthetic sign has been put up from A4361 towards Windmill Hill although two signs originally requested by Mr Lewis. The National Trust also put a sign up opposite their car park pointing towards Silbury Hill. Wiltshire council are now down to last 20 signs so no new ones will be placed. Costs of new signage, if we were to replace with oak itemised in TLs report. Costs don’t include working brief for monumental consent. Recycled plastic signs last a lot longer and are one third of the cost (£5700). Idea is to have consistent signs for the whole of the WHS. MBrennan suggested oak signs in the centre of the village and recycled ones further out, as long as they have the same logo/design. APC may contribute some funds to this project as there were some reserves

Actions: Ask Sarah Simmonds and Stephen Leonard if we can arrange a meeting to discuss replacement signs in the whole of the WHS.

  1. Update on double yellow lines in Trusloe: Keep under review
  2. Great West Way project – Interaction with WHS transport strategy

Calne wanted to increase its tourist income by putting a vintage rally in place. But this has now been superceded by Visit Wiltshire who are trying to increase visitation to the A4 corridor by encouraging online bookings from abroad. Funding of £24 million is available. Message from Avebury is that we don’t want an increase in footfall in and around the village and monument

  1. A303 plans near Stonehenge and implications for Avebury – information only

Short tunnel proposal for A303 is such that it would emerge within the WHS and as a result may jeopardise the archaeology and the status of Stonehenge as a WHS. Since Avebury and Stonehenge are linked as a single WHS, the loss of WHS for Stonehenge would lose Avebury’s status as well.

  1. Signage Audit: Road sign audit needs to be completed. Ask Sarah Simmonds for the proforma as discussed
  2. Any other business: None
  3. Date of next meeting: TBA

Meeting adjourned at 21:35

Appendices

1.  Atkin’s Report and Costings

8 March 2016 Transport Group Meeting : Minutes

8 March 2016 Transport Group Meeting

A committee of the Avebury Parish Council

Present : Mike Bedford, Rob Macaire, Angela Norman, Andrew Williamson, Tim Lewis, Dave Brotheridge.

1. Apologies for absence – Liz Moore. Steven and Moira and Peter Wilson, David Brotheridge (for first 30 minutes of meeting). Mike Daniel no longer a member via Parish Council.
1. Question of quorum came up as only 2 parish council members were present and at the initiation of the meeting 3 members of the public. Agreed we should assume quorum and proceed
2. Declarations of interest
1. None
3. Acceptance of minutes of 18th January 2016
1. RM suggested that the crossing points should be considered as a phased development and not be considered as an alternative to the developments of the main plans.
Proposed AW seconded TL
4. Actions from minutes: Proforma from Sarah Simmonds (SS) for Signage Audit – SS has made several inquiries but as yet not found the relevant person. She will be meeting with WC and feedback once she has located the right person. Will not cover footpaths but all other signage.
5. Update report from Dr MB and AW including:
(i) Application to CATG for extension of 30 mph limit on A4361 Swindon Road, This has gone in and will be confirmed at the CATG on 17th March. APC has agreed to put up £1000  or 25% of total cost (whichever is lower) to match funding for this work as this is now a pre-requisite for such work to go ahead
(ii) Informal crossing points. No developments as yet. MB/AW to discuss ideas with Sarah Simmonds
(iii) Non-slip surface across A4 at Beckhampton
AW to meet with Martin Cook (highways engineer) to look at non-slip surface for horses. Could be done with v little funding and agree that it could be linked to the informal crossing point design as discussed in item ii) above
6. Funding: including raising private contributions for fees for design work on A4 at Beckhampton and West Kennett.
Sukhvir Kaur (who is the secretary servicing CATG) contacted to get costs for getting a detailed quote for the overall design work. MB to re-send the request with comment that we are ready to contribute from private, business and local funds.
7. Footpaths: report by Tim Lewis including list of existing, missing and desirable signposts, and list of rights of way in Avebury parish (for information).
1. Audit is now 2.5 pages. Signposts are either synthetic black posts but there are also wooden posts with fingers with names and distances – latter more informative, better looking but looking old and in need of replacement. Some have the fingers missing. Where a footpath leaves a metalled road there is a statutory obligation to have a sign. This is not always adhered to. Not clear who put them in but some do comply with the sign requirements (eg horse for bridleway) and some don’t. Such wooden signposts more desirable but question is cost – may be more expensive, but regardless they should be compliant. Cycleway signage is also sporadic and needs auditing for veracity. Target is to identify which signs need replacing and have discussion with highways authority as to which they are obliged to replace. TL to talk with Richard Broadhead (Wilts Rights of Way officer) and Sarah Simmonds regarding what is obligatory.  Question whether such signage consistency should be extended throughout the WHS was discussed and agreed was a good idea.
8. Signage Audit
See item above
9. Parking in Avebury Trusloe:
(i) Update on WC meeting with private landowners.  Meeting on 14th March with Centurion, Aster and Wiltshire Council to discuss possible solutions
(ii) Review of parking outside 1-6 Trusloe Cottages. Different points of view, some think it is a good idea but owners of 1-6 think it is a bad idea. Will likely come up at AGM for APC. Soundings of Trusloe residents will discover whether they want eg railings removed to allow parking. Currently no solution.
(iii) Survey of perceived and actual speeds in Avebury Trusloe. Needs to be monitored with speed gun. MB to contact Antoinette and find who raised the issue to find out when would be best to monitor
10. Any other business
1. Avenue – RM – Question regarding closing the Avenue. Up to this point in time this issue has been avoided to prevent conflict as opinions are divided. Should we have an opinion? This point should be put on the agenda for next meeting so it can be discussed and output/idea forwarded to APC for potential polling of views from the community
2. Chevrons in Avebury, leaving towards Swindon seem to be wanting. Questioned as to whether this is needed. Recall from meeting with Dave Thomas and Philip Whitehead was that they are not legally required in 30mph zones.
11. Date of next meeting: 19th April @ 1900hr

18 Jan 2016 Transport Group : Minutes

Avebury Parish Council

Transport Group

Minutes of the Transport Group Committee of Avebury Parish Council held at the Social Centre, High Street, Avebury SN8 1RF at 8pm on Monday 18th January 2016.

In these minutes APC stands for Avebury Parish Council, AONB for Area of Outstanding Natural Beauty, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, DfT for Department of Transport and WC for Wiltshire Council.

Time Start: 20:03

  1. Transport Group members present: Dr Mike Bedford (Chairman of the Group and Vice-Chairman APC), Mike Daniel, Tim Lewis, Rob Macaire, Angela Norman and Andrew Williamson (member and Chairman of APC).                         Members of the public present: none.                                                                 In attendance: Liz Moore (Clerk).
  2. Apologies for absence: Stephen Stacey.
  3. Declarations of interest: none
  4. Acceptance of minutes of 19th November 2015: the minutes were unanimously agreed as an accurate record. Proposed by Mr Williamson and seconded by Mr Daniel.
  5. Actions from minutes: Dr MB and AW to follow up with SS for the proforma required for the signage audit.
  6. Report from Dr MB and AW on 5 January 2016 meeting with WC’s Cabinet Member for Highways Cllr Philip Whitehead and Highways Engineer Dave Thomas. The Chairman asked members for their feedback on the notes from the meeting on 5 January 2016 at County Hall including the discussion on the four elements from the Transport Strategy contained in the notes dated 14 January 2016 (previously circulated to members and see appendix 1).
    • RM questioned the tone of the meeting and reflected that there seemed to be a lot of negative responses from WC.

    The Chairman said that the meeting was not unduly negative; while some suggestions had been resisted, WC had made some positive suggestions as well.  He explained that a lot of the smaller projects were going to be more expensive than originally perceived and there was a question mark as to whether legislation or DfT guidance would be used to give the go ahead for a project. He said that on a positive note that meant implementation of the proposals would require negotiations by the Parish Council.

    • MD said he was annoyed by the suggestion a 40 or 50 mph buffer zone north of a new 30mph limit on A4361 would not work and that a no overtaking policy on Swindon Road had to be dangerous to be implemented.

    The Chairman explained if the new 30 mph limit on the A4361 didn’t improve safety then the Parish Council could still request additional works at a later date. He added that WC was not unsympathetic to the need for the major works on the A4 at Beckhampton and West Kennett but that budgets were very tight.

    AW reported WC had limited capacity to draft a design with a costing for works on the A4 as they only had one person working on Highways locally.  But at the CATG meeting on 17 December it had been resolved that CATG would ask WC to get consultants Atkins to quote a price to draw up plans and provide costs. CATG anticipated that their fee was likely to be in the region of at least £5,000. Members noted the next CATG meeting would be taking place on 17 March.

    AW introduced WC’s suggestion of implementing informal pedestrian crossings within the Parish. Members expressed a lot of support for the idea and were keen on having several crossing points across the Parish including in the middle of the village. AW explained crossings would need to be distinct to the AWHS and use for example a chalk or neutral colour. Members noted that to drive the project forward SS would need to get all the partners together to agree a scheme.

  7. Report from AW on CATG meeting 17 December 2015: already covered under item 6. AN asked for clarification on purpose of CATG within the structure of WC. AW explained there were 18 Area Boards with budgets in Wiltshire, Marlborough Area Board being one of them.  CATG was a sub group (consisting of 4 WC Councillors) that dealt with low budget Highways issues. CATG had had larger budgets in earlier years which had, for example, enabled it to fund the £11,000 cost of the pavement extension near Avebury Trusloe bus shelters, but funding was much reduced now.  He added CATG was the gate-keeper to bigger funding sources such as the Highways Substantive Fund and could move projects towards those sources.
    • Decision: members noted a copy of the meeting notes of 5 January had been sent to APC members for consideration at next Council meeting on 2 February and that after that meeting Dr MB and AW would request another meeting with WC. Transport Group members endorsed this process, approving the recommendations set out in the paper. Proposed by RM, seconded MD and carried unanimously.
  8. Footpaths: the Chairman invited TL to introduce his proposals for improving the footpaths in Avebury and see report (appendix 2). A map of the Parish footpaths was also tabled. TL reported the footpaths were generally in good condition except those use by 4×4 vehicles or tractors and listed several observations contained in the report. TL said that since his report issues on route AVEB15 had been addressed and stiles were now in place at both ends of the path. Members noted TL had only walked the footpaths in Avebury and not the whole of the AWHS. In discussion members expressed concern that considerable damage had been recently done to a byway near Adam and Eve stones by 4×4 vehicles and noted the police were now involved as landowners’ fences had also been damaged. Action: AW advised Beth Thomas at WC was currently producing a footpath plan and Transport Group should point TL in her direction. TL added there was a need for consistent policy to replace all footpath signage. It was noted TL could find no reference that signs should be made of oak and strongly recommended the use of synthetic signs. TL to draw up a list and email the Clerk.
  9. Signage Audit: members noted they were waiting for pro-forma from SS.
  10. Parking in Avebury Trusloe: AW reported WC had received a positive reply from the private land owners and they had agreed to attend a meeting. AW added the Parish Council had carried out a site visit to Avebury Trusloe on Saturday 16 January and had also looked at the possibility of car parking provision in the area outside 1-5 Trusloe Cottages.
  11. Any other business: none
  12. Date of next meeting: provisional date: 7pm on 7 or 8 March at the Social Centre
  13. The meeting closed at 21:11

Appendices:

  1. Notes from meeting with Cllr Philip Whitehead, Dave Thomas, Sarah Simmonds, Andrew Williamson and Mike Bedford on 5 January 2016 at County Hall.
  2. Footpaths: report by Tim Lewis dated 7 July 2015.

[The AWHS Transport Strategy was also viewed by members at the meeting].

19 Nov 2015 Transport Group : Minutes

Avebury Parish Council

Transport Group

Minutes of the Transport Group Committee of Avebury Parish Council held at the Social Centre, High Street, Avebury SN8 1RF at 8:15pm on Thursday 19th November 2015.

In these minutes APC stands for Avebury Parish Council, AONB for Area of Outstanding Natural Beauty, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group.

Time Start: 20:17

[The Clerk advised that a minimum of three Parish Councillors should be at the meeting as per the Transport Group Committee’s Terms of Reference. Members decided to continue with the meeting as an exception].

  1. Transport Group members present: Dr Mike Bedford (Chairman of the Group and Vice-Chairman APC), Moya Brannon, Rob Macaire, Angela Norman, Stephen Stacey and Andrew Williamson (member and Chairman of APC). Members of the public present: none In attendance: Sarah Simmonds (WHS Officer) and Liz Moore (Clerk).
  2. Apologies for absence: Dave Brotheridge, Tim Lewis, Paul Ryder-Morris and Peter Wilson.
  3. Declarations of interest: none
  4. Acceptance of minutes of 9th June 2015: the minutes were unanimously agreed as an accurate record. Proposed by Mr Macaire and seconded by Dr Bedford.
  5. Actions from minutes: not covered / refer to main agenda.
  6. Update on 30 mph limit in Avebury on A4361: AW reported that further to APC’s proposal being supported by CATG the engineers report had not taken the AWHS Transport Strategy into consideration and its recommendation of a 30 mph limit on the Swindon road. As a result of that error the proposal did not comply with WC policy to warrant a 30 mph limit as not enough properties fronted the road. AW explained that a policy decision within WC needed to be taken to incorporate AWHS Transport Strategy into Highways policy. AW said a meeting would be taking place shortly between Dr MB, AW, (both representing APC), SS (WHS Officer) and the Chairman of Highways, Councillor Philip Whitehead. MB questioned how other villages managed to get works agreed and SS assured her she had recently had an internal meeting on implementing the AWHS Strategy and that the document would not be disregarded. MB asked what the next steps in the process would be and timescales for project start date. SS explained CATG would be asked to review the report and said that it would then be reconsidered.  She also said that the A4 projects (below) would go to CATG for consideration on 17 December. AW added that some design work would need to be done and he was not sure himself on the timescales. SS offered to attend the CATG meeting and request an agenda item so that she could explain the AWHS Transport Strategy to the meeting and CATG Chairman, Councillor James Shepherd.
  7. CATG proposals for Beckhampton: Dr MB explained the Parish’s priorities for Beckhampton as per the draft document: Area Board Issue 4245: Speeding traffic at Beckhampton and West Kennett (previously circulated to members and see appendix 1). MB asked if the splitter islands would be grassed and SS confirmed they should be grassed as opposed to an urban look. SS asked if anyone knew the purpose of the metal post that had appeared on the highway beside Beckhampton roundabout and reported that even the Head of Planning did not know what it was for. Members had no information so SS said she would investigate further. In discussion members considered whether to ask for no lights on the roundabout. SS said as an alternative, different lights could be sourced but a review would need to take place and if this happened WC should consult with APC on the design. Dr MB invited RM to introduce the Parish’s priorities for West Kennett.
  8. CATG proposals for West Kennett: (previously circulated to members and see appendix 1). RM stated all the residents at West Kennett were in favour of the project however it was hampered by not knowing the costs [and that was why a village meeting had not been arranged]. RM asked SS for her feedback on the priorities and she advised they were fine. AW reported there was a new Clerk for the CATG and the reports would need to be sent to that person two weeks prior to the CATG meeting. Action: AW to circulate the final draft document for CATG to Transport Group members. (Further to ACP Council meeting on 1 December) AW to email the new Clerk with the proposals and ask for an agenda item for SS. A draft letter written by RM was tabled seeking sponsorship from organisations (see appendix 2). Members agreed they would like to start the process of consulting local businesses for funding by word of mouth initially.
  9. Progress of proposals for Avebury Trusloe including parking and consideration of extension of 30 mph limit on A4361: AW reported they were currently waiting for a reply from the private landowner in order to progress with the parking proposal. Dr MB said the Beckhampton proposal linked to the extension of 30 mph limit on A4361 as it would create a 40mph speed limit from Beckampton roundabout to Avebury Trusloe. Further action deferred.
  10. Footpaths: report by Tim Lewis deferred to next meeting as TL was not present. SS said she would like TL’s details to give to her colleague Beth Thomas who was working with rights of way on an access strategy. AW to email SS. MB highlighted the lack of signage on many of the paths around village in particular the Windmill Hill area.
  11. WH Transport Strategy including signage audit: Signage Audit and Redesign: SS explained this was not a top priority for WC however if the methodology was put in place it could be done by volunteers. SS agreed to talk to the Highways Officer to obtain some proforma documentation. AW invited SS to provide information on WC’s priorities. SS explained she was currently working on some large projects including:
    1. Research with Historic England to look at the damage to the monuments on the B4003 Avenue road.
    2. A ‘Setting Study’ to look at how infrastructure projects affected the Stonehenge setting.

    In discussion members noted that buses continued to use the Avenue as a shortcut even though they were not supposed to but it was noted this was not illegal. Mr Stacey said width and weight restriction signage should be considered and MB suggested a ‘quiet lane’ sign as per the signs in situ at Woodborough. SS said the use of signage would come up for wider discussion however highways expectation was that advisory signs did not work. On the one hand members felt this could be challenged and was a defeatist attitude, on the other hand they were not in agreement with a lot of signage and therefore the solution would need to be thought through carefully. SS said the project would need a lot of local support to progress. Members would wait to receive the methodology/proforma documents from SS.

    SS added that another priority project for WC was:   c. Protecting byways and collecting evidence with the Ridgeway Partnership and other organisations on the issue of four by four vehicles damaging the Ridgeway. SS stated APC could offer support by writing a letter to WC.

    B4003 West Kennett Avenue Closure:

    SS said there would need to be local support for B4003 West Kennett Avenue Closure. Some members strongly disagreed with the proposal for closing the Avenue, others were in favour. Further discussion deferred.

    Mr Stacey asked SS for her views on Green Street. SS stated WC must allow reasonable accesses for the public, but at the same time promote tranquillity and therefore a balance needed to be achieved. AW stated approximately £2,000 was available from APC for a signage audit and that GPS and photography would need to be used to carry out the audit. AW added the volunteers would need a programme for removing the signs. SS reported that the new AWHS boundary sign was similar to the Stonehenge sign, that the background colour of the sign was light blue and no additional signage would be used.

  12. Process for moving projects forward: the proposed extension of 30mph speed limit on A4361 Avebury to Swindon road on hold until after APC’s meeting with Councillor Whitehead (Chairman of Highways). [Members questioned whether they should have a standalone document for the A4 and it was agreed Dr MB and AW should seek advice from Councillor Whitehead at their meeting]. The proposed scheme to improve the A4 at Beckhampton and West Kennett to go to CATG for consideration at 17 December meeting. If WC agreed to the designs (+ rough costing by Highways) the projects would then go to CATG March meeting for decision as to whether CATG would help support a bid to the Substantive Highways Scheme Fund.
  13. Any other business:
      1. The Clerk reported Mr Brotheridge had asked her to inform the meeting that he had independently reported to WC that the chevron sign on the bend from Swindon to Avebury (near the NT Manor entrance) had fallen down.
  14. Date of next meeting: 7pm on Friday 8th January 2016.
  15. The meeting closed at 21:37

Appendices:

  1. Draft CATG Application to support Area Board Issue 4245: Speeding traffic at Beckhampton and West Kennett: second draft
  2. Request for sponsorship: draft letter by RM

9th June 2015 Transport Group : Minutes

Avebury Parish Council 

Transport Group

Minutes of a meeting of the Transport Group of Avebury Parish Council held at the Social Centre, High Street, Avebury SN8 1RF at 7pm on Tuesday 9th June 2015.

In these minutes APC stands for Avebury Parish Council, AONB for Area of Outstanding Natural Beauty, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, NWD AONB for North Wessex Downs Area of Outstanding Natural Beauty.

Time Start: 19:02

  1. Transport Group members present: Dr Mike Bedford (Chairman of the Group and Vice-Chairman APC), David Brotheridge (member APC), Rob Macaire (from item 4 to part way through item 6), Angela Norman, Stephen Stacey and Andrew Williamson (member and Chairman of APC). Members of the public present: none
  2. Apologies for absence: Moya Brannon, Mike Daniel (member APC), Kate Fry, Keith Howell (member APC), Simon Vatcher and Peter Wilson.
  3. Declarations of interest: none
  4. Acceptance of minutes of 11 May 2015: the Clerk tabled revised minutes received from Mr Macaire and read out a proposed amendment at item 7a. – RM joined the meeting. RM read out further amendments that supported and clarified the document (See appendix 1). The Clerk tabled the list of funding sources to be included in the appendix of the minutes. Further to the above amendments and inclusions, the minutes were unanimously agreed as an accurate record. Proposed by Mr Brotheridge and seconded by Dr Bedford.
  5. Actions from minutes:
    1. Additional trees on Swindon Road. (Min ref. 9 c). DB stated he had taken a look at the site and he did not think it would be practical to plant more trees. Further action deferred to next meeting when hopefully those members who had made the request would be present.
    2. Application to CATG to extend 30mph limit on Swindon Road northwards to Rutlands Farm. (Min ref. 9 a). AW said the application was going to be considered by CATG at a meeting on 25 June 2015. AW reported that if the application was successful the next step would be for CATG to instruct WC Highways to do a review.
  6. Next steps:

 

  1. Reports on progress of proposals for:
    1. Beckhampton DB referred to min ref. 9 ii. and asked why Cllr Phillip Whitehead had said it would not be feasible to put hedging around the whole of the approach roads when several roundabouts in Swindon used big boards to slow traffic on approach to the roundabouts. [Dr MB said it was possible the reason was because national speed limit applied on approach to the Beckhampton roundabout]. Dr MB tabled the proposal for Beckhampton (See appendix 2 Beckhampton proposals for traffic management). Dr MB read out the proposed works and suggested order with rationale. In discussion members felt that both decreasing the speed limit and introducing splitter islands would make it safer for pedestrians crossing. Members also agreed that splitter islands would stop two cars overtaking each other (particularly on the roundabout) and that this was the cause of the majority of accidents aside from people speeding. AN pointed out there was a duty of care to motorists to ensure speeds were reduced on approach to the roundabout. AW pointed out that as per their design the flutes of the splitter islands would jut out into the roundabout and therefore works on this part of the scheme should be done altogether. Members agreed this would avoid the potentially dangerous situation of the road suddenly narrowing on the roundabout where only one splitter island had been implemented. In further discussion members agreed to include the possibility of removal of street lighting from the junction. Decision: Dr MB to amend the proposal document / update list of priorities and circulate by email. Members noted they would need to approach WC Highways to ascertain what APC might be able to do with regards to planting on verges.
    2. West Kennett Members tabled the proposal for West Kennett (See appendix 3 Proposed works to A4 at West Kennett). RM stated the local community had lobbied for the introduction of a 40 mph speed limit and now the main question was how much of the works as outlined in the overarching AWHS Transport Strategy could be requested. RM read out point’s a-g of the proposal and said two options were proposed: all the works or as a bare minimum only items a. narrowing the road and g. decreasing speed limit. RM asked how this proposal could be linked in to narrowing the rest of the A4. In discussion members felt they should ask for the big scheme by extending the solution as part of the WHS solution. Dr MB suggested traffic could be slowed through implementation of bicycle lanes from Overton Hill to Beckhampton. However, RM said this was unlikely to be appreciated as per the guidelines in the AWHS Transport Strategy and referred to p.18 and road widths: ‘…narrower carriageways…can also increase the chance of conflicts between vehicles and worsen provision for cyclists; therefore it must be fully assessed before being promoted’. AN pointed out that not many people would want to leave their bicycles at West Kennett due to the high risk of theft and therefore provision of cycle parking near the A4 was questionable. Decision: RM to amend the proposal document / update list of priorities and circulate by email.
    3. Avebury AN highlighted the ongoing safety issue of people in vehicles losing their way and having to turn around in Green Street and also people accelerating on seeing the national speed limit sign. In discussion members felt this could be remedied by the signage audit [and changing the road surface to e.g. cobbles?] AN offered to help with the WC signage and members felt it would be good to set up a small group of Community volunteers to assist WC.
    4. Trusloe Parking – AW stated he was now in a position to progress this and would initiate communication with the private land owners so that residents’ in Trusloe might benefit from an increased parking area. Members would also need to consider the 30mph extension on the A361 – deferred to next meeting
  2. Signage audit AW reported Mr Tim Lewis was currently carrying out a signage audit of the footpaths in the Parish and members agreed it would be good to invite Mr Lewis to the next Transport Group meeting to share his findings. AW to action. DB and AN reported the main NT car parking sign was obscured by bushes and as a result people were having difficulties finding the car park. Action: Clerk to contact WC Highways to ensure they cut back the vegetation. AW reported he had recently met with Henry Oliver (Director, NWD AONB) and the organisation was interested in working in partnership with Avebury.
  3. Planting of Beckhampton Roundabout Dr MB said the group could also consider planting bushes / low trees on the roundabout to reduce visibility over the roundabout and therefore reduce approach speeds. Members noted the grass on the roundabout had since been cut by WC.

Decision: It was unanimously agreed to refer the new proposals and requests including the signage audit to APC for consideration / action at its next meeting on the 7 July 2015. Proposals would then be sent to WC to provide the costing information and finally a village meeting arranged so that parishioners could consider the proposals informed by the costing detail.

– RM gave his apologies and left the meeting.

b.  Signage audit (continued…). Action: Clerk to check if APC has the power to contribute funds to signage audit. AW said Sarah Simmonds (WHS Officer) would be the best person to request this project on behalf of the Parish.

7.  Any other business: none

8.  Date of next meeting: tbc

9.  The meeting closed at 20:33

Appendices:

  1.  Amendments to 11 May 2015 draft meeting minutes
  2. Beckhampton proposals for traffic management
  3. Proposed works to A4 at West Kennett

The AWHS Transport Strategy was also tabled at the meeting.