16 January 2018 Transport Group Committee : DRAFT Minutes

Minutes of the 16th January 2018 Transport Group Committee
Avebury Parish Council

Held at 7:30pm on Tuesday 16th January 2018 at the Social Centre, Avebury SN8 1RF.
Present – M Bedford (Chairman), A Williamson, S Stacey, T Lewis, R Macaire, J Campbell

1. Apologies for absence:  Moya Brennan, Angela Norman, Liz Moore.
2. Declarations of interest: none
3. Acceptance of minutes of 30th November 2017: accepted as is
4. Matters arising from the minutes: none that are not on the minutes
5. Visitor parking in the High Street and Green Street including coaches: taken off this group as it is APC level and is on Feb agenda for the Parish Council
6. Footpaths including:
a. Report by Tim Lewis on footpath signage
1. Proposal at stakeholders group at WHS suggests the wooden posts be replaced around the village for £5711 (14 signposts, all oak, guaranteed for 20 years) which includes £750 for an archaeologist on site. TL suggested that waymarking should be preferred over branding signs. Proposal from T Lewis discussed and appreciation for the work noted. WHSC has passed this on to Helen Miah to move this project forwards and discuss next steps. Funding sources not clear but North Wessex Downs, Sustrans and MAB could be approached. This may be more successful if APC were to provide seed money.  Proposed that the transport group approaches the Parish Council for a £1000 donation to use as a lever to garner additional money from the other organisations. If the Parish agrees then TL and other(s) to put together plan to implement the plan including fundraising.
b. Resurfacing footpath 22
1. Sustrans have been approached by Liz Moore last week but no response so far. Wiltshire Council have it on their books for next financial year (ie 2019)
7. Progress on exhibition re transport and travel in the parish and finalization of programme.  Potential for survey of traffic in the Avenue?
a. Amendments to document suggested and agreed and volunteers to distribute noted. Question of timing and how to show the information that we have. Should be run all day but over the evening as well. Would be good to include WC and transport personnel from WC as well as WHS. Open at 4pm for viewing and have presentations from stakeholders later in the evening  – eg 18:30. Vertical boards with space for comments suggested. We should include in the document to be circulated a headline that there will be a follow up meeting to present the conclusions and recommendations
b. Topics to be covered
1. Achievements of the transport group so far – Transport Plan central to whole
2. A4 – W Kennett and Beckhampton
3. Trusloe – Parking  and speeding
4. Yellow lines
5. Footpaths and Byways
6. The future of the Avenue
7. Eroding verges  – Green street and The Avenue
Recognised that items 2-7 which emanate from item 1 needs to follow a standard template – eg Problem/issue, consequences, potential solutions and outcomes.
Exhibition Meeting set on 7th March at the Social Centre at 16:00-20:00.
8. Any other business: eroding verges in Green Street have been reported in MyWiltshire by S Stacey but probably not the relevant place to get a response. S Stacey to approach S Simmonds and Martin Cook re the verges to see if there is an WHS or WC response respectively.
9. Date of next meeting: 8th Feb 19:30 to address preparation for the exhibition as the sole item on the agenda.

Meeting adjourned 2045

16 January 2018 Transport Group Committee Meeting : Agenda

Avebury Parish Council

A meeting of the Transport Group Committee will be held at 7:30pm on Tuesday 16th January 2018 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 10th January 2018.

Agenda

  1. Apologies for absence
  2. Declarations of interest
  3. Acceptance of minutes of 30th November 2017
  4. Matters arising from the minutes
  5. Progress on exhibition re transport and travel in the Parish and finalization of exhibition programme. Potential for survey of traffic in the Avenue
  6. Visitor parking in the High Street and Green Street including coaches
  7. Footpaths including:
    1. Report by Tim Lewis on footpath signage
    2. Resurfacing footpath 22 (Church Walk – Bray Street) and footpath 30 (main car park – High Street)
  8. Fundraising ideas
  9. Any other business
  10. Date of next meeting

 

 

30 November 2017 Transport Group Meeting : Minutes

Minutes of the 30th Nov 2017 Transport Group Committee

Avebury Parish Council

Held at 7:30pm on Thursday 30th November 2017 at the Social Centre, Avebury SN8 1RF.

Present – M Bedford (Chairman), A Williamson, S Stacey, A Norman, R Macaire.

  1. Apologies for absence: Tim Lewis, Liz Moore, Moya Brennan.
  2. Declarations of interest: None.
  3. Acceptance of minutes of 5 June 2017 and to acknowledge 10 August 2017 meeting notes: Accepted as read for 5th June and 10 August received.
  4. Matters arising from the minutes: No matters arising that are not already on the agenda.
  5. Progress report on A4 Traffic Calming Project and meeting with Atkins on 16 November: Rob Macaire, Sarah Simmonds, Andrew Williamson, Steve Hind and Nat Trust representative. Most of the meeting focussed on the A4 at W Kennett as Atkins feel the proposal made in their WHS plan is not workable. New plans produced by Atkins presented at meeting by A Williamson. One issue is that with the reduction in width of the carriageway (see plan 001) the footpath approaching the E Kennett road from the west on the south side of the carriageway is substandard, and the other is that with no ghost turn to the Avenue the sight lines for following west-bound drivers on the A4 are not long enough for safe turning onto the Avenue. The footpath is not a game changer but the Avenue is. The solution offered by Atkins (see plan 002) was to put the footpath only on the south side with no crossings or narrowing of the road and it was agreed that such a solution was not wanted by anyone. Solution of putting in a speed limit with reduced carriageway and footpath with no ghost turn rejected by Wilts Council on safety grounds. The meeting concluded that closing the Avenue would be the only solution which would enable the implementation of the full plans. Wiltshire Highways to continue with Beckhampton scheme.
  6. Avenue Closure including pros and cons template and traffic flow data from Wiltshire Council: Linkage of Avenue closure to W Kennett work noted and discussion centred on how to capture all views in the community on the Avenue so that a factual and fair document could be produced. Also noted that there is more than a binary solution, eg it could be that the Avenue is closed for an experimental time period, or a gate is present but not locked, or the Avenue is open only during set hours. We agreed that we had no recommendation to make at present and instead proposed to create an exhibition to gather all information on the Avenue, W Kennett and Beckhampton to enable us to inform the parish and community of what options and considerations exist for all these schemes. This should include Wilts Council (S Hind) and WHS (S Simmonds). We would draft a document and circulate within the group for approval prior to sending out to the community as an information and inquiry note. Committee then to set a date for an exhibition or information exchange entitled “Traffic in Avebury” or something similar to cover not only the Avenue as described above but also the WHS transport plans, yellow lines, speeding, possible footpath within new 30mph limit on Swindon Road etc. with the goal of gaining feedback and prioritisation of the issues at hand.
  7. Results of double yellow lines and speeding questionnaire sent to Avebury Trusloe residents: Responses from 5 persons on renewing/extending yellow lines in Trusloe, Frog Lane and Green St suggesting that none were in support and if anything they would make things worse.
  8. Speed monitoring through Avebury and Avebury Trusloe including request for SIDs for the A4361 Swindon road: Survey said several areas may suffer speeding but worst place is the A4361 at exit from Trusloe with 1 comment regarding the main road in Trusloe itself. Awaiting further direction as to where the problem exists. SIDs no longer offered and as the A4361 is a NSL it would not apply.
  9. Influx of articulated lorries and HGV’s using A4361 Swindon road at all hours: No action but noted that high friction strips in W Monkton are likely to be removed thus reducing the noise pollution that instigated the complaint.
  10. Visitor parking in the High Street and Green Street including coaches: Awaiting response to APC enquiries.
  11. Footpaths including:
    1. Report by Tim Lewis on footpath signage:

      “I put together a paper setting out the background of the project to standardise all the footpath signage in the WHS, and giving the estimated cost of the first phase, which would be the replacement of all the existing oak signs in Avebury, in early October. This was refined by Sarah Simmonds and presented by her to the meeting of the Steering Committee stakeholders of the WHS on 19th October. They came to the conclusion that there was some work to do around looking at the signage from a conservation point of view, identifying where they wish to encourage walkers to go, and where they continue to need signage. The National Trust is involved in signage refreshment across the organisation and this will need to be taken into consideration as well. Sarah has a new assistant starting at the end of November, and she will ask her to set up a meeting with me and stakeholders’ representatives to review the aims of the project and identify the necessary next steps.”

    2. Resurfacing footpath 22: Still in the plans and apparently will be done end of this financial year.

    3. Changing the footpath between Silbury Hill and Beckhampton into a circular route: Noted that APC has closed this even though it is sympathetic to the needs.

    4. Creating a new footpath adjacent to A4361 from Avebury towards Swindon and within the newly extended 30 mph zone: No action taken so far – plans to be developed to include in the exhibition and prioritised.
    5. Creating a new footpath adjacent to A4 from Gunsite Road to the Avenue: Part of the WHS plan and current W Kennett scheme.

  12. Fundraising ideas: No new ideas noted.
  13. Village signage audit: Scheme overview 1.1 from WHS plan needs to be reviewed with S Simmonds to decide what should be done.
  14. Any other business: None.
  15. Date of next meeting: Tuesday 16th January 2018.

30 November 2017 Transport Group Committee Meeting : Agenda

Avebury Parish Council

A meeting of the Transport Group Committee will be held at 7:30pm on Thursday 30 November 2017 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 24th November 2017.

Agenda

  1. Apologies for absence
  2. Declarations of interest
  3. Acceptance of minutes of 5 June 2017 and to acknowledge 10 August 2017 meeting notes.
  4. Matters arising from the minutes
  5. Progress report on A4 Traffic Calming Project and meeting with Atkins on 16 November
  6. Avenue Closure including pros and cons template and traffic flow data from Wiltshire Council
  7. Results of double yellow lines and speeding questionnaire sent to Avebury Trusloe residents
  8. Speed monitoring through Avebury and Avebury Trusloe including request for SIDs for the A4361 Swindon road
  9. Influx of articulated lorries and HGV’s using A4361 Swindon road at all hours
  10. Visitor parking in the High Street and Green Street including coaches
  11. Interim solutions to parking on Nursery Site [to be informed by Housing Needs Survey]
  12. Footpaths including:
    1. Report by Tim Lewis on footpath signage
    2. Resurfacing footpath 22
    3. Changing the footpath between Silbury Hill and Beckhampton into a circular route
    4. Creating a new footpath adjacent to A4361 from Avebury towards Swindon and within the newly extended 30 mph zone
    5. Creating a new footpath adjacent to A4 from Gunsite Road to the Avenue
  13. Fundraising ideas
  14. Village signage audit
  15. Any other business
  16. Date of next meeting

5 June 2017 Transport Group : Minutes

Minutes of the 5 June 2017 Transport Group Committee

Avebury Parish Council

Held at 7:30pm on Monday 5 June 2017 at the Social Centre, Avebury SN8 1RF.

Present: M Brennan, D Brotheridge. R Macaire, S.Stacey, M Bedford, A Williamson.

  1. Apologies for absence: Apologies from T Lewis and L Moore
  2. Declarations of interest: None
  3. Acceptance of minutes of 19th April 2017: Accepted
  4. Actions from minutes:
      1. Update WHS Atkins progression : MB had telephone call with S Hind June 1st. SH has had several discussions with Atkins.  Atkins claim there are no issues with Beckhampton but potentially several with W Kennett and so want to separate them as projects.  SH has confirmed to Atkins that both go together  and is meeting to identify sticking points on W Kennett before calling for a meeting with MB and RM to discuss what compromises if any need to be made.This iterative approach is to minimise costs. He noted the individual responsible for the original plans and the current are meeting with him at the same time as there appears to be some differencing in opinion between these individuals which he wants to iron out before we meet as a group.  MB/SH to update in 2 weeks. Noted that the cyclothon has markedly raised the profile of transport in the WHS.
      2. Double Yellow Lines in Avebury Trusloe and Speed limit in Trusloe. Email trail with J Campbell suggests that community should be polled to check if these issues are live and if so where the lines/speed checks should be conducted.  Questionnaire is proposed for dropping in Trusloe to gauge the interest in each of these issues
      3. Footpath 22. Issue has been logged on Wiltshire County site. Details as of 2nd June 2017 are that it has been reassigned to the Highways SERVICE REQUEST #       CATEGORY    Public Rights of Way MB to Reactivate the proposal from J THomson re re-surfacing in financial year 16/17 by writing to J Davies and asking if this can be elevated.
  5. Actions from Village meeting: (a) Interim solutions for parking on Nursery Site .Can gravel be placed over the Nursery Site to prevent the grass from becoming a quagmire.  Problem is that there would have to be matting or gravel over the Centurion owned land so that cars could gain access to the current parking area. Not clear if Centurion are interested in giving us rights of access let alone to put rubber matting over their land to create a car parch access for 7-8 cars. Agreed that the first step should be to investigate potential costs of such matting first to determine if this is feasible first then report back. (b) Speed monitoring through Avebury and Avebury Trusloe – see item 4.b above.
  6. Footpaths: report by Tim Lewis. Report submitted. Lots of detail and total costs identified as 14k for replacing all posts with Oak and installing them. Paper will be presented at October meeting to review the practicalities of the various segments of the whole plan. Ultimately funding will be an issue. Idea of non commercial sponsored posts with donator in the upright routed in rather than inked suggested by MBrennan as a means to part fund the process.
  7. Cyclothon for fundraising – Moya B cycled a total of 298  miles over 3 days and raised £568.Discussion as to whether it is going to be an annual event.  Additional ideas for next year including advertising more with locals and involving local schools to guess the distances before hand, colouring in etc,more sponge throwing etc etc. Idea of a calendar for the transport group to sell in the Henge/Village shop.  Suggested that discussion of potential ideas for next cyclothon should go on the agenda for October to December meeting.
  8. Avenue Closure
    1. The village meeting addressed this and it has gone to the WH Committee who want an evidence based proposal.
    2. Way forward – Transport group could develop a template to highlight the pros and cons of closure. Once this template is completed then the data to support or refute these issues needs to be gathered.
      Pros Cons
      Presevation of verges and historic artifacts

      Tranquility in Avenue

      Reduced danger

      Busses actually go through Beckhampton en route to Swindon

      Enhanced cyclepath 45/safer

      Increased travel time to Swindon

      Increased A4 traffic through Beckhampton and past Avebury Trusloe

       

      Also need to get traffic flow data from Wiltshire Council.

  9. Any other business: points to consider for next meeting agenda:
      1. Footpath between Silbury Hill and Beckhampton to make a circular route.
      2. Footpath from Avebury towards Swindon towards Dorwyn Manor. At present only alternative is to walk on the road.
      3. Similarly from Gunsite Road eastwards there is only the A4 to walk on to gain access to the Avenue.
  10. Date of next meeting: 10th August 2017, 19:30 at the social centre

19 April 2017 Transport Group Committee : Minutes

Minutes of the Transport Group

A committee of the Avebury Parish Council

19th April 2017 

Present:  Rob Macaire,  Andrew Williamson,  Moya Brannan, Mike Bedford

  1. Apologies for absence: Stephen Stacey, Tim lewis
  2. Declarations of interest: None
  3. Acceptance of minutes of 13th December 2016: All corrections made except for “Avebury’s” (apostrophe needed!) in last line of item 9, and in item 6, 4th line, it should be A4361, not 361.
  4. Actions from minutes:
    1. MB to contact Steve Hind and arrange a meeting with Rob Macaire and Sarah Simmonds to discuss the proposals re WHS transport plan – see item 5
    1. MB/RM to poll local residents re funding – completed
    2. MBrennan to ask Ryan whether we can conduct a sponsored cyclethon at the pub to raise significant funds for the sustrans projects and others – see note 8 below
  5. Update re meeting with Stephen Hind and review of work plans for WHS transport document progression. MB and RM                                                                Meeting notes circulated. Next step, suggested MB phones Stephen Hind to get feedback on progress so far. Ask Sarah Simmonds as well for update. Point regarding the closure/part closure of the Avenue was discussed at the meeting and covered at length again. Agreed that the topic needs to be addressed by putting out a position paper listing pros and cons. Closing of the Avenue may also have to be linked to reduced speed limits elsewhere – eg Trusloe. Position paper to be developed with input from parishioners following the raising of this subject at 25th April Village meeting. Sarah Simmonds to be kept informed
  6.  Footpaths: report by Tim Lewis. Deferred in the absence of TL
  7.  Double yellow lines in Trusloe outside number 5. Discussed and now needs to be reviewed as the situation has changed. MB to talk with John Campbell to assess the situation. (Number 1) (07825 073820).
  8.  Speed limit request in Trusloe – Transport group needs more information on when and where the problem exists as we need guidance as to when we should do the speed check. MB to talk with John Campbell
  9.  Cyclothon for fundraising – Moya
    1. Advertising underway and the pub has said yes for May 27, 28 and 29. Bikes would be at the top bar. Wilts Radio, Sustrans and Gazette and Herald emailed and asked to publicise the event
    1. WI and others will make cup cakes for donations.
    2. Raffle for guessing total miles cycled each day and over the 3 days
    3. Track stand competition
    4. If anyone is interested then contact Moya
    5. MB to check if Marl fitness centre is interested in helping out on the Monday
  10. Footpath 22  – resurfacing is urgent.  MB to log on to Wilts web site and register the problem
  11. Signage Audit update. MB spoke to SS and there is no pro-forma. No further action
  12. Any other business: None
  13. Date of next meeting: Suggested after Village meeting. 2,3,4 May?
  14. Meeting ended 21:20

13 December 2016 Transport Group : Minutes

Minutes of the Transport Group

A committee of the Avebury Parish Council

December 13th 2016

Present:  Rob Macaire, Stephen Stacey Andrew Williamson, Tim Lewis, Moya Brennan, Mike Bedford

  1. Apologies for absence: Angela Norman, Liz Moore
  2. Declarations of interest: None
  3. Acceptance of minutes of 8th March 2016: Corrections suggested by TL accepted and implemented. Accepted.
  4. Actions from minutes: Land at Trusloe for parking at 1-6. Still not clear but also requires housing needs survey output first to determine best use of the land.
  5. Update report from Dr MB and AW including: (i) Extension of 30 mph limit on A4361 Swindon Road: Completed and has had some definite benefits in reducing speeds past Rawlins Park but cars still overtake. Double white lines not an option however as there needs to be limited sight lines to justify. (ii)  Follow up for Atkins design brief for Beckhampton and West Kennett (See appendix 1. Atkin’s report and costings, previously circulated to members).

Discussions noted that there may be some benefit to have representatives of both Beckhampton and West Kennett to discuss some of the suggestions in the brief with Steve Hind.   Inclusion of Sarah Simmonds in the meeting would also be of benefit.

West Kennet for example – Great proposal but stumbling blocks are evident and their impact could be limited if they were phased. It may be that the path in the verge need not be addressed at the same time as narrowing the road for example. Closing the Avenue – would be of benefit to the A4 at West Kennett but should not be linked to it. Suggested that the transport group could bring a proposal to the APC  that the Avenue be closed and see what reaction is noted from the parish.  The proposal would list the benefits as being:

  1. Reduced wear and tear in a sensitive archaelogical area
  2. Safety
  3. Benefits to pedestrians and cycling route
  4. Diverts buses back through Beckhampton which they can currently miss
  5. Allows narrowing of the A4
  6. Conducive to improving the outstanding universal value.                                 HOWEVER, it would be of benefit to run this suggestion via Steve Hind and Sarah Simmonds at the same meeting proposed to review the A4 at Beckhampton and West Kennet but separate the two issues. Information gleaned from this meeting regarding additional benefits of closure of the Avenue may aid in selling the proposal to the Parish.                                                                              Beckhampton                                                                                                    Splitter islands welcomed as is the whole proposal but noted that the splitter on the A4 eastwards should have a cut though to allow access and exit from the pub car parks or end the splitter before the pub. Also not clear whether the bus stop should be on the carriageway given the splitter islands will effectively mean that a parked bus will block the carriageway.                                                                                                          Money: Costs for the designs are £18765 for both schemes. Parish is willing to cover 25% of the two schemes together – costs are Beckhampton £9650 and the fixed fee for West Kennet is £9125. Some money could be raised from local residents and then incentivise CATG to fund the remainder. The group is hopeful that we can raise 25%  from local residents, a suggestion which could be raised at the CATG meeting (15th December) which AW will attend. Also suggested that we could approach Sustrans as a potential supporter of the initiative to raise funds and similarly engage Sarah Simmonds.                                                       Actions:
  • MB to contact Steve Hind and arrange a meeting with Rob Macaire and Sarah       Simmonds to discuss the proposals as noted above
  • MB/RM to poll local residents re funding
  • MBrennan to ask Ryan whether a Sustrans approach of a sponsored cyclethon at the pub may raise significant funds for this project
  1. Footpaths: report by Tim Lewis
    1. Maps of footpaths in APC presented. Meeting held on 13 July 2016 with Stephen Leonard who is the Senior Warden at Wiltshire Council in charge of footpaths in North Wiltshire, including Avebury. As a result, one synthetic sign has been put up from A4361 towards Windmill Hill although two signs originally requested by Mr Lewis. The National Trust also put a sign up opposite their car park pointing towards Silbury Hill. Wiltshire council are now down to last 20 signs so no new ones will be placed. Costs of new signage, if we were to replace with oak itemised in TLs report. Costs don’t include working brief for monumental consent. Recycled plastic signs last a lot longer and are one third of the cost (£5700). Idea is to have consistent signs for the whole of the WHS. MBrennan suggested oak signs in the centre of the village and recycled ones further out, as long as they have the same logo/design. APC may contribute some funds to this project as there were some reserves

Actions: Ask Sarah Simmonds and Stephen Leonard if we can arrange a meeting to discuss replacement signs in the whole of the WHS.

  1. Update on double yellow lines in Trusloe: Keep under review
  2. Great West Way project – Interaction with WHS transport strategy

Calne wanted to increase its tourist income by putting a vintage rally in place. But this has now been superceded by Visit Wiltshire who are trying to increase visitation to the A4 corridor by encouraging online bookings from abroad. Funding of £24 million is available. Message from Avebury is that we don’t want an increase in footfall in and around the village and monument

  1. A303 plans near Stonehenge and implications for Avebury – information only

Short tunnel proposal for A303 is such that it would emerge within the WHS and as a result may jeopardise the archaeology and the status of Stonehenge as a WHS. Since Avebury and Stonehenge are linked as a single WHS, the loss of WHS for Stonehenge would lose Avebury’s status as well.

  1. Signage Audit: Road sign audit needs to be completed. Ask Sarah Simmonds for the proforma as discussed
  2. Any other business: None
  3. Date of next meeting: TBA

Meeting adjourned at 21:35

Appendices

1.  Atkin’s Report and Costings