27 March 2018 Transport Group : Minutes

Minutes of the 27th March 2018 Transport Group Committee

Avebury Parish Council

Held at 7:30pm on Tuesday 27 March 2018 at the Social Centre, Avebury SN8 1RF.

Present – M R Bedford (Chairman), A Williamson, S Stacey, A Norman, R Macaire, H Miah (Stonehenge and Avebury WHS partnership officer), Helen Ramsay (Berwick Bassett and Winterbourne Monkton PC – new member). Attending as observers: Sarah Nichols and Jill Turner (Fyfield and W Overton PC).

  1. Apologies for absence
    1. Tim Lewis, Jane Davies (Wiltshire Councillor) and Liz Moore (APC clerk); Lyn Bennett-Nutt (Berwick Bassett and Winterbourne Monkton PC – new member)
  2. Welcome to new members
    1. Helen Ramsay and Lyn Bennett-Nutt
  3. Declarations of interest
    1. none
  4. Acceptance of minutes of 19th February 2018
    1. accepted
  5. Matters arising from the minutes
    1. none that are not on the agenda
  6. Footpaths including:
    1. Update from Tim Lewis on signage and wayposts
      • Report delivered. Noted that there is a move to standardise signpost quality at a higher level and across the whole WHS including Stonehenge.
    2. Dog fouling update
      • Warden will do another round. Notices will be posted in UKN. A suggestion to place dog waste bags in and around footpath 22 met ambivalently from an aesthetic viewpoint. Agreed that the issue was one for Avebury PC, which has been discussing it, and not for the Transport Group.
  7. Output from the exhibition and next steps
    1. 50 Post-It notes were left at the exhibition and many constructive suggestions were made. Key points from a summary record, which will be available on the Transport Group page of the Parish Council website, were presented by S. Stacey.
    2. Trulsoe
      • No focal consensus. Speeding and parking main issues.
    3. A4 Scheme at Beckhampton
      • Speed limits #1 issue
    4. A4 Scheme at West Kennett
      • As for Beckhampton – speed and the lack of safe pedestrian passage along and across the road.
    5. The Avenue
      • Garnered most comments. Consensus was that something should be done as the destruction of the verges is increasing. Status quo is not sustainable. Countermeasures suggested included a weight/width restriction on the Avenue, which would prohibit its use by HGVs and PSVs, or a trial period during which it would be closed completely. Concerns were raised about the impact of any restriction for farm vehicles, emergency vehicles, and general commuters. Noted that closure of the Avenue was an unexpected consequence of current thinking about ways to slow traffic speeds at West Kennett, which would require removal of the central turn lane on the A4.
    6. Green Street
      • Signage and use of the street by non-resident and non-farm vehicles. Satellite navigation mistakenly routing Marlborough-bound traffic down Green Street was identified as a problem
    7. High Street
      • Conditions of use of the National Trust car park were not adequately highlighted
    8.  Footpaths
      • Attracted the most comments after the Avenue: connected footpaths, better signage and safety especially for A4361 for pedestrians, and dog fouling.
    9. Other issues raised
      • Village website should have somewhere to report problems like parking on High Street. Support for a cycling lane between Avebury and W Monkton. Most comments on A4 W Kennett and the avenue with the next most significant being footpaths. Significant reference to satellite navigation systems bringing HGVs through Avebury. Truck companies have an alternate GPS scheme and perhaps the Transport Group should investigate how we might ask for sat navigation to be adjusted to discourage trucks coming through Avebury.
      • Discussion: AW reported that he had been in touch with Steve Hind who had confirmed that the order has gone in for Atkins to begin work on more detailed plans for the Beckhampton Roundabout project. Discussion in the meeting focussed mostly on W Kennett A4 proposals requiring the Avenue to close so that the A4 can be modified to slow traffic. Wiltshire Highways have informed us that without Avenue closure the road reconstruction, footpaths, crossing sites and ultimate speed limit in W Kennett that is integral to the WHS transport strategy will not be possible. Sarah Nichols and Jill Turner emphasised concerns in Fyfield and West Overton regarding emergency vehicle access if the A4 were closed, which perhaps could be addressed by a TRO restricting all but emergency vehicles and farm traffic. Given the context of the Avenue in the overall WHS transport strategy, SN and JT suggested that the Transport Group’s exhibition should be taken around to outlying parish councils to explain the consequences of the Avenue remaining open. They reported that there is interest in introducing speed limit along the A4 to the Bell public house, which might allow extension of the proposals for West Kennett.Noted that none of the APC councillors had contributed to the notes that have been collected. The APC meeting on 3 April would allow them to comment. A synopsis could then be drawn up so that at the annual village meeting (24 April) there is an action-oriented report for wider discussion.Helen Ramsay drew attention to requests from Lyn Bennett-Nutt and it was noted that many of the issues raised were addressed in the ongoing review of the exhibition and others will be brought up at future meetings. The points mentioned by Lyn Bennett-Nutt were:
        1. Road safety, speed limits, road surfaces leading into Avebury i.e. Winterbourne Monkton & Berwick Bassett.
        2. Cycle paths & footpaths as the National Trust & English Heritage want to reduce the number of vehicles coming into Avebury.
        3. Buses connecting with each other and access with a regular service to & from Marlborough where our medical clinics are.

        Actions

          • Investigate how we may influence routes for HGVs recommended by GPS used by trucks.
          • Investigate how we might get data on speed and weight of traffic using the Avenue.
          • Investigate if the NT have any counts of Avenue use and for historical visitor numbers.
          • Investigate potential for showing exhibition to surrounding Parish Councils, possibly in May at a central location such as the Kennett Vale Hall (Jill, Helen and Sarah would advise)

        Invite APC to approve the preparation of an action-oriented report following the council’s meeting on 3 April and to find agenda time for discussion at the annual village meeting (23 April).

  8. Any other business
    1. none
  9. Date of next meeting
    1. Not set – will be set after next Parish Council Meeting (Tues 3rd April)

Meeting adjourned 21:20

19 February 2018 Transport Group : Minutes

Minutes of the 19 February 2018 Transport Group Committee

Avebury Parish Council

Held at 7:30pm on Monday 19th February 2018 at the Social Centre, Avebury SN8 1RF.

Present – M R Bedford (Chairman), A Williamson, S Stacey, J Davies, A Norman, R Macaire, R Gamble, H Miah, S Simmonds.

  1. Introductions – S Simmonds, Richard Gamble, Helen Miah.
  2. Apologies for absence: Tim Lewis (note signage meeting in two days), Liz Moore.
  3. Declarations of interest: None.
  4. Acceptance of minutes of 16th Jan 2018: Accepted as is.
  5. Matters arising from the minutes: None that are not on the minutes.
  6. Footpaths including:
    1. Update on wayposts. Noted that the Parish has offered £1000 towards the renewal of finger posts throughout the parish provided the synthetic posts are reconsidered as a cost cutting measure. Noted also that the goal is for consistency across the WHS so the decision on post choice should be for the whole WHS. These issues will be discussed on Wednesday at the next signage meeting.
    2. Dog fouling. Complaints regarding dog fouling on footpath 22 have been raised. A service request was raised (1823593) on Wiltshire Councils web site to log the problem by L Moore. Dog warden can be called to patrol the path if it persists and signs can be obtained from the dog wardens office. Most effective response is to advertise that there will be a clear up, clear up the path and post signs. L Moore to enquire re getting signs from the dog warden.
  7. Progress on the exhibition in March. Finalising the flyer, content and date for the exhibition:
    1. The exhibition will focus on the 7 key transport related elements which have been of most interest to parishioners (listed below) and put them in context with a central display which covers the entire WHS. The goal of the exhibition will be to inform attendees of the facts regarding each element and to garner input, comment and facts. These will be collated and a report produced to present the findings of the exhibition and where possible propose actions. The 7 elements that will be highlighted at the exhibition are;
      1. Achievements of the transport group so far
      2. A4 – W Kennett and Beckhampton. Traffic calming measures
      3. Trusloe – Parking and speeding
      4. Yellow lines throughout the parish
      5. Footpaths and Byways – state of repair
      6. The future of the Avenue
      7. Eroding verges – Green street and The Avenue
    2. Each element will be displayed at a station where the format for each is;
      1. What are the issues
      2. What have we done so far
      3. Next steps

Central to all these stations will be a view of the whole WHS of Avebury which puts each of the elements into the perspective of the wider WHS transport strategy. The WHS transport strategy drew significant input from the Avebury transport plan which was produced with input from more than 100 parishioners so there is already significant ownership which needs to be augmented by direct input from parishioners at the exhibition. It was also noted that local parishes also need to be consulted as some of the elements (especially the Avenue) impact them as well. Inclusion of the items listed in item 7a in the parish magazine along with a brief description of the goal of the exhibition will alert the other local councils and individuals of the agenda and planned date of the exhibition such that all can contribute.

Proposal to implement the above and plan for the exhibition day is as follows:

  1. Produce a note for the parish magazine based on 7 a) above by Tuesday Feb 20th (A Williamson). The note placed in the parish magazine will be used as a template to be produce a flyer which will be circulated by hand to parishioners 7-10 days prior to the exhibition as a reminder. MB to circulate the text for the flyer to the transport group for confirmation once AW has produced the parish magazine note and allocate printing/delivery responsibilities. Text of the flyer to be emailed by L Moore to clerks of surrounding parishes and the National Trust.
  2. Complete the text for each element (2 and 7 already completed). The Avenue will be started by R Macaire then circulated for input by others. M Bedford to ensure the other 4 elements are completed by “volunteers” by the end of next week. A Norman to design the “comments” note for attendees to fill in with comments, suggestions and points of view so that data can be captured easily.
  3. Design of central display to be co-ordinated between S Simmonds and A Macaire to include an aerial picture of the entire WHS.
  4. L Moore to investigate the costs of producing each element on A1 paper with the inclusion of 2-3 photographs to highlight the main features of each element. Also to investigate the planning of the stations and central display (ie easels, tables etc).
  5. L Moore to confirm the 7th March fron 4:30pm to 8.00pm is booked at the village hall.

c. Follow up – Noted that it is important to produce an output from the exhibition as quickly as possible to keep the issues live and out of respect of the input from those who attend. S Stacey to produce a straw man output and work with the transport group to finalise and exhibition report highlighting the main findings and suggestions for next steps within one month of the meeting.

8. Any other business: None

9. Date of next meeting: 27th Mar 19:30

Meeting adjourned 2055

27 March 2018 Transport Group Meeting : Agenda

Avebury Parish Council

A meeting of the Transport Group Committee will be held at 7:30pm on Tuesday 27th March 2018 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 22 March 2018

Agenda

  1. Apologies for absence
  2. Welcome to new members
  3. Declarations of interest
  4. Acceptance of minutes of 19th February 2018
  5. Matters arising from the minutes
  6. Footpaths including:
    1. Update from Tim Lewis on wayposts
    2. Dog fouling update
  7. Output from exhibition and next steps
    1. Avebury Trusloe
    2. A4 scheme at Beckhampton
    3. A4 scheme at West Kennett
    4. The Avenue
    5. Green Street
    6. High Street
    7. Footpaths
    8. Other issues raised
  8. Any other business
  9. Date of next meeting

 

19 February 2018 Transport Group Meeting : Agenda

Avebury Parish Council

A meeting of the Transport Group Committee will be held at 7:30pm on Monday 19th February 2018 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 9 February 2018

Agenda

  1. Apologies for absence
  2. Declarations of interest
  3. Acceptance of minutes of 16th January 2018
  4. Matters arising from the minutes
  5. Footpaths including:
    1. Update on wayposts
    2. Dog fouling
  6. Progress on proposed exhibition in March. Finalising the flyer, content and date for the exhibition
  7. Any other business
  8. Date of next meeting

 

 

16 January 2018 Transport Group Committee : Minutes

Minutes of the 16th January 2018 Transport Group Committee
Avebury Parish Council

Held at 7:30pm on Tuesday 16th January 2018 at the Social Centre, Avebury SN8 1RF.
Present – M Bedford (Chairman), A Williamson, S Stacey, T Lewis, R Macaire, J Campbell

1. Apologies for absence:  Moya Brennan, Angela Norman, Liz Moore.
2. Declarations of interest: none
3. Acceptance of minutes of 30th November 2017: accepted as is
4. Matters arising from the minutes: none that are not on the minutes
5. Visitor parking in the High Street and Green Street including coaches: taken off this group as it is APC level and is on Feb agenda for the Parish Council
6. Footpaths including:
a. Report by Tim Lewis on footpath signage
1. Proposal at stakeholders group at WHS suggests the wooden posts be replaced around the village for £5711 (14 signposts, all oak, guaranteed for 20 years) which includes £750 for an archaeologist on site. TL suggested that waymarking should be preferred over branding signs. Proposal from T Lewis discussed and appreciation for the work noted. WHSC has passed this on to Helen Miah to move this project forwards and discuss next steps. Funding sources not clear but North Wessex Downs, Sustrans and MAB could be approached. This may be more successful if APC were to provide seed money.  Proposed that the transport group approaches the Parish Council for a £1000 donation to use as a lever to garner additional money from the other organisations. If the Parish agrees then TL and other(s) to put together plan to implement the plan including fundraising.
b. Resurfacing footpath 22
1. Sustrans have been approached by Liz Moore last week but no response so far. Wiltshire Council have it on their books for next financial year (ie 2019)
7. Progress on exhibition re transport and travel in the parish and finalization of programme.  Potential for survey of traffic in the Avenue?
a. Amendments to document suggested and agreed and volunteers to distribute noted. Question of timing and how to show the information that we have. Should be run all day but over the evening as well. Would be good to include WC and transport personnel from WC as well as WHS. Open at 4pm for viewing and have presentations from stakeholders later in the evening  – eg 18:30. Vertical boards with space for comments suggested. We should include in the document to be circulated a headline that there will be a follow up meeting to present the conclusions and recommendations
b. Topics to be covered
1. Achievements of the transport group so far – Transport Plan central to whole
2. A4 – W Kennett and Beckhampton
3. Trusloe – Parking  and speeding
4. Yellow lines
5. Footpaths and Byways
6. The future of the Avenue
7. Eroding verges  – Green street and The Avenue
Recognised that items 2-7 which emanate from item 1 needs to follow a standard template – eg Problem/issue, consequences, potential solutions and outcomes.
Exhibition Meeting set on 7th March at the Social Centre at 16:00-20:00.
8. Any other business: eroding verges in Green Street have been reported in MyWiltshire by S Stacey but probably not the relevant place to get a response. S Stacey to approach S Simmonds and Martin Cook re the verges to see if there is an WHS or WC response respectively.
9. Date of next meeting: 8th Feb 19:30 to address preparation for the exhibition as the sole item on the agenda.

Meeting adjourned 2045

16 January 2018 Transport Group Committee Meeting : Agenda

Avebury Parish Council

A meeting of the Transport Group Committee will be held at 7:30pm on Tuesday 16th January 2018 at the Social Centre, Avebury SN8 1RF.

All members of the public and press are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 10th January 2018.

Agenda

  1. Apologies for absence
  2. Declarations of interest
  3. Acceptance of minutes of 30th November 2017
  4. Matters arising from the minutes
  5. Progress on exhibition re transport and travel in the Parish and finalization of exhibition programme. Potential for survey of traffic in the Avenue
  6. Visitor parking in the High Street and Green Street including coaches
  7. Footpaths including:
    1. Report by Tim Lewis on footpath signage
    2. Resurfacing footpath 22 (Church Walk – Bray Street) and footpath 30 (main car park – High Street)
  8. Fundraising ideas
  9. Any other business
  10. Date of next meeting

 

 

30 November 2017 Transport Group Meeting : Minutes

Minutes of the 30th Nov 2017 Transport Group Committee

Avebury Parish Council

Held at 7:30pm on Thursday 30th November 2017 at the Social Centre, Avebury SN8 1RF.

Present – M Bedford (Chairman), A Williamson, S Stacey, A Norman, R Macaire.

  1. Apologies for absence: Tim Lewis, Liz Moore, Moya Brennan.
  2. Declarations of interest: None.
  3. Acceptance of minutes of 5 June 2017 and to acknowledge 10 August 2017 meeting notes: Accepted as read for 5th June and 10 August received.
  4. Matters arising from the minutes: No matters arising that are not already on the agenda.
  5. Progress report on A4 Traffic Calming Project and meeting with Atkins on 16 November: Rob Macaire, Sarah Simmonds, Andrew Williamson, Steve Hind and Nat Trust representative. Most of the meeting focussed on the A4 at W Kennett as Atkins feel the proposal made in their WHS plan is not workable. New plans produced by Atkins presented at meeting by A Williamson. One issue is that with the reduction in width of the carriageway (see plan 001) the footpath approaching the E Kennett road from the west on the south side of the carriageway is substandard, and the other is that with no ghost turn to the Avenue the sight lines for following west-bound drivers on the A4 are not long enough for safe turning onto the Avenue. The footpath is not a game changer but the Avenue is. The solution offered by Atkins (see plan 002) was to put the footpath only on the south side with no crossings or narrowing of the road and it was agreed that such a solution was not wanted by anyone. Solution of putting in a speed limit with reduced carriageway and footpath with no ghost turn rejected by Wilts Council on safety grounds. The meeting concluded that closing the Avenue would be the only solution which would enable the implementation of the full plans. Wiltshire Highways to continue with Beckhampton scheme.
  6. Avenue Closure including pros and cons template and traffic flow data from Wiltshire Council: Linkage of Avenue closure to W Kennett work noted and discussion centred on how to capture all views in the community on the Avenue so that a factual and fair document could be produced. Also noted that there is more than a binary solution, eg it could be that the Avenue is closed for an experimental time period, or a gate is present but not locked, or the Avenue is open only during set hours. We agreed that we had no recommendation to make at present and instead proposed to create an exhibition to gather all information on the Avenue, W Kennett and Beckhampton to enable us to inform the parish and community of what options and considerations exist for all these schemes. This should include Wilts Council (S Hind) and WHS (S Simmonds). We would draft a document and circulate within the group for approval prior to sending out to the community as an information and inquiry note. Committee then to set a date for an exhibition or information exchange entitled “Traffic in Avebury” or something similar to cover not only the Avenue as described above but also the WHS transport plans, yellow lines, speeding, possible footpath within new 30mph limit on Swindon Road etc. with the goal of gaining feedback and prioritisation of the issues at hand.
  7. Results of double yellow lines and speeding questionnaire sent to Avebury Trusloe residents: Responses from 5 persons on renewing/extending yellow lines in Trusloe, Frog Lane and Green St suggesting that none were in support and if anything they would make things worse.
  8. Speed monitoring through Avebury and Avebury Trusloe including request for SIDs for the A4361 Swindon road: Survey said several areas may suffer speeding but worst place is the A4361 at exit from Trusloe with 1 comment regarding the main road in Trusloe itself. Awaiting further direction as to where the problem exists. SIDs no longer offered and as the A4361 is a NSL it would not apply.
  9. Influx of articulated lorries and HGV’s using A4361 Swindon road at all hours: No action but noted that high friction strips in W Monkton are likely to be removed thus reducing the noise pollution that instigated the complaint.
  10. Visitor parking in the High Street and Green Street including coaches: Awaiting response to APC enquiries.
  11. Footpaths including:
    1. Report by Tim Lewis on footpath signage:

      “I put together a paper setting out the background of the project to standardise all the footpath signage in the WHS, and giving the estimated cost of the first phase, which would be the replacement of all the existing oak signs in Avebury, in early October. This was refined by Sarah Simmonds and presented by her to the meeting of the Steering Committee stakeholders of the WHS on 19th October. They came to the conclusion that there was some work to do around looking at the signage from a conservation point of view, identifying where they wish to encourage walkers to go, and where they continue to need signage. The National Trust is involved in signage refreshment across the organisation and this will need to be taken into consideration as well. Sarah has a new assistant starting at the end of November, and she will ask her to set up a meeting with me and stakeholders’ representatives to review the aims of the project and identify the necessary next steps.”

    2. Resurfacing footpath 22: Still in the plans and apparently will be done end of this financial year.

    3. Changing the footpath between Silbury Hill and Beckhampton into a circular route: Noted that APC has closed this even though it is sympathetic to the needs.

    4. Creating a new footpath adjacent to A4361 from Avebury towards Swindon and within the newly extended 30 mph zone: No action taken so far – plans to be developed to include in the exhibition and prioritised.
    5. Creating a new footpath adjacent to A4 from Gunsite Road to the Avenue: Part of the WHS plan and current W Kennett scheme.

  12. Fundraising ideas: No new ideas noted.
  13. Village signage audit: Scheme overview 1.1 from WHS plan needs to be reviewed with S Simmonds to decide what should be done.
  14. Any other business: None.
  15. Date of next meeting: Tuesday 16th January 2018.