18 May 2017 Annual General Meeting : Draft Minutes

Avebury Parish Council

Draft minutes of the Annual General Meeting of Avebury Parish Council held on the 18 May 2017 at the Social Centre, High Street, Avebury SN8 1RF. (For adoption in May 2018).

In these minutes ACSReC stands for Avebury Community Sports and Recreation Committee, APC for Avebury Parish Council, NT for National Trust and WHS for World Heritage Site.

Time Start: 19:02

  1. Present: Councillors Mr David Brotheridge, Mr Jon Campbell, Mrs Maggie Lewis, Mrs Lynzey Paradise, Ms Zandria Service, Mr Stephen Stacey and Mr Andrew Williamson.
  2. In attendance: Miss Liz Moore, Clerk.
  3. Apologies: Councillors Dr Mike Bedford, Terence O’Connor and Wiltshire Councillor Jane Davies.
  4. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Williamson was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Mr Williamson was proposed as Chairman by Ms Service and seconded by Mr Brotheridge. Carried unanimously. The Clerk asked if there were any nominations for the role of Vice Chairman and Mrs Lewis said she was prepared to stand again as Vice Chairman. Mrs Lewis was proposed as Vice Chairman by Mr Williamson, seconded by Mrs Paradise and carried unanimously.
    [Declarations of acceptance of office were signed by Mr Williamson and Mrs Lewis].
    Mr Williamson took the Chair.
  5. Minutes of AGM held on 3 May 2016 were agreed by all as a corrrect record. Proposed by Mr Stacey, seconded by Mrs Lewis and carried unanimously.
  6. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Mr Brotheridge, Mr Stacey and Mr Williamson remain members together with the following members of the public: Mrs Moya Brannan, Dr Mike Bedford, Mrs Kate Fry, Mr Tim Lewis, Mr Rob Macaire, Mrs Angela Norman, Mr Paul Ryder-Morris and Mr Simon Vatcher. It was unanimously agreed that Mrs Lewis be nominated as temporary Chairman of the standing committee.
    3. ACSReC: it was unanimously agreed that Mrs Lewis, Mrs Paradise and Mr Stacey remain members together with the following members of the public: Dr Mike Bedford, Mr Alan Blake, Mr Dominic Fry, Mrs Diane Gater and Mr Bruce Hinder. It was unanimously agreed Mrs Paradise be nominated as Chairman of the standing committee.
    4. Community Flood Group: it was unanimously agreed that Mrs Lewis remain the nominated representative and a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    5. Wi-Fi and Broadband: it was unanimously agreed that Mr Campbell would be the nominated representative together with Mr Terence O’Connor who the Clerk reported had expressed an interest in the role.
    6. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson remain a member and Mrs Lewis and Ms Service attend on an ad-hoc basis.
    7. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Mr Williamson remain as APC’s representative.
    8. Footpaths: it was unanimously agreed that Mr Stacey remain a footpath Councillor.
    9. Play area: it was unanimously agreed that Mr Campbell and Mrs Paradise share the role as the nominated Play Area Councillors.
    10. Marlborough Area Board: it was unanimously agreed that Mr Williamson remain the nominated representative and Mrs Paradise be nominated as a representative too and that other members were welcome to attend the meetings.
  7. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative.

    The above nominations under items 6-7 were proposed by Mr Brotheridge, seconded by Mrs Paradise and carried unanimously.

  8. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2017/18 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mrs Lewis, seconded by Mrs Paradise and carried unanimously.

Meeting closed at 19:16

18 May 2017 AGM + Ordinary Meeting : Agenda

Avebury Parish Council

The Annual General Meeting of Avebury Parish Council will be held at the Social Centre, High Street, Avebury SN8 1RF at 7.00pm on Thursday 18 May 2017 and an Ordinary Meeting of Avebury Parish Council will be held immediately after the Annual General Meeting on the same day and at the same place.

All members of the public are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 13 May 2017

Agenda for AGM

  1. Apologies
  2. Election of Chairman and Vice Chairs
  3. Minutes of AGM held on 3 May 2016
  4. Appointment of members of Committees, Sub-Committees and Parish Council representatives
  5. Appointment of representatives to other bodies
  6. Payment of annual subscriptions

Agenda for Ordinary Meeting

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 2nd May 2017
  5. Matters arising from the minutes
  6. Membership: to discuss co-option to the remaining seat
  7. National Trust update, dialogue and progress
  8. Improving opening hours of Coach House toilets including:
    1. trial period and lease agreement
    2. extending MAB grant period
  9. Planning: including:
      1. NT request for informal advice on new gates at the Manor
      2. Mobile phone mast in WHS behind The Bell ref 17/03498/PNTEL
  10. Housing Needs Survey
  11. Defibrillator for Avebury
  12. ACSReC
  13. Local issues
  14. Communications
  15. Correspondence
  16. Finance and admin: including quotations for Parish Council insurance renewal due 1 June 2017, members to approve the Annual Governance Statement (Section 1) of the Annual Return, Councillor Training, cheques for payment and cheques for ratification.
  17. Date of next meeting: 7:30pm on Tuesday 6th June 2017 at the Social Centre.
  18. Any other business

3 May 2016 Annual General Meeting : Minutes

Avebury Parish Council

Minutes of the Annual General Meeting of Avebury Parish Council held on the 3 May 2016 at the Social Centre, High Street, Avebury SN8 1RF. [Adopted 18 May 2017].

In these minutes ACSReC stands for Avebury Community Sports and Recreation Committee, APC for Avebury Parish Council, NT for National Trust and WHS for World Heritage Site.

Time Start: 19:11

  1. Present: Councillors Mr David Brotheridge, Mr Jon Campbell, Mrs Maggie Lewis, Mrs Lynzey Paradise, Ms Zandria Service, Mr Stephen Stacey and Mr Andrew Williamson.
  2. In attendance: Miss Liz Moore, Clerk.
  3. Apologies: Councillor Dr Mike Bedford.
  4. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Williamson was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Mr Williamson was proposed as Chairman by Ms Service and seconded by Mrs Lewis. Carried unanimously. The Clerk asked whether the same Vice Chairman and Vice Chairwoman, Dr Bedford and Mrs Lewis respectively were prepared to stand again. Mrs Lewis said she would and Mr Williamson reported he had contacted Dr Bedford before the meeting to confirm if he was prepared to stand as Vice Chairman and he had confirmed he would. There were no other nominations and, in his absence, Dr Bedford was proposed as Vice Chairman and Mrs Lewis was proposed as Vice Chairwoman by Mr Brotheridge, seconded by Mr Williamson and carried unanimously.
    [Declarations of acceptance of office were signed by Mr Williamson and Mrs Lewis].
    Mr Williamson took the Chair.
  5. Minutes of AGM held on 5 May 2015 were agreed by all as a corrrect record. Proposed by Mr Brotheridge, seconded by Mrs Lewis and carried unanimously.
  6. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Dr Bedford, Mr Brotheridge, Mr Stacey and Mr Williamson remain members together with the following members of the public: Mrs Moya Brannan, Mrs Kate Fry, Mr Tim Lewis, Mr Rob Macaire, Mrs Angela Norman, Mr Paul Ryder-Morris, Mr Simon Vatcher and Mr Peter Wilson. It was unanimously agreed that Dr Bedford remain Chairman of the standing committee.
    3. ACSReC: it was unanimously agreed that Dr Bedford, Mrs Lewis and Mrs Paradise remain members together with the following members of the public: Mr Alan Blake, Mr Dominic Fry, Mrs Diane Gater and Mr Bruce Hinder. It was unanimously agreed Mrs Paradise be nominated as Chairwoman of the standing committee.
    4. Community Flood Group: it was unanimously agreed that Mrs Lewis remain the nominated representative and a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    5. Wi-Fi and Broadband: it was unanimously agreed that Mrs Lewis remain the nominated representative and Mr Campbell would offer additional advice and expertise.
    6. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson remain a member and Mrs Lewis and Ms Service attend on an ad-hoc basis and come to the next meeting at 1:30pm on 25 May.
    7. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Mr Williamson remain as APC’s representative.
    8. Footpaths: it was unanimously agreed that Dr Bedford remain a footpath Councillor and Mr Stacey be nominated as a second footpath Councillor.
    9. Play area: it was unanimously agreed that Mr Campbell be nominated as Play Area Councillor.
    10. Marlborough Area Board: it was unanimously agreed that Mr Williamson remain the nominated representative and Mrs Paradise be nominated as a representative too and that other members were welcome to attend the meetings.
  7. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative.
    2. National Trust: deferred to ordinary meeting see item 11.d.

    The above nominations under items 6-7 were proposed by Mrs Lewis, seconded by Mrs Paradise and carried unanimously.

  8. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2016/17 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mr Brotheridge, seconded by Mr Stacey and carried unanimously.

Meeting closed at 19:29

3 May 2016 AGM + Ordinary Meeting : Agenda

Avebury Parish Council

The Annual General Meeting of Avebury Parish Council will be held at the Social Centre, High Street, Avebury SN8 1RF at 7.00pm on Tuesday 3 May 2016 and an Ordinary Meeting of Avebury Parish Council will be held immediately after the Annual General Meeting on the same day and at the same place.

All members of the public are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 26 April 2016

Agenda for AGM

  1. Apologies
  2. Election of Chairman and Vice Chairs
  3. Minutes of AGM held on 5 May 2015
  4. Appointment of members of Committees, Sub-Committees and Parish Council representatives
  5. Appointment of representatives to other bodies
  6. Payment of annual subscriptions

Agenda for Ordinary Meeting

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 5th April 2016
  5. Matters arising from the minutes: min ref. 18.a. planters in High Street
  6. Membership: to welcome Mr Jon Campbell as new member and discuss co-option to the remaining seat.
  7. Planning applications + results: including results of applications for change of use and advertisements at the Coach House, High Street
  8. Premises licence for the National Trust Estate: results of Hearing.
  9. Summer Solstice: Plans for 2016
  10. Review of the Annual Village Meeting held on 28 April
  11. Transport Group: progress report following meeting on 8 March including applications to CATG and parking in Trusloe.
  12. ACSReC: including (a) report on 26 April meeting (b) funding an aerator (c) progress report on installation of mains water supply and funding (e) VAT status.
  13. Repairs to Trusloe Play Area: report by Clerk including (a) update on maintenance work carried out to date (b) members to consider estimates for repainting of the basketball post and the see-saw (c) climbing frame entrapment risk.
  14. Local issues: including street cleaning in High Street, Church Walk / Hunters Walk and Trusloe, jetting of culvert in Beckhampton, footpath clearing along A4 at West Kennett, removal of footpath railings in Avebury Trulsoe, devolution of assets and services to Parish Councils and the public’s feedback from Village Meeting, pothole on the Avenue, URC Chapel, Housing Needs Survey, Community Wi-Fi and Broadband speeds, Defibrillator for Avebury.
  15. Communications: 30 March and 5 April Headlines submitted for May Edition of UKN.
  16. Correspondence
  17. Finance and admin: including members to approve the Annual Governance Statement (Section 1) of the Annual Return, review Standing Orders and Financial Regulations and TOR of Committees.
  18. Date of next meeting: 7:30pm on Tuesday 7 June 2016 at the Social Centre.
  19. Any other business

5 May 2015 Annual General Meeting : Minutes

Minutes of the Annual General Meeting of Avebury Parish Council held on the 5th May 2015 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, NT for National Trust and WHS for World Heritage Site.

Time Start: 19:01

  1. Present: Councillors Dr Mike Bedford, Mr David Brotheridge, Mr Keith Howell, Mrs Antoinette Kremer, Mrs Maggie Lewis, Mr Paul Ryder-Morris, Ms Zandria Service and Mr Andrew Williamson.
  2. In attendance: Miss Liz Moore, Clerk.
  3. Apologies: Councillors Mr Mike Daniel and Wiltshire Councillor, Mrs Jemima Milton.
  4. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Williamson was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Mr Williamson was proposed as Chairman by Mr Howell and seconded by Mrs Lewis. Carried unanimously. The Clerk asked whether Dr Bedford and Mrs Lewis were prepared to stand as Vice Chairman and Vice Chairwoman respectively. They said they were and there were no other nominations.
    Dr Bedford and Mrs Lewis were proposed as Vice Chairs by Mr Williamson and seconded by Ms Service. Carried unanimously.
    [Declarations of acceptance of office were signed by Mr Williamson, Dr Bedford and Mrs Lewis].
    Mr Williamson took the Chair.
  5. Minutes of AGM held on 6 May 2014 were agreed by all as a correct record. Proposed by Mr Howell and seconded by Mrs Lewis.
  6. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Dr Bedford, Mr Brotheridge, Mr Daniel, Mr Howell and Mr Williamson remain members together with the following members of the public: Mrs Moya Brannan, Mrs Kate Fry, Mr Rob Macaire, Mrs Angela Norman, Mr Stephen Stacey, Mr Simon Vatcher and Mr Peter Wilson. It was unanimously agreed that Dr Bedford would remain Chairman of the standing committee.
    3. Community Flood Group: it was unanimously agreed that Mrs Lewis would remain the nominated representative and a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    4. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson remain a member together with Mrs Kremer and Mr Howell. Mrs Kremer would attend in summer and Mr Howell in the winter.
    5. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Mr Williamson remain as APCÕs representative.
    6. Footpaths: it was unanimously agreed that Dr Bedford and Mr Howell remain footpath Councillors.
    7. Play area: it was unanimously agreed that Mr Paul Ryder-Morris be nominated as Play Area Councillor.
    8. Marlborough Area Board: it was unanimously agreed that the nominated representative would be Mr Williamson and that other members were welcome to attend the meetings too.

    The above nominations were proposed by Ms Service and seconded by Mr Brotheridge.

  7. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative and Mrs Kremer agreed to deputise.
    2. Avebury Sports-field Association: Mr Brotheridge agreed to represent APC from time to time

    The above nominations were proposed by Mr Howell, seconded by Mr Ryder-Morris and carried unanimously.

  8. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2015/16 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mr Williamson, seconded by Mrs Lewis and carried unanimously.

Meeting closed at 19:15

6 May 2014 Annual General Meeting : Minutes

Minutes of the Annual General Meeting of Avebury Parish Council held on the 6th May 2014 at the Social Centre, High Street, Avebury SN8 1RF. (Adopted in May 2015).

In these minutes APC stands for Avebury Parish Council, NT for National Trust and
WHS for World Heritage Site.

Time Start: 19:30

  1. Present: Councillors Mr Andrew Williamson, Mr Paul Dixon, Mrs Antoinette
    Kremer, Mr Keith Howell and Mrs Maggie Lewis.
  2. In attendance: Miss Liz Moore, Clerk.
  3. Apologies: Councillors Mr Mike Daniel, Dr Mike Bedford, Mr Paul
    Ryder-Morris and Wiltshire Councillor, Mrs Jemima Milton.
  4. Election of Chairman and Deputy Chairman: the Clerk took the Chair and
    asked whether Mr Williamson was prepared to stand as Chairman. He said he would and there were no other nominations. Mr Williamson was proposed as Chairman by Mrs Kremer and seconded by Mr Howell. Carried unanimously. Mr Williamson reported that he had emailed Dr Bedford before the meeting to confirm if he was prepared to stand a s Deputy Chairman. There were no other nominations and, in his absence, Dr Bedford was proposed as Deputy Chairman by Mr Howell and seconded by Mrs Lewis. Carried unanimously.
    Mr Williamson took the Chair.
  5. Minutes of AGM held on 14 May 2013 were agreed by all as a correct record.
    Proposed by Mr Dixon and seconded by Mr Howell.
  6. Declarations of Acceptance of Office: Mr Williamson signed a declaration
    of acceptance of office as Chairman after being duly elected.
  7. Appointment of members of Sub-Committees and Parish Council representatives:
    1. Planning Sub-Committee: it was unanimously agreed that all members of the
      Council remain members of the Planning Sub-Committee.
    2. Transport group: it was unanimously agreed that Dr Bedford, Mr Daniel,
      Mr Howell and Mr Williamson remain members.
    3. Flood Group: it was unanimously agreed that Mrs Lewis will be the nominated
      representative.
    4. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson
      remain a member together with Mrs Kremer and Mr Howell. Mrs Kremer would attend in winter and Mr Howell in the summer.
    5. Avebury WHS Steering Committees and Avebury Solstice Operational Planning
      Meeting: it was unanimously agreed that Mr Williamson remain as APCÕs
      representative. The Chairman will explore with Mrs Hilary Makins (Head Ranger
      NT) to confirm if Mrs Kremer might also be on the Avebury Solstice Operational
      Planning Meeting.
    6. Footpaths: it was unanimously agreed that Dr Bedford and Mr Howell remain
      footpath Councillors.
    7. Play area: it was unanimously agreed that Mr Dixon remain as Play Area
      Councillor.
    8. Marlborough Area Board: it was unanimously agreed that the nominated
      representative would be Mr Williamson and that other members were welcome to attend the meetings too.

    The above nominations were proposed by Mrs Lewis and seconded by Mrs Kremer.

  8. Appointment of representatives to other bodies:
    1. Social Centre trustees: it was unanimously agreed that Mrs Lewis be APCÕs
      representative and Mrs Kremer to deputise.
    2. Avebury Sports-field Association: it was unanimously agreed Mr Dixon would
      continue to represent APC.

    The above nominations were proposed by Mr Williamson and seconded by Mr Howell.

  9. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2014/15 to
    Wiltshire Association of Local Councils, Community First and to Upper Kennett News. Proposed by Mr Williamson and seconded by Mrs Lewis.

Meeting closed at 7.40pm.

14 May 2013 Annual General Meeting : Minutes

Annual General Meeting 2013

Minutes of the Annual General Meeting of Avebury Parish Council held on the 14th May 2013 at the Social Centre, High Street, Avebury SN8 1RF. (For adoption in May 2014).

In these minutes APC stands for Avebury Parish Council and WHS for World Heritage Site.

Time Start: 19:30

  1. Present:  Councillors Mr Andrew Williamson, Mr Paul Dixon, Mrs Antoinette Kremer, Mrs Judy Miller, Mr Keith Howell, Mr Mike Daniel, Mrs Karyn Pearson and Mrs Maggie Lewis.
  1. In attendance: Wiltshire Councillor, Mrs Jemima Milton and Miss Liz Moore, Clerk.
  1. Apologies: Councillor Dr Mike Bedford.
  1. Election of Chairman and Deputy Chairman: the Clerk took the Chair and asked whether Mr Williamson was prepared to stand as Chairman.  He said he would and there were no other nominations. Mr Williamson was proposed as Chairman by Mr Dixon and seconded by Mrs Kremer. Carried unanimously. Mr Williamson reported that Dr Bedford had told him before the meeting that he was prepared to stand as Deputy Chairman. There were no other nominations and, in his absence, Dr Bedford was proposed as Deputy Chairman by Mr Howell and seconded by Mr Williamson. Carried unanimously.

Mr Williamson took the Chair.

  1. Minutes of AGM held on 1 May 2012 were agreed by all as a correct record. Proposed by Mrs Pearson and seconded by Mrs Lewis. 
  1. Membership of Parish Council and Declarations of Acceptance of Office:

    The Clerk confirmed that all nine seats on the Parish Council had been filled and that members had signed declarations of acceptance of office prior to start of the AGM. Dr Bedford would sign his declaration of acceptance as soon as practical.

    Mr Williamson had signed an additional declaration of acceptance of office as Chairman after being duly elected.

  1. Appointment of members of Planning Sub-Committee:  It was unanimously agreed that all members of the Council remain members of the Planning Sub-Committee. Proposed by Paul Dixon and seconded by Keith Howell
  1. Appoint members of:
    1. Transport group: It was unanimously agreed that Dr Bedford, Mr Daniel, Mr Howell and Mr Williamson remain members.
    2. Avebury Sacred Sites Forum:  It was unanimously agreed that Mr Williamson remain a member together with Mrs Kremer and Mr Howell. Mr Howell would attend the next meeting of ASSF and Mrs Kremer the second meeting. Thereafter Mrs Kremer would attend in winter and Mr Howell in the summer.
    3. Traffic and Visitor Management Group, Avebury WHS Steering Committee, Avebury Solstice Operational Planning Meeting and Marlborough Area Parish Forum:  it was unanimously agreed that Mr Williamson remain as APC’s representative.
    4. Footpaths: it was unanimously agreed that Dr Bedford or Mr Howell would be footpath Councillors.
    5. Play area:  it was unanimously agreed that Mr Dixon remain as Play Area Councillor.
    6. Marlborough Area Board: it was unanimously agreed that the nominated representative would be Mr Williamson and that other members were welcome to attend the meetings too.

The above nominations were proposed by Mr Williamson and seconded by Mr Daniel.

  1. Appointment of representatives to other bodies:
    1. Social Centre trustees: it was unanimously agreed that Mrs Pearson be APC’s representative.
    2. Avebury Sports-field Association: it was unanimously agreed Mr Dixon represent APC.

The above nominations were proposed by Mr Howell and seconded by Mr Daniel. 

  1. Payment of annual subscriptions It was agreed that annual subscriptions or donations be made during 2013/14 to Wiltshire Association of Local Councils, Community First and to Upper Kennett News. Proposed by Mrs Pearson and seconded by Mr Howell.

Meeting closed at 7.38pm.