1 May 2018 Annual General Meeting : DRAFT Minutes

Avebury Parish Council

Draft: minutes of the Annual General Meeting of Avebury Parish Council held on the 1 May 2018 at the Social Centre, High Street, Avebury SN8 1RF. (For adoption in May 2019).

In these minutes ACSReC stands for Avebury Community Sports and Recreation Committee, APC for Avebury Parish Council, ASSC for Avebury Sports and Social Club, NT for National Trust and WHS for World Heritage Site.

Present: Councillors Dr Mike Bedford (Vice-Chairman), Mrs Maggie Lewis (Vice-Chairman), from item 3 onwards Mr Terence O’Connor, Mrs Lynzey Paradise and Mr Stephen Stacey.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:19

  1. Apologies: Councillors Dave Brotheridge and Andrew Williamson and Wiltshire Councillor Jane Davies.
  2. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Stacey was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Proposed by Mrs Paradise, seconded by Mrs Lewis and carried unanimously. The Clerk asked if there were any nominations for the role of Vice Chairman and Mrs Lewis and Dr Bedford said that they were prepared to stand again as Vice Chairs. Proposed by Mr Stacey, seconded by Mrs Paradise and carried unanimously.
    [Declarations of acceptance of office were signed by Mr Stacey, Dr Bedford and Mrs Lewis].
    Mr Stacey took the Chair.
  3. Minutes of AGM held on 18 May 2017: unanimously agreed as an accurate record. Proposed by Dr Bedford and seconded by Mrs Paradise.
  4. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Dr Bedford, Mr Stacey and Mr Williamson remain members together with the following members of the public: Mrs Moya Brannan, Mrs Kate Fry, Mr Tim Lewis, Mrs Angela Norman, Mr Paul Ryder-Morris and Mr Simon Vatcher and new members Mrs Lynn Bennett-Nutt and Mrs Helen Ramsey. It was unanimously agreed that Dr Bedford be nominated as Chairman of the standing committee.
    3. ACSReC: it was unanimously agreed that Mrs Lewis and Dr Bedford remain members to oversee administration work associated with handover of Sports Field to ASSC.
    4. Community Flood Group: it was unanimously agreed that Mrs Lewis remain the nominated representative with a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    5. Wi-Fi and Broadband: it was unanimously agreed that Mr O’Connor would be the nominated representative.
    6. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson remain a member and Mrs Lewis and Ms Service attend on an ad-hoc basis.
    7. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Mr Williamson remain as APC’s representative.
    8. Footpaths: it was unanimously agreed that Mr Stacey remain a footpath Councillor.
    9. Play area: it was unanimously agreed that Mrs Paradise would be the nominated Play Area Councillor.
    10. Marlborough Area Board: it was unanimously agreed that Mr Williamson remain the nominated representative and Mrs Paradise be nominated as a representative too and that other members were welcome to attend the meetings.
  5. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative.
    2. Sports Field representatives on ASSC: Dr Bedford and Mrs Paradise agreed to be APC’s representatives.

    The above nominations under items 4-5 were proposed by Dr Bedford, seconded by Mrs Lewis and carried unanimously.

  6. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2018/19 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mrs Paradise, seconded by Dr Bedford and carried unanimously.

Meeting closed at 19:35

1 May 2018 AGM and Ordinary Meeting : Agenda

Avebury Parish Council

The Annual General Meeting of Avebury Parish Council will be held at the Social Centre, High Street, Avebury SN8 1RF at 7.15pm on Tuesday 1 May 2018 and an Ordinary Meeting of Avebury Parish Council will be held immediately after the Annual General Meeting on the same day and at the same place.

All members of the public are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 26 April 2018

Agenda for AGM

  1. Apologies
  2. Election of Chairman and Vice Chairs
  3. Minutes of AGM held on 18 May 2017
  4. Appointment of members of Committees, Sub-Committees and Parish Council representatives
  5. Appointment of representatives to other bodies
  6. Payment of annual subscriptions

Agenda for Ordinary Meeting

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 3rd April 2018
  5. Matters arising from the minutes
  6. Planning applications:
    1. Full planning for the provision of 168 photovoltaic panels in two groups of 84 on the roof of an existing grain store at Grain Store, Windmill Hill Corner, Manor Farm, Avebury Trusloe. Ref: 18/02663/FUL
    2. Advertisement Consent for non-illuminated wall mounted sign to both front and side elevations at Elements of Avebury, Green Street, Avebury. Ref: 17/09193/ADV.
  7. Transport Group: report from Dr Bedford
    1. Preliminary consideration of Transport Group’s interim recommendations for action paper.
    2. Transport Group exhibition at Kennet Valley Hall on 16 May
    3. Report on Great West Way meeting on 24 April
  8. ACSReC including: to report completion of legal work, Avebury Sports and Social Club are the new leaseholders of the Sports Field and status of insurance claim for storm damage to Pavilion roof.
  9. Defibrillator for Avebury Trusloe: electrical work on kiosk and members to endorse agreement between BT and Avebury Parish Council for the sale and purchase of the telephone kiosk adjacent to Trusloe Cottages for £1.00.
  10. Review of Annual Village Meeting
  11. Local issues:
    1. Great British Spring Clean
    2. Dog fouling
    3. Removal of graffiti and re-painting Beckhampton bus shelter
    4. Parish Steward Priority Sheet
    5. Re-instatement of Play area fencing
    6. Resurfacing of footpath 22 and AVE30/10 from NT car park to High Street
    7. Summer solstice management and permits
  12. Communications
  13. Correspondence: including:
    1. Request for bollards to be installed at southern end of Kyter’s Walk (footpath between the Old Vicarage and St. Andrews Cottage) and for PC members to look at alternative ways of maintaining the flora and fauna.
    2. Local concern about encampment on Nursery Site in Avebury Trusloe.
  14. Finance and admin: Parish Precept of £6,050 received from WC, report by the Clerk on internal GDPR processes, Localism Act 2011 standards and feedback for government consultation, government consultation on powers for dealing with unauthorised developments and encampments and feedback for NALC, to receive the approved minutes of Transport Group Committee meeting held on 27 March 2018 and cheques for payment and cheques for ratification.
  15. Date of next meeting: 7:30pm on Tuesday 5th June 2018 at the Social Centre.
  16. Any other business

18 May 2017 Annual General Meeting : Minutes

Avebury Parish Council

Minutes of the Annual General Meeting of Avebury Parish Council held on the 18 May 2017 at the Social Centre, High Street, Avebury SN8 1RF. (Adopted 1 May 2018).

In these minutes ACSReC stands for Avebury Community Sports and Recreation Committee, APC for Avebury Parish Council, NT for National Trust and WHS for World Heritage Site.

Time Start: 19:02

  1. Present: Councillors Mr David Brotheridge, Mr Jon Campbell, Mrs Maggie Lewis, Mrs Lynzey Paradise, Ms Zandria Service, Mr Stephen Stacey and Mr Andrew Williamson.
  2. In attendance: Miss Liz Moore, Clerk.
  3. Apologies: Councillors Dr Mike Bedford, Terence O’Connor and Wiltshire Councillor Jane Davies.
  4. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Williamson was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Mr Williamson was proposed as Chairman by Ms Service and seconded by Mr Brotheridge. Carried unanimously. The Clerk asked if there were any nominations for the role of Vice Chairman and Mrs Lewis said she was prepared to stand again as Vice Chairman. Mrs Lewis was proposed as Vice Chairman by Mr Williamson, seconded by Mrs Paradise and carried unanimously.
    [Declarations of acceptance of office were signed by Mr Williamson and Mrs Lewis].
    Mr Williamson took the Chair.
  5. Minutes of AGM held on 3 May 2016 were agreed by all as a correct record. Proposed by Mr Stacey, seconded by Mrs Lewis and carried unanimously.
  6. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Mr Brotheridge, Mr Stacey and Mr Williamson remain members together with the following members of the public: Mrs Moya Brannan, Dr Mike Bedford, Mrs Kate Fry, Mr Tim Lewis, Mr Rob Macaire, Mrs Angela Norman, Mr Paul Ryder-Morris and Mr Simon Vatcher. It was unanimously agreed that Mrs Lewis be nominated as temporary Chairman of the standing committee.
    3. ACSReC: it was unanimously agreed that Mrs Lewis, Mrs Paradise and Mr Stacey remain members together with the following members of the public: Dr Mike Bedford, Mr Alan Blake, Mr Dominic Fry, Mrs Diane Gater and Mr Bruce Hinder. It was unanimously agreed Mrs Paradise be nominated as Chairman of the standing committee.
    4. Community Flood Group: it was unanimously agreed that Mrs Lewis remain the nominated representative and a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    5. Wi-Fi and Broadband: it was unanimously agreed that Mr Campbell would be the nominated representative together with Mr Terence O’Connor who the Clerk reported had expressed an interest in the role.
    6. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson remain a member and Mrs Lewis and Ms Service attend on an ad-hoc basis.
    7. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Mr Williamson remain as APC’s representative.
    8. Footpaths: it was unanimously agreed that Mr Stacey remain a footpath Councillor.
    9. Play area: it was unanimously agreed that Mr Campbell and Mrs Paradise share the role as the nominated Play Area Councillors.
    10. Marlborough Area Board: it was unanimously agreed that Mr Williamson remain the nominated representative and Mrs Paradise be nominated as a representative too and that other members were welcome to attend the meetings.
  7. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative.

    The above nominations under items 6-7 were proposed by Mr Brotheridge, seconded by Mrs Paradise and carried unanimously.

  8. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2017/18 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mrs Lewis, seconded by Mrs Paradise and carried unanimously.

Meeting closed at 19:16

18 May 2017 AGM + Ordinary Meeting : Agenda

Avebury Parish Council

The Annual General Meeting of Avebury Parish Council will be held at the Social Centre, High Street, Avebury SN8 1RF at 7.00pm on Thursday 18 May 2017 and an Ordinary Meeting of Avebury Parish Council will be held immediately after the Annual General Meeting on the same day and at the same place.

All members of the public are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 13 May 2017

Agenda for AGM

  1. Apologies
  2. Election of Chairman and Vice Chairs
  3. Minutes of AGM held on 3 May 2016
  4. Appointment of members of Committees, Sub-Committees and Parish Council representatives
  5. Appointment of representatives to other bodies
  6. Payment of annual subscriptions

Agenda for Ordinary Meeting

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 2nd May 2017
  5. Matters arising from the minutes
  6. Membership: to discuss co-option to the remaining seat
  7. National Trust update, dialogue and progress
  8. Improving opening hours of Coach House toilets including:
    1. trial period and lease agreement
    2. extending MAB grant period
  9. Planning: including:
      1. NT request for informal advice on new gates at the Manor
      2. Mobile phone mast in WHS behind The Bell ref 17/03498/PNTEL
  10. Housing Needs Survey
  11. Defibrillator for Avebury
  12. ACSReC
  13. Local issues
  14. Communications
  15. Correspondence
  16. Finance and admin: including quotations for Parish Council insurance renewal due 1 June 2017, members to approve the Annual Governance Statement (Section 1) of the Annual Return, Councillor Training, cheques for payment and cheques for ratification.
  17. Date of next meeting: 7:30pm on Tuesday 6th June 2017 at the Social Centre.
  18. Any other business

3 May 2016 Annual General Meeting : Minutes

Avebury Parish Council

Minutes of the Annual General Meeting of Avebury Parish Council held on the 3 May 2016 at the Social Centre, High Street, Avebury SN8 1RF. [Adopted 18 May 2017].

In these minutes ACSReC stands for Avebury Community Sports and Recreation Committee, APC for Avebury Parish Council, NT for National Trust and WHS for World Heritage Site.

Time Start: 19:11

  1. Present: Councillors Mr David Brotheridge, Mr Jon Campbell, Mrs Maggie Lewis, Mrs Lynzey Paradise, Ms Zandria Service, Mr Stephen Stacey and Mr Andrew Williamson.
  2. In attendance: Miss Liz Moore, Clerk.
  3. Apologies: Councillor Dr Mike Bedford.
  4. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Williamson was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Mr Williamson was proposed as Chairman by Ms Service and seconded by Mrs Lewis. Carried unanimously. The Clerk asked whether the same Vice Chairman and Vice Chairwoman, Dr Bedford and Mrs Lewis respectively were prepared to stand again. Mrs Lewis said she would and Mr Williamson reported he had contacted Dr Bedford before the meeting to confirm if he was prepared to stand as Vice Chairman and he had confirmed he would. There were no other nominations and, in his absence, Dr Bedford was proposed as Vice Chairman and Mrs Lewis was proposed as Vice Chairwoman by Mr Brotheridge, seconded by Mr Williamson and carried unanimously.
    [Declarations of acceptance of office were signed by Mr Williamson and Mrs Lewis].
    Mr Williamson took the Chair.
  5. Minutes of AGM held on 5 May 2015 were agreed by all as a corrrect record. Proposed by Mr Brotheridge, seconded by Mrs Lewis and carried unanimously.
  6. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Dr Bedford, Mr Brotheridge, Mr Stacey and Mr Williamson remain members together with the following members of the public: Mrs Moya Brannan, Mrs Kate Fry, Mr Tim Lewis, Mr Rob Macaire, Mrs Angela Norman, Mr Paul Ryder-Morris, Mr Simon Vatcher and Mr Peter Wilson. It was unanimously agreed that Dr Bedford remain Chairman of the standing committee.
    3. ACSReC: it was unanimously agreed that Dr Bedford, Mrs Lewis and Mrs Paradise remain members together with the following members of the public: Mr Alan Blake, Mr Dominic Fry, Mrs Diane Gater and Mr Bruce Hinder. It was unanimously agreed Mrs Paradise be nominated as Chairwoman of the standing committee.
    4. Community Flood Group: it was unanimously agreed that Mrs Lewis remain the nominated representative and a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    5. Wi-Fi and Broadband: it was unanimously agreed that Mrs Lewis remain the nominated representative and Mr Campbell would offer additional advice and expertise.
    6. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson remain a member and Mrs Lewis and Ms Service attend on an ad-hoc basis and come to the next meeting at 1:30pm on 25 May.
    7. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Mr Williamson remain as APC’s representative.
    8. Footpaths: it was unanimously agreed that Dr Bedford remain a footpath Councillor and Mr Stacey be nominated as a second footpath Councillor.
    9. Play area: it was unanimously agreed that Mr Campbell be nominated as Play Area Councillor.
    10. Marlborough Area Board: it was unanimously agreed that Mr Williamson remain the nominated representative and Mrs Paradise be nominated as a representative too and that other members were welcome to attend the meetings.
  7. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative.
    2. National Trust: deferred to ordinary meeting see item 11.d.

    The above nominations under items 6-7 were proposed by Mrs Lewis, seconded by Mrs Paradise and carried unanimously.

  8. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2016/17 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mr Brotheridge, seconded by Mr Stacey and carried unanimously.

Meeting closed at 19:29

3 May 2016 AGM + Ordinary Meeting : Agenda

Avebury Parish Council

The Annual General Meeting of Avebury Parish Council will be held at the Social Centre, High Street, Avebury SN8 1RF at 7.00pm on Tuesday 3 May 2016 and an Ordinary Meeting of Avebury Parish Council will be held immediately after the Annual General Meeting on the same day and at the same place.

All members of the public are welcome to attend.

Liz Moore, Clerk to Avebury Parish Council, 26 April 2016

Agenda for AGM

  1. Apologies
  2. Election of Chairman and Vice Chairs
  3. Minutes of AGM held on 5 May 2015
  4. Appointment of members of Committees, Sub-Committees and Parish Council representatives
  5. Appointment of representatives to other bodies
  6. Payment of annual subscriptions

Agenda for Ordinary Meeting

  1. Public question time
  2. Apologies
  3. Declarations of interest
  4. Minutes of meeting held on 5th April 2016
  5. Matters arising from the minutes: min ref. 18.a. planters in High Street
  6. Membership: to welcome Mr Jon Campbell as new member and discuss co-option to the remaining seat.
  7. Planning applications + results: including results of applications for change of use and advertisements at the Coach House, High Street
  8. Premises licence for the National Trust Estate: results of Hearing.
  9. Summer Solstice: Plans for 2016
  10. Review of the Annual Village Meeting held on 28 April
  11. Transport Group: progress report following meeting on 8 March including applications to CATG and parking in Trusloe.
  12. ACSReC: including (a) report on 26 April meeting (b) funding an aerator (c) progress report on installation of mains water supply and funding (e) VAT status.
  13. Repairs to Trusloe Play Area: report by Clerk including (a) update on maintenance work carried out to date (b) members to consider estimates for repainting of the basketball post and the see-saw (c) climbing frame entrapment risk.
  14. Local issues: including street cleaning in High Street, Church Walk / Hunters Walk and Trusloe, jetting of culvert in Beckhampton, footpath clearing along A4 at West Kennett, removal of footpath railings in Avebury Trulsoe, devolution of assets and services to Parish Councils and the public’s feedback from Village Meeting, pothole on the Avenue, URC Chapel, Housing Needs Survey, Community Wi-Fi and Broadband speeds, Defibrillator for Avebury.
  15. Communications: 30 March and 5 April Headlines submitted for May Edition of UKN.
  16. Correspondence
  17. Finance and admin: including members to approve the Annual Governance Statement (Section 1) of the Annual Return, review Standing Orders and Financial Regulations and TOR of Committees.
  18. Date of next meeting: 7:30pm on Tuesday 7 June 2016 at the Social Centre.
  19. Any other business

5 May 2015 Annual General Meeting : Minutes

Minutes of the Annual General Meeting of Avebury Parish Council held on the 5th May 2015 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, NT for National Trust and WHS for World Heritage Site.

Time Start: 19:01

  1. Present: Councillors Dr Mike Bedford, Mr David Brotheridge, Mr Keith Howell, Mrs Antoinette Kremer, Mrs Maggie Lewis, Mr Paul Ryder-Morris, Ms Zandria Service and Mr Andrew Williamson.
  2. In attendance: Miss Liz Moore, Clerk.
  3. Apologies: Councillors Mr Mike Daniel and Wiltshire Councillor, Mrs Jemima Milton.
  4. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Williamson was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Mr Williamson was proposed as Chairman by Mr Howell and seconded by Mrs Lewis. Carried unanimously. The Clerk asked whether Dr Bedford and Mrs Lewis were prepared to stand as Vice Chairman and Vice Chairwoman respectively. They said they were and there were no other nominations.
    Dr Bedford and Mrs Lewis were proposed as Vice Chairs by Mr Williamson and seconded by Ms Service. Carried unanimously.
    [Declarations of acceptance of office were signed by Mr Williamson, Dr Bedford and Mrs Lewis].
    Mr Williamson took the Chair.
  5. Minutes of AGM held on 6 May 2014 were agreed by all as a correct record. Proposed by Mr Howell and seconded by Mrs Lewis.
  6. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Dr Bedford, Mr Brotheridge, Mr Daniel, Mr Howell and Mr Williamson remain members together with the following members of the public: Mrs Moya Brannan, Mrs Kate Fry, Mr Rob Macaire, Mrs Angela Norman, Mr Stephen Stacey, Mr Simon Vatcher and Mr Peter Wilson. It was unanimously agreed that Dr Bedford would remain Chairman of the standing committee.
    3. Community Flood Group: it was unanimously agreed that Mrs Lewis would remain the nominated representative and a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    4. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson remain a member together with Mrs Kremer and Mr Howell. Mrs Kremer would attend in summer and Mr Howell in the winter.
    5. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Mr Williamson remain as APCÕs representative.
    6. Footpaths: it was unanimously agreed that Dr Bedford and Mr Howell remain footpath Councillors.
    7. Play area: it was unanimously agreed that Mr Paul Ryder-Morris be nominated as Play Area Councillor.
    8. Marlborough Area Board: it was unanimously agreed that the nominated representative would be Mr Williamson and that other members were welcome to attend the meetings too.

    The above nominations were proposed by Ms Service and seconded by Mr Brotheridge.

  7. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative and Mrs Kremer agreed to deputise.
    2. Avebury Sports-field Association: Mr Brotheridge agreed to represent APC from time to time

    The above nominations were proposed by Mr Howell, seconded by Mr Ryder-Morris and carried unanimously.

  8. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2015/16 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mr Williamson, seconded by Mrs Lewis and carried unanimously.

Meeting closed at 19:15