7 May 2019 Annual General Meeting : DRAFT Minutes

Avebury Parish Council

Draft: minutes of the Annual General Meeting of Avebury Parish Council held on the 7 May 2019 at the Social Centre, High Street, Avebury SN8 1RF. (For adoption in May 2020).

In these minutes APC stands for Avebury Parish Council, ASOP for Avebury Solstice Operational Planning, ASSC for Avebury Sports and Social Club, NT for National Trust, RoW for Rights of Way and WHS for World Heritage Site.

Present: Councillors Mr Stephen Stacey (Chairman), Mrs Maggie Lewis (Vice-Chair), Mr Ben Butler, Mrs Lynzey Paradise, Ms Zandria Service and Mr Andrew Williamson.

There were eight members of the public present for all or part of the meeting.

In attendance: Miss Liz Moore (Clerk).

Time started: 19:18

  1. Apologies: Councillors Dr Mike Bedford and Mr Terence O’Connor.
  2. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Stacey was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Proposed by Mr Williamson, seconded by Ms Service and carried unanimously. The Clerk asked if there were any nominations for the role of Vice Chair and whether the PC wished to continue to have two Vice Chairs. Mrs Lewis said that she would be prepared to stand again as Vice Chair and it was noted that Dr Bedford had previously confirmed that he would also be willing to stand again as Vice Chair. Dr Bedford was nominated to stand as Vice Chair. Proposed by Mrs Paradise, seconded by Ms Service and carried unanimously. Mrs Lewis was nominated to stand as Vice Chair. Proposed by Mr Williamson, seconded by Ms Service and carried unanimously.
    [Declarations of acceptance of office were signed by Mr Stacey and Mrs Lewis].
    Mr Stacey took the Chair.
  3. Minutes of AGM held on 1 May 2018: unanimously agreed as an accurate record. Proposed by Mrs Paradise and seconded by Mr Williamson.
  4. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Dr Bedford, Mr Stacey and Mr Butler be appointed as members together with the following members of the public: Mrs Lynn Bennett-Nutt, Mrs Moya Brannan, Mrs Kate Fry, Mrs Angela Norman, Mrs Helen Ramsey and Mr Simon Vatcher. It was unanimously agreed that Dr Bedford be nominated as Chairman of the standing committee.
    3. Community Flood Group: it was unanimously agreed that Mrs Lewis remain the nominated representative with a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    4. Wi-Fi and Broadband: the Clerk said that Mr O’Connor had previously confirmed that he would like to continue to be APC’s representative. It was unanimously agreed that Mr O’Connor be the nominated representative.
    5. Avebury Sacred Sites Forum: it was unanimously agreed that Mrs Lewis and Ms Service be the nominated representatives.
    6. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Ms Service be the nominated representative for ASOP and that a representative for Avebury WHS Steering Committee would be considered at a future council meeting.
    7. Footpaths: it was unanimously agreed that Mr Stacey remain a footpath Councillor.
    8. Play area: it was unanimously agreed that Mrs Paradise remain Play Area Councillor.
    9. Marlborough Area Board: it was unanimously agreed that Mr Stacey be the nominated representative for the MAB and that other members were welcome to attend the meetings.
    10. Community Area Transport Group: it was unanimously agreed that Mr Stacey be the nominated representative for the CATG and that other members were welcome to attend the meetings.                                                                                                            The above nominations under item 4 a-j were proposed by Ms Service, seconded by Mrs Lewis and carried unanimously.
  5. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative.
    2. Sports Field representatives on ASSC: Mrs Paradise and Mrs Lewis agreed to be APC’s representatives and Mr Stacey and Dr Bedford would act as reserves.
    3. National Trust: Mr Stacey agreed to remain APC’s representative.
    4. RoW combined Parishes working group: Mr Stacey agreed to remain APC’s representative.

    The above nominations under item 5 a-d were proposed by Mrs Paradise, seconded by Mr Butler and carried unanimously.

  6. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2019/20 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mrs Paradise, seconded by Mr Butler and carried unanimously.

Meeting closed at 19:31