24 Aug 2015 Extra Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an extra ordinary meeting of Avebury Parish Council held on 24th August 2015 at the Red Lion PH, High Street, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ASA for Avebury Sportsfield Association, AWHS for Avebury World Heritage Site, LE Partnership for Local Enterprise Partnership, LGA for Local Government Act, NT for the National Trust, UKN for Upper Kennet News, URC for United Reform Chapel, WC for Wiltshire Council and WHS for World Heritage Site.

Time Start: 19:00

  1. Public question time: The Chairman welcomed everyone to the meeting, he said it was a Parish Council meeting but the focus for the meeting was to consider the future use of the United Reform Chapel at Green Street and that the public would be invited to speak. The Chairman then asked if anyone was attending from the press, none was present.There were 25 members of the public present for all or part of the meeting.
  2. Present: Councillors Andrew Williamson (Chairman), Maggie Lewis (Vice-Chairman), Mike Daniel, Antoinette Kremer, Paul Ryder-Morris and Zandria Service.In attendance: Miss Liz Moore (Clerk).
  3. Apologies for absence: Councillors Dr Mike Bedford (Vice-Chairman) and David Brotheridge.
  4. Declarations of interest: the Chairman declared an interest as Chairman of AWHS Steering Committee.
  5. Minutes of meeting held on 4th August 2015: Unanimously agreed as an accurate record. Proposed by Mr Daniel and seconded by Mrs Lewis.
  6. Matters arising from the minutes:
    1. Dog fouling: (Min ref. 6 a). Deferred to next meeting when Mr Brotheridge would be present.
    2. Bus shelter cleaning on A4361 at Rawlins Park: (Min ref. 6 c). As above.
    3. Defibrillator for Avebury: (Min ref. 6 d). Mrs Lewis reported a formal letter had been sent to the NT via the Parish Council but no reply had been received to date. Mrs Lewis to follow up.
  7. Planning application:
    1. Change of ridge detail to the thatched roof from a block cut pattern to a flush ridge at Red Lion PH, High Street, Avebury: Ref: 15/07736/LBC. Plans were tabled and considered. Decision: it was unanimously agreed to support the application. Proposed by Mrs Kremer and seconded by Ms Service.
  8. Future use of United Reform Chapel at Green Street: the Chairman reported that:
    1. A number of people had expressed various views about the future of the chapel and the possibility of it being sold. The Parish Council’s plan was therefore to develop its preliminary thoughts at the meeting, receive further comments both at the meeting and during in the next fortnight, and then finalise its views at its following meeting on 8 September, in time to represent those views at the United Reform Church’s meeting on 10 September.Mrs Suzanne Stimpson clarified that the public meeting on 10 September had been called by the URC and that Rev Maria Shepherdson was helping by arranging the meeting for the URC. Mrs Stimpson also stated that the United Reform Church owned the building, not the congregation.
    2. The chapel had been under the control of the local congregation for many years until very recently. It was in the centre of the Henge and had been used for worship until fairly recent times. But its congregation had declined and part of it had then been used as a Tourist Information Centre for a few years until 2011 when Wiltshire Council discontinued funding.ÊWC paid about £60,000 to break the Tourist Information Centre lease together with its repairing obligations. The chapel’s use as a formal place of worship had recently been discontinued.
    3. In 2014, a scheme had been put forward for continuing the use of the building in much the same way as in the past, on the basis that the URC Synod would help support it. The Chairman read out part of Mrs Stimpson’s letter that stated the Synod would help support the project if a satisfactory business plan was made and if the congregation relinquished control of the building. (See appendix 1). Mrs Stimpson reported the Synod was asked to provide support and appoint a person to take the outreach project further. The congregation consisting of four members had agreed to give up control of the chapel and Mrs Stimpson said control had passed to the Synod Trust. The Synod had however then rejected the proposed scheme in favour of selling the building.
    4. The current position was that control of the building had been passed to the Synod Trust together with the payment of about £60,000 from WC. A survey had assessed that repairs of about £80,000 were needed to put the chapel into good condition, but Synod then decided that the project wasn’t feasible. A number of local URC congregations were also concerned at the decision to sell.
    5. Material planning considerations were that the chapel was a Grade II listed building and that the WHS Management Plan 2015 had identified potential uses of part of the chapel as an information point for tourists and/or as a centre for the interpretation and study of the WHS.
    6. The Chairman itemised various possible uses that had been suggested by local people to date, being: Housing, Hostel bed-spaces, Weddings, Cafe, Centre for reflection and spiritual renewal, Outreach to people internationally, Outreach to people of different faiths, Quiet Garden (Movement), Talks and seminars, Centre for music, poetry, performance art, Gallery/exhibition space for paintings, photos, sculpture etc, Child centred activities, Tourist Information Centre and WHS Centre
    7. People’s written representations: the Chairman summarised emails or letters that had been received from people who were not at the meeting, being Andrew Blackhall , Mike Bedford and Sarah Simmonds.
      (See appendix 2 for representations).

    A member of the public asked whether the meeting that evening would make any difference as the building was already in hands of the Synod Trust. Mrs Stimpson reported the sale had been postponed until proper consultation had taken place. Another member of the public stated that members of URC congregations locally had attended the inaugural URC Gathering at Devizes in July and were very concerned about a possible sale of the chapel or change of use.

    The Chairman said the objective of the current meeting was to think about use of the chapel in the long term and what the Parish wanted. The Parish Council as a statutory consultee would also be consulted should any change of planning use be submitted.

    The Chairman invited members of the Parish Council to put forward their views.

    1. Ms Service questioned whether the Synod was determined to sell the building and pointed out that APC was short of information such as the running costs of the building. Ms Service suggested APC contact the Synod to ask for further information.
    2. Mrs Kremer said she felt very strongly the chapel was in an important position / location and that the whole village should be heard.
    3. Mr Daniel read out his email stating he was strongly against any plans for development / housing. The public applauded his statement.
    4. Mrs Lewis stated the process of ‘who, what, how, when’, needed to be understood.
    5. Mr Ryder-Morris gave his views, later in the meeting, which were that it would be sad if the building was not kept intact as a centre for the community.

    The Chairman invited members of the public to put forward their views.

    The following points were made or questions asked:

    1. There was a definite need for a ‘spiritual space’ in Avebury and that many people were looking for this.
    2. A resident said she would object to any housing development proposal and felt it would be nice for the village to have a spiritual centre.
    3. A resident made the analogy that it was like looking through two ends of a telescope, one lens for a community project for the people and the other a housing project for a development company. He said there was possibly a need for a spiritual space and to look at what else the village could offer.
    4. A resident felt this was an opportunity to have a space/building for the community as a whole.
    5. A resident agreed with much of what had already been said
    6. A resident said it would be important to move away from preservation / conservation and make the space a lived-in building that was part of a lively community.
    7. A resident stated it was important that enough people attended the meeting with the Synod on 10 September. She supported putting a stop to any development for housing and for the building to go back as an information centre and perhaps in partnership with the WHS.
    8. A resident supported the idea of using the building as a touriat information centre, for art/crafts and for use by other groups such as the Marlborough Downs Nature Improvement Area and/or the North Wessex Downs AONB as well as remaining a spiritual centre for all. Due to past experience with another church, he questioned whether the URC had genuinely stopped its intention to develop the building for housing.
    9. A resident felt the building should be for the village and the visitors.
    10. A resident said that the owner would be under a fiduciary duty to maximise income from the chapel and that it was urgent to come up with an alternative plan. The building could be financed and used as a WHS centre.
    11. A resident endorsed any project so long as the building was lived in and used.
    12. A resident said the project would need to be commercial so that the building could pay for itself and if it were sold then it should be sold with covenants/restrictions. It was important that the external fabric in particular of the building should be maintained.
    13. A resident said the community would need a group to organize and run the building.
    14. A resident felt the building should be kept for the community and there was a need for a Tourist Information Centre and/or a WHS centre.
    15. A resident was worried that the Synod was ‘box-ticking’ and that it already intented to sell the building ‘come what may’.
    16. A resident objected to the building being changed to a house or for commercial use and felt the Parish Council should fight against any change of use ‘tooth and nail’. He supported the building remaining as a place of worship.
    17. A resident reported she has been attending the chapel for the past 70 years and remembered the back room being used in the war for the schooling of children. She supported the building being used for worship of all kinds and asked whether it would be possible to raise money from the Lottery Fund.
    18. A resident said she would be saddened if the place of worship was lost and it would be sad to lose the garden too.
    19. A resident said she had always worshipped at the chapel with her mum. She said she was against converting the building into housing and it was important to think about the upkeep and to find someone to run it.
    20. Suzanne Stimpson thanked everyone for their support. Mrs Stimpson said although she and her husband Ray did not live in the village they had in fact been married in the chapel. She felt the main reason the project had failed was because they hadn’t been able to get the practical help in the past. Mrs Stimpson said the quiet garden was part of a project called The International Quiet Gardens Group and this group organized many activities. Mrs Stimpson stated she had asked the Synod for a professional co-ordinator that could be paid to help but to no avail. Their three prong outreach project to develop (i) outreach to the community and visitors (ii) the Quiet Garden and (iii) worship had not been supported.
    21. A resident expressed outrage if the URC was going to ride roughshod over local opinion and she hoped the URC did not have a predetermined view.
    22. Ray Stimpson reported the chapel had attracted 25,000 visitors per year a few years ago and it would only need 50 pence per person to meet the costs of running it. It would then be a viable proposition. He added however that it would need people with integrity to take it on.
    23. A resident noted the energy and power that the meeting had created by coming together and this demonstrated the power to do something.
    24. The Chairman said any project should be realistic and there was an opportunity to reflect spiritual and practical needs.
    25. Funding: the Chairman stated there was not much value in a building with high maintenance bills and limited income, but a lot of value in a building with planning consent for housing. One possibility might be to buy time by renting the building from the Synod. Another might be to buy it; some funding might be available for this type of project from the LE Partnership through the EU LEADER programme that supported tourism among other things. An application for a grant of £25,000 might be realistic.

    APC members’ views: Ms Service suggested that APC write to the Synod as a way of putting a ‘marker in the sand’ to say that APC and the community were against the proposed change of use or sale. Ms Service said there must be strong unity. Mr Daniel said he agreed and said he would not let the building go. Mr Ryder-Morris said it was important Avebury should not become a museum and suggested it might be useful to have a small committee to work out the right course of action.

    The Chairman invited further comments on funding options from members of the public.

    A resident stated he believed there was legislation that could be used under the Community Right to Buy Scheme and agreed to email APC the details. Another resident said in her experience she believed the outreach project ticked all the boxes for heritage and community schemes to qualify for an HLF Project and that a meeting with an officer could be set up quite quickly. This was also a project that would attract Crowd Funding.

    The Chairman said the recently created Avebury WHS Charity might be able to give limited help too.

    In discussion members of the public agreed that any project would greatly benefit from professional management, and that as many people as possible should attend the 10 September meeting with the Synod.

    Decision: it was unanimously agreed that APC write to the Clerk of the URC Synod for onward transmission to the Moderator to inform the Synod of the concerns expressed at the meeting about the future use of the chapel. Planning applications for housing and/or the sale of the chapel would be resisted. The Parish Council would also urge the URC Synod to engage in a proper dialogue with the community on the future use of the building. Proposed by the Chairman and seconded by Mrs Lewis

  9. Communications: the Chairman reported an advert for sports and recreation was due to be published in the September Edition of UKN. The Chairman said members of ASA had written to say they were all resigning [with effect from 30 September] and that APC would be looking for new people to join ASA’s committee and run the Sportsfield.
  10. Finance and admin: none
  11. Date of next meeting: 7:30pm on Tuesday 8th September 2015 at the Social Centre.Apologies received from the Chairman.
  12. Any other business: none
  13. The meeting closed at 20:23

Appendices (included in the book of Parish Council papers):

  1. Mrs Suzanne Stimpson’s letter
  2. Representations received prior to the 24 August meeting

4 Aug 2015 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on 4th August 2015 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACC for Avebury Cricket Club, AFC for Avebury Football Club, ASA for Avebury Sportsfield Association, AWHS for Avebury World Heritage Site, LGA for Local Government Act, NT for the National Trust, UKN for Upper Kennet News, WC for Wiltshire Council and WHS for World Heritage Site.

Time Start: 20:02

  1. Public question time: There were no members of the public present.
  2. Present: Councillors Andrew Williamson (Chairman), Maggie Lewis (Vice-Chairman), David Brotheridge, Antoinette Kremer and Zandria Service (items 1-12a).In attendance: Miss Liz Moore (Clerk).
  3. Apologies for absence: Councillors Dr Mike Bedford (Vice-Chairman), Mike Daniel, Paul Ryder-Morris and Wiltshire Councillor Mrs Jemima Milton.
  4. Declarations of interest: none declared.
  5. Minutes of meeting held on 7th July 2015: The Chairman read out part of an email he had received from Dominic Fry asking for the word ‘vandalised’ to be removed from minute ref. 10 b. Members decided the minute was correct; it recorded a report that was a matter of fact. Unanimously agreed as an accurate record. Proposed by Mr Brotheridge and seconded by Mrs Lewis.
  6. Matters arising from the minutes:
    1. Dog fouling: (Min ref. 7 a). Deferred to next meeting.
    2. Request for Royal Mail post box outside Rawlins Park: (Min ref. 7 b). No further action. Mr Brotheridge reported it was not possible to get an official post box and the Royal Mail was not responding to the question of a private one.
    3. Bus shelter cleaning on A4361 at Rawlins Park: (Min ref. 7 c). Mr Brotheridge reported that he had noticed no improvement in the cleanliness of the bus shelters. The Clerk said she had contacted Becky Busby at WC to action this after the last meeting. Action: deferred to next meeting.
    4. Defibrillator for Avebury: (Min ref. 7 d). Mrs Lewis reported the NT’s defibrillator was located in the staff area of the Keiller Museum and that Tim Chamberlain (NT Facilities Manager) had suggested getting a second one and siting it outside Hope Cottage.- Members left the table and walked outside to view possible locations for a defibrillator. Members considered the outside walls of the Social Centre or Hope Cottage and thought the best location for a defibrillator would be the latter option.

      Action: Mrs Lewis to re-contact the NT to find out if they could move the current defibrillator to a more accessible position in the village. She would also investigate the cost of buying one.

    5. Parking in Trusloe: (Min ref. 11 d). The Chairman said he had written to WC and they had confirmed they would be contacting Centurion (Western) Ltd as private land owners of part of the Nursery Site to arrange a meeting about a future scheme. In discussion members noted that whilst the weather was fine the grassed areas were easy to park on but this would not be the case in winter. Mr Brotheridge suggested that temporary grills could be used over the grass to help residents park their vehicles.
    6. Review of Solstice: (Min ref. 13). The Chairman reported he had written to the Police and NT to thank them and also emailed Matthew Armstrong the draft copy of last meeting’s minute containing members’ specific observations.
  7. Planning applications and results:
    1. Minutes of APC’s Planning Committee meeting held on 10 July 2015. (See Appendix 1). Members received the minutes and asked for a review of the way APC made decisions at its Planning Committee meetings. Action: Clerk to put item on next meeting’s agenda.
    2. Side and rear kitchen at Rybury House, Beckhampton: Ref: 15/06896/FUL. Plans were tabled and considered. Decision: it was unanimously agreed to support the application. Proposed by Ms Service and seconded by Mrs Lewis.
  8. Renewal of lease for Sportsfield and improvements to Sportsfield gate:The Chairman tabled a spreadsheet he had prepared of ASA income and expenditure over the past four years, dated 4 August 2015 (See Appendix 2). He had added preliminary estimates of basic running costs and income for the next few years. Members noted the assumptions that although income from sports activities might remain much the same in each of the next few years, no income would be received from car boot sales, refreshments and other fund-raising events such as bazaars, rallies and bingo if volunteers did not run them in future. Income had averaged about £4,100pa over the past four years but might be about £1,450pa without these fund raising activities in future.

    Expenditure had averaged about £3,500pa in recent years but some costs (such as insurance, new flooring and other items) might not recur and basic running costs in the next year or two might therefore be lower at about £2,150pa. An annual deficit of about £700pa might therefore be expected. [On top of these figures, APC already paid the annual cost of grass mowing contract and insurance; the total likely annual cost of running the Sportsfield would be about £3,700].

    The Chairman tabled a letter and the proposed ‘heads of agreement’ from the NT (See Appendix 3) and read out in part the current permitted use of the property as per the current lease.

    The Chairman also read out part of an email he had received from Dominic Fry expressing ACC’s keenness to play an active part in the management of the Sportsfield, the need to avoid commercial activities on it and concern about the surface of the Sportsfield by the gate (See Appendix 4).

    Members had a preliminary discussion about the management of the Sportsfield and the new proposed terms of the lease. Members agreed it would be useful to meet ASA for a handover meeting later in the month.

  9. Avebury Sportsfield Association including:
    …………………………………………………………………………………………………………………..

    The Chairman altered the order of business and proposed moving directly on to item 9. f. Arrangements for handover. The resolution was carried unanimously.

    …………………………………………………………………………………………………………………..

    1. Progress on potable water supply for the Pavilion: the Chairman reported the UV filter was now working.
    2. Progress on the initial application to Thames Water for connection to mains supply: Mr Brotheridge reported Thames Water could only install a 25 mm pipe under APC’s current application. This would accommodate up to two showers in the pavilion and a wider diameter pipe would be needed for more showers. Action: Mr Brotheridge was currently in the process of setting up an on-site meeting with Thames Water and it was agreed that the diameter of the proposed main supply would be discussed.
    3. Members to further consider and put forward their ideas on how best to support sports and recreation in the Parish: partly covered during the meeting. The Clerk tabled a letter from Matt Pearson (WC Sports Development Officer – East) sent to St. John’s students to promote sport camps taking place at various locations that summer. (See Appendix 5). Action: A copy of the letter would be circulated to members so they could develop ideas over the next few months.
    4. Consideration of the draft advertisement for UKN asking for residents’ input to help APC deliver more sports and recreation in the Parish. (See Appendix 6). The Chairman said the Clerk had put together a great advert. In discussion members decided the advert should:
      1. Focus only on the Sportsfield
      2. Include a few more ideas for sports e.g. badminton, rounders
      3. Ask the public if they would like to see the continuation of the car boot sales
      4. Ask if anyone would like to help run the Sportsfield

      Action: the Chairman and Clerk to update document and circulate to members.

    5. Request from a member of the public to sell books from the Sportsfield: Members noted this was a decision for ASA.
    6. Arrangements for handover: the Chairman raised some issues:
      1. Which APC members wished to join ASA? Mr Brotheridge said he would like to join and the Chairman recalled that Dr Bedford, Mr Daniel, Ms Kremer and he had previously expressed interest.
      2. Meeting with ASA members to discuss handover and practical issues: to be arranged later in August.
      3. ASA’s bank accounts at Lloyds and Nationwide: some APC members would need to join ASA and become ASA signatories.
      4. Items covered by ASA’s existing insurance policy: APC needed to check that its current insurance would replace ASA’s at no extra cost.
  10. Communications: the Chairman reported the July 2015 Headlines had been submitted to UKN and published on all notice boards. The Clerk said she had published the WC notice of a casual vacancy for a Parish Councillor on all notice boards on 31 July. The Clerk also said an election to fill the vacancy would be held if ten electors from the Parish wrote to the Returning Officer at WC by 20 August 2015 to ask for an election to be held.
  11. Minutes of Transport Group meeting on 11 May 2015 received for the minute book. (See Appendix 7). Proposed by Mrs Lewis, seconded by Mrs Kremer and carried unanimously.
  12. Finance and admin:
    1. Additional sign for Play Area: (Draft sign previously circulated and see Appendix 8). Members resolved that the Clerk instruct StockSigns to make an additional sign for Trusloe Play Area (subject to the red background being changed to royal blue or similar), in accordance with the legal requirement under the Occupiers Liability Act 1957, 1984 and authorized expenditure not exceeding £50.00. Proposed by Mrs Lewis, seconded by Mrs Kremer and carried unanimously.- Ms Service left the meeting.
    2. Cheques for payment: It was unanimously agreed that the following cheque be paid. Proposed by Mr Brotheridge and seconded by Mrs Kremer.
      Liz Moore: Clerk’s overtime and expenses: 22 June – 21 July 2015 £235.60
      Cheques were signed by Mr Williamson and Mrs Lewis.
  13. Date of next meeting: 7:30pm on Tuesday 1st September 2015 at the Social Centre.
    Apologies received from the Chairman.
  14. Any other business:
    1. Mrs Lewis and the Chairman reported there was a large puddle in Green Street near the Eastern edge of the Henge and probably caused by a blocked drainage ditch.
      Action: Mrs Lewis to work with the Clerk so that the issue could be raised with the NT.
    2. The Chairman reported Sarah Simmonds (WHS Officer) had asked APC to endorse the recently published Stonehenge, Avebury and Associated Sites World Heritage Site Management Plan 2015. He also gave copies of a Summary of the Plan to those present and would send copies to those absent. (See Appendix 9 for copy of the Summary received at the meeting).
      Action: Clerk to invite Sarah Simmonds to attend October meeting.
  15. The meeting closed at 22:00

Appendices (included in the book of Parish Council papers):

  1. Minute of APC’s Planning Committee meeting held on 10 July 2015
  2. ASA income and expenditure dated 4 August 2015
  3. Draft Heads of Agreement of lease of Sportsfield from the NT
  4. Email from Dominic Fry dated 4 August 2015
  5. Letter from Matt Pearson (WC Sports Development Officer – East) dated 29 June 2015
  6. Draft advert for UKN asking for residents’ input to help the Council deliver more Sports and Recreation in the Parish
  7. Minutes of Transport Group meeting on 11 May 2015
  8. Draft sign for Trusloe Play Area
  9. Stonehenge, Avebury and Associated Sites World Heritage Site Management Plan Summary 2015.

7 Jul 2015 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on 7th July 2015 at the Pavilion, Avebury Sportsfield, Beckhampton Road, Avebury SN8 1RD.

In these minutes APC stands for Avebury Parish Council, ACC for Avebury Cricket Club, AFC for Avebury Football Club, AHA stands for Aster Housing Association, ASA for Avebury Sports Field Association, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, LGA for Local Government Act, MAB for Marlborough Area Board, NT for the National Trust, UKN for Upper Kennet News, WALC for Wiltshire Association of Local Councils, WC for Wiltshire Council and WHS for World Heritage Site.

Time Start: 19:42

  1. Keith Howell: Members expressed great sadness at the death of Keith Howell on 30th June at the age of 77 years and remembered his many valuable contributions to the work of the Council. Members kept a silence before the meeting to remember him.
  2. Public question time: There were no members of the public present.
  3. Present: Councillors Andrew Williamson (Chairman), Dr Mike Bedford (Vice-Chairman), Maggie Lewis (Vice-Chairman), David Brotheridge, Mike Daniel, Antoinette Kremer and Zandria Service.
    In attendance: Miss Liz Moore (Clerk).
  4. Apologies for absence: Councillor Paul Ryder-Morris and Wiltshire Councillor Mrs Jemima Milton.
  5. Declarations of interest: none declared.
  6. Minutes of meeting held on 2nd June 2015: Unanimously agreed as an accurate record. Proposed by Dr Bedford and seconded by Mrs Lewis.
  7. Matters arising from the minutes:
    1. Dog fouling: (Min ref. 6 b). No further report from Mr Brotheridge on whether there had been an improvement in cleanliness at Knoll Down, Beckhampton. Deferred to next meeting.
    2. Request for Royal Mail post box outside Rawlins Park: (Min ref. 6 c). The Clerk tabled a letter she had received from the Royal Mail and stated that according to Royal Mail rules, Rawlins Caravan Park did not warrant the installation of a post-box as it was within some 584 meters of the post box at Avebury Post Office. The Clerk confirmed that Royal Mail was only obliged to provide sufficient posting facilities within an 850 meter radius (as the crow flies). Members felt Royal Mail should also consider the number of households that would benefit from a post box and noted there had been a post box on site many years ago when there were fewer houses. The Clerk said these reasons had been stated in the request letter sent to the Royal Mail. Action: Mr Brotheridge to research further and consult with local residents. Deferred to next meeting.
    3. Bus shelter cleaning on A4361 at Rawlins Park: (Min ref. 6 d). Mr Brotheridge reported that no cleaning had been carried out to date. Action: Clerk to re-contact WC.
    4. Defibrillator for Avebury: (Min ref. 9 d). Mrs Lewis reported the NT had a defibrillator but it was located in their offices and not readily accessible to the public. Action: Mrs Lewis to contact the NT to find out if the defibrillator could be moved to a visible and accessible location.
  8. Planning applications and results:
    1. Felling group of multistemmed sycamores at the Red Lion, Avebury: Ref: 15/05719/TCA. Plans were tabled and considered. Decision: it was unanimously agreed to support the application. Proposed by Dr Bedford and seconded by Mr Daniel.
    2. New garage and secure store with room over at Trusloe Farmhouse, Frog Lane, Avebury Trusloe. Ref: 15/05342/FUL. Plans were tabled and considered including written objections from two local residents. In discussion members felt a site visit was warranted. The Clerk confirmed WC had granted an extension to the response time to enable APC enough time to fully consider the application.
      Decision: it was unanimously agreed that an on-site Planning Committee meeting be held on Friday 10th July at 6:30pm. Proposed by Mr Daniel and seconded by Mrs Lewis. [NB. a meeting of the Planning Committee may be held at short notice provided public notice is given]. The Clerk agreed to publish the agenda that night on the APC web site.
    3. Results:
      1. New garden wall at Bridge House, High Street. Ref: 15/03709/FUL. Approved by WC with conditions.
        The Chairman reported he had received an email from Linda Jenkins querying APC’s recent decision to support a shorter and lower garden wall. Action: APC to refer Linda Jenkins to minutes of APC’s meeting on 1 April 2014 and its Planning Sub-committee meeting on 28 April 2014 and to clarify that APC’s original objections, including the wall appearing too imposing, had now been met by the applicant. While APC had supported the application it was Wiltshire Council that gave the final consent.
      2. Removal of existing rear conservatory and erection of single storey and first floor rear extension at Galteemore Farm, Beckhampton. Ref. 15/02648/FUL. Approved by WC with conditions.
      3. Erection of shed at Dorywn, Swindon Road. Ref. 15/02910/FUL. Approved by WC with conditions.
      4. Felling T1 Sycamore at West Kennett House. Ref: 15/04947/TCA. No objection from WC.
    4. Amended Plans: notification had been received from WC of further amended plans for planning application for change of use of stables at land at Gunsite Road Ref: 15/04373/FUL. Members agreed no further action necessary as APC had already submitted its representation.
  9. Renewal of lease for Sportsfield and re-siting Sportsfield Gate: (see Appendix 1 for Chairman’s notes that were tabled at the meeting entitled ‘Review of Sportsfield lease’ and dated 12 June 2015).
    The Chairman gave an overview of the terms of various leases to date. A lease had been created in 1947 for 25 years at a nominal rent of one shilling. Three leases had subsequently been created in succession for terms of seven years. The current lease had been created in 1990 for a term of 10 years at a rent of £100 per annum and had been ‘holding over’ since 2000. Members noted that APC had been invoiced by the NT for £60 per annum including VAT since 1990.
    The Chairman said he had had a good meeting with Catherine Hosie, the new NT Surveyor, and that he had noted that:

    1. APC had been a good tenant
    2. The grounds had been used for their intended purposes.

    The Chairman reported there were grants available from Sport England but amounts of grant related to the length of lease that the applicant held. For example, a 15 year lease would be needed for a grant of £100-£150k. As it might also take about five years to bid for funding, a longer lease would be necessary.
    In discussion, members noted that about 10 years ago plans had been put forward by the public for a new pavilion but this had been objected to by the NT which at that time was in favour of a timber rather than a brick building. The Chairman added that with regard to other local buildings, the WHS Management Plan recommended that the Social Club be relocated to a better position away from the Henge. Members also noted the Club had recently changed its name to Avebury Sports and Recreation Club to enable it to access Sport England funding.
    Members discussed possible uses for the Sports-field including installing a tennis court. Key points noted by members were as follows:

    • the lease only provides for use as a ‘recreational and sports ground’
    • no planning permissions were likely for any other uses
    • archaeological sensitivity
    • WHS setting sensitivity
    • lease cannot be assigned or underlet
    • the current use is only viable if the Sports-field is run on a not for profit basis and with a great deal of fundraising.

    The Chairman said the question has also arisen as to whether APC could purchase the freehold at some point in the future.
    Initial Summary: overall members felt it would be sensible to ask for a longer lease in the region of 25-40 years, to negotiate a nominal rent of £50 per annum and to include the option of adding a phrase such as ‘other similar activities’ to the list of uses for the sportsfield. Further discussion deferred to an extra meeting to be held in August.

  10. Avebury Sportsfield Association:
    1. Review of meeting 22 June with ASA Committee members. The Chairman read out a letter of resignation he had received from ASA and tabled it. (See appendix 2 Resignation letter from ASA Committee members effective from 30 September and previously circulated). The Chairman, Dr Bedford and Mrs Lewis reported they had met with ASA on 22 June and that ASA were resolute in their intention to resign but had offered to be available for consultation. The Chairman said he was very reluctant to accept their decision; he greatly appreciated all ASA had done and the sports-field and pavilion were an asset for the community. ASA members had confirmed they did not wish to carry on running car boot sales. The balance at the bank as at 22 June was £5,221.24 and the monies would be transferred over to APC bank account in due course.
      The Chairman tabled a list of ASA’s income and expenditure. (See appendix 3, ASA income and expenditure, dated 6 July 2015).
      Ms Service said APC would need to know the usage of the sports-field in order to forecast the potential income and asked if this information was available.
      The Chairman gave an overview of the current usage by ACC and AFC so that members could ascertain to some extent the usage levels.
      In discussion, members noted ASA had run a successful operation raising about £2,500 to £4,000 per annum and that people took part and came to fund raising events for enjoyment and friendship as well as raising money. Members agreed they should publicise the facility and they would like to know what people would like to see for the future. Members noted that ASA rules stated no marquees.
      The Chairman asked which members would be interested in becoming involved in sports and recreation work. Dr Bedford, Mr Daniel and Mrs Kremer all volunteered.
      Action: Clerk to organize a half page advert in UKN.
    2. Potable water supply for the Pavilion: the Chairman reported that further to email correspondence with Vicky Brown (Senior Environmental Health Officer WC) and previously circulated to members, APC had been advised to consider obtaining a quotation from Thames Water to connect the Pavilion to the mains supply which was about 75 metres from the Pavilion. The cost of laying pipe-work to the mains might be about £6 / metre and this equated to £450 + VAT. In addition, Thames Water would require a connection charge. Decision: it was unanimously agreed the best long term solution would be to connect to mains supply.
      The Chairman reported that aside from the nitrate issue another problem had arisen. ASA had reported that the UV filter had recently been vandalised and this meant the water was now unsafe and undrinkable. The Chairman said Vicky Brown was considering requiring notices be put up by taps stating ‘all water must be boiled’.
      – Members momentarily left the table to look at the damage done to the UV filter.
      The Chairman stated Jenny Haines had recommended replacing the UV filler as soon as possible. The cost of replacing the UV filter was about £400.
      Decision: it was unanimously agreed that the issue be rectified as soon as possible. Members resolved that APC commission the installation of a new UV filter at the pavilion at a cost not exceeding £500 + VAT. [APC has the power to provide a range of recreational facilities including powers to provide buildings, equipment, supplies and assistance of any kind under LGA (Miscellaneous Provisions) 1976, s.19].
      Members agreed the cupboard to the new UV filter should be locked to deter further vandalism.
      Proposed by Mrs Lewis, seconded by Ms Service and carried unanimously.
      Action: APC to instruct ASA to arrange for a new UV filter to be fitted and the invoice to be sent directly to APC. The Chairman said he would contact ASA to arrange for the danger sign to be put up with immediate effect. The Chairman and Mr Brotheridge agreed to work together and Mr Brotheridge to organize tender documents and obtain a quotation from Thames Water for connecting to mains water supply.
    3. Members to consider how best to support sports and recreation in the Parish: already covered earlier on agenda and deferred to next meeting.
  11. Transport Issues including:
    1. Review of APC’s Transport Group meeting on 9th June: members formally received the draft minutes and proposals for priority projects at Beckhampton and West Kennett. (See appendix 4 and previously circulated to members). Ms Service referred to item 6 iii of the draft minutes and asked if the reference to Bray Street was correct. The Clerk reported it should have read Green Street and said she would correct the draft and thanked Ms Service for noticing the error. Action: the Chairman and Dr Bedford to package together the proposals and submit to Councillor Philip Whitehead at WC for costing information. Proposed by Mr Daniel, seconded by Ms Service and carried unanimously.
      In addition members to consider:

      1. Funding an overall signage audit throughout the WHS.
        Action: not covered, deferred to next meeting.
      2. Setting up a Community planting scheme for Beckhampton roundabout / verges.
        Action: not covered, deferred to next meeting.
    2. Progress on submission of application for extension of 30mph limit on A4361 north of Avebury: the Chairman stated that CATG was due to request Highways to consider the application and that their consultant (Atkins) might be commissioned to report on traffic speeds.
    3. Footpaths: the Chairman tabled a report on footpaths in Avebury Parish that had been written by Tim Lewis, dated 7 July 2015 and previously circulated to members. (See appendix 5). It was agreed the item be added to the agenda of the next Transport Group meeting. Action: APC to invite Tim Lewis to next Transport Group meeting.
    4. Parking in Trusloe: not covered, deferred to next meeting.
    5. Replacement of tarmac at end of Green Street: deferred to next meeting
  12. Local issues, including:
    1. Community Wi-Fi: Action: Mrs Lewis to write to Social Centre trustees to enquire about the possibility of installing broadband in the Social Centre. Mrs Lewis said the Social Centre AGM was on the 23 July.
    2. NT main car park sign: members of the Transport Group had reported at their last meeting on 9 June that the sign to the main NT car park was obstructed by bushes and this was resulting in people getting lost. The Clerk said she had contacted Becky Busby at WC to resolve the issue. Mr Brotheridge reported the bushes had been cut back but this had not helped and either the trees on either side of the sign would need to be cut back or the sign re-sited. Action: Clerk to contact Becky Busby to request a site meeting.
    3. Green bins: the Clerk had helped a member of the public who had been in contact to say they were having problems getting through to speak to WC on the designated WC waste management telephone number.
  13. Review of Solstice: In general, members felt Solstice had gone well. Mr Daniel said he had been disappointed with the policing this year and said there had been deterioration in service levels. He reported he had been woken at 2am in the morning by revellers, people had blocked his driveway with cars and his wife had suffered verbal abuse. Ms Service said she had not seen any police about in the area of Bray Street. The Chairman reported that people contacting him had felt that solstice had been basically peaceful and enjoyable, that there had been 24-25 police available at any one time and that there had only been three arrests. He said that he had been contacted by some residents in Trusloe who had observed that the police were later in arriving at the Trusloe junction than in previous years.
    In discussion members agreed that there had been a good police presence in the centre of Avebury, that a lot of people had witnessed the sunrise in the centre of the village but there seemed to be a lack of police in the outer areas of the Parish. Action: Chairman to write to thank the police service and the National Trust for their good work over solstice. He would also contact the police about the specific observations above, and to ask for assurances that public order would be maintained in future years.
  14. Communications: the Chairman reported the April, May and June 2015 combined Headlines had been submitted to UKN.
  15. Correspondence: (received by email unless otherwise indicated). The Clerk reported she had received:
    1. Wiltshire Council Highways: Will Lee (Parish Steward) was leaving on the 19 June to take up a position with Swindon Council. Chairman had passed on thanks on behalf of APC.
    2. Wiltshire Council review of passenger transport spending and service delivery: invitation to workshop that will provide an overview of public transport policy and research and the potential to help WC develop deliverable options for achieving savings. Workshop at Corn Exchange in Devizes 18:00 – 20:00 on 16 July. There were no APC members available to attend the workshop.
    3. Complaint from a member of the public on 18 June regarding the poor state of cleanliness of the public toilets in the High Street. The Clerk said she had forwarded the email to Jan Tomlin (NT Manager) for action but had received no response from the NT to date.
    4. NALC Lobby Day 30 June: the objective was to make MPs aware of the role of NALC / WALC and their work with Parish and Town Councils.
    5. A4 Tourist Route update had been received from John SkinnerÊ(Calne Culture and Tourism Steering Group).
    6. Various local events posters received and published on APC web site.
  16. Finance and admin:
    1. Members to resolve to accept quotation for development works to the Parish Council’s web site: the Clerk recommended that APC accept the one quotation from Kate Fry for £240 (quotation previously circulated) for development works to APC web site. [N.B. £100 had been budgeted for web development 2015/2016 however extra money could be used from reserve fund if all members were in agreement]. Reason: the Clerk said the order was for under £500 and as Kate Fry was already running the existing web site it was desirable to maintain continuity by using the existing supplier. Decision: in accordance with its powers under section 142 of LGA 1972, members unanimously agreed to accept Kate Fry’s quotation of £240 for development works to the APC web site. Proposed by Ms Kremer, seconded by Mrs Lewis and carried unanimously.
    2. Cheques for payment: It was unanimously agreed that the following cheques be paid. Proposed by Mrs Lewis and seconded by Ms Service.
      1. WALC: annual membership 2015 – 2016 £36.00
      2. University of Southampton: MAB Grant for Avenue Dig 2015: onward payment £625.00
      3. Avebury Social Centre: rent 11 May, 2 June, 9 June £12.00
      4. Liz Moore: Clerk’s overtime and expenses: 22 May – 21 June 2015 £180.10

      Cheques were signed by Dr Bedford and Mrs Lewis.

  17. Date of next meeting: 8pm on Tuesday 4th August 2015 at the Social Centre.
    Main agenda items for next meeting: renewal of lease for Sports Field and ASA.
  18. Any other business:
    The Chairman reported Linda Jenkins had asked if ivy could be removed from some trees on AHA land and he had referred her to AHA.
  19. The meeting closed at 22:05

Appendices (included in the book of Parish Council papers):

  1. Review of Sportsfield lease, dated 12 June 2015
  2. Resignation letter from ASA Committee members
  3. ASA income and expenditure, dated 6 July 2015
  4. Draft minutes of APC’s Transport Group meeting on 9 June 2015
  5. Report on footpaths in Avebury Parish by Tim Lewis, dated 7 July 2015

2 Jun 2015 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on 2nd June 2015 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes ACC stands for Avebury Cricket Club, AFC for Avebury Football Club, APC for Avebury Parish Council, ASA for Avebury Sports Field Association, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, LGA for Local Government Act, MAB for Marlborough Area Board, NT for the National Trust, UKN for Upper Kennet News, WALC for Wiltshire Association of Local Councils, WC for Wiltshire Council and WHS for World Heritage Site.

Time Start: 19:31

  1. Public question time: There was one member of the public present for part of the meeting. There were no questions asked.
  2. Present: Councillors Andrew Williamson (Chairman), Maggie Lewis (Vice-Chairman and present from part way through item 8 onwards), Dr Mike Bedford (Vice-Chairman), David Brotheridge and Antoinette Kremer.
    In attendance: Miss Liz Moore (Clerk).
  3. Apologies for absence: Councillors Mike Daniel, Keith Howell, Paul Ryder-Morris, Zandria Service and Wiltshire Councillor Mrs Jemima Milton.
  4. Declarations of interest: None declared.
  5. Minutes of meeting held on 5th May 2015: Unanimously agreed as an accurate record. Proposed by Mr Brotheridge and seconded by Dr Bedford.
  6. Matters arising from the minutes:
    1. Faulty street light (lamp 8) outside Trusloe Cottages: (Min ref. 6.a). The Clerk reported the lamp was now working after the second attempt to fix it by WC.
    2. Dog fouling: (Min ref. 9.e). Mr Brotheridge reported prohibiting signs were already in situ near to the footpath at Knoll Down, Beckhampton. He said he would check to see if there was improvement in cleanliness as a result of the signs and report back at the next meeting.
    3. Request for Royal Mail post box outside Rawlins Park: (Min ref. 9.f). The Clerk said she was waiting for a response from Royal Mail. The Chairman added that the replacement post box opposite the Waggon & Horses in Beckhampton had now been installed.
    4. Bus shelter cleaning on A4361 at Rawlins Park: (Min ref. 9.i). Mr Brotheridge reported the bus shelter had not yet been cleaned by WC. Further action deferred to next meeting.
  7. Planning applications and results:
    1. Applications: erection of shed at Dorwyn, Swindon Road, Avebury SN8 1RH. Ref: 15/02910/FUL. Plans were tabled and considered. Decision: it was unanimously agreed to support the application. Proposed Mrs Kremer, seconded by Dr Bedford and carried unanimously.
    2. Applications: fell T1 sycamore at West Kennet House, West Kennett, SN8 1QF. Ref: 15/04947/TCA. Plans previously circulated by email to members. Members thought the request to fell the sycamore was reasonable. Decision: it was unanimously agreed to support the application. Proposed by Mr Williamson, seconded by Mrs Kremer and carried unanimously.
    3. Application for change of use of stables at land at Gunsite Road to reception area
      for existing clay pigeon shoot
      on adjacent land 15/04373/FUL. N.B. The application was in the adjoining Parish of East
      Kennett but could be considered by APC as APC had received representations from local Avebury residents. Application details
      and representations had previously been circulated to members by email.

      Members referred to a map of the Parish of Avebury, and a photograph of the view looking east through West Kennett was
      viewed on a laptop. In discussion members observed that there was local concern about noise and noted the fact that there were
      already several clay pigeon shoots in the area. Members noted Gunsite Road was a single track road and became congested on
      shooting days; it would also be potentially dangerous should vehicles not be able to move off the A4 / pull out from Gunsite Road.
      The Chairman said that the WHS Management Plan included the concept of the setting around the WHS, and that too many shooters
      within the setting could affect the tranquillity of the WHS, and impact on walkers, riders and cyclists. Members were also
      concerned planning permission might be the first step in a process of expansion of the business.

      The Chairman read out an email from a member of the public:

      ‘There has been a progressive up scaling of the shoot in terms of vehicle movements. We cannot object to the shoot
      itself because under permitted development rights they are entitled to run 28 days shooting without any permission so we can’t
      really object to the noise unless it is classified as a nuisance. We can certainly put in objections to the change of use of
      the agricultural buildings. We can say it is not appropriate for these buildings to become a shooting club house in such a
      special, remote AONB and we can detail the access problems/issues for walkers etc. Since a number of complaints were put in to
      the enforcement officer recently we see that the shooting club have stopped offering weekly shooting on a Saturday.

      They are not allowed to use existing agricultural buildings as a shooting club house without seeking planning permission and
      our view is that the change of use will inevitably lead to an increase in the numbers of people shooting who will benefit from
      improved facilities and this would expand the shooting business. We feel this is Stage 1 of a two stage strategy for Gunsite
      Sporting clays to then seeking full permission for a shooting ground on the site’.

      Decision: Members resolved to object to the application on the grounds of there being no need for further
      provision for clay pigeon shoots locally, traffic congestion in Gunsite Road, dangers of collisions on the A4 and the creation
      of extra noise, and visual intrusion of parked cars, in an area designated in both the WHS and AONB Management Plans for
      tranquillity and safety for walkers, riders, cyclists and motorists. See appendix 1: APC’s reasons for objecting to
      planning application ref. 15/04373/FUL.
      Proposed by Mrs Kremer, seconded by Mr Brotheridge and carried unanimously.

  8. Transport issues including:
    1. Review of APC’s Transport Group meeting on 11th May 2015: draft minutes from the meeting received (previously circulated to members and see appendix 2) and approved minutes of APC’s Transport Group meeting on 17 April 2015 tabled (see appendix 3).

      The Chairman and Dr Bedford reported that they had had a successful meeting with Councillor Philip Whitehead (Wiltshire Cabinet Member for Highways and Transport) on 6 May and that he had been impressed by both the Avebury Parish Traffic Plan and the WHS Transport Strategy. Cllr Whitehead had displayed a detailed knowledge of traffic issues in the Parish and had offered his support to resolve them. His team would also help with costings for projects that APC might propose.

      Mike Bedford said that items had been selected by the Transport Group to move forward with and these were (i) the application for extension of 30mph limit on A4361 north of Avebury and (ii) the development of proposals in greater detail for each hamlet with the initial two main focus areas being West Kennett and Beckhampton.

      – Mrs Kremer left the room briefly.

      The Chairman said the next Transport Group meeting would need to focus on priority projects at Beckhampton and West Kennett and that Mr Brotheridge asked why APC needed to engage with WC in this way to move forward. The Chairman said the AWHS Management Plan was an overarching strategy document that had been commissioned and adopted by WC Highways; it was up to APC to select projects and press for works. Mr Brotheridge reported he had not looked into the possibility of additional tree plantings on A4361 Swindon Road as on further inspection it was not practical to plant near to the telephone exchange. Action: project request on hold.

      – Mrs Kate Fry joined the meeting. (The Chairman welcomed her and told members that she had joined the meeting to provide a presentation of the proposed new web site for APC).

      Members considered the Signage Audit.

      The Chairman reported £2,000 had been set aside by APC for the WHS Transport Strategy and said this could be used for the signage audit to fund two types of signs:

      • Regulatory / advisory signs
      • Unique WHS signs

      The Chairman also reported that Mr Tim Lewis was working on a project to note the absence of signs / finger posts for walkers and proposed APC involve Mr Lewis in the Transport Group. Members agreed this was a good idea. Action: Dr Bedford to put footpaths / signage on Transport Group agenda.
      Members considered the community planting scheme for Beckhampton roundabout / verges and were in favour of moving forward with the scheme.
      Action: Dr Bedford to put item on Transport Group agenda.


      The Chairman altered the order of business and proposed moving directly on to item 10. Development of Parish Council Web Site. The resolution was carried unanimously and item 10 was then discussed. See item 10.
      – Mrs Lewis joined the meeting.


    2. The Chairman reported that he had submitted an application to CATG for an extension of the 30mph limit on A4361 north of Avebury to Rutlands Farm.
    3. Trusloe parking: deferred to next Transport Group meeting.
    4. Replacement of tarmac at end of Green Street: deferred to next ordinary meeting.
    5. Budget for footpath 22: Dr Bedford reported the funding for footpath 22 would be coming from a WC footpaths’ budget.
  9. Local issues, including:
    1. WHS Management Plan: the Chairman tabled a copy of the final bound WHS Management Plan and reported it had been successfully launched two weeks earlier in Avebury, Trowbridge and Stonehenge. The Chairman said North Wessex Downs AONB had also just published its Management Plan and tabled a copy of the document.
    2. Avenue Dig 2015: no further update.
    3. Solstice: 21 June 2015.
    4. Defibrillator for Avebury: Mrs Lewis said she felt it was important for Avebury to have a defibrillator and that it should be easily accessible to the public. The Chairman stated he believed the NT already had a defibrillator. Action: Mrs Lewis to contact Tim Chamberlain (NT Facilities Manager) to verify the existence and location of a defibrillator for Avebury.
    5. Sportsfield gate: the Chairman reported that a site visit had taken place on 25 May to discuss improving the access to and from the sports field in Avebury. There was concern that access into and out of the sports field could be difficult and dangerous. Representatives of ASA, Avebury and District Club, ACC, Avebury Youth Football Club and APC had been present, but the NT had not been able to attend to give their views.

      The Chairman reported that four proposals had been put forward but none had been agreed. He also said several attendees had expressed comments after the meeting concerning the proceedings of the meeting. In discussion members noted the history of the sportsfield and felt it would be valuable to find further ways to make it available to more young people.

      – Mrs Fry left the meeting.

      Members expressed concern regarding APC’s lack of representation on ASA following Mr Dixon’s death and agreed that APC was much lacking in his monthly attendance at its meetings. Mr Brotheridge and Mrs Kremer offered to represent APC. The Clerk pointed out that at the Council’s AGM Mr Brotheridge had already offered to represent APC but he had said he would not be able to attend all ASA meetings.

      Action: it was unanimously agreed to revisit how APC could best support sports and recreation in the Parish at next Council meeting.
      The Chairman stated he would be meeting with the NT shortly to ascertain their views on improving access to the sports field. The next meeting regarding the sports field gate would be taken forward in due course. In brief the four proposals were as follows:

      1. ASA wished to widen the entrance by installing a pedestrian gate with a removable post immediately west of the existing gate to extend the width of the entrance westwards, and cut back a small amount of hedging to improve visibility splays
      2. Mr Daniel (member APC) suggested creating a new opening in the eastern hedge with the Club and allowing vehicles to use the Club’s forecourt to get access to the A4361
      3. Avebury and District Club proposed an alternative access for vehicles that would allow them to cross the Glebe field and access the A4361 through the NT’s car park entrance
      4. ACC did not wish the entrance to be enlarged too much for security reasons
    6. High nitrate levels in tap water at the Pavilion: Mr Brotheridge reported nitrate filters might not be effective and he had been advised to contact Thames Water to obtain a free quotation and obtain the environmental health report. Mrs Lewis said Thames Water had responded to say that as the water supply was not on mains supply it was not the responsibility of Thames Water. Members noted a reverse osmosis filter sold for domestic use would cost about £200.

      The Chairman reported that he had contacted Vicky Brown at WC. She had advised that there were two types of filter systems, including a nitrate removal ionic exchange system, but that the ideal solution was to connect to the mains supply. She had advised the issue must be remedied in the near future.The Chairman said he had asked Mrs Jenny Haines (Chairlady ASA) to obtain the specification against which Whatley & Co of Pewsey had quoted. The Chairman clarified that Vicky Brown had advised that a specification should, at minimum, be for a ‘point of use nitrate removal system for low volume usage’. Dr Bedford added that other alternative options might be to either install a water dispenser or a charcoal filter.

      Action: members agreed that the Chairman raise the issue of nitrates with the National Trust at a meeting on 11 June and that he report on progress to Vicky Brown. It was also agreed that it would be important that APC saw Whatley & Co’s specification and that if APC were to obtain quotations for a filter it should, at minimum, specify a ‘point of use nitrate removal system for low volume usage’.

    7. Renewal of lease for Sports Field: the Chairman reported that the National Trust had requested a meeting to discuss the renewal of the lease of the sports field. He gave an overview of the history of lease renewals including rent increases in past years and said the meeting would be on 11 June. Action: Clerk to add item to next meeting’s agenda.
    8. Rights of way network: already covered earlier on the agenda under signage audit.
    9. Community Wi-Fi: Mrs Lewis reported that the owners of the Circle Nursery were not in favour of offering their hub for community wi-fi due to concern regarding data security risks.
  10. Development of Parish Council web site: the Chairman reported that he and the Clerk had met Mrs Fry on the 7 May to look at her proposals for improvements to APC’s web site, and had subsequently invited her to provide a demonstration to APC members.

    Mrs Fry gave a presentation of the proposed new web site for APC.

    Features included: self-changing photo on home page, search box, unlimited heading tabs, calendar / events (new feature), ability to type meeting minutes directly onto web-site (self-publish), proprietary product called WordPress.

    In discussion, members asked about security and whether additional features such as a visitor counter could be added and a local links tab. Mrs Fry said the site would be secured and the features requested were all possible. Members welcomed the changes to the web-site and congratulated Kate on her proposed improvements.

    Action: Mrs Fry to email the Clerk with pricing and screenshots and Clerk to email all members for consideration at next full Council meeting.


The Chairman altered the order of business and proposed moving directly on to item 9. e. Sports Field Gate. The resolution was carried unanimously. See item 9.


  1. Communications: the Chairman reported he had been unable to submit joint April and May Headlines to the June 2015 copy of UKN due to time constraints.
  2. Correspondence: received by email unless otherwise indicated. The Clerk reported:
    1. Wiltshire Council was running a mobile library service consultation and had emailed a list of stops being retained, which included stops in Trusloe, the High Street and Rawlins Park.
    2. Wiltshire Council had invited APC to take part in the 1 tonne bag scheme and PEAS 2015/2016. Members agreed APC had enough supplies and there was no need to take part in the scheme.
    3. WALC: newsletter for May 2015 received.
    4. Splash Wiltshire and Youth Action Wiltshire: members had received an invitation to High Sheriff of Wiltshire’s Reception at South Canonry, Salisbury on 18 September.
  3. Finance and admin: the Chairman reported
    1. Approval of Annual Return 2014/2015: the annual return was tabled including sections 1-2 (see Appendix 4). Members unanimously approved the Annual Return and resolved that the form be signed and returned. Proposed by Dr Bedford and seconded by Mrs Lewis.
    2. Adoption of TOR of Transport Group. Members unanimously agreed that APC adopt the document (see Appendix 5). Proposed by Mrs Lewis and seconded by Mrs Kremer.
    3. Councillor Training: Mrs Lewis said the training on the 6 May had been a success. Three parish councils had taken part including APC and the costs had been split equally.
    4. Cheques for payment and cheques for ratification: It was unanimously agreed that the following cheques be paid:
      1. WALC: evening training for Councillors on May 6 2015 £360.00
      2. Liz Moore: additional hours in May 2015 + expenses £423.75

      Proposed by Mrs Lewis and seconded by Mrs Kremer. Cheques signed by Dr Bedford and Mr Williamson.

  4. Date of next meeting: 7:30pm on Tuesday 7th July 2015.
  5. Any other business: none
  6. The meeting closed at 22:07

Appendices (included in the book of Parish Council papers):

  1. APC’s reasons for objecting to planning application for clay pigeon shoot ref. 15/04373/FUL dated 4 June 2015.
  2. Draft minutes of APC’s Transport Group meeting on 11 May 2015
  3. Approved minutes of APC’s Transport Group meeting on 17 April 2015
  4. Sections 1-2 Annual Return 2014-2015
  5. Terms of Reference for Transport Group dated 6 May 2015.

5 May 2015 Annual General Meeting : Minutes

Minutes of the Annual General Meeting of Avebury Parish Council held on the 5th May 2015 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, NT for National Trust and WHS for World Heritage Site.

Time Start: 19:01

  1. Present: Councillors Dr Mike Bedford, Mr David Brotheridge, Mr Keith Howell, Mrs Antoinette Kremer, Mrs Maggie Lewis, Mr Paul Ryder-Morris, Ms Zandria Service and Mr Andrew Williamson.
  2. In attendance: Miss Liz Moore, Clerk.
  3. Apologies: Councillors Mr Mike Daniel and Wiltshire Councillor, Mrs Jemima Milton.
  4. Election of Chairman and Vice Chairs: the Clerk took the Chair and asked if there were any nominations for the role of Chairman. Mr Williamson was nominated and the Clerk asked if he was prepared to stand as Chairman. He said he would and there were no other nominations. Mr Williamson was proposed as Chairman by Mr Howell and seconded by Mrs Lewis. Carried unanimously. The Clerk asked whether Dr Bedford and Mrs Lewis were prepared to stand as Vice Chairman and Vice Chairwoman respectively. They said they were and there were no other nominations.
    Dr Bedford and Mrs Lewis were proposed as Vice Chairs by Mr Williamson and seconded by Ms Service. Carried unanimously.
    [Declarations of acceptance of office were signed by Mr Williamson, Dr Bedford and Mrs Lewis].
    Mr Williamson took the Chair.
  5. Minutes of AGM held on 6 May 2014 were agreed by all as a correct record. Proposed by Mr Howell and seconded by Mrs Lewis.
  6. Appointment of members of Committees, Sub-Committees and Parish Council representatives:
    1. APC’s Planning Committee: it was unanimously agreed that all members of the Council remain members of the Planning Committee.
    2. APC’s Transport Group: it was unanimously agreed that Dr Bedford, Mr Brotheridge, Mr Daniel, Mr Howell and Mr Williamson remain members together with the following members of the public: Mrs Moya Brannan, Mrs Kate Fry, Mr Rob Macaire, Mrs Angela Norman, Mr Stephen Stacey, Mr Simon Vatcher and Mr Peter Wilson. It was unanimously agreed that Dr Bedford would remain Chairman of the standing committee.
    3. Community Flood Group: it was unanimously agreed that Mrs Lewis would remain the nominated representative and a member of the public, Mrs Judy Farthing as Civil Emergency Volunteer.
    4. Avebury Sacred Sites Forum: it was unanimously agreed that Mr Williamson remain a member together with Mrs Kremer and Mr Howell. Mrs Kremer would attend in summer and Mr Howell in the winter.
    5. Avebury WHS Steering Committees and Avebury Solstice Operational Planning Meeting: it was unanimously agreed that Mr Williamson remain as APCÕs representative.
    6. Footpaths: it was unanimously agreed that Dr Bedford and Mr Howell remain footpath Councillors.
    7. Play area: it was unanimously agreed that Mr Paul Ryder-Morris be nominated as Play Area Councillor.
    8. Marlborough Area Board: it was unanimously agreed that the nominated representative would be Mr Williamson and that other members were welcome to attend the meetings too.

    The above nominations were proposed by Ms Service and seconded by Mr Brotheridge.

  7. Appointment of representatives to other bodies:
    1. Social Centre trustees: Mrs Lewis agreed to remain APC’s representative and Mrs Kremer agreed to deputise.
    2. Avebury Sports-field Association: Mr Brotheridge agreed to represent APC from time to time

    The above nominations were proposed by Mr Howell, seconded by Mr Ryder-Morris and carried unanimously.

  8. Payment of annual subscriptions
    It was agreed that annual subscriptions or donations be made during 2015/16 to:

    1. Wiltshire Association of Local Councils
    2. Community First
    3. Upper Kennett News

    Proposed by Mr Williamson, seconded by Mrs Lewis and carried unanimously.

Meeting closed at 19:15

5 May 2015 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on 5th May 2015 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes ACC stands for Avebury Cricket Club, AFC for Avebury Football Club, APC for Avebury Parish Council, ASA for Avebury Sports Field Association, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, LGA for Local Government Act, MAB for Marlborough Area Board, NT for the National Trust, UKN for Upper Kennet News, WALC for Wiltshire Association of Local Councils, WC for Wiltshire Council and WHS for World Heritage Site.

Time Start: 19:15

  1. Public question time: There was one member of the public present for all or part of the meeting. There were no questions asked.
  2. Present: Councillors Andrew Williamson (Chairman), Maggie Lewis (Vice-Chairman), Dr Mike Bedford (Vice-Chairman), David Brotheridge, Keith Howell, Antoinette Kremer, Paul Ryder-Morris and Zandria Service.
    In attendance: Miss Liz Moore (Clerk).
  3. Apologies for absence: Councillor Mike Daniel and Wiltshire Councillor Mrs Jemima Milton.
  4. Declarations of interest: None declared.
  5. Minutes of meeting held on 7th April 2015: Unanimously agreed as an accurate record. Proposed by Mr Howell and seconded by Mr Brotheridge.
  6. Matters arising from the minutes:
    1. Faulty street light (lamp 8) outside Trusloe Cottages: (Min ref. 6b). The Chairman said that a member of the public had reported that the lamp was still not working. Action: Clerk to contact WC.
    2. Ivy on trees to the east of Trusloe Play Area: (Min ref. 6c). Nothing to report. Action: members agreed to continue to wait for a response from WC.
    3. Trees overhanging A4 and obscuring road signage at Beckhampton: (Min ref. 9). Mrs Lewis reported that the work had been completed by the landowner.
  7. Planning applications and results:
    1. Minute of APC’s Planning Committee meeting held on 16 April 2015 received. (See Appendix 1). These included applications relating to:
      (i) Conversion of existing barn to provide rural workers dwelling at Galteemore Farm, Beckhampton SN8 1QJ. Ref: 15/02537/FUL. Decision: Supported by APC subject to the following condition:

      • An evaluation is carried out on the impacts of reflectance of the south and east facing plate glass windows.

      (ii) Erection of an extension to the rear of the property at Galteemore Farm. Ref: 15/02648/FUL. (iii) Internal alterations and extensions to rear of the property at Galteemore Farm. Ref: 15/02649/LBC. Decision: Supported by APC.

    2. Applications: new garden wall at Bridge House, High Street, Avebury SN8 1RF. Ref: 15/03709/FUL. Plans were tabled and considered. In discussion members noted that APC’s Planning Sub-Committee had held two site meetings in the past and APC had responded to WC’s consultation on an earlier application, giving reasons for its objection. The applicant had since resubmitted a new application having taken on board the Parish Council’s views. Members asked for clarity regarding the planting scheme behind the wall. Mrs Lewis read out the tree statement from the application and the Chairman invited Mr Fry to answer members’ questions. Mr Fry said he had no plans to plant tall hedging behind the wall as further screening and it would be a condition of the planning consent for removal of the existing leylandii hedge not to take place in bird nesting season. Decision: it was unanimously agreed to support the application. Proposed by Mr Williamson and seconded by Ms Service.
    3. Results: re-site and replace oil tank at Rose Cottage, High Street. Ref: 15/01740/FUL. Approved by WC with conditions. Wansdyke Lodge, Beckhampton SN8 1QJ. Ref: 15/02571/FUL. Approved by WC with conditions.
  8. Transport issues including:
    1. Recap on the underlying design principles of the Avebury Parish Traffic Plan and the World Heritage Site Transport Strategy. The Chairman noted that five members of the Transport Group had not been able to attend the Group’s last meeting and that the Group had not yet discussed schemes in detail. Mr Ryder-Morris asked how the projects would be prioritized. The Chairman said the Group would need to do some developmental work on each local scheme and that the Parish Council’s preliminary ideas for priorities had been considered at the Group’s previous meeting in April. On reducing speed limits, the Chairman noted that the philosophy of the Parish’s Traffic Plan, and the WHS Strategy, was to reduce the ‘design speeds’ on roads rather than relying only on speed limits. Changing the characteristics and geometry of roads could be more effective in slowing traffic. Dr Bedford said it would be important to pick the most effective scheme for the short term. Mr Ryder-Morris asked what the next steps were in the process. The Chairman said that Cllr Stuart Wheeler (WC) had written the foreword for the AWHS Transport Strategy and that it had been signed off by Highways. The next step was for the Chairman and Dr Bedford to meet the next day with Cllr Philip Whitehead (WC Cabinet member for Highways).
    2. WHS signage: the Chairman stated that regulatory Highways signage should ideally be simple and coherent and there should also be a separate system of local information signage to direct visitors to different parts of the WHS. The AWHS Transport Strategy Plan did not address either in detail. Mr Howell raised the question as to why large election banners had been erected in a WHS. The Chairman said he would raise this at his meeting with Cllr Philip Whitehead.
    3. Review of APC’s Transport Group meeting on 17th April 2015: draft minutes from the meeting received (previously circulated to members and see Appendix 2). Initial recommendation(s) from the Transport Group:
      1. Speeding and safety on A4361 north of Avebury: APC had reviewed draft application to CATG for extension of 30mph limit north of Avebury (previously circulated to members dated 19 April 2015) and considered:
        1. funding issues
        2. whether to apply ahead of applications for other works elsewhere in the Parish
        3. implications of requesting double white lines
        4. implications of requesting 40mph buffer zone to East Farm.

        Decision: members agreed that APC should resubmit its CATG application to extend the 30mph limit northwards to the Rutlands Farm area as set out in the WHS Transport Strategy. It was agreed however that making additional requests for works outside of the WHS Strategy might jeopardise the application and that APC should not at this stage apply for a 40mph buffer zone to East Farm or double white lines in the Rawlins Park area. Members decided they could bring forward a second phase e.g. 40 mph buffer zone and double white lines at a later date if the 30mph limit was insufficiently effective. Proposed by Dr Bedford, seconded by Mrs Kremer and carried unanimously. Action: Chairman to update document and Dr Bedford to resubmit the application.

    4. Parking in Trusloe: not yet actioned, deferred to next meeting.
    5. Replacement of tarmac at the end of Green Street and repairs to the edge of the carriageway on the Avenue B4003: new tarmac in Green Street not yet actioned by WC but some repairs had been done on the Avenue.
    6. Repairs to footpath 22: not yet actioned, deferred to next meeting.Mr Brotheridge recommended that the national speed limit signs in Green Street should be removed. The Chairman suggested that the request should be fed in to the signage part of the AWHS Transport Strategy.
  9. Local issues, including:
    1. WHS Management Plan: the Chairman reported the WHS Management Plan was due to be launched in Avebury on 18 May at 6:30pm.
    2. Great Stones Way: the Chairman stated the parishes within the Pewsey Vale were not in support of the Great Stones Way and their local Wiltshire Councillor was now representing their views.
    3. Sportsfield Gate: the Chairman reported ASA was ready to commence with a project to re-hang a new field gate on the Sportsfield adjacent to the Avebury District and Social Club. In discussion, members noted the aim of the project was to improve safety by siting the gate at an angle to improve sightlines on to the A4361. Decision: Members resolved that a grant of £250.00 be made to ASA under LGA (Miscellaneous Provisions) Act 1976, s.19 for the rehanging of a new gate on the Sportsfield and on condition that a joint site meeting be arranged to ensure that all those frequently using the Sports-field would be content with the proposed works. Proposed by Mrs Kremer, seconded by Ms Service and carried unanimously.
    4. Avenue Dig Summer 2015: In discussion, members noted a condition of APC’s £200.00 donation was that the community should be involved in the dig. Mr Ryder-Morris requested APC write to Kennet Valley School to give them the opportunity to attend. Action: Clerk to contact Dr Ros Cleal (NT) to check on the process of involving local community in the dig and, further to this, the Clerk would write to Mrs Karen Venner (Headteacher) Kennet Valley School to provide her with the dates for the dig. The Chairman said dates had been confirmed for 20 July – 7 August. The terms of acceptance for the £625.00 MAB grant were tabled (previously emailed to members). Decision: members resolved that the Clerk accept the terms of the £625.00 MAB grant. Proposed by Mrs Lewis and seconded by Mr Howell.
    5. Dog Fouling: Mr Brotheridge to confirm if there was already a dog fouling notice in place at Knoll Down, Beckhampton and if not, Clerk to contact Mr and Mrs Charlton to ask if it would be acceptable to put up a sign on their fencing.
    6. Royal Mail Post Boxes: the Chairman reported the damaged box opposite the Waggon & Horses PH had been taken away and he understood that it would be replaced that week. Members considered Mr Brotheridge’s request for a post box outside Rawlins Park and decided it was a reasonable request. Action: Clerk to contact Royal Mail and ask them to put the post box back.
    7. Mud on Roads: no further update, deferred to next meeting.
    8. Community Wi-Fi: Mrs Lewis reported that the owners of the Circle Nursery were concerned about information security and were reticent about installing a wifi router for use by Social Centre. Deferred to next meeting.
    9. Cleanliness of bus shelters: Mr Brotheridge reported that the bus shelter at Rawlins Park was in a poor state and had been for some time. Action: Clerk to ask WC to clean the shelter.
  10. Communications: the Chairman reported a notice of Appointment of Date for the Exercise of Electors’ Rights had been published on the Community Shop Notice Board on 22 April 2015.
  11. Correspondence: received by email unless otherwise indicated. The Chairman reported:
    1. High nitrate levels in tap water at the Pavilion: Jenny Haines (Chairlady, ASA) had emailed to report Environmental Health at WC had stated there were high nitrate levels in the water. It would be a health hazard to bottle fed babies under six months’ old and the system would require a specific filter. The Chairman read out the Environmental Health Statement and said Mrs Haines had received a quotation of £1,866.00 + VAT to install a filter. She had also asked for help with funding for roof repairs too. Ms Service stated this was a good opportunity to encourage everyone to work together and that APC could host a meeting to discuss funding.
      Dr Bedford advised they would probably only need a charcoal filter and that he had seen an American one on-line that would cost $108.
      In discussion members felt the Sports-field was a great resource for the village but the quotation was a lot of money. Members noted:

      1. Ron Dobson might be able to provide expert advice on the issue and recommend specialists to supply the water filter
      2. APC could host a meeting with ACC and AFC to identify alternative sources of funding
      3. ASA had not received estimates of the cost of roof repairs

      Action: Mrs Lewis and Mr Brotheridge agreed to contact Thames Water for advice and seek out further quotations.

    2. WC Highways: Town and Parish evening Thursday 30th April: Mrs Lewis said she had been unable to attend.
    3. Wiltshire Council was consulting on an updated Statement of Community Involvement (SCI). The Statement of Community Involvement informed the community about how and when they could get involved in the preparation and revision of Development Plan Documents (DPD) and in the consideration of planning applications. (Consultation ends 5pm 2nd June 2015). See: http://consult.wiltshire.gov.uk/portal/spatial_planning/sci/sci-2015
    4. Calne Culture and Tourism Steering Group: request for invitation to speak at a Council meeting. The Chairman said he had contacted Mr John Skinner and both had agreed there was no merit to be gained from a link up.
    5. Phil Shepherdson’s Sky Dive: Phil’s JustGiving page:
      http://www.justgiving.com/owner-email/pleasesponsor/Philip-Shepherdson
      Donations would go straight to Diocese of Salisbury.
  12. Review of the Annual Village Meeting held on 21 April 2015
    1. Members noted the meeting had gone well. No issues had been raised by the public that were not already being addressed by APC.
    2. Thank you letters would be sent out by the Chairman to ASA, NT, the Police and WC.
  13. Finance and admin: the Chairman reported:
    1. The Parish precept (£5,208.04) and precept grant (£241.96) had been received from WC. Total £5,450.00.
    2. Review of Annual Return 2014/2015: the annual return was tabled including the statement from the internal auditor. Action: approval of the document deferred to next Council meeting.
    3. Adoption of TOR of Transport Group. The Transport Group had made no further changes to the document at its meeting on 17 April. The Chairman requested changing the last paragraph of the text to: ‘The Vice Chairman of the Parish Council shall chair the Group and shall have authority to decide on procedural matters. All negotiations for the implementation of schemes and all public statements shall only be made by the Chairman of the Transport Group or by the Parish Council.’ Further to this amendment, members unanimously agreed that APC adopt the document.
      Proposed by Mr Howell and seconded by Mrs Kremer.
    4. APC Web Development: the Chairman and Clerk were meeting with Kate Fry at 10am on 7th May.
    5. Councillor Training: Mrs Lewis said the training was booked for the next evening (6 May 2015) 7:30pm at the Waggon & Horses PH and three Parish Councils would be taking part.
    6. Cheques for payment and cheques for ratification: It was unanimously agreed that the following cheques be paid:
      1. Community First: Year 2 of LTA, Parish Council Insurance : £1,042.40
      2. ICO: annual renewal of data protection registration : £35.00
      3. WALC: annual subscription 2015/2016 : £183.71
      4. Social Centre: room hire : £26.50
      5. University of Southampton: Avenue Dig 2015 donation : £200.00
      6. Jamie Guy: Internal audit for the full year 2014/2015 accounts : £75.00
      7. Liz Moore: additional hours in April 2015 + expenses : £452.98

      Proposed by Mrs Lewis and seconded by Mr Brotheridge. Cheques signed by Dr Bedford and Mrs Lewis.

  14. Date of next meeting: 7:30pm on Tuesday 2nd June 2015.
  15. Any other business: none
  16. The meeting closed at 21:25

Appendices (included in the book of Parish Council papers):

  1. Minute of APC’s Planning Committee meeting held on 16 April 2015
  2. Draft minutes of APC’s Transport Group meeting on 17 April 2015