21 Apr 2015 Annual Parish Meeting : Minutes

Minutes of the Annual Parish Meeting held on the 21 April 2015 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes, AHA stands for Aster Housing Association, AONB for North Wessex Downs Area of Outstanding Natural Beauty, APC for Avebury Parish Council, ASA for Avebury Sportsfield Association, ASSF for Avebury Sacred Sites Forum, CATG for Community Area Transport Group, DfT for Department of Transport, EH for English Heritage, MAB for Marlborough Area Board, NT for the National Trust, TVM for Traffic and Vehicle Management Group, WC for Wiltshire Council and WHS for World Heritage Site.

Time Started: 19:05

Present: Councillors Mr Andrew Williamson (Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr David Brotheridge, Mr Mike Daniel, Mr Keith Howell, Ms Zandria Service, together with 18 members of the public who were present for all or part of the meeting.

Apologies: Councillors Dr Mike Bedford, Mrs Antoinette Kremer and Mr Paul Ryder-Morris. Apologies had also been received from Jenny Haines (Chairlady of ASA), Ewart and Diana Holmes, Kate Fry, Mike and Janet Polack, Tony Farthing, Jan Tomlin (NT General Manager, Wiltshire Landscape) and Sarah Simmonds (WHS Officer).

In attendance: Wiltshire Councillor Mrs Jemima Milton, Mrs Michele Lomas (Chair of Avebury Community Shop and representative of the Community Orchard), Dr Nick Snashall (NT Archaeologist and Deputy Manager NT), PC David Tippetts (Community
Beat Manager) and Miss Liz Moore, Clerk to APC.

  1. Welcome and introductions
    The Chairman opened the meeting by welcoming all present and introduced members of the Parish Council. He said that members of APC were greatly saddened at the death of Paul Dixon on 17 December and that they greatly missed his valuable advice, his commitment to others, and his sense of fun. The Chairman stated that members of APC, as individuals, were planning to plant a tree in his memory.
    The Chairman said APC were also very disappointed that Karyn Pearson had had to resign in February last year following the need for her to move to Calne due to the imposition of the Bedroom Tax on her home.
    The Chairman introduced Jemima Milton, WC Councillor and Chair of MAB, Liz Moore as APC’s Clerk and Judy Farthing as Civil Emergency Officer. He said that Kate Fry had taken over from Paul Birkeland-Green on 1 May 2014 and now looked after APC’s website, Ron Dobson gave advice to APC on buildings and David Throup was the editor for UKN. The Chairman expressed how very sorry members were to lose Len Adams, APC’s handyman, who had died on 4 March and that many had attended his Service of Thanksgiving on 23 March. He said Martin Rendle also provided Handyman services to the Parish Council.
  2. Minutes of the annual Parish meeting held on 24 April 2014. (Previously published on Parish Council web site).
    The Chairman asked if the draft minutes were accurate. There were no amendments and it was unanimously agreed that the Chairman sign the minutes.
  3. Matters arising from the minutes:None
  4. Report on the work of the Parish Council, Avebury Sportsfield Association and other local organisations in the past year:
    The Chairman said APC represented the interests of Avebury residents, employers and employees. APC had met 10 times during the year and its Planning Sub-committee had met twice. APC met on the first Tuesday of the month, except January and August. The Chairman reported that APC had attended 53 meetings during the past year on regular committees such as MAB, CATG, Marlborough Area Parish Forum, Solstice Planning and Sacred Sites Forum, Social Centre Trustees, WHS Steering Committee and current sub-committees including WHS Management Plan Review, WHS Partnership Panel, WHS Transport Strategy and Design Guide and Task and Finish Group. APC also attended meetings with NT staff, especially Jan Tomlin, and other ad hoc events and meetings such as those with Aster Housing, AONB, MDNIA, WC, EH and NT.
    The Chairman reported:

    • Membership and elections
      Following Karyn Pearson’s resignation in February 2013, APC had decided to give priority to co-opting someone from Trusloe or Bray Street. APC advertised and seven people in the Parish expressed interest. APC was pleased that Zandria Service joined in June 2014 and represented Bray Street. Also, following Paul Dixon’s death, APC advertised having decided to give priority to Rawlins Park, and was pleased when two residents there expressed interest. APC appointed David Brotheridge who joined APC in April 2015. Furthermore, as a result of Mike Bedford being away a lot on business APC had appointed Maggie Lewis as a second Vice Chairman last year.
    • Planning applications
      APC had been consulted by WC planners on 25 applications (from 24 April 2014 to 21 April 2015) and had either supported 23 of them, some with recommended conditions, or agreed not to comment in a few cases. APC had objected to two:

      1. Garden wall at Bridge House. The application had been withdrawn by the applicant.
      2. Installing gate in field wall north west of the Great Barn. The application had been approved by WC.

      In addition, APC had been consulted on an application for a licence for a mobile food stall at the lay-by half a mile west of Beckhampton. APC had supported the application with conditions, including: mobile food van to park at west end of lay-by, discourage trucks, clear up litter daily, no advertising, no availability over solstice fortnight and to remove van every evening. APC had not yet heard whether a licence had been given.

    • Avebury Sportsfield Association:
      the Chairman read out an email received from Jenny Haines (Chairlady ASA):‘As a committee our efforts to run the summer Car Boot sales has once again paid-off and has brought in enough money to pay the costs involved to run and maintain the Pavilion for another year and also add to our contingency fund.We are currently looking into the possibility of widening the gateway into the sports field to make it safer for vehicles to enter and leave. We understand that the P.C. has committed £250 in this year’s precept towards a new gate and we will fund the balance of the work. We are ready to ask the P.C. to enquire if planning permission is required.Over the winter months we seem to have suffered a leak in the roof and the repair of this is in hand.

      As in other years the testing of the water supply, carried out by the Environmental Health Department at W.C., has once again highlighted the increase in the result of the Nitrate content. Last week I was informed that we must start to investigate the installation of Nitrate treatment as soon as possible. This must be installed within a reasonable timescale. I have already spoken with someone at Whatley’s in Pewsey who will give me some prices sometime this week. We are also in the position to fund this work. I have already informed W.C. of our intention to investigate the installation of a filter system.

      The only age group that is affected by a high Nitrate content in the water are bottled fed babies under the age of 6 months. I have put notices in the Pavilion advising that the water must not be used for this purpose.’

      The Chairman emphasized how well the Sportsfield was being managed. He said the cost of running it was in the low thousands and that ASA did a really good job through their fundraising.

    • Policing:
      the Chairman invited PC David Tippetts to provide an update.PC Tippetts said he had been Community Beat Manager for Marlborough Rural West for the past three years and he was aided by PCSO Polly Ritchie. He gave the following report:Overview of crimes from 2015 to date:

      • At the start of the year there had been five burglaries from dwellings. The CID was still investigating and two people had been arrested and were on bail.
      • There had been a theft of stone from St. James’ Church.
      • Seven thefts from motor vehicles and most of them had been parked in the NT car park.

      In the past 12 months:

      • The police had carried out a rural crime day targeting people carrying red diesel, waste and so forth. The message the police wanted to send out was that they did not want people using the road illegally.
      • The police had also carried out a speed enforcement day. There had been 97 offences and 40 officers on the ground taking part.
      • There had been a spike in non-dwelling burglaries predominately in the East of Wiltshire.
      • Police had been putting their efforts into minimising thefts from beauty spots.

      PC Tippetts said he had leaflets available on how to sign up for free messages about policing and crime matters in the area. See appendix 1 or go to http://www.wiltsmessaging.co.uk.

      PC Tippetts reported he had recently been promoted to Sergeant and would soon be working in Swindon. He said his replacement would be PC Richard Barrett who was currently Beat Manager for Pewsey. PC Tippetts invited members of the public to ask questions.

      Mrs Alice Macaire asked how the thefts from cars were carried out. PC Tippetts said that usually the windows were broken into, but that depended on the car and that most of the thefts were being carried out by people visiting or travelling through the area.

      Mr Brotheridge reported there had been three recent accidents near Rawlins Park involving people in cars coming off the road. He said he had been told the Police were not in favour of extending the 30mph speed limit northwards and asked if there was any opportunity for the police to come and have a look at that. PC Tippetts said he shared Mr Brotheridge’s concerns but the police had no control in terms of signage and stressed he would support anything that improved safety.

      Ms Service asked if the burglaries in Trusloe represented a significant increase compared with the previous year and PC Tippetts said they did. PC Tippetts confirmed that in the main, properties were targeted when people were away or in the day time. The Chairman thanked PC Tippetts.

    • Local improvements and repairs to Highways:
      the Chairman reported

      1. APC had previously requested an extension of the 30mph limit on the A4361 north of the Henge, and had objected to Highways’ subsequent briefing note. APC then asked for their request to be deferred while the AWHS Transport Strategy was being drawn up. Atkins (the consultants for the AWHS Transport Strategy) had recommended extending the 30mph limit and APC had therefore now decided to re-apply to the Community Area Transport Group (chaired be James Shepherd (WC)).
      2. Parking in Trusloe: APC had considered plans drawn up by Aster for parking on the Nursery Site and, following a letter to John Thomson (Deputy Leader, WC), had met with WC (including Karen Kelleher, an Avebury resident, and Jenny Rowe, a WC Surveyor). As a result, WC was exploring more parking in a lay-by outside 5 and 6 Trusloe Cottages. APC had yet to write to the private development company about the Nursery Site.
      3. Horse crossing at Beckhampton Stables was in the process of being improved.
      4. Beckhampton roundabout road surface had been shot-blasted and then the A361 had been resurfaced.
      5. Wooden bus shelter at Beckhampton had been replaced by WC.
      6. Concrete bus shelter at Beckhampton had been repaired and was partly financed through the generosity of the Beckhampton Community Group who donated £54.00.
      7. Path from the Waggon & Horses to Silbury Hill was being pursued by Mr Howell.
      8. APC had signed up for the one tonne salt bag scheme.
      9. Speed Indicator Devices had been withdrawn and WC had invited parishes to take on the scheme. APC had decided not to do so as the management issues versus the cost and effectiveness were not worthwhile. APC had decided to concentrate on funding the extension of the 30mph limit.
      10. Various requests for leaf clearance, street cleaning, potholes, street lamps, salt, strimming verges. The Chairman said APC had requested various works during the year. Some potholes had been filled in including the Avenue and footpath 22, and the High Street tarmac had been rectified in June 2014.

       

    • Wiltshire Council:
      the Chairman invited Mrs Jemima Milton, Wiltshire Councillor, to provide an update. Mrs Milton stated WC had to find £30m in savings across the board and therefore the Council was putting more emphasis on helping parishes do their own thing. WC priorities were:

      • vulnerable adults
      • vulnerable children
      • the environment

      Mrs Michele Lomas asked how shutting down the WC Music Service helped vulnerable children and also raised the question as to whether WC might like to consider provisioning a whole class service so that all children had the chance to take part in music lessons. Mrs Milton stated that WC had simply acted as a conduit for the service and had now given lists of music teachers to schools and / or would make available those lists. Mrs Lomas pointed out it would not be as easy for small, rural communities to attract teachers.

      The Chairman observed WC had been contact with Parish and Town Councils about parish elections and that due to austerity cuts the Parish Council would now have to pay WC for the service. The Chairman said WC could have increased the Council tax to cover this but instead APC would have to make provision in its budget. Mrs Milton provided further explanation of the election service and said she was saddened by WC’s decision both in terms of funds being withdrawn for the music service and parish elections.

      Mrs Judy Farthing asked if there was any update on the garden waste bin service. Mrs Milton commented that the consultation had been poor, whilst members of the public explained the process for those that wished to continue with the waste bin service. A member of the public commented that the road-side litter seemed to be very bad and asked whether WC provided any help with this. Mrs Milton confirmed WC would be very happy to provide tools and equipment to members of the public and that WC did regular litter picks. Mrs Milton reported road-side litter had increased twentyfold and part of the solution was education, starting in schools.

      Mrs Milton wished to express thanks to APC for being one of the hardest working Parish Councils in the area. The Chairman thanked Mrs Milton for her support.

    • Summer Solstice 2015:
      the Chairman reported that the normal series of planning meetings were going on and Inspector Armstrong had indicated the forthcoming Solstice would be managed the same way as in previous years. APC had details of the camping dates. The Chairman said that last year 230 campervans had been parked on the Ridgeway. PC Tippetts said the event was very much weather-dependent.
    • Avebury WHS Transport Strategy completed:
      the Chairman reported

      1. Drafts of WHS Transport Strategy had been developed over the past year
      2. Final draft included the great majority of proposals in the Parish Traffic Plan
      3. Village meeting held on 19 March
      4. Copies available

       

    • Transport Group:
      the Chairman reported the Transport Group was chaired by Mike Bedford and there were 11 members including himself, and they were: Dr Mike Bedford, Mike Daniel, Keith Howell, Kate Fry, Rob Macaire and, following the village meeting, Dave Brotheridge, Moya Brannan, Peter Wilson, Simon Vatcher and Stephen Stacey.
      The Chairman read out APC’s list of priorities for action:
      ‘All schemes should be in APC’s Parish Traffic Plan and the WHS Transport Strategy, unless there were very exceptional circumstances:

      1. benefited the greatest number of residents, businesses and local employees, as well as visitors
      2. attracted the largest amount of ‘partnership funding’ from others, and so gear up APC’s money as much as possible
      3. were nil cost, or very low cost schemes
      4. were nil or low cost if they were pre-planned as a part of routine Highways’ maintenance
      5. were, if possible, funded largely by others that had a special interest in a project (i.e. perhaps Greene King for the Red Lion forecourt area and possibly Wadworths for the extended traffic island outside the Waggon & Horses, or the NT for the pedestrian route across the High Street?)
      6. were schemes that had already been in the Parish Council’s pipeline for some time, i.e. APC’s application to CATG to move the 30mph signs northwards on the Swindon Road, or the scheme with Aster and Wiltshire Council for parking at Trusloe Cottages
      7. were particularly important for safety or amenity reasons
      8. ensured that each of APC’s four communities benefited from one or more projects
      9. were realistic and deliverable fairly soon
      10. were based on evidence

       

    • Flood Group:
      Mrs Lewis reported

      1. Silt under bridge at Beckhampton had been removed and other ditches dredged with the help of local landowners.
      2. Culvert at end of High Street had been jetted out.
      3. Repair and Renew Grant was available for a limited time to those households who had been flooded last winter.
      4. APC had signed up to PEAS (Parish Emergency Assistance Scheme) and now had 150 gelsacs and a collection of flood warning signs and tabards. Gel sacs were also being stored in Victor Paradise’s shed and some had been distributed across the Parish. Mrs Lewis said she would like to see more residents come forward for gelsacs if they required them.
      5. Outstanding issues: Wansdyke Byway in Beckhampton. APC hoped to get drainage gripps put into the byeway.

      Mrs Macaire asked if anyone knew what work was being done along the River Kennet as she had noticed pipes and huts in the fields south of West Kennett. Dr Nick Snashell said it was most probably the water company carrying out required works. Mr Paradise reminded everyone that 40 bags of salt were being stored in his garden shed behind the hedge. N.B. salt only for use on highways and byways.

    • Community Wi-Fi and High Speed Broadband:
      the Chairman stated there were seven wi-fi hubs altogether and cables for high speed broadband were now in the road. There was no further information on whether the cables had been connected.
    • Local initiatives:
      1. Community Shop: Mrs Michele Lomas reported the shop had been open for six years; there were three part-time managers and 35 volunteers including bakers and they were looking for more volunteer bakers. Mrs Lomas was very happy to report they had just negotiated a new lease for the building from the NT and she thanked the NT for carrying out regular maintenance work. Mrs Lomas said the shop supported a lot of local groups, it had:-
        • bought an apple press for the Orchard Group
        • bought a projector for the Social Centre
        • given donations to local churches (including Avebury and Winterbourne Monkton), ACC, Avebury Social and District Club
        • installed a charity box in the shop

        Mrs Lomas said the shop was keen to develop local products that year.

      2. Community Orchard: Mrs Lomas stated the Orchard had been planted as a lasting outcome of the Jubilee and to help replace the loss of Orchards in past years. The Group had planted 12 trees next to the Pavilion and two apple trees donated by local individuals. The idea was for local people to be able to harvest the apples. Mrs Lomas added that in 2014, the group acquired 300 whips of native species.
      3. Fence/hedge on west of Sportsfield: Natascha Kenyon reported the Community was looking for volunteers to clear the hedge, coppice and then replant the boundary. Mr Fred Gillam said he would be applying for Conservation Area consent for the work.
      4. Avebury Day: APC had donated £250.00.
      5. Litter bins: supplied for the High Street by WC. The Chairman observed that the cleaner a place, the less litter was dropped.
      6. APC had objected to removal of High Street phone box on the grounds it was a listed building, and it was required as an emergency telephone due to poor mobile telephone signal in the area.
      7. Between the Monuments dig: APC had donated £200.00.

       

    • Local archaeology, National Trust and WHS updates:
      the Chairman invited Dr Nick Snashall to address the meeting.Dr Snashall introduced herself and reported that the team had been recently restructured. Mrs Hilary Makins (NT Head Ranger) would also now be responsible for the Countryside Team. Abby George was the new Marketing Manager and in May 2015 the NT would be joined by Mr Simon Brooks, the new Head Gardener. Dr Snashall reported there were three launch events planned for the AWHS Management Plan. They would be at Avebury, Trowbridge and Stonehenge. Dr Snashall thanked the Chairman for both APC’s input and that of the AWHS Steering Committee.Archaeology Update: (See Appendix 2, Archaeology Update to view the report).Mrs Macaire asked Dr Snashall if the NT had any plans to improve the NT owned buildings in West Kennett including a dovecot covered in ivy. Dr Snashall reported that conservation work had already been done on the dovecot and its condition was fine. Dr Snashall said there were unfortunately no funds for all conservation work needed across NT’s portfolio of properties and work would be done in order of priority.
      Mr Howell posed the question regarding ownership of Silbury Hill. Dr Snashall confirmed the NT had been interested in owning the monument but EH had ceased negotiations pending a split in their organisation. A new body had been set up called Historic England. Dr Snashall confirmed that EH still owned Silbury Hill. Dr Snashall asked members of the public to contact the NT if they noticed any coach companies taking people onto the monument.

      Mrs Milton said she was saddened the NT had not been able to renovate their properties in West Kennett and questioned whether the land could be sold. Dr Snashall stated the NT had no intention of selling the land, quite a lot of land was inalienable and there was underlying archaeology present. The Chairman agreed to raise the concern with Mrs Tomlin (NT, Manager).

      The Chairman thanked Dr Snashall for her input.

    • Other local issues:
      1. Great Stones Way: the Chairman reported a meeting had taken place the previous night and the parishes of the Pewsey Vale had decided to object to the proposed footpath.

       

    • Precept, finance and administration:the Chairman reported:
      1. The precept was £10,900; but Precept Grant would eventually be withdrawn.
      2. Bank balance at 31 March 2015 was about £19,200. This compared with about £16,600 for last year. However the balance was in reality in the region of £7,100 because of £12,100 pledges outstanding. The balance was therefore much the same as £7,100 at 31 March last year.
      3. BBLP mowing contract terminated on Sportsfield and APC instructed ACC with a two year mowing contract. BBLP mowing Trusloe Play Area as part of WC contract
      4. Annual accounts and internal audit were available for the public to view.

     

  5. Local issues from the public: the past year and for the next 12 months:
    1. Mr Vic Paradise asked why dangerous nails were sticking out of pieces of wood beside the Manor Garden fence (north side of the fence). Mrs Judy Farthing said she thought the nails had been driven out of the logs to deter burrowing animals. Mr Paradise stated it must be a badger. Dr Nick Snashall said she would relay the report to Mrs Jan Tomlin (NT Manager).

     

  6. Local issues from the Parish Council: past year and for the next 12 months: none
  7. Any other business:The Chairman thanked all those who supported the Parish Council, including:
    • litter pickers and those who cleared up after their dogs especially on the recreation grounds, in the Henge and on the footpaths.
    • Trustees, Secretaries and Treasurers of local voluntary organisations and especially to Mrs Jenny Haines and members of ASA.
    • Police, staff at Wiltshire Council and the National Trust.
    • Miss Liz Moore (Clerk), Mrs Jemima Milton (Wiltshire Councillor), Mrs Judy Farthing (Civil Emergency Officer), Mrs Kate Fry (APC web site), Mr Ron Dobson (advice on buildings), Mr Martin Rendle (small works) and Mr David Throup (Editor, UKN).
    • colleagues on the Parish Council
    • and all those who attended the meeting.

     

The meeting closed at 20:45

Appendices (included in the book of Parish Council papers):

  1. Police Community Messaging Leaflet
  2. NT Avebury Archaeology Update
  3. National Trust Update 17 April 2015
  4. Documents available for inspection were the AWHS Transport Strategy, the Avebury Parish Traffic Plan and APC’s minute book, audit reports, bank statements and books of account.

16 Apr 2015 Planning Meeting : Minutes

Avebury Parish Council

Minutes of a meeting held by Avebury Parish Council’s Planning Committee held on 16 April 2015 on site at Galteemore Farm, Beckhampton SN8 1QJ.

Start Time: 18:30

There were five members of the public present including a representative of architects Mitchell Taylor Workshop.

Present: Councillors Mr Andrew Williamson (Chairman), Mrs Maggie Lewis (Vice-Chairman), Mr David Brotheridge, Mr Mike Daniel, Mr Keith Howell and Ms Zandria Service.

In attendance: Miss Liz Moore (Clerk).

Apologies: Dr Mike Bedford (Vice-Chairman), Mrs Antoinette Kremer and Mr Paul Ryder-Morris.

Declarations of interest: none

Application for full planning permission for erection of an extension to the rear of the property at Galteemore Farm, Beckhampton SN8 1QJ. Application Ref: 15/02648/FUL.

and

Listed building consent for internal alternations and extensions to the rear of the property at Galteemore Farm, Beckhampton SN8 1QJ. Application Ref: 15/02649/LBC.

Plans were examined by members and questions answered by the architect. Members noted the extension was to the south east of the existing farm house, and that the existing single storey building would be converted. The remodelling included a new porch as an addition to the east side of the main house.

Members noted the existing conservatory would be replaced by a larger, single storey timber and glass extension that wrapped itself around the rear of the house. The Chairman asked if the area was within the Beckhampton archaeological area of interest and Mrs Lewis said she believed it was; it was therefore likely that a watching brief would be necessary. The Chairman said that dazzle from plate glass windows could be an issue in the World Heritage Site but he thought it would not be the case here in a private garden setting.

Decision: It was proposed by Keith Howell, seconded by Mike Daniel and agreed unanimously that the Parish Council support the above applications.

 

Application for full planning permission for conversion of existing barn to provide rural workers dwelling at Galteemore Farm, Beckhampton SN8 1QJ. Application Ref: 15/02537/FUL.

Members visited the site, plans were examined and questions answered by the architect. Members noted the planned conversion of the metal cattle shed would be in brick, timber and slate and that the pitch of the roof would remain the same. The conversion would utilise the existing barn footprint but the eaves and roof of the western element of the barn would be raised by about one metre. The Chairman said that this increase of one metre would increase the impact of the building quite significantly. He also suggested the architects address the issue of possible dazzle from sunshine off plate glass windows at certain seasons and times of day. Mr Howell asked if the building would have an agricultural tie; the architect stated the building would remain associated with the main house and would stand within the same curtilage. The Chairman asked members if they had received any comments from residents. Mr Howell said that other than the agricultural tie question, a local household had expressed concern about the view from their house. Members noted however that views were not a material planning consideration.

Decision: It was proposed by Keith Howell, seconded by Maggie Lewis and agreed unanimously that the Parish Council support the application subject to the following condition:

  1. An evaluation is carried out on the impacts of reflectance of the south and east facing plate glass windows.

The meeting closed at: 19:22.

7 Apr 2015 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on 7th April 2015 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes ACC stands for Avebury Cricket Club, APC for Avebury Parish Council, ASA for Avebury Sports Field Association, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, LGA for Local Government Act, MAB for Marlborough Area Board, NT for the National Trust, SSE for Scottish and Southern Energy, UKN for Upper Kennet News, WALC for Wiltshire Association of Local Councils, WC for Wiltshire Council and WHS for World Heritage Site.

Time Start: 19:30

  1. Public question time: There were five members of the public present for all or part of the meeting. Mr Fry asked if he could present information on his proposal for a new boundary wall at Bridge House. Mr Fry tabled four papers detailing the design. (See Appendix 1). Mr Fry said he had withdrawn the planning application he had made last year, he had taken on board APC’s original comments and was preparing to submit a fresh application to WC. Mr Fry stated he had attempted to reduce the height of the wall (1.8 metres) and that it would be built using flint and sarsen stone panels. Mr Fry also said the height of the existing dying Leylandii hedge was 3.6 metres. Members were sympathetic to the new design. The presiding Chairman, Mrs Lewis, thanked Mr Fry for his representation and said members would await the formal planning application.
  2. Present: Councillors Maggie Lewis (Vice-Chairman), Dr Mike Bedford (Vice-Chairman) item 15b onwards, David Brotheridge, Mike Daniel, Keith Howell and Antoinette Kremer
    In attendance: Miss Liz Moore (Clerk).
  3. Apologies for absence: Councillors Paul Ryder-Morris, Zandria Service, Andrew Williamson (Chairman) and Wiltshire Councillor Mrs Jemima Milton.
  4. Declarations of interest: None declared.
  5. Minutes of meeting held on 3rd March 2015: Unanimously agreed as an accurate record. Proposed by Mr Howell and seconded by Mrs Kremer.
  6. Matters arising from the minutes:
    1. Repairs to Beckhampton bus shelters: (Min ref. 13 a). Mrs Lewis reported the repairs had been completed by Peter Swatton and in addition to the agreed works there had been two new joists needed in the roof (on the right hand side). The Clerk confirmed that Ron Dobson (the architect who had written the brief specification) had looked at the workmanship and approved it. Mrs Lewis reported that a light would not be fitted in the WC owned shelter at Beckhampton due to austerity cuts at WC and that the last bus service was around 8pm.
    2. Faulty street light (lamp 8) outside Trusloe Cottages: (Min ref. 13.d). The Clerk reported WC was still working on resolving the fault and that the lamp was working intermittently. Clerk to raise issue again with WC.
    3. Ivy on trees to the east of Trusloe Play Park: (Min ref. 13e). The Clerk reported she had logged the request with WC and that it was now with the Countryside Team to be actioned. The Clerk said she had received no further update from WC. Mr Brotheridge said he believed ivy did not harm trees and in fact had many benefits to wildlife. Action: due to length of time it was taking to be resolved, members agreed the original request to be raised by Councillors with Becky Busby (WC Highways) at site visit on 17 April.
    4. The RidgeWalk 20-21st June 2015: (Min ref. 20a.). The Clerk said the event would not clash with Solstice as it finished at Barbury Castle.
  7. Membership: Mrs Lewis welcomed Mr Brotheridge to the Parish Council. Members voted unanimously in favour of co-opting Mr Brotheridge to the office of member of APC. Proposed by Mr Daniel and seconded by Mr Howell. Prior to the meeting Mr Brotheridge had signed a declaration of acceptance of office and had also been given the other legally required documents.
  8. Planning applications and results:
    1. Full planning for single storey extensions at Wansdyke Lodge, Beckhampton, Marlborough SN8 1QJ. Ref: 15/02571/FUL. Plans were tabled and considered. In discussion members noted the proposed extensions would be single storey and would not be visible from the road as there was a high hedge in place. It was unanimously agreed to support the application. Proposed by Mrs Kremer and seconded by Mr Howell.
    2. (i) Full planning for conversion of existing barn to provide rural workers dwelling at Galteemore Farm, Beckhampton SN8 1QJ. Ref: 15/02537/FUL.
      (ii) Full planning for erection of an extension to the rear of the property at Galteemore Farm, Beckhampton SN8 1QJ. Ref: 15/02648/FUL.
      (iii) Listed building consent for internal alterations and extensions to the rear of the property at Galteemore Farm, Beckampton SN8 1QJ. Ref: 15/02649/LBC. Plans were tabled and considered. Mrs Lewis invited Mr David Hues to the table to answer members’ questions. Mr Hues explained that the conversion of the cattle barn was for a two storey house that would be in an L shape, using the same footprint as the barn. There would be no windows on the northern side which meant the design would not encroach on any neighbours and the pitch of the roof would remain the same. In discussion members felt the work would improve the area however in order to better visualize the proposed works in relation the environment it was decided to book a site visit. Mr Hues confirmed both he and his architect would be present to answer further questions. Action: It was unanimously agreed to refer any decision to APC’s Planning Committee and a site visit was booked for Thursday 16 April at 6:30pm. Proposed by Mr Brotheridge and seconded by Mr Daniel.
    3. Results: change of use from a dwelling to a Bed and Breakfast at Dorwyn, Swindon Road, Avebury 14/07561/FUL. Approved by WC with conditions. Mr Daniel reported the conditions included (i) work must begin before the expiration of three years from the date of the permission (ii) no external lighting (existing or additional) should be installed or operated on the site unless plans submitted to and approved in writing by the local planning authority (iii) details of the bed and breakfast use including number of bedrooms to be let, map of parking and so forth to be submitted to and approved by the local planning authority.
  9. Mrs Lewis requested the following motion be added to the order paper for the meeting. Members approved adding the emergency resolution to the agenda. Proposed by Mrs Kremer and seconded by Mr Daniel.
    Martin Cook (WC Highways) had requested APC contact the landowner regarding trees overhanging A4 at Beckhampton. (Email previously circulated to members). Mrs Lewis reported that highway signage situated before the Waggon & Horses PH was obscured by tree branches. Mrs Lewis asked Mr David Hues if he could cut back his tree branches. Mr Hues agreed to do the work as soon as practical.
  10. Transport Issues: Mrs Lewis reported:
    1. Review of public meeting about the WHS Transport Strategy on 19 March. (Notes from the meeting previously circulated to members). Members formally received the notes, see appendix 2. In discussion members noted the main requirement was for lower speed limits within the Parish. Mrs Kremer reminded everyone to note any evidence that might be used by the Transport Group to prioritise projects. Action: the Clerk confirmed the Transport Group public meeting was booked for 7pm, 17 April at the Social Centre. [Mr Brotheridge gave his apologies].
    2. Parking in Trusloe: Mrs Lewis reported she had met with Mr Peter Swatton prior to the meeting and noted there was an extreme case of five cars to one household in Trusloe. Mrs Lewis asked Mr Swatton to report. Mr Swatton said a path near to the garages was redundant and residents simply parked over the path and therefore the path took up valuable parking. Mrs Lewis also said she had noted cars were parking on bends and this was dangerous. Action: update to be passed to Transport Group.
    3. Stables’ crossing and signage at Beckhampton racehorse crossing: Mr Howell stated white race horse railings had been implemented.
    4. Replacement of tarmac at the end of Green Street: no update, deferred to next meeting.
    5. Footpath 22: clarification on which budget would be used by WC for the repairs. Dr Bedford not present, matter deferred to later on in the meeting under 15f.
  11. Local issues, including:
    1. BT Telephone issues: the Clerk reported that some residents in Green Street had recently been affected by a telephone service outage. The Clerk had been in contact with Sarah Simmonds (WHS Officer) to see if she could help with the licence so that BT could do the necessary repair work / digging. The Clerk said Sarah Simmonds had already been to visit one of the residents, EH were responsible for issuing the licence and that everything had been done to fast track the process.
    2. Community Wi-Fi: Mrs Lewis had been tasked with finding out if it were feasible for the Social Centre in the High Street to be covered by a wifi router in the old school building. Mrs Lewis reported she had not heard back from the Circle Nursery therefore she would telephone them and report back at the next meeting.
    3. Progress on High Speed Broadband: nothing further to report.
    4. Great Stones Way: Mrs Lewis reported that the Chairman had attended a meeting hosted by Pewsey Community Area Partnership on 23 March about the Great Stones Way. The Clerk tabled APC’s original response that was against payment of a LEADER grant for the GSW project. (See appendix 1 of the 4th September 2012 minutes). In discussion members agreed that as the majority of villages were not in favour of the walk they would wait for the other villages to respond. No further action.
    5. Avebury Rocks 2015: Mrs Lewis stated AR had decided to have the concert on 22 August that year and on a site provided by Marlborough College. Mrs Lewis asked Mr Fry to contribute further information. Mr Fry said AR would be coming back to Avebury next year and had only moved to the Marlborough College site temporarily so that the event would not clash with a Pagan festival. Mrs Kremer said there were eight Pagan festivals with camping each year.
  12. Grant and Support Opportunities: the Clerk reported:
    1. MAB: met every two months and match funding was available up to £5,000.00.
      [The Area Board will only consider applications from town and parish councils where the project cannot reasonably be expected to be funded from their precept].
    2. Aster Communities Funding: (email previously circulated to members). The Clerk asked members to think about any events or community projects that Aster could fund or part fund. Members had already put forward Avebury Day and parking in Trusloe as two possible projects.
    3. Develop: various Wiltshire Community Foundation Grants were available (email previously circulated to members).
    4. Repair & Renewal Grant: Mrs Lewis said this was for householders that had been flooded last Winter. The closing deadline for work to be completed and applications in for this grant had been extended to 29 May 2015.
    5. SSE Communities fund / grant: (email previously circulated to members).https://www.ssepd.co.uk/ApplynowCSEngland/
  13. Communications: Mrs Lewis reported the March 2015 ‘Headlines’ had been submitted to UKN and published on all notice boards, notice of the Annual Village Meeting on 21st April had been submitted to UKN. The Clerk said the agenda would be published this week [at least seven days prior to the meeting].
  14. Correspondence: received by email unless otherwise indicated. Mrs Lewis and the Clerk reported:
    1. Letter from CPRE: invitation to enter the Best Kept Wiltshire Village Competition. (Email invitation previously circulated to members). The Clerk tabled the information and reminded members that entry was free of charge. In discussion, members agreed that Avebury already had a large number of visitors and that it was in Avebury’s interests to pursue a policy of ‘non-promotion’ of visitor numbers. Members voted against entering Avebury for the competition. Proposed by Mr Daniel and seconded by Mrs Kremer.
    2. Letter from BT Payphones Planning Office: the Clerk tabled information on how to adopt a telephone kiosk.
    3. draft Planning Obligations Supplementary Planning Document (SPD), a draft Community Infrastructure Levy (CIL) Regulation 123 List and a CIL policies consultation document. Together, when finalised, they will support the introduction of the Wiltshire CIL Draft Charging Schedule and set out how the council will seek infrastructure contributions from development. (Comments are invited on these documents over a four week and two day period until 5pm, 22 April 2015). Comments to be made online via the council’s consultation portal: http://consult.wiltshire.gov.uk/portal
    4. Friends of Savernake Hospital and the Community AGM 7pm for 7:30pm start on Wednesday 13 May, Town Hall Marlborough. Contact the Administrator to book on T. 01672 288167.
    5. MDNIA Open Farm Sunday Event 7th June 11-4pm at Overtown Farm, Wroughton. Free of charge.
    6. Calne Culture and Tourism Steering Group: request for invitation to speak at a Council meeting. Mrs Lewis said the Chairman was finding out more information about the Group and that they basically wanted to promote tourism on the back of Calne’s history of bacon curing at the Harris factory. Action: deferred to next meeting.
    7. National Plant Monitoring Scheme – see APC web site
    8. Free events listing at localuncovered.com.
    9. WC Tick Awareness Campaign – see APC web site
  15. Finance and admin: Mrs Lewis reported:
    1. Correction to February 2015 minutes: Minute ref. 13. cii. Mr and Mrs Fry and not ACC would be personally funding the works to west boundary of the Sports Field. Minute ref. 19. a. There had been no such decision to replace a snooker table at the Social Club. The Clerk said she had been misinformed and the statement was erroneous and not based on fact.
    2. Review of Terms of Reference for Transport Group: (tabled and previously circulated to members, document dated 25 March 2015). In discussion, members agreed the group had originally been intended to be part of the Parish Council and that it should be set up as a Committee. Action: members asked the Clerk to update the document to include the word Committee in the title and to ensure that no one member was responsible for decision making. Document to be referred to Transport Group meeting on 17 April for further review by members of that group. Proposed by Mr Howell and seconded by Mr Brotheridge.
    3. Notice of the annual audit of accounts for the year ending 31 March 2015: the Clerk reported that the Annual Return had been received from Grant Thornton UK LLP and would need to be submitted by 15 June 2015.
    4. Members to formally adopt APC’s policy on (i) Donations to Charitable Organisations dated 4 March 2015 (ii) Walks and Runs dated 4 March 2015. (Previously circulated to members and see Appendix 1 and 2 retrospectively). The Clerk tabled the two documents and it was unanimously agreed to adopt both. Proposed by Mr Daniel and seconded by Mr Howell.
    5. Councillor Training: Mrs Lewis said she had the 6 May 2015 earmarked for Councillor training and would confirm the date shortly.
    6. As part of the 2015/16 budget-making process, WC had resolved to recharge the cost of parish council elections back to parish councils. The new arrangements would apply for vacancies occurring on or after 1 April 2015. The Clerk read out the following information she had received from WALC:Under the Representation of the People Act 1983, section 5.”All expenditure properly incurred by a returning officer in relation to the holding of an election of a parish councillor, shall… Be paid by the district council, but any expenditure so incurred, shall, if the district council so require, be repaid to that council by the council of the parish for which the election is held.”In discussion, members felt they should have more information about the likely costs and the services APC would be required to pay for. Action: Clerk to write to WC to request they provide a financial estimate for the election cost for APC.Mrs Lewis (presiding Chairman) asked Dr Bedford for clarification on which WC budget would be used for footpath 22 repairs. See item 10 e. Dr Bedford had not had a reply from WC to date and would action this again.
    7. Cheques for payment and cheques for ratification: It was unanimously agreed that the following cheques be paid:
      1. NT: rent for Sports Field 30 Mar 2014 – 29 Mar 2015 £60.00
      2. Kate Fry: website administration services +
        domain and hosting costs [past 12 months] £266.35
      3. Peter Swatton: repairs to concrete bus shelter
        including £30.00 for two new roof joists and installation £880.00
      4. Liz Moore: additional hours in March 2015 + expenses
        + pay in lieu of holiday [1 March 2014 – 31 March 2015] £364.26

      Proposed by Mr Brotheridge and seconded by Mrs Kremer. Cheques signed by Dr Bedford and Mrs Lewis. [N.B. as per APC’s Financial Regulations, the Clerk had approved the additional £30.00 requested by Mr Peter Swatton].

  16. Annual Parish meeting: Review of past year and preview of next 12 months: All welcome at 7pm on Tuesday 21 April 2014 at the Social Centre. [Dr Bedford gave his apologies].
  17. Date of next meeting and formal AGM: 7pm on Tuesday 5th May 2015.
  18. Any other business:
    1. Dog Fouling: Mr Brotheridge reported there was a considerable amount of dog mess on Knoll Down at Beckhampton and asked if it would be possible to put a sign on the stile e.g. requesting members of the public to pick up after their dogs. Action: Clerk to put this subject on next meeting’s agenda.
    2. Conservative Party Advertising: Mr Howell reported there was a very large picture of Claire Perry MP situated on the roadside verge near Beckhampton roundabout. Members noted (i) the advertising had been erected on the public highway (ii) it was a very large sign to be displayed in a WHS. Action: Clerk referred the motion to the APC Planning Committee for comment only. Members noted that as members of the public they could contact WC about this issue themselves.

    Mrs Lewis (Vice-Chairman) invited Mr Fry to ask a question. Mr Fry said there was also a problem with dog fouling on the Sports Field and he would like this to be included on the agenda for the next meeting.

  19. The meeting closed at 21:20

Appendices (included in the book of Parish Council papers):

  1. Design for new boundary wall at Bridge House
    • Proposed Sections and Elevations
    • Existing and Proposed Site Plan
    • Two Artists Sketches
  2. Notes from Transport Group meeting 19 March 2015
  3. Guidelines for grants and donations dated 4 March 2015
  4. General policy on charity and commercial runs and walks centred on Avebury dated 4 March 2015

3 Mar 2015 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on 3rd March 2015 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes APC stands for Avebury Parish Council, ACC for Avebury Cricket Club, AFC for Avebury Football Club, ASA for Avebury Sports Field Association, AWHS for Avebury World Heritage Site, AWHS Charity for Avebury World Heritage Site Charity, CATG for Community Area Transport Group, LGA for Local Government Act, MAB for Marlborough Area Board, MADT for Marlborough Area Development Trust, NT for the National Trust, SSE for Scottish and Southern Energy, TOG for The Orchard Group, UKN for Upper Kennet News, WC for Wiltshire Council and WHS for World Heritage Site.

Time Start: 19:30

  1. Public question time: There was one member of the public present but no questions were asked.
  2. Present: Councillors Andrew Williamson (Chairman), Dr Mike Bedford (Vice-Chairman), Maggie Lewis (Vice-Chairman), Keith Howell, Antoinette Kremer and Zandria Service (AK and ZS part way through item 6a. onwards).
    In attendance: Miss Liz Moore (Clerk).
  3. Apologies for absence: Councillors Mike Daniel, Paul Ryder-Morris and Wiltshire Councillor Mrs Jemima Milton.
  4. Declarations of interest: None declared.
  5. Minutes of meeting held on 3rd February 2015: Unanimously agreed as an accurate record. Proposed by Mr Howell and seconded by Mrs Lewis.
  6. Matters arising from the minutes :
    1. Mr Paul Dixon: (Min ref.1). The Chairman reported he had spoken to TOG to confirm that APC members were interested in planting a Maple tree on the Sports Field to commemorate Mr Dixon. The Chairman said Mrs Jan Polack (TOG) had pointed out that the Maple would not be seen very well if it were sited on the west boundary, behind the Pavilion.
       
      [Mrs Kremer and Ms Sevice joined the meeting at this point].
       
      In view of the above, the Chairman asked members if they thought a fruit tree would be better as part of the orchard, and the majority agreed. The Chairman said he had previously spoken to Mrs Dixon and she would be equally happy for a fruit tree to be planted instead.
       
      The Chairman reported TOG would like to have another small orchard on the Sports Field, this time located next to the Avebury Club by the gate to the road. The Chairman said he had asked TOG for their developing proposal but matters were at an early stage and they did not have any more information to date. The Chairman said it was important TOG involved APC and ASA early on in the decision process. The Chairman then asked members for their views regarding another orchard. In discussion members agreed there may be other issues that TOG would need to consider, such as whether the orchard would conform with the recently published WHS Woodland Strategy, which specifically related to obscuring visibility of monuments or disturbing archaeological remains. Members noted a geophysical survey had not been done in that part of the field. Also, members thought the Avebury Club and ACC should be consulted too.
  7. Membership: the Chairman reported that WC had confirmed that APC could now proceed to co-opt a new Councillor to fill the casual vacancy that had arisen following Paul Dixon’s death. The Chairman said Mr David Brotheridge of Rawlins Park had been recommended as a possible member and that he had met him. Mr Brotheridge was enthusiastic about joining APC; he had previously worked in local government and was the volunteer moth recorder for Wiltshire. The Chairman said he had also taken a call that day from Mr Bruce Hinder of Rawlins Park who had also expressed interest in joining APC. He had been a member of APC in the past and was currently running AFC.
     
    The Chairman reported that he had also received an email that day from Mr Paul Ryder-Morris who had offered his resignation due his absences from APC meetings due to professional commitments. Mr Ryder-Morris had offered to continue to remain a member until a new Councillor was found. The Chairman asked members if they wished to accept Mr Ryder-Morris’ resignation or speak to him to encourage him to remain a member. In discussion, members felt the latter was appropriate; Mr Ryder-Morris represented West Kennett, which was particularly important because the WHS Transport Strategy was just about to be released, and he could also represent the interests of younger families. Overall, members said they valued his contributions more than they regretted his non-attendances and that it would be useful for him to remain a Councillor, subject to a review of his membership in a year’s time. Action: the Chairman to speak to Mr Ryder-Morris to see if he would be willing to stay on, with a review in a year’s time.
     
    With regards to the casual vacancy, members noted that Mr Hinder had previously served on APC. Members thought a new person should be given the option to become a Councillor. Agreed unanimously that Mr Brotheridge be invited to become a co-opted member of APC and that Mr Hinder’s interest be recorded and recalled in the event of a vacancy in future. Proposed by Mrs Kremer and seconded by Ms Service. Action: the Chairman to speak with Mr Brotheridge and Mr Hinder to inform them of APC’s decisions. Clerk to invite Mr Brotheridge to the next Council meeting.
  8. Planning applications and results:
    1. Full planning to re-site and replace oil tank, erect screening and gates to rear garden at Rose Cottage, High Street, Avebury SN8 1RF. Ref: 15/01740/FUL. Plans were tabled and considered. The Clerk read out a letter received with the plans in which Mr Farthing gave his reasons for the application. Members agreed to support the application. Proposed by Mrs Lewis and seconded by Mr Howell.
    2. Full planning for installation of two LPG fuel tanks including base and pipework in the garden of 110 High Street to supply 110, 111, 112 and 113 High Street at 110 High Street, Avebury, Marlborough, SN8 1RF. Ref: 15/00757/FUL. Plans were tabled and considered, members noted a similar planning application had been received in the past and had been supported by APC. Members unanimously agreed to support the application. Proposed by Dr Bedford and seconded by Mrs Lewis.
  9. Application for licence for Street Trading Consent: the Chairman reported that under the Local Government (Miscellaneous Provisions) Act 1982, an application for Street Trading Consent had been recently received (previously circulated to members). The application was for a mobile stall serving light refreshments (not burgers) for dog walkers, at the end of the lay-by off the A4, half a mile west of Beckhampton. The Chairman tabled a plan of the lay-by and a picture of the van. In discussion, members noted that no advertisements would be placed on the road, the trading times would be Monday to Sunday 07.00 – 22.00 and that the proprietor would need to take the vehicle away each night to fill up its water tank. Mr Howell said there might be an issue with rubbish and access to the lay-by. Mrs Lewis reported that dog walkers were not usually walking on the footpath across the gallops before midday and used another path nearby and so had an alternative footpath to use. The Chairman reported Mr Roger Charlton had no particular views in principle but had two requests, the first was not to attract large trucks and the second was for members of the public to avoid damaging the boundary fence. The Chairman said Solstice might also be an issue in terms of policing the area. It was unanimously agreed to respond to the consultation and to request any licence should be for no longer than 12 months and that the situation then be reviewed before any other licence was issued. It was also agreed that the licence should contain the following conditions:
    1. The van only to be sited at the western end of the lay-by and that the public should not lean on fences to the south of the lay-by
    2. Trucks and other large vehicles not to be encouraged, due to potential damage to fences when turning round
    3. Litter to be properly disposed of and removed from the site
    4. To avoid trading over the Solstice period for a week each side of Solstice
    5. Clutter and advertising be avoided
    6. Proprietor’s vehicle is removed each night

    Proposed by Mrs Lewis and seconded by Mr Howell.
    The Chairman reported NT had no particular issues and Sarah Simmonds (WHS Officer) had not yet commented with the views of the WHS. Action: Chairman to put together a response to WC using above minute and document to be circulated to members prior to Clerk submitting APC’s formal response via email by the 11th March 2015 deadline.

  10. Flood Group: Mrs Lewis reported on:
    1. Mud and water in Beckhampton Lane: Rachel Foster (Deputy County Archaeologist) had emailed a map of a medieval settlement at Beckhampton (see Appendix 1) and this was tabled for members to view. Mrs Lewis said she had replied to Rachel to ask if gripps could be used on the byway.
    2. Gel sacs and salt: no one had yet contacted her to request a supply.

    During further discussion, members noted that most of the mud and debris on roads within the Parish was directly caused by farm vehicles and therefore APC should write to all the farmers to remind them about their obligations. In addition to contributing to flooding issues and to damage to tarmac surfaces, mud was a treacherous hazard for drivers and motorcyclists. Action: Mrs Lewis to write to Mr Martin Cook (WC Highways Engineer) to ascertain the legal rules and then put together a draft letter to be circulated to members.

  11. Transport Issues: the Chairman reported:
    1. Progress on sign-off of WHS Transport Plan: final sign off by WC imminent.
    2. Public meeting about the WHS Transport Strategy at 6:30pm on 19th March: Laura Gosling of Wiltshire Highways and Sarah Simmonds (WHS Officer) would be presenting the WHS Transport Strategy to the public. The Chairman tabled an A4 flyer for the meeting (see Appendix 2). Members were happy with the flyer aside from two minor changes: (i) change title: ‘New Transport Strategy for Avebury Parish’ to ‘New Transport Strategy for WHS’. (ii) address each part of the Parish and substitute the words WHS in the introductory sentence ‘A new Transport Strategy…for the WHS’, with a list of all the settlements. Mrs Kremer pointed out it was important for everyone to feel they were invited. Action: Chairman to update flyer and print 230 copies for immediate distribution by members to all households in the Parish.
    3. Funding electronic speed warning signs: Dr Bedford noted that Wiltshire Council was withdrawing their Speed Indicator Device (SID) service but had enquired whether parishes might want to provide this service themselves. He reported that SIDs would cost £420.00 per annum if 10 Parishes shared the resource. It was not clear how long WC would continue to provide the signs. In discussion members ascertained the signs only worked well during the first week of use, they did not work consistently and someone would have to be responsible for putting them up and taking them down. Members were not in support of the devices and felt it would be more effective to put their energies into getting the 30mph signs moved along the Swindon Road. No decision taken.
    4. Parking in Trusloe: nothing further to report, deferred to next meeting.
    5. Stables’ crossing and signage at Beckhampton racehorse crossing: no further update.
    6. Replacement of tarmac at the end of Green Street: no new tarmac as the mud had yet to be removed.
    7. Footpath 22: clarification on which budget was going to be used for the repairs had yet to be actioned by Dr Bedford (Transport Group). Deferred to next meeting. Mrs Service said that she often cycled along the footpath and felt that raising it by a foot in some places (as per last meeting’s suggestion) could result in people feeling it was quite high and that it could be dangerous.
  12. World Heritage Site issues: the Chairman reported:
    1. Consultation on draft WHS Management Plan: APC’s response had been submitted and WHS would next respond to APC with their formal reply, as per procedure.
    2. Funding of ‘Between the Monuments’ dig in the Avenue in 2015: he had attended a meeting with the NT and Dr Joshua Pollard two weeks previously and Dr Pollard would be confirming a start date for the dig very soon.
    3. Methods of funding projects in the WHS Management Plan: he had put together a group of seven local people, himself included, to work on setting up two financial vehicles to raise funds for projects identified in the new WHS Management Plan. There were about 80 different projects of which 30 might receive funding from these bodies. The Chairman said that the group had recently set up the first body, the Avebury World Heritage Site Charity, to start the ball rolling.
    4. Report on WHS meeting of farmers and landowners: Sarah Simmonds (WHS Officer) and he had held a meeting with local farmers and landowners to consult on the draft WHS Management Plan. This was work in progess.
  13. Local issues, including:
    1. Repairs to Beckhampton bus shelters: the Clerk reported she had spoken to Mr Peter Swatton that evening and he was due to finish repairs to the concrete bus shelter by the end of the next week. The concrete floor and roof were the main jobs left to finish. The Clerk said the orange barriers were still in place around the bus shelter as there was a trench dug out around the shelter where the painting had been done and this was to prevent any accidents. The Clerk said Mr Swatton had noticed a concrete pad next to the bus shelter on the right-hand site and he had wondered what purpose this served. Members did not know other than there should be a bench sited at that point.
       
      Mrs Lewis reported she had that day emailed Mr Phil Carter (Community Coordinator, Local Highways) to report that the light was not working in the WC owned bus shelter on the A361. Mrs Lewis also reported that a local resident had been involved in an accident on the roundabout on the 10th February 2015 and that he had been hit by a car whilst cycling. The resident had been cycling on the roundabout from Trusloe towards Devizes. The Chairman tabled p. 040, Scheme Overview: 3.4_A4 (Beckhampton) of the AWHS Transport Strategy (see Appendix 3 in the 4th November 2014 minutes). Members noted part of the solution within the plan, to improve road safety, was to widen the island and make one line of traffic on approach to the roundabout as opposed to two. Action: Dr Bedford to log a record of the accident as evidence for Transport Group.
    2. Avebury Rocks 2015: no further update from the organisers.
    3. Progress on High Speed Broadband: nothing further to report.
    4. Street lighting: the Clerk said she had received a report from a BT Engineer that a light was not working in Church Walk; the Chairman had subsequently confirmed all the lights were working fine so no report was logged with WC. The Clerk said a resident had reported to that a street lamp (number 8) had not been working at Trusloe Cottages for about a month. The Clerk had logged the issue with Phil Carter (Community Coordinator, Local Highways) but the Chairman said the issue was still outstanding. Action: Clerk to chase WC.
    5. Request to remove Ivy on trees by Play Area, Trusloe: the Chairman said he has received a request from a member of the public to remove the ivy from the trees situated outside the Play Area (in front of, or to the east of the Play Area) as it was strangling the trees. Members considered the request and felt it was reasonable. The Chairman said as this was part of the Highway the Clerk would need to contact WC. Action: as per Clerk’s advice, she would check with WC Planning to confirm it would be fine to remove ivy on said trees. Clerk to then contact Phil Carter to ask him to action the request and Clerk to carbon copy members into the email.
  14. Guidelines on grants and donations to charitable organisations: (draft dated 2 March 2015 previously emailed to members and see Appendix 3). The Chairman read out a draft of guidelines relating to grants and donations that APC might make. In discussion, members decided to set a maximum of 2% of the precept for grants and donations for Type 1 and Type 2 applications. At point 5. Members agreed the maximum grant or donation for a Type 1 or 2 applications should be set at a maximum of £50.00. Members also agreed not to actively seek out charities. Further to these amendments, it was unanimously agreed to adopt APC’s new guidelines on grants and donations to charitable organisations. Proposed by Mr Howell and seconded by Mrs Kremer. Action: Chairman to update guidelines and circulate to members.
  15. Communications: the Clerk reported the December and February 2015 ‘Headlines’ had been submitted to UKN and published on all notice boards.
  16. Correspondence: covered elsewhere on the agenda.
  17. Finance and admin:
    1. APC’s policy on walks and sporting events: (updated policy dated 2 March 2015 and previously emailed to members. The Chairman said he would also recommend updating point 2. ‘Avoid June’ to the following: ‘2. Avoid June and the first 10 days of July’. Further to this amendment, it was unanimously agreed to adopt the policy. Proposed by Mr Howell and seconded by Ms Service. The Clerk reported the original respondent did not know which runs in particular created a problem early in the morning, but the fact this was not known, was not an issue. Action: Clerk to update policy document and circulate to members.
    2. Councillor Training: Mrs Lewis said she was making slow progress due to Village Meetings coinciding with training dates.
    3. Transparency Code: the Chairman stated that new legislation meant APC was required to start complying as soon as possible with the new Transparency Code for parish councils with an annual turnover not exceeding £25,000. A link to the full code had been published on APC’s web site.
    4. Invoice from ACC for mowing Sports Field: the Clerk tabled an invoice received from ACC for £850.00 for the current calendar year’s grass cutting contract. The Chairman said ACC had asked for payment in advance but he had declined the request as APC only paid bills once goods and services had been received. ACC had said they needed money for associated costs such as sharpening the mower’s blades. The Chairman had replied to say that if ACC had a cash flow problem the charity could apply to APC for an advance for that particular purpose. The Chairman had received an email from ACC stating that the cost of sharpening mower blades was £450.00. Members felt this was high but agreed to consider an advance of £100 to £200 out of the contract sum.
    5. Cheques for payment: It was unanimously agreed that the following cheque be paid. Liz Moore: Clerk’s overtime 22nd January – 21st February 2015 and expenses. £174.53 Proposed by Mrs Lewis and seconded by Ms Service. Cheques signed by the Chairman and Dr Bedford.
  18. Date of next meeting:30pm on Tuesday 7th April 2015. The Chairman gave his apologies.
  19. Annual Village Meeting: Members decided to hold the annual village meeting at 7.00pm on Tuesday 21st April 2015. Clerk to book the Social Centre and submit advert to UKN.
  20. Any other business:
    1. The RidgeWalk 20-21st June 2015: the Clerk reported she had come across a flyer from a charity called Sense that was advertising an Oxfordshire and Wiltshire walk along the Ridgeway (see Appendix 4). Members noted the date would coincide with Solstice if the walk came as far South as Sanctuary. Action: Clerk to email the charity to request they provide details of the start and finish locations and to ask them if they have talked to the Police. Clerk to carbon copy into the email all members, Mrs Jan Tomlin (NT Manager) and Mrs Hilary Makins (NT Ranger).
    2. Progress on electricity sub-station in Avebury: the Chairman reported he had received confirmation from Mrs Jan Tomlin (NT Manager) that SSE would be putting in a new transformer on the 17th and 18th March 2015.
  21. The meeting closed at 21:16

 

Appendices (included in the book of Parish Council papers):

  1. Map of Beckhampton showing the area of archaeological interest in green hatching.
  2. Flyer for Transport Strategy meeting on 19th March 2015.
  3. Guidelines on grants and donations to charitable organisations (dated 2 March 2015)
  4. The RidgeWalk flyer.