11 June 2018 Transport Group : Minutes

Minutes of the 11th June 2018 Transport Group Committee

Avebury Parish Council

Held from 7:30pm on Monday 11 June 2018 at the Social Centre, Avebury SN8 1RF.

Present – M R Bedford (Chairman), A Williamson, S Stacey, A Norman,  J Turner (W Overton PC traffic), M Brennan, L Bennett-Nutt (Winterbourne Monkton and Berwick Bassett PC)

  1. Apologies for absence
    1. Liz Moore, Helen Ramsay and Sarah Nichols
  2. Declarations of interest
    1. None
  3. Acceptance of minutes of 27th March 2018
    1. Accepted
  4. Matters arising from the minutes
    1. None
  5. Transport Group Exhibitions held in Avebury and Lockeridge
    1. Reports.
      1. Red Lion and KVH summaries by Stephen circulated. Community concern about the A4 and commitment to act to improve safety for all road users stood out. In discussion it was noted that there have been near misses, serious injuries, and deaths on this road in recent years. The existing proposal to improve safety at Beckhampton and more so West Kennett (which Wiltshire Highways has advised would require closure the Avenue) was prominent in exchanges between participants of the KVH meeting.  Other issues mainly related to Trusloe parking, the A4361 at Trusloe, Green Street and footpaths.  A document detailing the issues raised at the Red Lion meeting and the suggested responses and priorities had been produced before the Kennet Valley Hall meeting and it was agreed that it would be right to modify this document if it seemed necessary to do so.
    2.  Priorities
      1. It was agreed at the outset that, given the outputs of both exhibitions, safety on the A4 should be the priority of this group. The Beckhampton plans have already gone to Atkins for detailed drawings. West Kennett needs to be submitted for the same treatment. Closure of the Avenue, a consequence of improving safety on the A4 at West Kennett, is not yet supported by some residents of Avebury and other parishes on the grounds of inconvenience to them and difficulties for emergency vehicles. We noted that access can be addressed by permitting use by emergency and farm vehicles and it is the view of the Transport Group that improving road safety must take precedence over convenience.
      2. The KVH meeting clearly identified the significant desire of W Overton to extend the A4 calming suggested in the W Kennett proposals eastwards past the Bell and beyond to North Farm to the WHS boundary. Fyfield and West Overton PC supports the efforts of the Transport Group in this regard and would be keen to take forward the plans of the Sanctuary scheme presented in the WHS Transport Strategy for Avebury and extend them past North Farm. The W Kennett plans should link with the Overton plans such that residents of all parishes make the connection between the benefits of calming of the A4 for all and the consequential closure of the Avenue.
      3. Further implementation of the WHS plans at Silbury Hill would complete the entire A4 scheme in the WHS Strategy and would facilitate the suggestion of a 50mph WHS wide speed limit to bring some control over traffic speeds and thus safety on the A4361 N towards and past Avebury Trusloe. The Committee welcomed the proposal that the Transport Group should work closely with Berwick Bassett and Winterbourne Monkton Parish Council.
      4. Actions : The Transport Group recommends that Avebury Parish Council works closely with Fyfield and West Overton PC and Berwick Bassett and Winterbourne Monkton PC and;
        1. Should push ahead with the West Kennett proposals as presented in the WHS plans. In presenting this recommendation it should be noted that the proposals are tightly linked with the extension of the Sanctuary plans eastwards as indicated in action 2 below.
        2. The Transport Group and Fyfield and West Overton Parish Council work together to bring forward an extended Sanctuary detailed plan which encompasses the A4 towards and beyond North Farm.
        3. Following on from 2, the plans for the Silbury hill modifications should be proposed for detailed plans to complete the entire A4 proposal in the WHS plans.
        4. This would allow for a more coherent approach from all Parish councils from West Overton to Winterbourne Monkton to press Wilts Council for a WHS wide 50mph speed limit.
    3. Actions: Listed in bold above. Other recommendations as per the output from the previous meeting will stay as listed as there were no significant differences between the Red Lion and KVH exhibitions with regards to prioritisations or topics. Final document encompassing the above actions will be completed and forwarded to APC on agreement of the minutes.M Bedford to circulate minutes and suggest to Jill Turner that a joint meeting with W Overton PC be held to discuss extension of Sanctuary plans to the east for submission to Wilts Council. Transport Group to seek support of W Overton for the plans for W Kennett. We want to maintain the current momentum and so the next transport group meeting is expected to be held in September once APC and Overton have met.
  6. Any other business
    1. None
  7. Date of next meeting
    1. TBA

27 March 2018 Transport Group : Minutes

Minutes of the 27th March 2018 Transport Group Committee

Avebury Parish Council

Held at 7:30pm on Tuesday 27 March 2018 at the Social Centre, Avebury SN8 1RF.

Present – M R Bedford (Chairman), A Williamson, S Stacey, A Norman, R Macaire, H Miah (Stonehenge and Avebury WHS partnership officer), Helen Ramsay (Berwick Bassett and Winterbourne Monkton PC – new member). Attending as observers: Sarah Nichols and Jill Turner (Fyfield and W Overton PC).

  1. Apologies for absence
    1. Tim Lewis, Jane Davies (Wiltshire Councillor) and Liz Moore (APC clerk); Lyn Bennett-Nutt (Berwick Bassett and Winterbourne Monkton PC – new member)
  2. Welcome to new members
    1. Helen Ramsay and Lyn Bennett-Nutt
  3. Declarations of interest
    1. none
  4. Acceptance of minutes of 19th February 2018
    1. accepted
  5. Matters arising from the minutes
    1. none that are not on the agenda
  6. Footpaths including:
    1. Update from Tim Lewis on signage and wayposts
      • Report delivered. Noted that there is a move to standardise signpost quality at a higher level and across the whole WHS including Stonehenge.
    2. Dog fouling update
      • Warden will do another round. Notices will be posted in UKN. A suggestion to place dog waste bags in and around footpath 22 met ambivalently from an aesthetic viewpoint. Agreed that the issue was one for Avebury PC, which has been discussing it, and not for the Transport Group.
  7. Output from the exhibition and next steps
    1. 50 Post-It notes were left at the exhibition and many constructive suggestions were made. Key points from a summary record, which will be available on the Transport Group page of the Parish Council website, were presented by S. Stacey.
    2. Trulsoe
      • No focal consensus. Speeding and parking main issues.
    3. A4 Scheme at Beckhampton
      • Speed limits #1 issue
    4. A4 Scheme at West Kennett
      • As for Beckhampton – speed and the lack of safe pedestrian passage along and across the road.
    5. The Avenue
      • Garnered most comments. Consensus was that something should be done as the destruction of the verges is increasing. Status quo is not sustainable. Countermeasures suggested included a weight/width restriction on the Avenue, which would prohibit its use by HGVs and PSVs, or a trial period during which it would be closed completely. Concerns were raised about the impact of any restriction for farm vehicles, emergency vehicles, and general commuters. Noted that closure of the Avenue was an unexpected consequence of current thinking about ways to slow traffic speeds at West Kennett, which would require removal of the central turn lane on the A4.
    6. Green Street
      • Signage and use of the street by non-resident and non-farm vehicles. Satellite navigation mistakenly routing Marlborough-bound traffic down Green Street was identified as a problem
    7. High Street
      • Conditions of use of the National Trust car park were not adequately highlighted
    8.  Footpaths
      • Attracted the most comments after the Avenue: connected footpaths, better signage and safety especially for A4361 for pedestrians, and dog fouling.
    9. Other issues raised
      • Village website should have somewhere to report problems like parking on High Street. Support for a cycling lane between Avebury and W Monkton. Most comments on A4 W Kennett and the avenue with the next most significant being footpaths. Significant reference to satellite navigation systems bringing HGVs through Avebury. Truck companies have an alternate GPS scheme and perhaps the Transport Group should investigate how we might ask for sat navigation to be adjusted to discourage trucks coming through Avebury.
      • Discussion: AW reported that he had been in touch with Steve Hind who had confirmed that the order has gone in for Atkins to begin work on more detailed plans for the Beckhampton Roundabout project. Discussion in the meeting focussed mostly on W Kennett A4 proposals requiring the Avenue to close so that the A4 can be modified to slow traffic. Wiltshire Highways have informed us that without Avenue closure the road reconstruction, footpaths, crossing sites and ultimate speed limit in W Kennett that is integral to the WHS transport strategy will not be possible. Sarah Nichols and Jill Turner emphasised concerns in Fyfield and West Overton regarding emergency vehicle access if the A4 were closed, which perhaps could be addressed by a TRO restricting all but emergency vehicles and farm traffic. Given the context of the Avenue in the overall WHS transport strategy, SN and JT suggested that the Transport Group’s exhibition should be taken around to outlying parish councils to explain the consequences of the Avenue remaining open. They reported that there is interest in introducing speed limit along the A4 to the Bell public house, which might allow extension of the proposals for West Kennett.Noted that none of the APC councillors had contributed to the notes that have been collected. The APC meeting on 3 April would allow them to comment. A synopsis could then be drawn up so that at the annual village meeting (24 April) there is an action-oriented report for wider discussion.Helen Ramsay drew attention to requests from Lyn Bennett-Nutt and it was noted that many of the issues raised were addressed in the ongoing review of the exhibition and others will be brought up at future meetings. The points mentioned by Lyn Bennett-Nutt were:
        1. Road safety, speed limits, road surfaces leading into Avebury i.e. Winterbourne Monkton & Berwick Bassett.
        2. Cycle paths & footpaths as the National Trust & English Heritage want to reduce the number of vehicles coming into Avebury.
        3. Buses connecting with each other and access with a regular service to & from Marlborough where our medical clinics are.


          • Investigate how we may influence routes for HGVs recommended by GPS used by trucks.
          • Investigate how we might get data on speed and weight of traffic using the Avenue.
          • Investigate if the NT have any counts of Avenue use and for historical visitor numbers.
          • Investigate potential for showing exhibition to surrounding Parish Councils, possibly in May at a central location such as the Kennett Vale Hall (Jill, Helen and Sarah would advise)

        Invite APC to approve the preparation of an action-oriented report following the council’s meeting on 3 April and to find agenda time for discussion at the annual village meeting (23 April).

  8. Any other business
    1. none
  9. Date of next meeting
    1. Not set – will be set after next Parish Council Meeting (Tues 3rd April)

Meeting adjourned 21:20

19 February 2018 Transport Group : Minutes

Minutes of the 19 February 2018 Transport Group Committee

Avebury Parish Council

Held at 7:30pm on Monday 19th February 2018 at the Social Centre, Avebury SN8 1RF.

Present – M R Bedford (Chairman), A Williamson, S Stacey, J Davies, A Norman, R Macaire, R Gamble, H Miah, S Simmonds.

  1. Introductions – S Simmonds, Richard Gamble, Helen Miah.
  2. Apologies for absence: Tim Lewis (note signage meeting in two days), Liz Moore.
  3. Declarations of interest: None.
  4. Acceptance of minutes of 16th Jan 2018: Accepted as is.
  5. Matters arising from the minutes: None that are not on the minutes.
  6. Footpaths including:
    1. Update on wayposts. Noted that the Parish has offered £1000 towards the renewal of finger posts throughout the parish provided the synthetic posts are reconsidered as a cost cutting measure. Noted also that the goal is for consistency across the WHS so the decision on post choice should be for the whole WHS. These issues will be discussed on Wednesday at the next signage meeting.
    2. Dog fouling. Complaints regarding dog fouling on footpath 22 have been raised. A service request was raised (1823593) on Wiltshire Councils web site to log the problem by L Moore. Dog warden can be called to patrol the path if it persists and signs can be obtained from the dog wardens office. Most effective response is to advertise that there will be a clear up, clear up the path and post signs. L Moore to enquire re getting signs from the dog warden.
  7. Progress on the exhibition in March. Finalising the flyer, content and date for the exhibition:
    1. The exhibition will focus on the 7 key transport related elements which have been of most interest to parishioners (listed below) and put them in context with a central display which covers the entire WHS. The goal of the exhibition will be to inform attendees of the facts regarding each element and to garner input, comment and facts. These will be collated and a report produced to present the findings of the exhibition and where possible propose actions. The 7 elements that will be highlighted at the exhibition are;
      1. Achievements of the transport group so far
      2. A4 – W Kennett and Beckhampton. Traffic calming measures
      3. Trusloe – Parking and speeding
      4. Yellow lines throughout the parish
      5. Footpaths and Byways – state of repair
      6. The future of the Avenue
      7. Eroding verges – Green street and The Avenue
    2. Each element will be displayed at a station where the format for each is;
      1. What are the issues
      2. What have we done so far
      3. Next steps

Central to all these stations will be a view of the whole WHS of Avebury which puts each of the elements into the perspective of the wider WHS transport strategy. The WHS transport strategy drew significant input from the Avebury transport plan which was produced with input from more than 100 parishioners so there is already significant ownership which needs to be augmented by direct input from parishioners at the exhibition. It was also noted that local parishes also need to be consulted as some of the elements (especially the Avenue) impact them as well. Inclusion of the items listed in item 7a in the parish magazine along with a brief description of the goal of the exhibition will alert the other local councils and individuals of the agenda and planned date of the exhibition such that all can contribute.

Proposal to implement the above and plan for the exhibition day is as follows:

  1. Produce a note for the parish magazine based on 7 a) above by Tuesday Feb 20th (A Williamson). The note placed in the parish magazine will be used as a template to be produce a flyer which will be circulated by hand to parishioners 7-10 days prior to the exhibition as a reminder. MB to circulate the text for the flyer to the transport group for confirmation once AW has produced the parish magazine note and allocate printing/delivery responsibilities. Text of the flyer to be emailed by L Moore to clerks of surrounding parishes and the National Trust.
  2. Complete the text for each element (2 and 7 already completed). The Avenue will be started by R Macaire then circulated for input by others. M Bedford to ensure the other 4 elements are completed by “volunteers” by the end of next week. A Norman to design the “comments” note for attendees to fill in with comments, suggestions and points of view so that data can be captured easily.
  3. Design of central display to be co-ordinated between S Simmonds and A Macaire to include an aerial picture of the entire WHS.
  4. L Moore to investigate the costs of producing each element on A1 paper with the inclusion of 2-3 photographs to highlight the main features of each element. Also to investigate the planning of the stations and central display (ie easels, tables etc).
  5. L Moore to confirm the 7th March fron 4:30pm to 8.00pm is booked at the village hall.

c. Follow up – Noted that it is important to produce an output from the exhibition as quickly as possible to keep the issues live and out of respect of the input from those who attend. S Stacey to produce a straw man output and work with the transport group to finalise and exhibition report highlighting the main findings and suggestions for next steps within one month of the meeting.

8. Any other business: None

9. Date of next meeting: 27th Mar 19:30

Meeting adjourned 2055