4 Jun 2013 Ordinary Meeting : Minutes

Minutes of a meeting of Avebury Parish Council held on the 4th June 2013 at the Social Centre, High Street, Avebury SN8 1RF.  

In these minutes APC stands for Avebury Parish Council, ACC for Avebury Cricket Club, AHA for Aster Housing Association, AR for Avebury Rocks, ASA for Avebury Sportsfield Association, F&WO for Fyfield and West Overton Parish Council, MAB for Marlborough Area Board, NT for the National Trust, UKN for Upper Kennet News, WC for Wiltshire Council and WHS for World Heritage Site.

Time start: 19:30

  1. Public question time: There were no members of the public present
  1. Present:  Councillors Mr Andrew Williamson (Chairman and Acting Clerk), Mr Michael Bedford (Vice Chairman), Mr Paul Dixon, Mr Keith Howell, Mrs Antoinette Kremer, Mrs Maggie Lewis, Mrs Judy Miller and Mrs Karyn Pearson
  1. Apologies: Councillor Mike Daniel
  1. Declarations of interest: None
  1. Minutes of meeting held on 14th May 2013: It was unanimouslyagreed that two minutes be altered at Mr Howell’s suggestion.  Under minute 8d, the National Trust and not the Police would be patrolling the High Street car park and under minute 12 Charles Bartholomew should replace Michael Crook in two places in the text. Proposed Paul Dixon, seconded Karyn Pearson.
  1. Matters arising from the minutes:
    1. Small car park in the High Street (item 8d) The Chairman reported that he had had a preliminary meeting with Eleanor Eaton (NT) to clarify the use of the car park.  Between 9.00 and 4.30 it could be used by disabled individuals, church congregations, social centre attendees, staff and customers of the shops and the post office, people dropping off children for the Circle Nursery and playgroup at the Social Centre, parking for the Lodge B&B and vehicles serving the village such as the library van.  It was also used for recycling bins and salt bin use. Between 4.30pm and 9.00am anyone can use it.  Members agreed these uses were in the Parish’s interests and that the Chairman should meet with Eleanor Eaton again to finalise a statement.
    2. Dog Warden (item 14e):  Karyn Pearson reported that there still had been no contact from the dog warden
  1. Planning applications: 
    1. Pruning of a Lime tree at Bannings, Bray Stref 13/00691/TCA. All agreed to support the application.  Proposed by Maggie Lewis, seconded by Antoinette Kremer.
    2. Installation of solar panels to roof of building at East Farm, Winterbourne Monktonref 13/00158/FUL. Members noted that APC had not commented on the application as the solar panels were hard to see from any point of view.
    3. Pruning works at Meadow House (formally Skokholm), Green Street.  WC had written to say these were exempt works and that consent was not needed.
    4. Erection of tractor shed at West Brook, Bray Street.E/2013/0369/FUL Consent had been given subject to conditions.
    5. Minor applications:The Chairman noted that several minor applications had been received recently that were neither contentious nor significant.  It was agreed that such applications should continue to be considered if they coincided with APC’s main Council meetings or Planning Sub-Committee meetings but that Sub-Committee meetings would not be specially arranged for such applications in future.  Applications would be circulated by email as usual but APC would not comment on such applications unless councillors object to an application in a timely manner.
  1. Transport Group Report: 
  2. Village Traffic Plan: Priorities.Four changes were suggested.  It was agreed that:
  3. the Plan should include consideration being given for one mini-roundabout in West Kennett, to slow traffic on the A4 and improve safety at the Avenue turning
  4. the request for a 40mph limit at the edge of the Parish on Swindon Road be retained
  5. a footpath or a pavement running parallel to the A4 could be provided between the Waggon and Horses and Silbury Hill.
  1. the Plan should note that it would help the Parish if estimates of costs of work be given by WC, Aster Housing and the National Trust for each of the suggested designs in the traffic plan.

The traffic plan was now ready to go for final typesetting and it was agreed that APC should seek meetings at a senior level at WC, hopefully with Cllr John Thompson, Deputy Leader of WC, to get support for various works to be done.  Similar meetings should be held at a senior level with Aster Housing and the NT.  A copy of the Plan should be sent to Ben Hamilton-Baillie.

  1. World Heritage Site design scheme. Consultants Atkins would be starting work shortly and would take two or three months to draft their report.
  2. Parking counts. Laura Gosling and Chris Mann from Highways had visited re parking counts. Volunteers were needed from 9-6pm to write down number plates of cars or buses parking in the NT car park and identify how long they were parking for.  The same was needed for the High Street. When the data was collected the dwell time and origin of the visitor could be collated from national database of number plates.  The idea was to do this on a busy day and a quiet day. A sunny day should be the busy one and June 8thwas elected, one person to do the count at the start of each hour. The count would start in the High Street and go through to the car park.
  3. Parking in Trusloe.The Chairman reported that Karen Kelleher had arranged a meeting of residents at Trusloe Cottages at 7.00pm on Wed June 5th about parking and other issues.  He would be attending and hoped it would be possible to arrange a meeting with Aster Housing to develop solutions.


  1. Paths for Communities Funding 

Keith Howell reported that Charles Bartholomew from Wadworths had expressed interest in exploring a proposal for a path from the Waggon & Horses to Silbury Hill. An on-site meeting would be held in the first week of July with Michael Crook (WC) so that an estimate of costs can be made. It would fall outside the scope of the path improvement grant scheme (PIGS) but it was recognised people do walk on the A4 so it was a safety issue which might garner interest from WC and the MAB. There was a question as to whether a footpath could be laid between the trees on the verge (on the north side of A4) without entering Robin Butler’s fields.

Keith Howell would inform members of APC of the date of the meeting so that they could attend the meeting with Mr Crook if they wished.


  1. Local issues 
  2. Play area see-saw.  Responses to the survey had been received and Karyn Pearson offered to complete a summary for APC’s next meeting.
  3. Lack of wheelchair access in Trusloe. To be addressed at Trusloe parking meeting.
  4. Grass cutting in Trusloe by Aster/Sarsen. Council tenants at Trusloe pay each week for grass cutting, but this had not happened for more than a year. Again this would be taken up with Aster/Sarsen at the Trusloe meeting.  It was also agreed that APC would support a further Trusloe meeting to identify a number of issues for presentation to Aster/Sarsen.
  5. Community emergency plan.Maggie Lewis had emailed the Plan to some APC members and would now email it to everyone.  Additions to the plan should be forwarded to her, eg language speakers. Volunteers were needed from each hamlet for implementation of the various parts of the action plan in an emergency.  Agreed Maggie Lewis for Beckhampton, Karyn Pearson for Trusloe, Andrew Williamson for the High Street, Paul Dixon for Rawlins Park and Jenny Haines was suggested for West Kennett.


  1. Communications.  None


  1. Correspondence 

Wiltshire Wildlife Trust had written to thank APC for support for the Neolithic marathon. Other items that had been circulated in emails were clarification that Ridgeway 100 (Race for the Stones) would be based at Rutlands Farm and that Open Farm Sunday for the Marlborough Downs Nature Improvement Area was due to be held at Rutlands Farm on 9 June


  1. Chairman’s action and information. None


  1. Finance and admin including: It was unanimously agreed that:
  2. the standing order with HSBC for Liz Moore’s basic salary be halted for the time being.
  3. the following cheques be drawn:
  4. Community First for insurance premium                             £1,048.14
  5. Wiltshire Association of Local Councils subscription             £102.00

iii.     Paul Birkleland-Green: website                                               £108.00

  1. a cheque for £242.58 payable to Liz Moore for overtime and expenses be ratified


  1. Date of next meeting: 7.30pm on Tuesday 2nd July 2013


  1. Any other business 
  2. Discover adventurehad booked three charity walks this year:
  3. 29th June – 60 people booked, based at Avebury Club and parking at Rutlands farm
  4. 10th August – 66 people booked, in aid of Macmillan – Glebe field for tent and parking

iii.     7th September  – 250 booked, in aid of Alzheimer’s – based at Avebury Club with parking at Rutlands

Discover Adventure were considering starting their walks in 2014 at Avebury and finishing at Stonehenge.

  1. Minute on bus shelter at Beckhampton.Keith Howell queried the decisions recorded in minute 14d of the meeting of 14 May 2013 and requested that a vote be taken.  It was proposed by Antoinette Kremer and seconded by Karyn Pearson that the minute be ratified as accurate.  The motion was carried by all present with the exceptions of one against and one abstention.