5 May 2015 Ordinary Meeting : Minutes

Avebury Parish Council

Minutes of an ordinary meeting of Avebury Parish Council held on 5th May 2015 at the Social Centre, High Street, Avebury SN8 1RF.

In these minutes ACC stands for Avebury Cricket Club, AFC for Avebury Football Club, APC for Avebury Parish Council, ASA for Avebury Sports Field Association, AWHS for Avebury World Heritage Site, CATG for Community Area Transport Group, LGA for Local Government Act, MAB for Marlborough Area Board, NT for the National Trust, UKN for Upper Kennet News, WALC for Wiltshire Association of Local Councils, WC for Wiltshire Council and WHS for World Heritage Site.

Time Start: 19:15

  1. Public question time: There was one member of the public present for all or part of the meeting. There were no questions asked.
  2. Present: Councillors Andrew Williamson (Chairman), Maggie Lewis (Vice-Chairman), Dr Mike Bedford (Vice-Chairman), David Brotheridge, Keith Howell, Antoinette Kremer, Paul Ryder-Morris and Zandria Service.
    In attendance: Miss Liz Moore (Clerk).
  3. Apologies for absence: Councillor Mike Daniel and Wiltshire Councillor Mrs Jemima Milton.
  4. Declarations of interest: None declared.
  5. Minutes of meeting held on 7th April 2015: Unanimously agreed as an accurate record. Proposed by Mr Howell and seconded by Mr Brotheridge.
  6. Matters arising from the minutes:
    1. Faulty street light (lamp 8) outside Trusloe Cottages: (Min ref. 6b). The Chairman said that a member of the public had reported that the lamp was still not working. Action: Clerk to contact WC.
    2. Ivy on trees to the east of Trusloe Play Area: (Min ref. 6c). Nothing to report. Action: members agreed to continue to wait for a response from WC.
    3. Trees overhanging A4 and obscuring road signage at Beckhampton: (Min ref. 9). Mrs Lewis reported that the work had been completed by the landowner.
  7. Planning applications and results:
    1. Minute of APC’s Planning Committee meeting held on 16 April 2015 received. (See Appendix 1). These included applications relating to:
      (i) Conversion of existing barn to provide rural workers dwelling at Galteemore Farm, Beckhampton SN8 1QJ. Ref: 15/02537/FUL. Decision: Supported by APC subject to the following condition:

      • An evaluation is carried out on the impacts of reflectance of the south and east facing plate glass windows.

      (ii) Erection of an extension to the rear of the property at Galteemore Farm. Ref: 15/02648/FUL. (iii) Internal alterations and extensions to rear of the property at Galteemore Farm. Ref: 15/02649/LBC. Decision: Supported by APC.

    2. Applications: new garden wall at Bridge House, High Street, Avebury SN8 1RF. Ref: 15/03709/FUL. Plans were tabled and considered. In discussion members noted that APC’s Planning Sub-Committee had held two site meetings in the past and APC had responded to WC’s consultation on an earlier application, giving reasons for its objection. The applicant had since resubmitted a new application having taken on board the Parish Council’s views. Members asked for clarity regarding the planting scheme behind the wall. Mrs Lewis read out the tree statement from the application and the Chairman invited Mr Fry to answer members’ questions. Mr Fry said he had no plans to plant tall hedging behind the wall as further screening and it would be a condition of the planning consent for removal of the existing leylandii hedge not to take place in bird nesting season. Decision: it was unanimously agreed to support the application. Proposed by Mr Williamson and seconded by Ms Service.
    3. Results: re-site and replace oil tank at Rose Cottage, High Street. Ref: 15/01740/FUL. Approved by WC with conditions. Wansdyke Lodge, Beckhampton SN8 1QJ. Ref: 15/02571/FUL. Approved by WC with conditions.
  8. Transport issues including:
    1. Recap on the underlying design principles of the Avebury Parish Traffic Plan and the World Heritage Site Transport Strategy. The Chairman noted that five members of the Transport Group had not been able to attend the Group’s last meeting and that the Group had not yet discussed schemes in detail. Mr Ryder-Morris asked how the projects would be prioritized. The Chairman said the Group would need to do some developmental work on each local scheme and that the Parish Council’s preliminary ideas for priorities had been considered at the Group’s previous meeting in April. On reducing speed limits, the Chairman noted that the philosophy of the Parish’s Traffic Plan, and the WHS Strategy, was to reduce the ‘design speeds’ on roads rather than relying only on speed limits. Changing the characteristics and geometry of roads could be more effective in slowing traffic. Dr Bedford said it would be important to pick the most effective scheme for the short term. Mr Ryder-Morris asked what the next steps were in the process. The Chairman said that Cllr Stuart Wheeler (WC) had written the foreword for the AWHS Transport Strategy and that it had been signed off by Highways. The next step was for the Chairman and Dr Bedford to meet the next day with Cllr Philip Whitehead (WC Cabinet member for Highways).
    2. WHS signage: the Chairman stated that regulatory Highways signage should ideally be simple and coherent and there should also be a separate system of local information signage to direct visitors to different parts of the WHS. The AWHS Transport Strategy Plan did not address either in detail. Mr Howell raised the question as to why large election banners had been erected in a WHS. The Chairman said he would raise this at his meeting with Cllr Philip Whitehead.
    3. Review of APC’s Transport Group meeting on 17th April 2015: draft minutes from the meeting received (previously circulated to members and see Appendix 2). Initial recommendation(s) from the Transport Group:
      1. Speeding and safety on A4361 north of Avebury: APC had reviewed draft application to CATG for extension of 30mph limit north of Avebury (previously circulated to members dated 19 April 2015) and considered:
        1. funding issues
        2. whether to apply ahead of applications for other works elsewhere in the Parish
        3. implications of requesting double white lines
        4. implications of requesting 40mph buffer zone to East Farm.

        Decision: members agreed that APC should resubmit its CATG application to extend the 30mph limit northwards to the Rutlands Farm area as set out in the WHS Transport Strategy. It was agreed however that making additional requests for works outside of the WHS Strategy might jeopardise the application and that APC should not at this stage apply for a 40mph buffer zone to East Farm or double white lines in the Rawlins Park area. Members decided they could bring forward a second phase e.g. 40 mph buffer zone and double white lines at a later date if the 30mph limit was insufficiently effective. Proposed by Dr Bedford, seconded by Mrs Kremer and carried unanimously. Action: Chairman to update document and Dr Bedford to resubmit the application.

    4. Parking in Trusloe: not yet actioned, deferred to next meeting.
    5. Replacement of tarmac at the end of Green Street and repairs to the edge of the carriageway on the Avenue B4003: new tarmac in Green Street not yet actioned by WC but some repairs had been done on the Avenue.
    6. Repairs to footpath 22: not yet actioned, deferred to next meeting.Mr Brotheridge recommended that the national speed limit signs in Green Street should be removed. The Chairman suggested that the request should be fed in to the signage part of the AWHS Transport Strategy.
  9. Local issues, including:
    1. WHS Management Plan: the Chairman reported the WHS Management Plan was due to be launched in Avebury on 18 May at 6:30pm.
    2. Great Stones Way: the Chairman stated the parishes within the Pewsey Vale were not in support of the Great Stones Way and their local Wiltshire Councillor was now representing their views.
    3. Sportsfield Gate: the Chairman reported ASA was ready to commence with a project to re-hang a new field gate on the Sportsfield adjacent to the Avebury District and Social Club. In discussion, members noted the aim of the project was to improve safety by siting the gate at an angle to improve sightlines on to the A4361. Decision: Members resolved that a grant of £250.00 be made to ASA under LGA (Miscellaneous Provisions) Act 1976, s.19 for the rehanging of a new gate on the Sportsfield and on condition that a joint site meeting be arranged to ensure that all those frequently using the Sports-field would be content with the proposed works. Proposed by Mrs Kremer, seconded by Ms Service and carried unanimously.
    4. Avenue Dig Summer 2015: In discussion, members noted a condition of APC’s £200.00 donation was that the community should be involved in the dig. Mr Ryder-Morris requested APC write to Kennet Valley School to give them the opportunity to attend. Action: Clerk to contact Dr Ros Cleal (NT) to check on the process of involving local community in the dig and, further to this, the Clerk would write to Mrs Karen Venner (Headteacher) Kennet Valley School to provide her with the dates for the dig. The Chairman said dates had been confirmed for 20 July – 7 August. The terms of acceptance for the £625.00 MAB grant were tabled (previously emailed to members). Decision: members resolved that the Clerk accept the terms of the £625.00 MAB grant. Proposed by Mrs Lewis and seconded by Mr Howell.
    5. Dog Fouling: Mr Brotheridge to confirm if there was already a dog fouling notice in place at Knoll Down, Beckhampton and if not, Clerk to contact Mr and Mrs Charlton to ask if it would be acceptable to put up a sign on their fencing.
    6. Royal Mail Post Boxes: the Chairman reported the damaged box opposite the Waggon & Horses PH had been taken away and he understood that it would be replaced that week. Members considered Mr Brotheridge’s request for a post box outside Rawlins Park and decided it was a reasonable request. Action: Clerk to contact Royal Mail and ask them to put the post box back.
    7. Mud on Roads: no further update, deferred to next meeting.
    8. Community Wi-Fi: Mrs Lewis reported that the owners of the Circle Nursery were concerned about information security and were reticent about installing a wifi router for use by Social Centre. Deferred to next meeting.
    9. Cleanliness of bus shelters: Mr Brotheridge reported that the bus shelter at Rawlins Park was in a poor state and had been for some time. Action: Clerk to ask WC to clean the shelter.
  10. Communications: the Chairman reported a notice of Appointment of Date for the Exercise of Electors’ Rights had been published on the Community Shop Notice Board on 22 April 2015.
  11. Correspondence: received by email unless otherwise indicated. The Chairman reported:
    1. High nitrate levels in tap water at the Pavilion: Jenny Haines (Chairlady, ASA) had emailed to report Environmental Health at WC had stated there were high nitrate levels in the water. It would be a health hazard to bottle fed babies under six months’ old and the system would require a specific filter. The Chairman read out the Environmental Health Statement and said Mrs Haines had received a quotation of £1,866.00 + VAT to install a filter. She had also asked for help with funding for roof repairs too. Ms Service stated this was a good opportunity to encourage everyone to work together and that APC could host a meeting to discuss funding.
      Dr Bedford advised they would probably only need a charcoal filter and that he had seen an American one on-line that would cost $108.
      In discussion members felt the Sports-field was a great resource for the village but the quotation was a lot of money. Members noted:

      1. Ron Dobson might be able to provide expert advice on the issue and recommend specialists to supply the water filter
      2. APC could host a meeting with ACC and AFC to identify alternative sources of funding
      3. ASA had not received estimates of the cost of roof repairs

      Action: Mrs Lewis and Mr Brotheridge agreed to contact Thames Water for advice and seek out further quotations.

    2. WC Highways: Town and Parish evening Thursday 30th April: Mrs Lewis said she had been unable to attend.
    3. Wiltshire Council was consulting on an updated Statement of Community Involvement (SCI). The Statement of Community Involvement informed the community about how and when they could get involved in the preparation and revision of Development Plan Documents (DPD) and in the consideration of planning applications. (Consultation ends 5pm 2nd June 2015). See: http://consult.wiltshire.gov.uk/portal/spatial_planning/sci/sci-2015
    4. Calne Culture and Tourism Steering Group: request for invitation to speak at a Council meeting. The Chairman said he had contacted Mr John Skinner and both had agreed there was no merit to be gained from a link up.
    5. Phil Shepherdson’s Sky Dive: Phil’s JustGiving page:
      Donations would go straight to Diocese of Salisbury.
  12. Review of the Annual Village Meeting held on 21 April 2015
    1. Members noted the meeting had gone well. No issues had been raised by the public that were not already being addressed by APC.
    2. Thank you letters would be sent out by the Chairman to ASA, NT, the Police and WC.
  13. Finance and admin: the Chairman reported:
    1. The Parish precept (£5,208.04) and precept grant (£241.96) had been received from WC. Total £5,450.00.
    2. Review of Annual Return 2014/2015: the annual return was tabled including the statement from the internal auditor. Action: approval of the document deferred to next Council meeting.
    3. Adoption of TOR of Transport Group. The Transport Group had made no further changes to the document at its meeting on 17 April. The Chairman requested changing the last paragraph of the text to: ‘The Vice Chairman of the Parish Council shall chair the Group and shall have authority to decide on procedural matters. All negotiations for the implementation of schemes and all public statements shall only be made by the Chairman of the Transport Group or by the Parish Council.’ Further to this amendment, members unanimously agreed that APC adopt the document.
      Proposed by Mr Howell and seconded by Mrs Kremer.
    4. APC Web Development: the Chairman and Clerk were meeting with Kate Fry at 10am on 7th May.
    5. Councillor Training: Mrs Lewis said the training was booked for the next evening (6 May 2015) 7:30pm at the Waggon & Horses PH and three Parish Councils would be taking part.
    6. Cheques for payment and cheques for ratification: It was unanimously agreed that the following cheques be paid:
      1. Community First: Year 2 of LTA, Parish Council Insurance : £1,042.40
      2. ICO: annual renewal of data protection registration : £35.00
      3. WALC: annual subscription 2015/2016 : £183.71
      4. Social Centre: room hire : £26.50
      5. University of Southampton: Avenue Dig 2015 donation : £200.00
      6. Jamie Guy: Internal audit for the full year 2014/2015 accounts : £75.00
      7. Liz Moore: additional hours in April 2015 + expenses : £452.98

      Proposed by Mrs Lewis and seconded by Mr Brotheridge. Cheques signed by Dr Bedford and Mrs Lewis.

  14. Date of next meeting: 7:30pm on Tuesday 2nd June 2015.
  15. Any other business: none
  16. The meeting closed at 21:25

Appendices (included in the book of Parish Council papers):

  1. Minute of APC’s Planning Committee meeting held on 16 April 2015
  2. Draft minutes of APC’s Transport Group meeting on 17 April 2015